HomeMy WebLinkAboutPW16-096 - Original - WA State Recreation & Conservation Office - Downey Farmstead: Frager Road Relocation - 12/09/2015 0 eco, rds M
WASHINGTON "As
CONTRACT COVER SHEET
This is to be completed by the Contract Manager prior to submission
to City Clerks Office. All portions are to be completed.
If you have questions, please contact City Clerk's Office.
Vendor Name: Washington State Recreation and Conservation Office
Vendor Number:
JD Edwards Number
Contract Number: -
This is assigned by City Clerk's Office
Project Name: Downey Farmstead - Frager Road Relocation
Description: ❑ Interlocal Agreement El Change Order 0 Amendment El Contract
0 Other: Funding Board Project Agreement
Contract Effective Date: 12/9/15 Termination Date: 6/30/19
Contract Renewal Notice (Days): 10 days written notice
Number of days required notice for termination or renewal or amendment
Contract Manager: Robyn Bartelt Department PW Environmental
Contract Amount: not to exceed 700,000�.00
Approval Authority: (CIRCLE ONE) department Director Mayor City Council
Detail: (i.e. address, location, parcel number, tax id, etc.):
The city of Dent will complete the farsthase of the Downey Farmstead restoration
project by relocating Frager Rd away from the Green River to make room for future
creation of a side channel network & expanded floodplain®The new rd alignment will
provide a greater buffer/setback from the river. Six car parking lot will be constructed at
the Old Fishing Hole (downstream) to replace the existing parking area..
As of 08/27/14
•
KENT
WASH I NOT ON
Agenda Item: Consent Calendar - 7F
TO: City Council
DATE: February 16, 2016
SUBJECT: Washington State Recreation and Conservation Office Funding Board
Agreement for Downey Farmstead - Frager Road Relocation - Authorize
MOTION: Authorize the Mayor sign the Washington State Recreation and
Conservation Office (RCO) Funding Board Project Agreement in the amount of
$859,173 for the Downey Farmstead - Frager Road Relocation Project, direct staff to
accept the grant and establish a budget for the funds to be spent within the Downey
Farmstead project, subject to final terms and conditions acceptable to the City
Attorney and Public Works Director.
SUMMARY: The Downey Farmstead project was previously funded for final design
and permitting. This grant in the amount of $859,173 will provide additional funding
for the first phase of the project, relocating Frager Road from the river's edge to the
southern property boundary, adjacent to SR 516, to maximize the site to allow future
creation of the side channel network and expanded floodplain. The road relocation is
scheduled to begin in 2017.
EXHIBITS: Downey Farmstead - Frager Road Relocation RCO Agreement
RECOMMENDED BY: Public Works Committee
YEA: Ralph, Fincher, Higgins NAY: N/A
BUDGET IMPACTS: The Washington State Recreation and Conservation Office
(RCO) grant provides $859,173 for relocation of Frager Road on the Downey
Farmstead project site. The match consists of grant funding from King County
Cooperative Watershed Management Grant in the amount of $106,227 and City
matching funds of $52,946 for project management. The City share will be paid for
using storm utility fees.
Recreation and
Conservation Office Funding Board Project Agreement
Project Sponsor: City of Kent Project Number: 15-1240R
Project Title: Downey Farmstead -Frager Rd Relocation Approval Date: 12/9/2015
A. PARTIES OF THE AGREEMENT
This Project Agreement(Agreement)is entered into between the State of Washington by and through the Recreation and
Conservation Funding Board(RCFB or funding board)and Salmon Recovery Funding Board(SRFB or funding board)and the
Recreation and Conservation Office,P.O. Box 40917,Olympia,Washington 98504-0917 and City of Kent(sponsor), 220
Fourth Ave S, Kent,WA 98032-5895 and shall be binding on the agents and all persons acting by or through the parties.
The sponsor's Data Universal Numbering System(DUNS)Number is 91-6001254.
B. PURPOSE OF AGREEMENT
This Agreement sets out the terms and conditions by which a grant is made from the General Fund-Federal and State
Building Construction Account of the State of Washington.The grant is administered by the Recreation and Conservation
Office(RCO)to the sponsor for the project named above per the director's authority granted in RCW 79A.25.020.
C. DESCRIPTION OF PROJECT
City of Kent will complete the first phase of the Downy Farmstead restoration project by relocating Frager Road away from the
Green River to make room for future creation of a side channel network and expanded floodplain.The new road alignment will
provide a greater buffer/setback from the river.A six car parking lot will be constructed at the Old Fishing Hole(downstream)
to replace the existing parking area.
After the road is relocated,the city will apply for additional funding to complete the restoration project and enhance river
processes by constructing a side channel and reconnecting floodplain on the left bank of the Green River between river mile
(RIVI)21.5 and RM 22.3.
The site was previously acquired by the City of Kent and when full restoration is completed,the project will provide rearing
and refuge habitat for juvenile salmon throughout most of the year,particularly juvenile Chinook salmon.Additional fish
species present at the site and expected to utilize the project area are bull trout,Chum,Coho, Cutthroat, Pink,winter
Steelhead,Pacific and River Lamprey.Enhancing habitat to improve juvenile salmonid rearing, lifestage diversity,and
productivity is a priority in the Green River watershed.A secondary goal of the project is to create additional flood storage and
to help alleviate flood damages in urban and agricultural areas in the project vicinity.The project final design was completed
12/31/13,Project#11-1219 and includes final does and reports.
D. PERIOD OF PERFORMANCE
The period of performance begins on December 9,2015(project start date)and ends on June 30, 2019(project end date).
No allowable cost incurred before or after this period is eligible for reimbursement unless specifically provided for by written
amendment or addendum to this Agreement or specifically provided for by WAC Titles 286,420"or RCFB and/or SRFB
policies published in RCO manuals as of the effective date of this agreement.
The sponsor must request extensions of the period of performance at least 60 days before the project end date.
The sponsor has obligations beyond this period of performance as described in Section E: On-going Obligations.
E. ON-GOING OBLIGATIONS
For this restoration project,the sponsor's on-going obligations shall be for a minimum of ten(10)years, or more as specific in
the Landowner Agreement,after the final payment and shall survive the completion/termination of this Project Agreement
unless otherwise identified in the Agreement or as approved by the funding board.
F. PROJECT FUNDING
The total grant award provided by the funding board for this project shall not exceed$700,000.00. The funding board shall
not pay any amount beyond that approved for grant funding of the project and within the funding board's percentage as
identified below. The sponsor shall be responsible for all total project costs that exceed this amount. The minimum
matching share provided by the sponsor shall be as indicated below:
RCO 15-1240R Page 1 of 29
Percentage Dollar Amount Source of Funding
SRFB-Salmon State Projects 38.10% $327,353.00 State
SRFB-Puget Sound Acq.&Restoration 43.37% $372,647.00 State
Project Sponsor 18.53% $159,173.00
Total Project Cost 100.00% $859,173.00
G. FEDERAL FUND INFORMATION
This project is match to the following federal funding source(s)and the same provisions apply as if this project were funded
by the federal funding source(s)as a federal subaward:
Federal Agency:US Environmental Protection Agency
Catalog of Federal Domestic Assistance Number and Name:66.123-PSP
Federal Award Identification Number: PC-OOJ32101
Federal Fiscal Year:2011
Federal Award Date: 1 212 9/2 01 0
Total Federal Award:$12,269,999
Federal Award Project Description:Technical Investigations and Implementation Assistance Program
Sponsor's Indirect Cost Rate:0.00%of all costs for this agreement
If federal funding information is included in this section,this Agreement is funded by a federal subaward from a portion of the
total federal award.This funding is not research and development(R&D).
If the sponsor's total federal expenditures are$750,000 or more during the sponsor's fiscal-year,the sponsor is required to
have a federal single audit conducted for that year in compliance with 2 C.F.R.Part 200,Sub Part F-Audit Requirements,
Section 500(2013).The sponsor must provide a copy of the final audit report to RCO within nine months of the end of the
sponsor's fiscal year,unless a longer period is agreed to in advance by the federal agency identified in this section.
RCO may suspend all reimbursements if the sponsor fails to timely provide a single federal audit;further the RCO reserves
the right to suspend any RCO Agreements with the sponsor if such noncompliance is not promptly cured.
H. RIGHTS AND OBLIGATIONS INTERPRETED IN LIGHT OF RELATED DOCUMENTS
All rights and obligations of the parties under this Agreement shall be interpreted in light of the information provided in the
sponsor's application and the project summary under which the Agreement has been approved as well as documents
produced in the course of administering the Agreement, including the eligible scope activities and milestones report
incorporated herein by reference. Provided,to the extent that information contained in such documents is inconsistent with
this Agreement, it shall not be used to vary the terms of the Agreement,unless those terms are shown to be subject to an
unintended error or omission.This"Agreement"as used here and elsewhere in this document,unless otherwise specifically
stated, has the meaning set forth in the definition of the Standard Terms and Conditions.
I. AMENDMENTS MUST BE SIGNED IN WRITING
Except as provided herein, no amendment/deletions of any of the terms or conditions of this Agreement will be effective
unless provided in writing and signed by both parties.Except,extensions of the period of performance and minor scope
adjustments need only be signed by RCO's director or designee,unless the consent of the sponsor to an extension is
required by its auditing policies, regulations,or legal requirements,in which case,no extension shall be effective until so
consented.
J. COMPLIANCE WITH APPLICABLE STATUTES, RULES,AND RCFB-SRFB POLICIES
This agreement is governed by, and the sponsor shall comply with,all applicable state and federal laws and regulations,
including any applicable Clean Water Act:Section 320,40 C.F.R. parts 31 and 35 subpart P,RCW 77.85,WAC 420 and
RCFB and/or SRFB policies published in RCO manuals as of the effective date of this agreement,all of which are
incorporated herein by this reference as if fully set forth.
K_ SPECIAL CONDITIONS
RCO 15-1240R Page 2 of 29
Cultural Resources
This project is subject to the National Historic Preservation Act,Section 106, and therefore appears to be exempt from
Governor's Executive Order 05-05 Archaeological and Cultural Resources(EO 05-05)as described in Section 9 of this
project agreement. In order for this project to be exempt from EO 05-05,the Section 106 Area of Potential Effect(APE)must
include all ground-disturbing activities subject to this project agreement, including the restoration staging area.The sponsor is
encouraged to work with the federal permitting agency to align the Section 106 APE with the scope of work subject to this
project agreement. If the APE does not include all ground-disturbing activities subject to this project agreement,promptly
notify the RCO grant manager,as this will require RCO to initiate cultural resources consultation following EO 05-05 for those
activities not included in the federal APE. Completion of this consultation and a Notice to Proceed from RCO will be required
before these ground-disturbing activities can begin.
