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HomeMy WebLinkAboutPW15-240 - Change Order - #11 - Marshbank Construction, Inc.- Central Ave S Pavement Preservation and Utility Improvements - 06/27/2016 Ma ,. t ecue--% rds SCENT Document W.aswawcaoN sz CONTRACT COVER SHEET This is to be completed by the Contract Manager prior to submission to City Clerks Office. All portions are to be completed. If you have questions, please contact City Cleric's Office. Vendor Name: Marshbank Construction, Inc. Vendor Number: JD Edwards Number Contract Number: PW 15-240 - L*)1 This is assigned by City Clerk's Office Project Name: Central Ave 5 Pavement Preservation and Utility Improvements Description: ❑' Interlocal Agreement E Change Girder E71 Amendment E] Contract © Other: Contract Effective Date: 7/612015 Termination Date Contract Renewal Notice (Days): Number of days required notice for termination or renewal or amendment Contract Manager: Mark Madfai Department: PW Engineering Contract Amount: S 81g 698.74 Approval Authority: (CIRCLE ONE) Department Director Mayor City Council Detail: (i.e. address, location, parcel number, tax id, etc.): Chh a n g e Order #11 As of: 08/27/14 • KENT WASHINGTON CHANGE ORDER NO. 11 NAME OF CONTRACTOR: Marshbank Construction, Inc. ("Contractor") CONTRACT NAME & PROJECT NUMBER: Central Avenue S Pavement Preservation and Utility Imp. ORIGINAL CONTRACT DATE: July 6. 2015 This Change Order amends the above-referenced contract; all other provisions of the contract that are not inconsistent with this Change Order shall remain in effect. For valuable consideration and by mutual consent of the parties, the project contract is modified as follows: 1. Section I of the Agreement, entitled "Description of Work," is hereby modified to add additional work or revise existing work as follows: In addition to work required under the original Agreement and any prior Amendments, Contractor shall provide all labor, materials, and equipment necessary to: This change adds two bid items to the contract to provide compensation for the installation of a 2 inch water service at Valley Manor, 640 Central Avenue South. The original contract included bid items for the installation of 1 inch water services only. 2. The contract amount and time for performance provisions of Section II "Time of Completion," and Section III, "Compensation," are hereby modified as follows: Original Contract Sum, $5,819,698.74 (including applicable alternates and WSST) Net Change by Previous Change Orders $88,784.96 (incl. applicable WSST) Current Contract Amount $5,908,483.70 (incl. Previous Change Orders) Current Change Order $3,935.00 Applicable WSST Tax on this Change $373.83 Order Revised Contract Sum $5,912,792.53 CHANGE ORDER - 1 OF 3 Original Time for Completion 180 working days (insert date) Revised Time for Completion under 5 prior Change Orders (insert date) Days Required (±) for this Change 0 calendar days Order Revised Time for Completion 185 working days (insert date) In accordance with Sections 1-04.4 and 1-04.5 of the Kent and WSDOT Standard Specifications, and Section VII of the Agreement, the Contractor accepts all requirements of this Change Order by signing below. Also, pursuant to the above-referenced contract, Contractor agrees to waive any protest it may have regarding this Change Order and acknowledges and accepts that this Change Order constitutes final settlement of all claims of any kind or nature arising from or connected with any