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Home My WebLink AboutPK12-229 - Original - King County - Animal Services Licensing Support - Contract - 12/15/2015 Reco, rds Ma,n""""' ' 'geme",n, ,L,,,,,I KENT 4YASwa N G 9'0M CONTRACT COVER SHEET This its to be completed by the Contract Manager prior to submission to City Clerks Office. All portions are to be completed. If you have questions, please contact City Clerk's Office. Vendor Name: King County Animal Services Vendor Number: Contract Number: This is assigned by City ie+k's � 1. � �` Project Name: icing County Animal Services (Licensing Support Contract Description: C7 Interlocal Agreement ❑ Change Order ❑ Amendment [X Contract El Other. Contract Effective Date.: 1/1/2616 Termination Date: 12/31/2016 Contract Renewal Notice (Days): Dumber of days required notice for t renewal or amendment Contract Manager Jeff Watling Department: Parks Admin Contract Amount: fA Approval Authority: ❑ Department Director Mayor ❑ City Council Detail: (i.e. address, location, parcel number, tax id, etc.) No contract amount, Thi _is a mutual agreement-to increase animal licensing revenue -_..__.. As of: 08/27/14 Exhibit F Licensing Support Contract (Optional) Between City of 1'GeVlt� ("City") and King County ("County") The County is prepared to offer licensing revenue support to the City subject to the terms and conditions described in this Licensing Support Contract("Contract"), The provisions of this Exhibit are optional and shall not be effective unless this Exhibit is executed by both the City and the County and both parties have entered into the underlying Animal Services Interlocal Agreement for 2013 Through 2015 (the "Agreement"). A. Service Requests, Submittal: Requests to enter into a licensing support contract should be made by submitting the Licensing Revenue Support Services Request (Attachment A to this Exhibit F) to the Cou hty between June 30 and October 31 of the calendar year prior to year in which such services are requested ("Service Year"). A separate Request shall be submitted for each Service Year, excepting that a Licensing Support City with a revenue target in excess of$20,000/year may submit a request by September 1, 2012 in order to receive service in all three Service Years (2013, 2014 and 2015). B. County to Determine Service Availability: The County will determine whether it has capacity to provide the requested service based on whether it has staff available, and consistent with the priorities stated in Section 7.c and Exhibit C-5 of the Agreement. C. Services Provided by County,Cost: The County will determine the licensing revenue support activities it will undertake to achieve the Licensing Revenue Target. Activities may include,but are not limited to canvassing, mailings, calls to non-renewals, In completing Attachment A to confirm its ability to provide licensing support services to the City, the County shall identify the cost for such service for each applicable Service Year. If the City accepts the County's proposed costs, it shall so signify by countersigning Attachment A. D. Services Provided by City; In exchange for receiving licensing revenue support from the County, the City will.provide the following services: 1. Include inserts regarding animal licensing in bills or other mailings as may be allowed by law, at the City's cost. The County will provide the design for the insert and coordinate with the City to deliver the design on an agreed upon schedule. 2. Dedicate a minimum level of volunteer/staff hours per month (averaged over the year),based on the City's Licensing Revenue Target for the Year(as Document Dated 5-29-12 b7 t. specified/selected in Attachment A) to canvassing and/or mailings and outbound calls to non-renewals. City volunteer/staff hour requirements are scaled based on the size of the Licensing Revenue Target per Table A below: Table A: Volunteer/Staff Hours to be Provided by City If the Licensing Revenue Target The City shall provide volunteer/staff hours for the Service Year is between: support(averaged over the year) $0 and $5,000 9 hours per month $5,001-$10,000 18 hours per month $10,000-$20,000 27 hours per month $20,001 and $40,000 36 hours per month >$40,000 45 hours per month 3. Provide representation at a minimum of two public events annually to inform City residents about the Animal Services Program and promote pet licensing. 4. Inform City residents about the Animal Services Program and promote pet licensing utilizing print and electronic media including the city's website, social media, community brochures and newsletter ads/articles, signage/posters and pet licensing applications in public areas of city buildings and parks. 5. Appoint a representative to serve on the joint City-County marketing subcommittee; this representative shall attend the quarterly meetings of the subcommittee and help shape and apply within the City the joint advertising strategies developed by consensus of the subcommittee. E. Selection of Licensing Revenue Target and Payment for Licensing Revenue Support: 1. For Licensing Revenue Support Cities (those identified in Exhibit C-5 of the Agreement): In 2014 and 2015, Licensing Revenue Support Cities may receive licensing revenue support intended to generate total annual Licensing Revenue at or above the Revenue Goal in Table 1 of Exhibit C»5. The City will receive a Licensing Revenue Credit or Charge at Reconciliation in accordance with the calculations u1 Table 2 of Exhibit C-5. A Licensing Revenue Support City may request service under subparagraph 2 below. 2. For all other Contacting Cities: Tlne City will identify a proposed Licensing Revenue Target in Attachment A. The County may propose an alternate Revenue Target. If the Parties agree upon a Licensing Revenue Target, the County shall indentify its annual cost to provide service designed to achieve the target. At Reconciliation, the City shall be charged for licensing support service at the cost specified and agreed in Attachment A (the "Licensing Revenue Charge"), Document Dated 5-29-12 68 )'egi7rd1ess'qf the ainowit of Liceiising Reventiereceived by the City during the Service Year (see Exhibit D of the Agreement for additional detail). F. Other Terms and Conditions: 1- Before January 31 of the Service Year, each Party will provide the other-With a general calendar of in-kind services to be provided. over the course of the Service Year. 2. Each Party will provide the other with a monthly written report of the services performed during the Service Year. 1 Either Party may terminate this Contract with or without cause by providing not less than 2 months' advance written notice to the other Party; provided that all County costs incurred to the point of termination remain chargeable to the City as otherwise provided, 4. All terms of the Agreement, except as expressly stated otherwise herein, shall apply to this Contract, and Capitalized Terms not defined herein have the meanings as set forth in the Agreement. IN WITNESS WHEREOF, the Parties hereto have caused this Contract for Licensing Support Services to be executed effective as of this— day of 201 . King County City of -D. ow Constantine King County 1:'XeCUtiVe ayor Qity Manager -4- late Date Approved as to Form: Approved as to Form: Deputy Prosecuting Attorney City Attorney Document Dated 5-29-12 69