Construction Design Deliverables:
This project began with SRFB project number 02-1601 that afforded property acquisition.The feasibility study and preliminary
design was completed with funding from project number 08-1659 and final design was completed through project 11-1219.
The project will meet the standards for Design and Restoration Project Deliverables described in Manual 18 Appendix D4
"Construction and"Design Build"Deliverables"which requires as-built design documents be provided post-construction.
L. AGREEMENT CONTACTS
The parties will provide all written communications and notices under this Agreement to the mail address or the email address
listed below if not both:
Project Contact SRFB
Name: Michael Mactutis Recreation and Conservation Office
Title: Environmental Engineering Mgr Natural Resources Building
Address: 220 Fourth Ave S PO Box 40917
Kent,WA 98032-5895 Olympia,Washington 98504-0917
Email: mmactutis@KentWA.gov
These addresses shall be effective until receipt by one party from the other of a written notice of any change.
M. ENTIRE AGREEMENT
This Agreement,with all amendments and attachments,constitutes the entire Agreement of the parties. No other
understandings,oral or otherwise, regarding this Agreement shall exist or bind any of the parties.
N. EFFECTIVE DATE
This Agreement,for project 15-1240R,shall be subject to the written approval of the RCO's authorized representative and
shall not be effective and binding until the date signed by both the sponsor and the RCO,whichever is later(Effective Date).
Reimbursements for eligible and allowable costs incurred within the period of performance identified in Section D:Period of
Performance are allowed only when this Agreement is fully executed and an original is received by RCO.
RCO 15-124OR Page 3 of 29
The sponsor has read,fully understands,and agrees to be bound by all terms and conditions as set forth in this Agreement.
The signatory listed below represent and warrant their authority to bind the parties to this Agreement.
City of Kent 3 11C
By: Date: �9
Name:({printed) e i f2 CW1Ke_ /
Title: Ka7yi)-
State of Washington,Recreation Conservation Office
On behalf of the Recreation and Conservation Funding Board(RCFB or funding board)and Salmon Recovery Funding
Board(SRFB or funding board)
By: Date: �-
Kafeen Cottingham
Director
Recreation and Conservation Office
Pre-approved as to form:
By: Isl Date: July 20,2015
Assistant Attorney General
RECEIVED
1� (TfiC
R�GRE�Ti�4l i.��',0�!S_nv�,Tiuiv 0 r,..t
RCO 15-1240R Page 4 of 29
Standard Terms and Conditions
of the Project Agreement
Table of Contents Page
SECTION 1. CITATIONS, HEADINGS AND DEFINITIONS............................................................. 7
SECTION 2. PERFORMANCE BY THE SPONSOR....................................................................... 8
SECTION3. ASSIGNMENT...................................................................................................... 8
SECTION 4. RESPONSIBILITY FOR PROJECT........................................................................... 8
SECTION 5. INDEMNIFICATION............................................................................................... 8
SECTION 6. INDEPENDENT CAPACITY OF THE SPONSOR......................................................... 9
SECTION 7, CONFLICT OF INTEREST...................................................................................... 9
SECTION 8. COMPLIANCE WITH APPLICABLE LAW.................................................................. 9
SECTION9. RECORDS........................................................................................................... 10
SECTION 10.PROJECT FUNDING............................................................................................. 10
SECTION 11.PROJECT REIMBURSEMENTS.............................................................................. 11
SECTION 12.ADVANCE PAYMENTS.......................................................................................... 11
SECTION 13.RECOVERY OF PAYMENTS................................................................................... 12
SECTION 14.COVENANT AGAINST CONTINGENT FEES............................................................. 12
SECTION 15,INCOME AND USE OF INCOME.............................................................................. 12
SECTION 16.PROCUREMENT REQUIREMENTS......................................................................... 12
SECTION 17.TREATMENT OF EQUIPMENT............................................................................... 13
SECTION 18.RIGHT OF INSPECTION........................................................................................ 13
SECTION 19.STEWARDSHIP AND MONITORING........................................................................ 13
SECTION 20.PREFERENCES FOR RESIDENTS........................................................................... 13
SECTION 21.ACKNOWLEDGMENT AND SIGNS.......................................................................... 13
SECTION 22_PROVISIONS APPLYING TO DEVELOPMENT, MAINTENANCE,RENOVATION, AND
RESTORATION 14
SECTION 23.PROVISIONS APPLYING TO ACQUISITION PROJECTS............................................. 14
SECTION 24.RESTRICTION ON CONVERSION OF REAL PROPERTY AND/OR FACILITIES TO
-_ OTHER 15
SECTION 25.CONSTRUCTION,OPERATION,USE AND MAINTENANCE OF ASSISTED PROJECTS.. 15
SECTION 26.PROVISIONS RELATED TO CORPORATE(INCLUDING NONPROFIT)SPONSORS........ 16
RCO 15-124OR Page 5 of 29
SECTION 27.PROVISIONS FOR FEDERAL SUBAWARDS ONLY................................................... 16
SECTION 28.PROVISIONS FOR FIREARMS AND ARCHERY RANGE RECREATION PROJECTS
18
SECTION 29.PROVISIONS FOR LAND AND WATER CONSERVATION FUND PROJECTS ONLY....... 18
SECTION 30.PROVISIONS FOR FARMLAND PRESERVATION ACCOUNT PROJECTS ONLY............ 18
SECTION 31.PROVISIONS FOR SALMON RECOVERY FUNDING BOARD PROJECTS ONLY............ 18
SECTION 32.PROVISIONS FOR PUGET SOUND ACQUISITION AND RESTORATION PROJECTS
19
SECTION 33.PROVISIONS FOR ESTUARY AND SALMON RESTORATION PROGRAM-EPA AND
MARINE SHORELINE PROTECTION PROJECTS 21
SECTION 34.PROVISIONS FOR ESTUARY AND SALMON RESTORATION PROGRAM-EPA
PROJECTS 25
SECTION 35.PROVISIONS FOR MARINE SHORELINE PROTECTION PROGRAM PROJECTS
25
SECTION 36.ORDER OF PRECEDENCE.................................................................................... 27
SECTION 37.AMENDMENTS.................................................................................................... 27
SECTION 38.LIMITATION OF AUTHORITY................................................................................. 27
SECTION 39.WAIVER OF DEFAULT.......................................................................................... 27
SECTION 40.APPLICATION REPRESENTATIONS--MISREPRESENTATIONS OR INACCURACY OR
27
SECTION 41.SPECIFIC PERFORMANCE.................................................................................... 28
SECTION 42.TERMINATION..................................................................................................... 28
SECTION 43.DISPUTE HEARING.............................................................................................. 28
SECTION 44.ATTORNEYS' FEES............................................................................................. 28
SECTION 45.GOVERNING LAWIVENUE..................................................................................... 28
SECTION 46.PROVISIONS APPLICABLE ONLY IF FEDERALLY RECOGNIZED INDIAN TRIBE IS
THE 29
SECTION 47.SEVERABILITY.................................................................................................... 29
RCO 15-124OR Paae 6 of 29
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Vr:.SHlNGTOI!S7 ATE
Recreation and
Conservation Office Standard Terms and Conditions
of the Project Agreement
Project Sponsor: City of Kent Project Number: 15-124OR
Project Title: Downey Farmstead- Frager Rd Relocation Approval Date: 12/9/2015
SECTION 1. CITATIONS,HEADINGS AND DEFINITIONS
A. Any citations referencing specific documents refer to the current version at the date of project Agreement and/or any revisions in the
future.
B. Headings used in this Agreement are for reference purposes only and shall not be considered a substantive part of this Agreement.
C. Definitions.As used throughout this Agreement,the following terms shall have the meaning set forth below:
acquisition project-A project that purchases or receives a donation of fee or less than fee interests in real property. These interests
include, but are not limited to,conservation easements,access/trail easements, covenants,water rights, leases,and mineral rights.
Agreement or Project Agreement-The document entitled"Project Agreement" accepted by all parties to the present transaction,
including without limitation these Standard Terms and Conditions,all attachments, addendums,and amendments, and any
intergovernmental agreements or other documents that are incorporated into the Project Agreement subject to any limitations on their
effect.
applicant-Any party that meets the qualifying standards,including deadlines,for submission of an application soliciting a grant of funds
from the funding board.
application-The documents and other materials that an applicant submits to the RCO to support the applicant's request for grant funds;
this includes materials required for the"Application"in the RCO's automated project information system, and other documents as noted
on the application checklist including but not limited to legal opinions, maps,plans,evaluation presentations and scripts.
C.F.R.-Code of Federal Regulations
contractor-An entity that receives a contract from a sponsor.A contract is a legal instrument by which a non-Federal entity(sponsor)
purchases property or services to carry out the project or program under a Federal award.A contractor is not the same as the sponsor or
subrecipient.A contract is for the purpose of obtaining goods and services for the non-Federal entity's(sponsor's)own use and creates a
procurement relationship with the contractor(2 C.F.R§200.23(2013)),
development project-A project that results in the construction of or work resulting in new elements, including but not limited to
structures,facilities,and/or materials to enhance outdoor recreation resources.
director-The chief executive officer of the Recreation and Conservation Office or that person's designee.
education project-A project that provides information,education,and outreach programs for the benefit of outdoor recreationists.
education and enforcement project-A project that provides information,education,and outreach programs;encourages responsible
recreational behavior,and may provide law enforcement for the benefit of outdoor recreationists.
equipment-Tangible personal property(including information technology systems)having a useful life of more than one year and a
per-unit acquisition cost which equals or exceeds the lesser of the capitalization level established by the sponsor or$5,000(2 C.F.R. §
200.33(2013)).
funding board-The board that authorized the funds in this Agreement,either the Recreation and Conservation Funding Board(RCFB)
created under chapter 79A.25.110 RCW,or the Salmon Recovery Funding Board(SRFB)created under chapter 77.85.110 RCW,
indirect cost- Costs incurred for a common or joint purpose benefitting more than one cost objective,and not readily assignable to the
cost objectives specifically benefitted,without effort disproportionate to the results achieved(2 C.F.R. §200.56(2013)).
landowner agreement-An agreement that is required between a sponsor and landowner for projects located on land not owned,or
otherwise controlled, by the sponsor.
maintenance project-A project that maintains existing areas and facilities through repairs and upkeep for the benefit of outdoor
recreationists.
maintenance and operation project-A project that maintains existing areas and facilities through repairs, upkeep,and routine servicing
for the benefit of outdoor recreationists,
match or matching share-The portion of the total project cost provided by the sponsor.
milestone-An important event with a defined date to track an activity related to implementation of a funded project and monitor
significant stages of project accomplishment.
pass-through entity-A non-Federal entity that provides a subaward to a subrecipient to carry out part of a Federal program(2 C. F. R. §
200.74(2013)). If this Agreement is a federal subaward,RCO is the pass-through entity.
period of performance-The time during which the sponsor may incur new obligations to carry out the work authorized under this this
Agreement(2 C.F.R. §200.77(2013)).
planning(RCFB projects only)-A project that results in one or more of the following: a study,a plan,construction plans and
specifications,and permits to increase the availability of outdoor recreational resources.
planning(SRFB projects only)-A project that results in a study,assessment,project design, or inventory.
pre-agreement cost-A project cost incurred before the period of performance.