work either covered or affected by this Change Order, including, without limitation, claims related to contract time, contract acceleration, onsite or home office overhead, or lost profits. This Change Order, unless otherwise provided, does not relieve the Contractor from strict compliance with the guarantee and warranty provisions of the original contract, particularly those pertaining to substantial completion date. All acts consistent with the authority of the Agreement, previous Change Orders (if any), and this Change Order, prior to the effective date of this Change Order, are hereby ratified and affirmed, and the terms of the Agreement, previous Change Orders (if any), and this Change Order shall be deemed to have applied. The parties whose names appear below swear under penalty of perjury that they are authorized to enter into this contract modification, which is binding on the parties of this contract. 3. The Contractor will adjust the amount of its performance bond (if any) for this project to be consistent with the revised contract sum shown in section 2, above. IN WITNESS, the parties below have executed this Agreement, which will become effective on the last date written below. CONTRACTOR: CITY OF KEPT. By: By: (signat e ignature) Print l4azn4: (AP PrintName: '%r,<'% Its POI Its �k%iDLech- (titi, 6,1Z (title DATE: -5-1 ifI DATE: 2421 , CHANGE ORDER - 2 OF 3 S � APPROVED AS TO FORM; (applicable if Mayors signature required) Kent Law Department ffsfsf[In this field,you may enter the electronic filepath where the contract has been saved] CHANGE ORDER - 3 OF 3 KENT FILE NO: 200.2 CHANGE ORDER WORKSHEET NO. 11 Construction Management Division - Public Works Project: Central Ave. S. Pavement Project No.: 13-3004 Preservation and Utility Improvement Project Project Engineer: Cameron Bloomer, PE Fed-Aid No.: STPUL-1071(006) Owners Rep: KBA, Contractor: Marshbank Construction, Inc Inc Date: 5/16/2016 I. PROPOSED CHANGE This Change adds two bid items to the Contract to provide compensation for the installation of a 2 Inch water service at Valley Manor, 640 Central Ave S. II. REASON AND BACKGROUND FOR CHANGE The original contract included bid items for the installation of 1 inch water services only. While reviewing the upcoming water service work, the City noted the water service to valley manor was 2 Inch in size. The City requested the contractor provide a cost proposal to install a 2 inch water service line. This proposal was reviewed by the City, and was found to be fair and reasonable. III. METHOD OF PAYMENT NEW PAY ITEM(S) ❑ Not Applicable Change Order No. FOR ACCOUNTING USE ONLY Sch.No. I Item Description I Total Est. I Qty this Unit Unit Price Total Estimated Cost of I I QtV I PE 1 1 Item B2 CO 011-01 Water Service - 35 0 LF $77.00 $2,695.00 1 Line 2 Inch Diameter � E B2 i CO 011-02 Service —�- 1 1 0� EA� $1,240.00 $1,240.00 Connection, 2 Inch Diameter to Existing Compression j Fitting i 0 3 I l Independent Estimate Attached I Li CREATE PAY XTEM ONLY — Payment to be made I PAY THIS PAY ESTIMATE { -REQUIRED i at a later date upon completion of work —❑ Material Submittals Renuired —CC: Construction Coordinator - I New Sub Reqrd? No DELETE EXISTING PAY ITEM(S) per 1-09.5 ® Not Applicable Change Order No. f - I FOR ACCOUNTING USE ONLY Sch.No. 1 B.I. No. — Item Description F Qty Unit ; Unit Price I Cost of Item 1 REV. DATE: 4/01/10 KENT FILE NO: 200.2 Independent Estimate Attached -REQUIRED INCREASE/DECREASE TO EXISTING PAY