RCO 15-1240R Page 7 of 29
project-An undertaking that is,or may be,funded in whole or in part with funds administered by RCO on behalf of the funding board.
project cost-The total allowable costs incurred under this Agreement and all required match share and voluntary committed matching
share,including third-party contributions(2 C.F.R.§200.83(2013)).
RCO-Recreation and Conservation Office-The state office that provides administrative support to the Recreation and Conservation
Funding Board and Salmon Recovery Funding Board.RCO includes the director and staff,created by Chapters 79A.25.110 and
79A.25.150 RCW and charged with administering this Agreement by Chapters 77.85.110 and 79A.25.240 RCW.
reimbursement-RCO's payment of funds from eligible and allowable costs that have already been paid by the sponsor per the terms of
the Agreement.
renovation project- A project intended to improve an existing site or structure in order to increase its useful service life beyond
original expectations or functions.This does not include maintenance activities to maintain the facility for its originally expected useful
service life.
restoration project-A project that brings a site back to its historic function as part of a natural ecosystem or improves the ecological
functionality of a site.
RCW-Revised Code of Washington
RTP-Recreational Trails Program-A federal grant program administered by RCO that allows for the development and maintenance of
backcountry trails.
secondary sponsor-one of two or more eligible organizations that sponsors a grant-funded project.Of these two sponsors,only one-
the primary sponsor-may be the fiscal agent.
sponsor or primary sponsor-The eligible applicant who has been awarded a grant of funds and is bound by this executed Agreement;
includes its officers,employees,agents and successors.For projects funded with federal money,the sponsor is a subrecipient,which is a
non-Federal entity that receives a subaward from a pass-through entity to carry out part of a Federal program;but does not include an
individual that is a beneficiary of such program.A subrecipient may also be a recipient of other Federal awards directly from a Federal
awarding agency(2 C.F.R.§200.93(2013))_
subaward- An award provided by a pass-through entity to a subrecipient for the subrecipient to carry out part of a Federal award
received by the pass-through entity. It does not include payments to a contractor or payments to an individual that is a beneficiary of a
Federal program.A subaward may be provided through any form of legal agreement,including an agreement that the pass-through entity
considers a contract(2 C.F.R.§200.92(2013)).A subaward is for the purpose of carrying out a portion of a Federal award and creates a
Federal assistance relationship with the subrecipient(2 C.F.R.§200.330(2013)). If this Agreement is a Federal subaward,the subaward
amount is the grant program amount in Section F:Project Funding.
subrecipient-Subrecipient means a non-Federal entity that receives a subaward from a pass-through entity to carry out part of a
Federal program;but does not include an individual that is a beneficiary of such program.A subrecipient may also be a recipient of other
Federal awards directly from a Federal awarding agency(2 C.F.R. §200.93(2013)). If this Agreement is a Federal subaward,the
sponsor is the subrecipient.
WAC-Washington Administrative Code.
SECTION 2. PERFORMANCE BY THE SPONSOR
The sponsor and secondary sponsor where applicable,shall undertake the project as described in this Agreement,the sponsors application,
and in accordance with the sponsor's proposed goals and objectives described in the application or documents submitted with the application,
all as finally approved by the funding board.All submitted documents are incorporated by this reference as if fully set forth herein.Also see
Section 36:Order of Precedence.
Timely completion of the project and submission of required documents,including progress and final reports,is important.Failure to meet
critical milestones or complete the project, as set out in this Agreement, is a material breach of the Aqreement.
SECTION 3. ASSIGNMENT
Neither this Agreement, nor any claim arising under this Agreement,shall be transferred or assigned by the sponsor without prior written
consent of the RCO.
SECTION 4_ RESPONSIBILITY FOR PROJECT
While the funding board undertakes to assist the sponsor with the project by providing a grant pursuant to this Agreement,the project itself
remains the sole responsibility of the sponsor.The funding board undertakes no responsibilities to the sponsor, a secondary sponsor,or to any
third party,other than as is expressly set out in this Agreement.The responsibility for the implementation of the project is solely that of the
sponsor,as is the responsibility for any claim or suit of any nature by any third party related in any way to the project. When a project is
sponsored by more than one entity,any and all sponsors are equally responsible for the project and all post-completion stewardship
responsibilities.
SECTION 5. INDEMNIFICATION
The sponsor shall defend,indemnity,and hold the State and its officers and employees harmless from all claims,demands,or suits at law or
equity arising in whole or in part from the actual or alleged acts,errors,omissions or negligence of,or the breach of any obligation under this
Agreement by,the sponsor or the sponsor's agents,employees,contractors,subcontractors,or vendors,of any tier,or any other persons for
whom the sponsor may be legally liable.
Provided that nothing herein shall require a sponsor to defend or indemnify the State against and hold harmless the State from claims,
demands or suits based solely upon the negligence of the State, its employees and agents for whom the State is vicariously liable.
Provided further that if the claims or suits are caused by or result from the concurrent negligence of(a)the sponsor or the sponsors
RCO 15-1240R Paoe 8 of 29
agents,employees,contractors,subcontractors or vendors,of any tier,or any other persons for whom the Sponsor is legally liable,and(b)the
State its employees and agents for whom it is vicariously liable,the indemnity obligation shall be valid and enforceable only to the extent of the
sponsor's negligence or the negligence of the sponsor's agents,employees,contractors,subcontractors or vendors,of any tier, or any other
persons for whom the sponsor maybe legally liable.
This provision shall be included in any Agreement between sponsor and any contractors,subcontractors and vendors, of any tier.
The sponsor shall also defend, indemnify,and hold the State and its officers and employees harmless from all claims,demands,or suits at law
or equity arising in whole or in part from the alleged patent or copyright infringement or other allegedly improper appropriation or use of trade
secrets,patents,proprietary information, know-how,copyright rights or inventions by the sponsor or the sponsor's agents,employees,
contractors,subcontractors or vendors,of any tier,or any other persons for whom the sponsor may be legally liable,in performance of the
Work under this Agreement or arising out of any use in connection with the Agreement of methods,processes,designs,information or other
items furnished or communicated to State, its agents, officers and employees pursuant to the Agreement;provided that this indemnity shall not
apply to any alleged patent or copyright infringement or other allegedly improper appropriation or use of trade secrets,patents,proprietary
information,know-how, copyright rights or inventions resulting from State's, its agents',officers'and employees'failure to comply with specific
written instructions regarding use provided to State, its agents,officers and employees by the sponsor,its agents,employees,contractors,
subcontractors or vendors,of any tier,or any other persons for whom the sponsor may be legally liable.
The sponsor specifically assumes potential liability for actions brought by the sponsor's own employees or its agents against the State and,
solely for the purpose of this indemnification and defense, the sponsor specifically waives any immunity under the state industrial insurance
law, RCW Title 51.
The RCO is included within the term State, as are all other agencies,departments, boards,or other entities of state government.
SECTION 6. INDEPENDENT CAPACITY OF THE SPONSOR
The sponsor and its employees or agents performing under this Agreement are not officers,employees or agents of the funding board or RCO.
The sponsor will not hold itself out as nor claim to be an officer,employee or agent of RCO,a funding board or of the state of Washington,nor
will the sponsor make any claim of right, privilege or benefit which would accrue to an employee under Chapters 41.06 or 28B RCW.
The sponsor is responsible for withholding and/or paying employment taxes,insurance,or deductions of any kind required by federal,state,
and/or local laws.
SECTION 7. CONFLICT OF INTEREST
Notwithstanding any determination by the Executive Ethics Board or other tribunal, RCO may, in its sole discretion, by written notice to the
sponsor terminate this Agreement if it is found after due notice and examination by RCO that there is a violation of the Ethics in Public Service
Act, RCW 42.52;or any similar statute involving the sponsor in the procurement of,or performance under,this Agreement.
In the event this Agreement is terminated as provided herein, RCO shall be entitled to pursue the same remedies against the sponsor as it
could pursue in the event of a breach of the Agreement by the sponsor.The rights and remedies of RCO provided for in this clause shall not
be exclusive and are in addition to any other rights and remedies provided by law or this Agreement.
SECTION 8. COMPLIANCE WITH APPLICABLE LAW
The sponsor will implement the Agreement in accordance with applicable federal,state,and local laws,regulations and RCO and funding
board policies regardless of whether the sponsor is a public or non-public organization.
The sponsor shall comply with,and RCO is not responsible for determining compliance with,any and all applicable federal,state, and local
laws,regulations,and/or policies,including, but not limited to:State Environmental Policy Act; Industrial Insurance Coverage;Architectural
Barriers Act;permits (shoreline, Hydraulics Project Approval,demolition); land use regulations(critical areas ordinances, Growth Management
Act);federal and state safety and health regulations(Occupational Safety and Health Administration/Washington Industrial Safety and Health
Act);and Buy American Act.
A. Nondiscrimination Laws.The sponsor shall comply with all applicable federal,state, and local nondiscrimination laws and/or policies,
including but not limited to:the Americans with Disabilities Act;Civil Rights Act;and the Age Discrimination Act. In the event of the
sponsor's noncompliance or refusal to comply with any nondiscrimination law or policy, the Agreement may be rescinded, cancelled, or
terminated in whole or in part,and the sponsor may be declared ineligible for further grant awards from the funding board. The sponsor is
responsible for any and all costs or liability arising from the sponsor's failure to so comply with applicable law.
B. Wages and Job Safety. The sponsor agrees to comply with all applicable laws, regulations,and policies of the United States and the
State of Washington which affect wages and job safety. The sponsor agrees when slate prevailing wage laws(RCW 39.12)are
applicable,to comply with such laws,to pay the prevailing rate of wage to all workers,laborers,or mechanics employed in the
performance of any part of this contract, and to file a statement of intent to pay prevailing wage with the Washington State Department of
Labor and Industries as required by RCW 39.12.040. The sponsor also agrees to comply with the provisions of the rules and regulations
of the Washington State Department of Labor and Industries.
RCO 15-1240R Page 9 of 29
C. Archaeological and Cultural Resources.The RCO facilitates the review of applicable projects for potential impacts to archaeological sites
and state cultural resources.The sponsor must assist RCO in compliance with Executive Order 05-05 or the National Historic
Preservation Act before initiating ground-disturbing activity.The funding board requires documented compliance with Executive Order
05-05 or Section 106 of the National Historic Preservation Act,whichever is applicable to the project. If a federal agency declines to
consult,the sponsor shall comply with the requirements of Executive Order 05-05. In the event that archaeological or historic materials
are discovered during project activities,work in the location of discovery and immediate vicinity must stop instantly,the area must be
secured,and notification must be provided to the following:concerned Tribes'cultural staff and cultural committees, RCO,and the State
Department of Archaeology and Historic Preservation.If human remains are discovered during project activity,work in the location of
discovery and immediate vicinity must stop instantly,the area must be secured, and notification provided to the concerned Tribe's cultural
staff and cultural committee, RCO, State Department of Archaeology,the coroner and local law enforcement in the most expeditious
manner possible according to RCW 68.50.
D. Restrictions on Grant Use. No part of any funds provided under this grant shall be used,other than for normal and recognized
executive-legislative relationships,for publicity or propaganda purposes,or for the preparation,distribution,or use of any kit,pamphlet,
booklet,publication, radio,television,or video presentation designed to support or defeat legislation pending before the U.S.Congress or
any state legislature.
No part of any funds provided under this grant shall be used to pay the salary or expenses of any sponsor,or agent acting for such
sponsor, related to any activity designed to influence legislation or appropriations pending before the U.S.Congress or any state
legislature.
E. Debarment and Certification. By signing the Agreement with RCO, the sponsor certifies that neither it nor its principals nor any other lower
tier participant are presently debarred,suspended,proposed for debarment,declared ineligible or voluntarily excluded from participation
in this transaction by Washington State Labor and Industries. Further,the sponsor agrees not to enter into any arrangements or contracts
related to this Agreement with any party that is on the"Contractors not Allowed to Bid on Public Works Projects"list.
SECTION 9. RECORDS
A. Maintenance.The sponsor shall maintain books, records,documents,data and other evidence relating to this Agreement and
performance of the services described herein, including but not limited to accounting procedures and practices which sufficiently and
properly reflect all direct and indirect costs of any nature expended in the performance of this Agreement.Sponsor shall retain such
records for a period of six years from the date RCO deems the project complete,as defined in Section 11: Project Reimbursements. If any
litigation,claim or audit is started before the expiration of the six(6)year period,the records shall be retained until all litigation, claims,or
audit findings involving the records have been resolved.
B. Access to Records and Data.At no additional cost,the records relating to the Agreement, including materials generated under the
Agreement, shall be subject at all reasonable times to inspection, review or audit by RCO,personnel duly authorized by RCO, the Office
of the State Auditor,and federal and state officials so authorized by law, regulation or Agreement.This includes access to all information
that supports the costs submitted for payment under the grant and all findings,conclusions,and recommendations of the sponsor's
reports, including computer models and methodology for those models.
C. Public Records. Sponsor acknowledges that the funding board is subject to RCW 42.56 and that this Agreement and any records sponsor
submits or has submitted to the State shall be a public record as defined in RCW 42.56. RCO administers public records requests per
WAC 286-06 and 420-04.Additionally, in compliance with RCW 77.85.130(8),sponsor agrees to disclose any information in regards to
expenditure of any funding received from the SRFB. By submitting any record to the state sponsor understands that the State may be
requested to disclose or copy that record under the state public records law,currently codified at RCW 42.56.The sponsor warrants that it
possesses such legal rights as are necessary to permit the State to disclose and copy such document to respond to a request under state
public records laws.The sponsor hereby agrees to release the State from any claims arising out of allowing such review or copying
pursuant to a public records act request,and to indemnify against any claims arising from allowing such review or copying and pay the
reasonable cost of state's defense of such claims.
SECTION 10.PROJECT FUNDING
A. Authority.This agreement is funded through a grant award from the recreation and conservation funding board per WAC 286-13-050
and/or the salmon recovery funding board per WAC 420-04-050. The director of RCO enters into this agreement per delegated authority
in RCW 79A.25.020 and 77.85.120.
B. Additional Amounts. The funding board shall not be obligated to pay any amount beyond the dollar amount as identified in this
Agreement, unless an additional amount has been approved in advance by the funding board or director and incorporated by written
amendment into this Agreement.
C. Before the Agreement. No expenditure made, or obligation incurred, by the sponsor before the project start date shall be eligible for grant
funds,in whole or in part, unless specifically provided for by funding board policy,such as a waiver of retroactivity or program specific
eligible pre-Agreement costs. For reimbursements of such costs,this Agreement must be fully executed and an original received by RCO.
The dollar amounts identified in this Agreement may be reduced as necessary to exclude any such expenditure from reimbursement.
D. Requirements for Federal Subawards. Pre-agreements costs before the federal award date in Section F: Project Funding are ineligible
unless approved by the federal award agency(2 C.F.R§200.458(2013)).
RCO 15-1240R Page 10 of 29
i
E. ' After the Period of Performance. No expenditure made,or obligation incurred, following the period of performance shall be eligible, in
whole or in part,for grant funds hereunder. In addition to any remedy the funding board may have under this Agreement,the grant
amounts identified in this Agreement shall be reduced to exclude any such expenditure from participation.
SECTION 11.PROJECT REIMBURSEMENTS
A. Reimbursement Basis.This Agreement is administered on a reimbursement basis per WAC 286-13 and/or 420-12.The sponsors may
only request reimbursement for eligible and allowable costs incurred during the period of performance.The sponsor may only request
reimbursement after(1)this Agreement has been fully executed and(2)the sponsor has remitted payment to its vendors. RCO will
authorize disbursement of project funds only on a reimbursable basis at the percentage as defined in Section F: Project Funding.
Reimbursement shall not be approved for any expenditure not incurred by the sponsor or for a donation used as part of its matching
share. RCO does not reimburse for donations,which the sponsor may use as part of its percentage.All reimbursement requests must
include proper documentation of expenditures as required by RCO.
B. Reimbursement Request Frequency. Sponsors are encouraged to send RCO a reimbursement request at least quarterly. Sponsors are
required to submit a reimbursement request to RCO, at a minimum for each project at least once a year for reimbursable activities
occurring between July 1 and June 30 or as identified in the milestones. Sponsors must refer to the most recently published/adopted RCO
policies and procedures regarding reimbursement requirements.
C. Compliance and Payment. The obligation of RCO to pay any amount(s)under this Agreement is expressly conditioned on strict
compliance with the terms of this Agreement by the sponsor.
D. Retainage Held Until Project Complete. RCO reserves the right to withhold disbursement of up to the final ten percent(10%)of the total
amount of the grant to the sponsor until the project has been completed.A project is considered"complete"when:
1.All approved or required activities outlined in the Agreement are done;
2. On-site signs are in place(if applicable);
3.A final project report is submitted to and accepted by RCO;
4.Any other required documents are complete and submitted to RCO;
5.A final reimbursement request is submitted to RCO;
6. The completed project has been accepted by RCO;
7. Final amendments have been processed;and
8. Fiscal transactions are complete.
9. RCO has accepted a final boundary map, if required for the project,for which the Agreement terms will apply in the future.
E. Requirements for Federal Subawards: Match.The sponsor's matching share must comply with 2 C.F.R. §200.306(2013).Any shared
costs or matching funds and all contributions, including cash and third party in-kind contributions, must be accepted as part of the
sponsor's matching share when such contributions meet all of the following criteria:
1.Are verifiable from the non-Federal entity's(sponsor's)records;
2.Are not included as contributions for any other Federal award;
3.Are necessary and reasonable for accomplishment of project or program objectives;
4.Are allowable under 2 C.F.R.Part 200,Subpart E-Cost Principles(2013);
5. Are not paid by the Federal Government under another Federal award,except where the Federal statute authorizing a program
specifically provides that Federal funds made available for such program can be applied to matching or cost sharing requirements of other
Federal programs;
6.Are provided for in the approved budget when required by the Federal awarding agency identified in Section G:Federal Fund
Information of this Agreement; and
7.Conform to other provisions of 2 C.F.R. Part 200,Subpart D-Post Federal Award Requirements(2013),as applicable.
F. Requirements for Federal Subawards:Close out. Per 2 C.F.R §200.343(2013),the non-Federal entity(sponsor)must:
1. Submit,no later than 90 calendar days after the end date of the period of performance,all financial,performance,and other reports as
required by the terms and conditions of the Federal award.The Federal awarding agency or pass-through entity(RCO)may approve
extensions when requested by the sponsor,
2. Liquidate all obligations incurred under the Federal award not later than 90 calendar days after the end date of the period of
performance as specified in the terms and conditions of the Federal award.
3. Refund any balances of unobligated cash that the Federal awarding agency or pass-through entity(RCO)paid in advance or paid and
that are not authorized to be retained by the non-Federal entity(sponsor)for use in other projects.See OMB Circular A-129 and see 2
C.F.R§200.345 Collection of amounts due(2013),for requirements regarding unreturned amounts that become delinquent debts.
4.Account for any real and personal property acquired with Federal funds or received from the Federal Government in accordance with 2
C.F.R§§200.310 Insurance coverage through 200.316 Property trust relationship and 200.329 Reporting on real property(2013).
SECTION 12.ADVANCE PAYMENTS
Advance payments of or in anticipation of goods or services are not allowed unless approved by the RCO director and are consistent with legal
requirements and Manual 8: Reimbursements.See WAC 420-12.
RCO 15-1240R '� Page 11 of 29
SECTION 13.RECOVERY OF PAYMENTS
A. Recovery for Noncompliance. In the event that the sponsor fails to expend funds under this Agreement in accordance with state and
federal laws,and/or the provisions of the Agreement,or meet its percentage of the project total,RCO reserves the right to recover grant
award funds in the amount equivalent to the extent of noncompliance in addition to any other remedies available at law or in equity.
B. Overpayment Payments.The sponsor shall reimburse RCO for any overpayment or erroneous payments made under the Agreement.
Repayment by the sponsor of such funds under this recovery provision shall occur within 30 days of demand by RCO. Interest shall
accrue at the rate of twelve percent(12%)per annum from the time that payment becomes due and owing.