ITEM(S) ® Not Applicable Change Order No. 1 - i ' I I j FOR ACCOUNTING USE ONLY Soh. No. B.I.No. Item Description ! Cost of Item P ' 4ty Unit Unit Price Independent Estimate Attached -REQUIRED 11 LJ j TOTAL ESTIMATED COST OF CHANGE ORDER * 3,935.00 *Total of the Cost of Item Columns THIS PAY ESTIMATE $0.00 IV. WORKING DAYS Original Contract 1 180 _--k Due This Change Order* 10 --_-� Previous Total 1 1$5 _ DATE: , _f I DATE: * Exala ation Justificatio fired: TOTAL WORKING DAYS* 185 *This Change Order+ Previous Total All work, materials and measurements to be in accordance with the Standard Specifications and Contract Special Provisions for the type of work described. Prepared By: zv'�T Date: 5/25/2016 Construction Supervisor: ��-Gl/ Date: _ Construction Manager: J, 9 ��-Cis._ �j2�/ Date: Z REV. DATE: 4/01/10 Chapter 52 Local Administered Projects Appendix 52.106 Change Order Checklist Change Order Question Yes No NIA 1. Does the change order alter the termini,character,or scope of the work? ❑ Id ❑ If yes,you must have H &LP approval to be eligible for federal funds. ❑ ❑ ❑ If yes,you must submit a revised Page I of the prospectus. O O D 2. Is the Change Order over$7,500.00 and outside the scope of work? O If yes,the change cannot be a change order and must be an independent work. ❑ ❑ D 3. Does the Change Order detail all items involved with the change? Q O D 4. Does the Change Order include an adjustment in working days? ❑ Wr D If yes,the time extension must be stated in the Change Order. ❑ ❑ ❑ If yes,an independent engineer's estimate of time must be included to document the ❑ ❑ O z' extension. If no,that must be stated in the Change Order. ❑ ❑ ❑ 5. Does the Change Order alter the DBE Condition of Award? 16 ❑ O If yes, you must obtain concurrence form Local Programs. ❑ ❑ 1W IF yes,you must obtain the DBE's signature on the Change Order. ❑ ❑ 6. Does the Change Order involve a material substitution'? ❑ ❑ gr If yes,you must determine if a material credit is appropriate. ❑ ❑ O 7. If Change Order work started prior to it's execution,prior verbal approval by the ❑ d O Approving Authority must be granted and documented. S. Has the Change Order been signed by the contractor? O O ❑ 0. Has the Change Order been executed by the Approving Authority'? ❑ ❑ ❑ If you are a "non CA Agency", you must have the acting CA Authority's approval. ❑ ❑ ❑ 10. Has an independent engineer's estimate justifying the costs and time extensions been I� O O completed and documented? 11. Has a detailed memo outlining the chronology of events, basis of need,costs and 2f ❑ ❑ working days been prepared and placed in the file accompanying the Change Order? Appendix 52.106 Change Order Page 1 of 1 Revised 413012014 '�'w.� n'�,*�� '���''�'�^c's`.; s� .,,.�,d,�„"'g�!�+a..;r�..�...�,"«kw. `."�`= �-thSifx.��:1,�,t£•��F"�Z-,�'.�sc '�'Y.`a�. ?�_4�F. "O'aa,vim. „�ssr�,[.........'� „`�,`��. ,..�t'' :.: WSDOT Local Agency Guidelines M 36-63.2T Page 52-19 April 2015 k .r $''�.` CONSTRUCT ION F+' hi ANA,G EMENT NT WASHINGTON MEma To FILE Central Ave. S. Pavement Preservation and Utility Project Nome; Date: 5/24/2016 Improvements Contractor: Marshbank Construction, Inc. Contract No: 13-3004 Owner: City of Rent federal Aid h o: STPUL-1071 (006) Subject: Change Order 011 Chronology of Events Message 1/29/2016—The City noted a service to the 640 Central Ave S property(Valley Manor)was a 2 inch. Bid items included in the original contract only accounfied for 1 inch services. 