C. Requirements for Federal Subawards.The pass-through entity(RCO)may impose any of the remedies as authorized in 2 C.F.R§§
200.207 Specific conditions and/or 2D0.338 Remedies for noncompliance(2013).
SECTION 14. COVENANT AGAINST CONTINGENT FEES
The sponsor warrants that no person or selling agent has been employed or retained to solicit or secure this Agreement on an Agreement or
understanding for a commission,percentage,brokerage or contingent fee,excepting bona fide employees or bona fide established agents
maintained by the sponsor for the purpose of securing business. RCO shall have the right,in the event of breach of this clause by the sponsor,
to terminate this Agreement without liability or,in its discretion,to deduct from the Agreement grant amount or consideration or recover by
other means the full amount of such commission,percentage,brokerage or contingent fee.
SECTION 15.INCOME AND USE OF INCOME
A. RCFB Projects.See WAC 286-13-110 for additional requirements for projects funded from the RCFB.
B. Income.
1. Compatible source.The source of any income generated in a funded project or project area must be compatible with the funding
source and the Agreement.
2. Fees.User and/or other fees may be charged in connection with land acquired or facilities developed,maintained, renovated, or
restored with funding board grants if the fees are consistent with the:
(a) Value of any service(s)furnished;
(b) Value of any opportunities furnished;and
(c) Prevailing range of public fees in the state for the activity involved.
(d) Excepted are Firearms and Archery Range Recreation Program safety classes(firearm and/or hunter)for which a
facility/range fee must not be charged(RCW 79A.25.210).
C. Use of income. Regardless of whether income or fees in a project work site(including entrance, utility corridor permit,cattle grazing,
timber harvesting,farming,etc.)are gained during or after the reimbursement period cited in the Agreement,unless precluded by state or
federal law,the revenue may only be used to offset:
1. The sponsor's matching resources;
2. The project's total cost;
3. The expense of operation,maintenance,stewardship,monitoring,and/or repair of the facility or program assisted by the funding
board grant;
4. The expense of operation,maintenance,stewardship,monitoring,and/or repair of other similar units in the sponsor's system;and/or
5. Capital expenses for similar acquisition and/or development and renovation.
D. Requirements for Federal Subawards. Sponsors must also comply with 2 C.F.R. §200.307 Program income(2013).
SECTION 16. PROCUREMENT REQUIREMENTS
A. Procurement Requirements. If Sponsors have a procurement process that follows applicable state and/or required federal procurement
principles,it must be followed. If no such process exists the sponsor must follow these minimum procedures:
1. Publish a notice to the public requesting bids/proposals for the project;
2. Specify in the notice the date for submittal of bids/proposals;
3. Specify in the notice the general procedure and criteria for selection;and
4. Comply with the same legal standards regarding unlawful discrimination based upon race,ethnicity, sex,or sex-orientation that are
applicable to state agencies in selecting a bidder or proposer.
This procedure creates no rights for the benefit of third parties,including any proposers,and may not be enforced or subject to review of
any kind or manner by any other entity other than the RCO.Sponsors may be required to certify to the RCO that they have followed any
applicable state and/or federal procedures or the above minimum procedure where state or federal procedures do not apply.
RCO 15-1240R Page 12 of 29
B. ' Requirements for Federal Subawards.
1. For all Federal subawards except RTP projects, non-Federal entities(sponsors)must follow 2 C.F.R§§200.318 General
procurement standards through 200.326 Contract Provisions (2013).
2. For RTP subawards, sponsors follow such policies and procedures allowed by the State when procuring property and services
under a Federal award(2 C.F.R§ 1201,317(2013)). State procurement policies are in subsection A of this section.
SECTION 17. TREATMENT OF EQUIPMENT
A. Discontinued Use. Equipment shall remain in the possession of the sponsor for the duration of the project or applicable grant program.
When the sponsor discontinues use of the equipment for the purpose for which it was funded, RCO will require the sponsor to deliver the
equipment to RCO,dispose of the equipment according to RCO policies,or return the fair market value of the equipment to RCO.
Equipment shall be used only for the purpose of this Agreement,unless otherwise provided herein or approved by RCO in writing.
B. Loss or Damage.The sponsor shall be responsible for any loss or damage to equipment which results from the negligence of the sponsor
or which results from the failure on the part of the sponsor to maintain and administer that equipment in accordance with sound
management practices.
C. Requirements for Federal Subawards. Except RTP,procedures for managing equipment(including replacement equipment),whether
acquired in whole or in part under a Federal award,until disposition takes place will,as a minimum, meet the following requirements(2
C.F.R§200,313(2013)):
1. Property records must be maintained that include a description of the property, a serial number or other identification number,the
source of funding for the property(including the FAIN),who holds title, the acquisition date,and cost of the property, percentage of
Federal participation in the project costs for the Federal award under which the property was acquired, the location,use and
condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property.
2. A physical inventory of the property must be taken and the results reconciled with the property records at least once every two
years.
3. A control system must be developed to ensure adequate safeguards to prevent loss,damage, or theft of the property.Any loss,
damage, or theft must be investigated.
4. Adequate maintenance procedures must be developed to keep the property in good condition.
5. If the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the
highest possible return.
D. Requirements for RTP Subawards.The subrecipient(sponsor)shall follow such policies and procedures allowed by the State with respect
to the use, management and disposal of equipment acquired under a Federal award(2 C.F.R § 1201.313(2013)).
SECTION 18.RIGHT OF INSPECTION
The sponsor shall provide right of access to the project to RCO,or any of its officers,or to any other authorized agent or official of the state of
Washington or the federal government, at all reasonable times, in order to monitor and evaluate performance,compliance, and/or quality
assurance under this Agreement.
If a landowner agreement or other form of control and tenure as described in Section 22.6:Control and Tenure has been executed, it will
further stipulate and define the funding board and RCO's right to inspect and access lands acquired or developed with funding board
assistance.
SECTION 19.STEWARDSHIP AND MONITORING
Sponsor agrees to perform monitoring and stewardship functions as stated in policy documents approved by the funding boards or RCO.
Sponsor further agrees to utilize,where applicable and financially feasible,any monitoring protocols recommended by the funding board.
SECTION 20.PREFERENCES FOR RESIDENTS
Sponsors shall not express a preference for users of grant assisted projects on the basis of residence(including preferential reservation,
membership,and/or permit systems)except that reasonable differences in admission and other fees may be maintained on the basis of
residence. Even so,the funding board discourages the imposition of differential fees. Fees for nonresidents must not exceed twice the fee
imposed on residents.Where there is no fee for residents but a fee is charged to nonresidents,the nonresident fee shall not exceed the
amount that would be imposed on residents at comparable state or local public facilities.
SECTION 21.ACKNOWLEDGMENT AND SIGNS
A. Publications. The sponsor shall include language which acknowledges the funding contribution of the applicable grant program to this
project in any release or other publication developed or modified for,or referring to,the project during the project period and in the future.
B. Signs.The sponsor also shall post signs or other appropriate media during the project period of performance and in the future at project
entrances and other locations on the project which acknowledge the applicable grant program's funding contribution, unless exempted in
funding board policy or waived by the director.
RCO 15-1240R Page 13 of 29
C. Ceremonies.The sponsor shall notify RCO no later than two weeks before a dedication ceremony for this project.The sponsor shall
verbally acknowledge the applicable grant program's funding contribution at all dedication ceremonies.
D. Federally Funded Projects.When issuing statements,press releases, requests for proposals,bid solicitations,and other documents
describing a project funded in whole or in part with federal money provided for in this grant,sponsors shall clearly state:
1. The fund source;
2. The percentage of the total costs of the project that is financed with federal money;
3. The dollar amount of federal funds for the project;and
4. The percentage and dollar amount of the total costs of the project that is financed by nongovernmental sources.
SECTION 22. PROVISIONS APPLYING TO DEVELOPMENT,MAINTENANCE,RENOVATION AND RESTORATION PROJECTS
The following provisions shall be in force only if the project described in this Agreement is for construction of land or facilities in a development,
maintenance,renovation or restoration project:
A. Document Review and Approval.The sponsor agrees to submit one copy of all construction plans and specifications to RCO for review
prior to implementation or as otherwise identified in the milestones.Review and approval by RCO will be for compliance with the terms of
this Agreement. Only change orders that impact the amount of funding or changes to the scope of the project as described to and
approved by the funding board or RCO must receive prior written approval.
B. Control and Tenure.The sponsor must provide documentation that shows appropriate tenure(landowner agreement,long-term lease,
easement,or fee simple ownership)for the land proposed for construction. The documentation must meet current RCO requirements
identified in the appropriate grant program policy manual as of the effective date of this Agreement.
C. Nondiscrimination. Except where a nondiscrimination clause required by a federal funding agency is used, the sponsor shall insert the
following nondiscrimination clause in each contract for construction of this project:
"During the performance of this contract, the contractor agrees to comply with all federal
and state nondiscrimination laws,regulations and policies."
D. Use of Best Management Practices. Sponsors are encouraged to use best management practices developed as part of the Washington
State Aquatic Habitat Guidelines(AHG) Program.AHG documents include"Integrated Streambank Protection Guidelines",2002;
"Protecting Nearshore Habitat and Functions in Puget Sound",2010;"Stream Habitat Restoration Guidelines',2012;"Water Crossing
Design Guidelines',2013;and"Marine Shoreline Design Guidelines',2014.These documents,along with new and updated guidance
documents,and other information are available on the AHG Web site.Sponsors are also encouraged to use best management practices
developed by the Washington Invasive Species Council(WISC)described in`Reducing Accidental Introductions of Invasive Species"
which is available on the WISC Web site.
SECTION 23, PROVISIONS APPLYING TO ACQUISITION PROJECTS
The following provisions shall be in force only if the project described in this Agreement is an acquisition project:
A. Evidence of Land Value. Before disbursement of funds by RCO as provided under this Agreement,the sponsor agrees to supply
documentation acceptable to RCO that the cost of the property rights acquired has been established according to funding board policy.
B. Evidence of Title.The sponsor agrees to provide documentation that shows the type of ownership interest for the property that has been
acquired.This shall be done before any payment of financial assistance.
C. Legal Description of Real Property Rights Acquired. The legal description of the real property rights purchased with funding assistance
provided through this project Agreement(and protected by a recorded conveyance of rights to the State of Washington)shall be
incorporated into the Agreement before final payment.
D. Conveyance of Rights to the State of Washington.When real property rights(both fee simple and lesser interests)are acquired,the
sponsor agrees to execute an appropriate document conveying certain rights and responsibilities to RCO,on behalf of the State of
Washington.These documents include a Deed of Right,Assignment of Rights, Easements and/or Leases as described below. The
sponsor agrees to use document language provided by RCO, to record the executed document in the County where the real property lies,
and to provide a copy of the recorded document to RCO.The document required will vary depending on the project type, the real property
rights being acquired and whether or not those rights are being acquired in perpetuity.