2/9/2016—The City issued Request for Proposal 010 to MCI, requesting, pricing for the installation of a 2 inch water service. Independent cost estimate was completed at this time.. 2/15/2016—The contractor provided Serial Letter No 18,with pricing,for a 2 inch water service 2/16/2016—'The pricing provided is discussed in Progress Meeting 029, MCI noted they had to buy an entire roll (100 LF) of the 2 inch piping for the 35 LF needed, and that contributed to the higher than anticipated cost. 2/2.2-23/2016—The City reviewed and found the contractor's pricing to be fair and reasonable. 'Requesting clarification on the inclusion of a compression fitting in the pricing 3/1/2016—Work to install the service was completed', 3/6/2016—the contractor confirmed the compression tutting was included in the pricing provided. Cameron Bloomer, PE Resident Engineer 5/24/2016 Date 1 of 1 P-11 (Rev. 8/11) Cameron Bloomer From: McConnell, Phillip <PMcConnell@kentwa.gov> Sent: Friday,January 29, 2016 9:39 AM To: Cameron Bloomer Cc: Connor, Eric; Ellis, Lezlie Subject: FW: Meter sizes Attachments: 20160119161721296.pdf Follow Up Flag: Follow up Flag Status: Flagged Cameron, Here is the meter size spreadsheet from Utility Billing. I believe we will deal with 1 of the 4 meters that are larger than 1 inch. Phil McConnell,Owners Representative Construction Management I Public Works Department 220 Fourth Avenue South, Kent, WA 98032 Phone 253-856-5542 1 Cell 253-261-5685 pmcconnell@KentWA.gov CITY OF KENT, WASHINGTON KentWA.gov Facebook Twitter YouTube PLEASE CONSIDER THE ENVIRONMENT BEFORE PRINTING THIS E-MAIL -----Original Message----- From: Ellis, Lezlie Sent:Tuesday,January 19, 2016 4:23 PM To: McConnell, Phillip Subject: FW: Meter sizes Hi Phil, Here are the sizes of the active accounts on Central AV between Willis and 259th ST. Included are both the Bi-Monthly and Monthly Routes. I have identified six meters that are 1" or larger. Please let me know if you need anything else. Thank you, -----Original Message----- From: Finance-Customer-Svc-Main@kentwa.gov[mailto:Finance-Customer-Svc-Main@kentwa.gov] Sent:Tuesday,January 19, 2016 4:17 PM To: Ellis, Lezlie Subject: i RFP - 2 Inch Service Connection Page I of 2 Share Point Newsfeed OneDrlve Sites Cameron Bloomer' Request for Pi-c�posa (RFP) Project Number Project Federal Aid No. Gate 2/9/2016 RFP No, 010 Sub-ect '` 2 Inch Service Connection Specification(s) 7-15 Plan Reference 13 of 37 To: Provide proposal within fifteen (1S) days or as stated above for the scope of work described: NOTE: This is NOT a change order and does NOT constitute approval or notice to proceed on the issue. SCOPE Provide a cost proposal for approximately 35 LF of Water Service Line 2 Inch Diameter and 1 EA Service Connection, 2 Inch Diameter to Existing Compression Fitting, These will replace the 1 Inch water service line and connection called for at --STA 32 1-40 LCL. MATERIAL http://www.kbapoila].cotrt/project/CentralAveSouth/I,fists/1 P/DispForm,aspx?ID=12&Sou... 5/6/2016 RFP - 2 Inch Service Connection Page 2 of 2 Materials shall conform to all Contract requirements, including Buy America,and Kent Standard Plan 3-11 - Service Connection 1-112" and 2"Service(attached). F%1`_ Kent Standard Plan 3-11.pdf MEASUREMENT AND PAYMENT Measurement for the 35'of Water Service Line 2 Inch Diameter shall be by the LF. Payment shall be as agreed to by both the City and Contractor. Measurement for the Service Connection, 2 Inch Diameter to Existing Compression Fitting shall be per Each. Payment shall be as agreed to by both the City and Contractor. Removal of the existing 2"water service line will be measured and paid under BI 2325 Remove Existing Water Service Line. 