1. Deed of Right.The Deed of Right conveys to the people of the state of Washington the right to preserve, protect, and/or use the
property for public purposes consistent with the fund source.See WAC 420-12 or 286-13. Sponsors shall use this document when
acquiring real property rights that include the underlying land.This document may also be applicable for those easements where the
sponsor has acquired a perpetual easement for public purposes.
2. Assignment of Rights.The Assignment of Rights document transfers certain rights such as access and enforcement to RCO.
Sponsors shall use this document when an easement or lease is being acquired for habitat conservation or salmon recovery
purposes. The Assignment of Rights requires the signature of the underlying landowner and must be incorporated by reference in
the easement document.
3. Easements and Leases. The sponsor may incorporate required language from the Deed of Right or Assignment of Rights directly
into the easement or lease document,thereby eliminating the requirement for a separate document. Language will depend on the
situation; sponsor must obtain RCO approval on the draft language prior to executing the easement or lease.
RCO 15-124OR Page 14 of 29
E. • Real Property Acquisition and Relocation Assistance
1. Federal Acquisition Policies.When federal funds are part of this Agreement, the Sponsor agrees to comply with the terms and
conditions of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970,84 Stat. 1894(1970)--Public
Law 91-646,as amended by the Surface Transportation and Uniform Relocation Assistance Act,PL 100-17-1987,and applicable
regulations and procedures of the federal agency implementing that Act.
2. State Acquisition Policies.When state funds are part of this Agreement, the sponsor agrees to comply with the terms and conditions
of the Uniform Relocation Assistance and Real Property Acquisition Policy of the State of Washington,Chapter 8.26 RCW,and
Chapter 468-100 WAC.
3. Housing and Relocation. In the event that housing and relocation costs,as required by federal law set out in subsection(1) above
and/or state law set out in subsection(2)above,are involved in the execution of this project,the sponsor agrees to provide any
housing and relocation assistance required.
F. Buildings and Structures. In general,grant funds are to be used for outdoor recreation, habitat conservation,or salmon recovery.
Sponsors agree to remove or demolish ineligible structures.Sponsors must consult RCO regarding compliance with Section 8.C.:
Archaeological and Cultural Resources before structures are removed or demolished.
G. Hazardous Substances.
1. Certification.The sponsor shall inspect, investigate, and conduct an environmental audit of the proposed acquisition site for the
presence of hazardous substances,as defined in RCW 70.105D.020(10),and certify:
a. No hazardous substances were found on the site,or
b.Any hazardous substances found have been treated and/or disposed of in compliance with applicable state and federal laws, and
the site deemed"clean."
2. Responsibility.Nothing in this provision alters the sponsor's duties and liabilities regarding hazardous substances as set forth in
RCW 70.105D.
3. Hold Harmless.The sponsor will defend, protect and hold harmless RCO and any and all of its employees and/or agents, from and
against any and all liability,cost(including but not limited to all costs of defense and attorneys'fees)and any and all loss of any
nature from any and all claims or suits resulting from the presence of, or the release or threatened release of, hazardous substances
on the property the sponsor is acquiring.
H. Requirements for Federal Subawards.The non-Federal entity(sponsor)must submit reports at least annually on the status of real
property in which the Federal Government retains an interest, unless the Federal interest in the real property extends 15 years or longer.
In those instances where the Federal interest attached is for a period of 15 years or more,the Federal awarding agency or the
pass-through entity(RCO),at its option,may require the sponsor to report at various multi-year frequencies(e.g.,every two years or
every three years,not to exceed a five-year reporting period;or a Federal awarding agency or RCO may require annual reporting for the
first three years of a Federal award and thereafter require reporting every five years)(2 C.F.R§200.329(2013)),
SECTION 24.RESTRICTION ON CONVERSION OF REAL PROPERTY ANDIOR FACILITIES TO OTHER USES
The sponsor shall not at any time convert any real property(including any interest therein)or facility acquired,developed, maintained,
renovated, and/or restored pursuant to this Agreement to uses other than those purposes for which funds were approved without prior
approval of the funding board in compliance with applicable statutes,rules,and funding board policies.Also see WAC Title 286 or 420. It is the
intent of the funding board's conversion policy,current or as amended in the future,that all real property or facilities acquired,developed,
renovated,and/or restored with funding assistance remain in the public domain in perpetuity unless otherwise identified in the Agreement or as
approved by the funding board. Determination of whether a conversion has occurred shalt be based upon applicable law and RCFB/SRFB
policies.
For acquisition projects that are term limited,such as one involving a lease or a term-limited restoration,, renovation or development project or
easement,this restriction on Conversion shall apply only for the length of the term,unless otherwise provided in written documents or required
by applicable stale or federal law. In such case,the restriction applies to such projects for the length of the term specified by the lease,
easement,deed,or landowner agreement.
When a conversion has been determined to have occurred,the sponsor is required to remedy the conversion per established funding board
policies.
SECTION 25.CONSTRUCTION,OPERATION,USE AND MAINTENANCE OF ASSISTED PROJECTS
The following provisions shall be in force only if the project described in this Agreement is an acquisition,development,maintenance,
renovation or restoration project:
A. Property and facility operation and maintenance. Sponsor must ensure that properties or facilities assisted with funding board funds,
including undeveloped sites,are built,operated, used,and maintained:
1. According to applicable federal,state,and local laws and regulations, including public health standards and building codes.
2. In a reasonably safe condition for the project's intended use.
3. Throughout its estimated useful service life so as to prevent undue deterioration.
4. In compliance with all federal and stale nondiscrimination laws, regulations and policies.
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B. Open to the public. Facilities open and accessible to the general public must:
1. Be constructed and maintained to meet or exceed the minimum requirements of the most current local or state codes, Uniform
Federal Accessibility Standards,guidelines,or rules, including but not limited to:the International Building Code,the Americans with
Disabilities Act,and the Architectural Barriers Act,as updated.
2. Appear attractive and inviting to the public except for brief installation,construction,or maintenance periods.
3. Be available for use by the general public without reservation at reasonable hours and times of the year, according to the type of
area or facility.
SECTION 26.PROVISIONS RELATED TO CORPORATE(INCLUDING NONPROFIT)SPONSORS
A corporate sponsor, including any nonprofit sponsor,shall:
A. Maintain corporate status with the state,including registering with the Washington Secretary of State's office,throughout the sponsor's
obligation to the project as identified in the Agreement.
B. Notify RCO prior to corporate dissolution at any time during the period of performance or long-term obligations.Within 30 days of
dissolution the sponsor shall name a qualified successor that will agree in writing to assume any on-going project responsibilities.A
qualified successor is any party eligible to apply for funds in the subject grant program and capable of complying with the terms and
conditions of this Agreement.RCO will process an amendment transferring the sponsor's obligation to the qualified successor if
requirements are met.
C. Sites or facilities open to the public may not require exclusive use,(e.g., members only).
SECTION 27.PROVISIONS FOR FEDERAL SUBAWARDS ONLY
The following provisions shall be in force only if the project described in this Agreement is funded with a federal subaward as identified in
Section G:Federal Fund Information.
q_ Equal Employment Opportunity. Except as otherwise provided under 41 C.F.R.60,all contracts that meet the definition of"federally
assisted construction contract"in 41 C.F.R.§60-1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in
accordance with Executive Order 11246,"Equal Employment Opportunity"(30 Fed. Reg. 12319, 12935, 3 C.F.R. 1964, 1965 Comp., p.
339),as amended by Executive Order 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity,"and
implementing regulations at 41 C.F.R.§60,"Office of Federal Contract Compliance Programs, Equal Employment Opportunity,
Department of Labor."
Federally assisted construction contract means any agreement or modification thereof between any applicant and a person for
construction work which is paid for in whole or in part with funds obtained from the Government or borrowed on the credit of the
Government pursuant to any Federal program involving a grant,contract, loan, insurance, or guarantee,or undertaken pursuant to any
Federal program involving such grant, contract, loan, insurance,or guarantee,or any application or modification thereof approved by the
Government for a grant,contract,loan,insurance,or guarantee under which the applicant itself participates in the construction work.(41
C.F.R.§60-1.3)
Construction work means the construction,rehabilitation,alteration, conversion,extension,demolition or repair of buildings,highways,or
other changes or improvements to real property, including facilities providing utility services.The term also includes the supervision,
inspection, and other onsite functions incidental to the actual construction.(41 C.F.R. §60-1.3)
S. Davis-Bacon Act,as amended(40 U.S.C.3141-3148).When required by Federal program legislation,all prime construction contracts in
excess of$2,000 awarded by non-Federal entities(sponsors)must include a provision for compliance with the Davis-Bacon Act(40
U.S.C.3141-3144,and 3146-3148)as supplemented by Department of Labor regulations(29 C.F.R. §5,"Labor Standards Provisions
Applicable to Contracts Covering Federally Financed and Assisted Construction"),
In accordance with the statute,contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing
wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less
than once a week.The non-Federal entity(sponsor)must place a copy of the current prevailing wage determination issued by the
Department of Labor in each solicitation.The decision to award a contract or subcontract must be conditioned upon the acceptance of the
wage determination.The non-Federal entity(sponsor)must report all suspected or reported violations to the Federal awarding agency
identified in Section G: Federal Fund Information.
The contracts must also include a provision for compliance with the Copeland"Anti-Kickback"Act(40 U. S.C. 3145),as supplemented by
Department of Labor regulations(29 C.F.R Part 3,"Contractors and Subcontractors on Public Building or Public Work Financed in Whole
or in Part by Loans or Grants from the United States").The Act provides that each contractor or subrecipient(sponsor)must be prohibited
from inducing, by any means, any person employed in the construction,completion,or repair of public work,to give up any part of the
compensation to which he or she is otherwise entitled.The non-Federal entity(sponsor)must report all suspected or reported violations to
the Federai awarding agency identified in Section G:Federal Fund Information.
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C. Contract Work Hours and Safety Standards Act(40 U.S.C. 3701-3708).Where applicable, all contracts awarded by the non-Federal entity
(sponsor)in excess of$100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40
U.S.C. 3702 and 3704,as supplemented by Department of Labor regulations(29 C.F.R. Part 5).Under 40 U.S.C.3702 of the Act, each
contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours.Work
in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half
times the basic rate of pay for all hours worked in excess of 40 hours in the work week.
The requirements of 40 U.S.C.3704 are applicable to construction work and provide that no laborer or mechanic must be required to work
in surroundings or under working conditions which are unsanitary, hazardous or dangerous.These requirements do not apply to the
purchases of supplies or materials or articles ordinarily available on the open market,or contracts for transportation or transmission of
intelligence.
D. Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets the definition of"funding agreement'under 37
C.F.R§401.2(a)and the recipient or subrecipient(sponsor)wishes to enter into a contract with a small business firm or nonprofit
organization regarding the substitution of parties,assignment or performance of experimental,developmental,or research work under
that"funding agreement,"the recipient or subrecipient(sponsor)must comply with the requirements of 37 C.F.R Part 401, "Rights to
Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants,Contracts and Cooperative
Agreements,"and any implementing regulations issued by the awarding agency.
E. Clean Air Act(42 U.S.C. 7401-7671q.)and the Federal Water Pollution Control Act(33 U.S.C. 1251-1387),as Amended.Contracts and
subg rants of amounts in excess of$150,000 must contain a provision that requires the non-Federal award to agree to comply with all
applicable standards,orders or regulations issued pursuant to the Clean Air Act(42 U.S.C.7401-7671 q)and the Federal Water Pollution
Control Act as amended(33 U.S.C. 1251-1387).Violations must be reported to the Federal awarding agency identified in Section G:
Federal Fund Information and the Regional Office of the Environmental Protection Agency(EPA),
F. Byrd Anti-Lobbying Amendment(31 U.S.C. 1352).Contractors that apply or bid for an award exceeding$100,000 must file the required
certification.Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or
organization for influencing or attempting to influence an officer or employee of any agency,a member of Congress,officer or employee
of Congress,or an employee of a member of Congress in connection with obtaining any Federal contract,grant or any other award
covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with
obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non-Federal award.
G. Procurement of Recovered Materials.A non-Federal entity(sponsor)that is a state agency or agency,of a political subdivision of a state
and its contractors must comply with section 6002 of the Solid Waste Disposal Act,as amended by the Resource Conservation and
Recovery Act.The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection
Agency(EPA)at 40 C.F.R part 247 that contain the highest percentage of recovered materials practicable,consistent with maintaining a
satisfactory level of competition,where the purchase price of the item exceeds$10,000 or the value of the quantity acquired during the
preceding fiscal year exceeded$10,000;procuring solid waste management services in a manner that maximizes energy and resource
recovery;and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.
H. Required Insurance.The non-Federal entity(sponsor)must,at a minimum,provide the equivalent insurance coverage for real property
and equipment acquired or improved with Federal funds as provided to property owned by the non-Federal entity. Federally-owned
property need not be insured unless required by the terms and conditions of the Federal award(2 C.F.R §200,310(2013)),
I. Debarment and Suspension(Executive Orders 12549 and 12689).The sponsor must not award a contract (see 2 C.F.R§ 180.220)to
parties listed on the government-wide exclusions in the System for Award Management(SAM),in accordance with the Office of
Management and Budget(OMB)guidelines at 2 C.F.R§180 that implement Executive Orders 12549(3 C.F.R part 1986 Comp.,p. 189)
and 12689(3 C.F.R part 1989 Comp.,p. 235),"Debarment and Suspension."SAM Exclusions contains the names of parties debarred,
suspended,or otherwise excluded by agencies,as well as parties declared ineligible under statutory or regulatory authority other than
Executive Order 12549.
RCO 15-1240R Page 17 of 29
SECTION 28.PROVISIONS FOR FIREARMS AND ARCHERY RANGE RECREATION PROJECTS ONLY
The following provisions shall be in force only if the project described in this Agreement is funded from the Firearms and Archery Range
Recreation Account.
A. Liability Insurance.The sponsor of a firearms or archery range recreation project shall procure an endorsement,or other addition,to
liability insurance it may currently carry,or shall procure a new policy of liability insurance, in a total coverage amount the sponsor deems
adequate to ensure it will have resources to pay successful claims of persons who may be killed or injured,or suffer damage to property,
while present at the range facility to which this grant is related,or by reason of being in the vicinity of that facility;provided that the
coverage shall be at least one million dollars($1,000,000)for the death of,or injury to, each person.
B. Insurance Endorsement. The liability insurance policy,including any endorsement or addition,shall name Washington Stale,the funding
board,and RCO as additional insured and shall be in a form approved by the funding board or director.
C. Length of Insurance.The policy,endorsement or other addition,or a similar liability insurance policy meeting the requirements of this
section,shall be kept in force throughout the sponsors obligation to the project as identified in this Agreement in Section E: On-going
Obligation.
D. Notice of Cancellation.The policy, as modified by any endorsement or other addition,shall provide that the issuing company shall give
written notice to RCO not less than thirty(30)calendar days in advance of any cancellation of the policy by the insurer, and within ten(10)
calendar days following any termination of the policy by the sponsor.
E. Government Agencies.The requirement of Subsection A through D above shall not apply if the sponsor is a federal, state,or municipal
government which has established a program of self-insurance or a policy of self-insurance with respect to claims arising from its facilities
or activities generally, including such facilities as firearms or archery ranges,when the applicant declares and describes that program or
policy as a part of its application to the funding board.
F. Sole Duty of the Sponsor. By this requirement,the funding board and RCO does not assume any duty to any individual person with
respect to death, injury, or damage to property which that person may suffer while present at,or in the vicinity of,the facility to which this
grant relates.Any such person, or any other person making claims based on such death, injury, or damage,must look to the sponsor,or
others,for any and all remedies that may be available by law.
SECTION 29.PROVISIONS FOR LAND AND WATER CONSERVATION FUND PROJECTS ONLY
The following provisions shall be in force only if the project described in this Agreement is funded from the Land and Water Conservation Fund.
If the project has been approved by the National Park Service, US Department of the Interior,for funding assistance from the federal Land and
Water Conservation Fund(LWCF),the"Project Agreement General Provisions"in the LWCF State Assistance Program Federal Financial
Assistance Manual are also made part of this Agreement and incorporated herein.The sponsor shall abide by these LWCF General
Provisions,in addition to this Agreement, as they now exist or are hereafter amended. Further,the sponsor agrees to provide RCO with
reports or documents needed to meet the requirements of the LWCF General Provisions.
SECTION 30.PROVISIONS FOR FARMLAND PRESERVATION ACCOUNT PROJECTS ONLY
The following provisions shall be in force only if the project described in this Agreement is funded from the Washington Wildlife and Recreation
Program Farmland Preservation Account.
For projects funded through the Washington Wildlife and Recreation Program Farmland Preservation Account,the following sections will not
apply if covered separately in a recorded RCO approved Agricultural Conservation Easement:
A. Section 15-Income and Income Use;
B. Section 19-Stewardship and Monitoring;
C. Section 21 -Acknowledgement and Signs;
D. Section 23- Provisions applying to Acquisition Projects,Sub-sections D,F,and G;
E.Section 24-Restriction on Conversion of Real Property and/or Facilities to Other Uses;and
F. Section 25-Construction, Operation and Maintenance of Assisted Projects.
SECTION 31.PROVISIONS FOR SALMON RECOVERY FUNDING BOARD PROJECTS ONLY
The following provisions shall be in force only if the project described in this Agreement is funded by the SRFB.
For habitat restoration projects funded in part or whole with federal funds administered by the SRFB the sponsor shall not commence with
clearing of riparian trees or in-water work unless either the sponsor has complied with 50 C.F.R.§223.203(b)(8)(2000),limit 8 or until an
Endangered Species Act consultation is finalized in writing by the National Oceanic and Atmospheric Administration.Violation of this
requirement may be grounds for terminating this project Agreement.This section shall not be the basis for any enforcement responsibility by
RCO.
RCO 15-1240R Page 18 of 29
SECTION 32.PROVISIONS FOR PUGET SOUND ACQUISITION AND RESTORATION PROJECTS ONLY
The following provisions shall be in force only if the project described in this Agreement is funded from the Puget Sound Acquisition and
Restoration program.
The soonsor aarees to the followino terms and conditions:
A. Cost Principles/Indirect Costs for State Agencies.Sub-Recipient(sponsor)will comply with the cost principles of 2 G.F.R. Part 200
Subpart E(2013). Unless otherwise indicated, the cost principles apply to the use of funds provided under this Agreement and in-kind
matching donations. The applicability of the cost principles depends on the type of organization incurring the costs.
B, Sub-recipient(sponsor)shall meet the provisions in Office of Management and Budget(OMB)Guidance,Subpart F, §200.501 (Audit
Requirements), if the sponsor expends$750,000 or more in total Federal funds in a fiscal year.The$750,000 threshold for each year is a
cumulative total of all federal funding from all sources.The sponsor shall forward a copy of the audit along with the sponsor's response
and the final corrective action plan to RCO within ninety(90)days of the date of the audit report.For complete information on how to
accomplish the single audit submissions,visit the Federal Audit Clearinghouse Web site:http:l/harvester.census.gov/facweb
C. Credit and Acknowledgement. In addition to Section 21:Acknowledgement and Signs,materials produced must display both the
Environmental Protection Agency(EPA)and Puget Sound Partnership(PSP)logos and the following credit line: "This project has been
funded wholly or in part by the United States Environmental Protection Agency.The contents of this document do not necessarily reflect
the views and policies of the Environmental Protection Agency,nor does mention of trade names or commercial products constitute
endorsement or recommendation for use."This requirement is for the life of the product,whether during or after the Agreement period of
performance.
D. Hotel Motel Fire Safety Act.Sponsor agrees to ensure that all conference,meeting, convention,or training space funded in whole or part
with federal funds,complies with the federal Hotel and Motel Fire Safety Act(PL 101-391,as amended).Sponsors may search the
Hotel-Motel National Master List @ http://www,usfa.dhs.gov/applications/hotel to see if a property is in compliance or to find other
information about the Act.
E. Drug Free Workplace Certification.Sub-recipient(sponsor)shall make an ongoing,good faith effort to maintain a drug-free workplace
pursuant to the specific requirements set forth in 2 C.F.R. Part 1536 Subpart B.Additionally, in accordance with these regulations, the
recipient organization shall identify all known workplaces under its federal awards,and keep this information on file during the
performance of the award. Sponsors who are individuals must comply with the drug-free provisions set forth in 2 C.F.R. Part 1536
Subpart C.The consequences for violating this condition are detailed under 2 C.F.R. Part 1536 Subpart E. Recipients can access the
Code of Federal Regulations(CFR)Title 2 Part 1536 at:http://ecfr.gpoaccess.gov.
F. Management Fees. Management fees or similar charges in excess of the direct costs and approved indirect rates are not allowable.The
term"management fees or similar charges"refers to the expenses added to direct costs in order to accumulate and reserve funds for
ongoing business expenses, unforeseen liabilities or for other similar costs which are not allowable.Management fees or similar charges
may not be used to improve or expand the project funded under this agreement,except for the extent authorized as a direct cost of
carrying out the scope of work.