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Pavement Preservation Project No: 13-3004 Potential Issue No.: RFP 010 Date: 2/9/2016 Description of Work: Provide a 2 Inch Service Connection for Valley Manor Assumptions: Desctiption Quantity Unit Unit Price Total Pipe = $450/ 35 35 LF 12.86 Labor= 3 hrshift 4 crew @$60/hr/ 35 LF 35 LF 20.57 Equipment = 1.5 hrs loader, 2 hrs Excavator/35 LF 35 LF 7.71 Total Pipe Price 35 LF 41.14 $ 1,440.00 Service Connection, Bid price = 900 for 1 inch, upsized material cost estimate= 150+ 21% (saddle, corp stop, compression fitting 1 LS 1081.5 $ 1,081.50 $ - $ - $ - Subtotal $ 2,521.50 Labor Markup (29%) $ - Equipment Markup (21%) $ - Materials Markup (21%) $ - Markup Total $ - Subcontractor Markup (12% if below $25,000) Estimate Total $ 2,521.50 Estimate By: G a.A'lernrc Zlaom t.✓ Signature: 7?- 60,r 1 of 1 P-13 (Rev. 7/12) MARSHBANK CONSTRUCTION Cont Lic.Mil R,S1-1('1'0.5106/1)13rIMB No.DIA10011.507 February 15, 2015 Cameron Bloomer, PE KBA for: City of Kent 400 West Gowe Kent, WA 98032 RE: Central Ave S Pavement Preservation & Utility Improvements Project No. 13-3004 Federal Aid Number: STPUL-1071(006) RFP 010—Addition of 2 in Water Service Serial Letter No. 18 Cameron, Below is out proposed pricing for the addition of a 2 in water service per RFP 10. Item Description Units Qty Unit Price Total Price 1 2 in Water Service Line (PE pipe) LF 35 $77 $ 2,695.00 2 2 in Water Service Conn to Exisiting Comp Ftg EA 1 $1,240 $ 1,240.00 Assumptions and Notes — Payment for work in accordance with SP 7-15.5 for new items — Other contract items such as traffic control, sawcutting, abandon existing service, etc to be paid at existing unit prices — Existing tracer wire and compression fitting are suitable for reuse — Existing meter, setter, box are to remain untouched Please review and let us know what questions you have. Sincerely, 1 Jason Heide Marshbank Construction Inc. Ey �u� z s ' �Y d S H R N G l O Yi KCAS PROGRESS MEETING 029 Notes I. Project Issues/Change Management a. Field Work Directives i, 002 —Sidewalk Removal Limits at Bridge/Saw cut repair 1, Work not complete. ii, 004 —Metro Footing 1. In progress iii. 005—Added Junction Box for Loops— Box in. 1, Cameron to write change order iv. FWD 015 Water connection at Morton St v. FWD 016 Handrail Extension at Bridge b. Field Memos i. No New Field Memos Last Week c. Request for Proposal i, 007 — Handrail Revision at PSF Vault. ii. 009 —Water main at 2661h new bid items 1. MCI requested clarification on cut and cap. The City confirmed two sepeate pressure tests will be needed. iii. 010 — 2 Inch Service Connection (Valley Manor) 1. MCI has responded, and noted they have to buy a whole roll of the 2„ pipe. d. Change Orders i. CO 001 - Field Office Trailer Deletion — MCI signed, in processing ii. CO 002 —Federal Wage Rates — MCI signed, in processing iii. CO 003— RJ Gaskets — MCP signed, in processing iv. CO 004 — Rock wall — MCI has agreed to pricing, not signed, processing with City e. Other i. Water Meter Boxes tabs not shown on submittal does, City may allow them to stay. ii. Sewer Strike on 1/6 1. MCI to follow up J. Quality a. NCRs i. 001 — HMA Compacted Lift Thickness 1, MCI has responded and city is reviewing. b. Materials testing 3 of 5 P-34 (Rev. 9/09) Cameron Bloomer From: Connor, Eric <EConnor@kentwa.gov> Sent: Monday, February 22, 2016 3:27 PM To: Cameron Bloomer Cc: Madfai, Mark; McConnell, Phillip Subject: Central Ave - FW: RFP 10 Response Attachments: SL 18 - RFP 010 - 2 in Water Service.pdf Cameron, We will accept this pricing. Please notify Marshbank and request that they proceed. Thank you, Eric Eric Connor, Construction Engineering Manager Construction Management I Public works Department Phone 253-856-5533 1 Cell 253-797-0693 CITY OF KENT, WASHINGTON PLEASE-,03111SIOMA THE ENVIRON't-l"NI-13=°t ORF Pla.*;-r"4 4 TfIIS E-P9Ar! From: jason@marshbankconst.com [mailto:jason@marshbankconst.com] Sent: Monday, February 15, 2016 12:00 PM To: Cameron Bloomer(cbloomer@kbacm.com) Cc: Connor, Eric; brown@marshbankconst.com; gammell@marshbankconst.com; eric@ marsh ban kconst.com; Mila Cobian (MCobian@kbacm,com) Subject: RFP 10 Response Cameron Please see the attached response to RFP 10, let us know what questions you have Thanks Jason 1 Cameron Bloomer From: Jason Heide <jason a marshbankconst.com> Sent: Sunday, March 06, 2016 2:10 PM To: Cameron Bloomer Subject: RE: RFP 10 Response We wil stay with the COP price From: Cameron Bloomer [mai Ito:cbloomer@kbacm.com] Sent: Tuesday, February 23, 2016 12:51 PM To: Jason Heide Cc: Connor, Eric (EConnor@kentwa.gov); brown@marshbankconst.com; Rob Gammell; Eric Arntson; Mila Cobian Subject: RE: RFP 10 Response Hello Jason, The City will accept the pricing provided. 1 comment on the assumptions; per detail 1 of Contract Drawing 15 of 37,the existing compression fitting is to be removed and replaced, The compression fitting for the 2 Inch service shall also be removed and replaced. Please let me know if this changes your pricing. Thank you, Cameron Bloomer, PE T 425.990.2949 I C 206.819.7148 I Ecblooriier(@kbacm.com KBA; Ir'r. I Construction Man ay em en t Specialists � tnJ1n?tiv,l<k�_ecr7i_er�rti From: iason@marshbankconst.com [mailto:jason@marshbankconst.com] Sent: Monday, February 15, 2016 12:00 PM To: Cameron Bloomer<cbloomer@kbacm.com> Cc: Connor, Eric(EConnor@kentwa.gov) <EConnor@kentwa.Rov>; brown@marshbankconst.com; gammell@marshbank'const.coin; eric@marshbankconst.com; Mila Cobian <MCobian@kbacm.com> Subject: RFP 10 Response Cameron Please see the attached response to RFP 10, let us know what questions you have Thanks Jason i FIELD NOTE RECORD P'E No: 008 CONSTRUCTION Inspector: John Lefotu MANAGEMENT Start Date of Work: 2/29/2016 End Date of Work: 3/02/2016 Sheet: I of 1 Contract Name: Central Ave 5 Pavement. Preservation and Utility Improve Project No: 13-3004 BI 2117 Service Connection 1-inch Diameter to Existing Compression Fitting, Installed on 02/29/16: Sta. 37+45 L (Water Service) = 1 EA Sta. 35+75 L (Water Service) = 1 EA Installed on 03/01/16: Sta. 35+40 L (Water Service) = 1 EA Sta. 32+75 L (Water Service) = 1 EA (2 inch water SVC for Valley Manor) Installed on 03102/16: Sta. 31+40 L (Water Service) = 1 EA Sta, 29+90 R (Water Service) = 1 EA Sta. 28+50 R (Water Service) = 1 EA Sta. 28+20 R (Water Service) = 1 EA Total for Bid Item 2117 = 7 EA Total for 2 Inch Water Service = 1 EA Quantities were field measured, Initials Fs Bid Bid Item ° Plan faC'Is A d FNR Item Description Qty. Units Sheet Comments vr�rl Service Connection 1" 2117 Diameter to Existing 7 FA y Compression Fitting. Prepared by: Cameron Bloomer ----------------------------------.._.____ ------ Resident -- ._____-------_-_-- 'ngineer Si nature Gate