G. Trafficking in Persons and Trafficking Victim Protection Act of 2000(TVPA).This provision applies only to a Sub-recipient(sponsor),and
all sub-awardees of sub-recipient(sponsor),if any.Sub-recipient(sponsor)shall include the following statement in all sub-awards made
to any private entity under this Agreement.
"You as the sub-recipient,your employees, sub-awardees under this award,and sub-awardees'employees may not engage in severe
forms of trafficking in persons during the period of time that the award is in effect;procure a commercial sex act during the period of time
that the award is in effect; or use forced labor in the performance of the award or sub-awards under this Award."
Sub-recipient(sponsor),and all sub-awardees of sub-recipient(sponsor)must inform RCO immediately of any information you receive
from any source alleging a violation of this prohibition during the award term.
Federal agency funding this agreement may unilaterally terminate,without penalty, the funding award if this prohibition is violated,Section
H. Lobbying. The chief executive officer of this recipient agency(sponsor)shall ensure that no grant funds awarded under this assistance
agreement are used to engage in lobbying of the Federal Government or in litigation against the U.S. unless authorized under existing
law.The recipient(sponsor)shall abide by their respective Cost Principles(OMB Circulars A-21,A-87,and A-122),which generally
prohibits the use of federal grant funds for litigation against the U. S.or for lobbying or other political activities.
The sponsor agrees to comply with 40 C.F.R. Part 34, New Restrictions on Lobbying. Sponsor shall include the language of this provision
in award documents for all sub-awards exceeding$100,000, and require that sub-awardees submit certification and disclosure forms
accordingly.
In accordance with the Byrd Anti-Lobbying Amendment, any sponsor who makes a prohibited expenditure under 40 C.F.R.Part 34 or fails
to file the required certification or lobbying forms shall be subject to a civil penalty of not less than$10,000 and not more than$100,000
for each expenditure.
RCO 15-1240R Page 19 of 29
All contracts awarded by sponsor shall contain,when applicable,the anti-lobbying provisions as stipulated in the Appendix at 40 C.F.R.
Part 30.
Pursuant to Section 18 of the Lobbying Disclosure Act,sponsor affirms that it is not a non-profit organization described in Section
501(c)(4)of the Internal Revenue Code of 1986;or that it is a non-profit organization described in Section 501(c)(4)of the Code but does
not and will not engage in lobbvinq activities as defined in Section 3 of the Lobbvinq Disclosure Act.
I. Reimbursement Limitation. If the sponsor expends more than the amount of RCO funding in this Agreement in anticipation of receiving
additional funds from the RCO, it does so at its own risk. RCO is not legally obligated to reimburse the sponsor for costs incurred in
excess of the RCO approved budget.
J. Disadvantaged Business Enterprise Requirements.Sponsor agrees to comply with the requirements of EPA's Utilization of Small,
Minority and Women's Business Enterprises in procurements made under this award.
K. Minority and Women's Business Participation. Sponsor agrees to solicit and recruit,to the maximum extent possible,certified minority
owned(MBE)and women owned(WBE)businesses in purchases and contracts initiated after the effective date of this Agreement.
These goals are expressed as a percentage of the total dollars available for the purchase or Agreement and are as follows:
Purchased Goods 8%MBE 4%WBE
Purchased Services 10%MBE 4%WBE
Professional Services 10%MBE 4%WBE
Meeting these goals is voluntary and no Agreement award or rejection shall be made based on achievement or non-achievement of the
goals Achievement of the goals is encouraged, however, and sponsor and ALL prospective bidders or persons submitting qualifications
shall take the following affirmative steps in any procurement initiated after the effective date of this Agreement:
1. Include qualified minority and women's businesses on solicitation lists.
2.Assure that qualified minority and women's business are solicited whenever they are potential sources of services or supplies.
3. Divide the total requirements,when economically feasible, into smaller tasks or quantities, to permit maximum participation by qualified
minority and women's businesses.
4. Establish delivery schedules,where work requirements permit,which will encourage participation of qualified minority and women's
businesses.
5. Use the services and assistance of the State Office of Minority and Women's Business Enterprises(OMWBE)and the Office of Minority
Business Enterprises of the U.S. Department of Commerce, as appropriate.
L.. MBE/WBE Reporting. In accordance with the deviation from 40 C.F.R. §33.502,signed November 8,2013,DBE reporting is limited to
annual reports and only required for assistance agreements where one or more the following conditions are met:
1. There are any funds budgeted in the contractual/services,equipment or construction lines of the award;
2. $3,000 or more is included for supplies;or
3. There are funds budgeted for subawards or loans in which the expected budget(s)meet the conditions as
4. Described in items(a)and(b).
When completing the form, recipients(sponsors)should disregard the quarterly and semi-annual boxes in the reporting period section 1 B
of the form. For annual submissions,the reports are due by October 30th of each year or 90 days after the end of the project period,
whichever comes first.
The reporting requirement is based on planned procurements. Recipients(sponsors)with funds budgeted for non-supply procurement
and/or$3,000 or more in supplies are required to report annually whether the planned procurements take place during the reporting
period or not. If no procurements take place during the reporting period,the recipient should check the box in section 5B when completing
the form.
MBE/WBE reports should be sent to the DBE Coordinator in the sponsor's region. Contact information can be found at
http://www.epa.gov/osbp/contactpage.htm. The coordinators can also answer any questions.
Final MBEIWBE reports must be submitted within 90 days after the project period of the grant ends. To be in compliance with regulations,
the sponsor must submit a final MBE/WBE report.
Non-compliance may impact future competitive grant proposals. The current EPA From 5700-52A can be found at the EPA Office of
M. SIX GOOD FAITH EFFORTS,40 C.F.R., Part 33,Subpart C. Pursuant to 40 C.F.R. §33.301,the sponsor agrees to make the following
good faith efforts whenever procuring construction,equipment,services and supplies under an EPA financial assistance agreement, and
to require that sub-recipients(sponsors), and prime contractors also comply. Records documenting compliance with the six good faith
efforts shall be retained:
1. Ensure Disadvantaged Business Enterprise(DBEs)are made aware of contracting opportunities to the fullest extent practicable
through outreach and recruitment activities. For Indian Tribal,State and Local and Government sponsors, this will include placing DBEs
on solicitation lists and soliciting them whenever they are potential sources.
2. Make information on forthcoming opportunities available to DBEs and arrange time frames for contracts and establish delivery
schedules,where the requirements permit,in a way that encourages and facilitates participation by DBEs in the competitive process.This
includes,whenever possible,posting solicitations for bids or proposals for a minimum of 30 calendar days before the bid or proposal
closing date.
3. Consider in the contracting process whether firms competing for large contracts could subcontract with DBEs.For Indian Triba I, State
and local Government sponsors,this will include dividing total requirements when economically feasible into smaller tasks or quantities to
permit maximum participation by DBEs in the competitive process.
RCO 15-124OR Page 20 of 29
4. Encourage contracting with a consortium of DBEs when an Agreement is too large for one of these firms to handle individually.
5. Use the services and assistance of the Small Business Administration(SBA)and the Minority Business Development of the
Department of Commerce.
6. If the sponsor awards subcontracts, require the sponsor to take the steps in paragraphs(1)through(5)of this section.
N. Lobbying&Litigation. By signing this agreement,the sponsor certifies that none of the funds received from this agreement shall be used
to engage in the lobbying of the Federal Government or in litigation against the United States unless authorized under existing law.
The chief executive officer of this sponsor agency shall ensure that no grant funds awarded under this assistance agreement are used to
engage in lobbying of the Federal Government or in litigation against the United States unless authorized under existing law.The sponsor
shall abide by its respective Attachment in 2 CF.R. Part 200,which prohibits the use of Federal grant funds for litigation against the United
States or for lobbying or other political activities.
For subawards exceeding$100,000, EPA requires the following certification and disclosure forms:
Certification Regarding Lobbying, EPA Form 6600-06:http://www.epa.gov/ogd/AppKit/form/Lobbying_sec.pdf
Disclosure of Lobbying Activities,SF LLL: http://www.epa.gov/ogd/AppKiUform/sflllin_sec.pdf
Legal expenses required in the administration of Federal programs are allowable. Legal expenses for prosecution of claims against the
Federal Government are unallowable.
O. Payment to Consultants. EPA participation in the salary rate(excluding overhead)paid to individual consultants retained by recipients
(sponsors)or by a recipients' (sponsor's)contractors or subcontractors shall be limited to the maximum daily rate for Level IV of the
Executive Schedule(formerly GS-18),to be adjusted annually. This limit applies to consultation services of designated individuals with
specialized skills who are paid at a daily or hourly rate.This rate does not include transportation and subsistence costs for travel
performed(the recipient will pay these in accordance with their normal travel reimbursement practices).
Subagreements with firms for services which are awarded using the procurement requirements in 40 C.F.R. Parts 30 or 31, are not
affected by this limitation unless the terms of the contract provide the recipient(sponsor)with responsibility for the selection,direction and
control of the individual who will be providing services under the contract at an hourly or daily rate of compensation. See 40 C.F.R.§
30.27(b)or 40 C.F.R. §31.3690),as applicable,for additional information.
As of January 1,2014,the limit is$602.24 per day$75.28 per hour.
P. Peer Review.Where appropriate,prior to finalizing any significant technical products the Principal Investigator(PI)of this project must
solicit advice, review,and feedback from a technical review or advisory group consisting of relevant subject matter specialists.A record of
comments and a brief description of how respective comments are addressed by the PI will be provided to the Project Monitor prior to
releasing any final reports or products resulting from the funded study.
SECTION 33.PROVISIONS FOR ESTUARY AND SALMON RESTORATION PROGRAM-EPA AND MARINE
SHORELINE
The following provisions shall be in force only if the project described in this Agreement is funded from the Estuary and Salmon Restoration
Program-EPA or the Marine Shoreline Protection program.
The sponsor shall comply with all applicable federal, State,and local laws, rules,and regulations in carrying out the terms and conditions of
this Agreement.
A. Administrative Conditions
1. Cost Principles. The sponsor agrees to comply with the cost principles of 2 C.F.R Part 200(2013). Unless otherwise indicated,the
Cost Principles apply to the use of funds provided under this Agreement and In-kind matching donations.The applicability of the
Cost Principles depends on the type of organization incurring the costs.
2. Audit Requirements.The sponsor shall fully comply with requirements of 2 C.F.R.Part 200,Subpart F-Audit Requirements (2013),
if applicable.See also Section F: Project Funding.
3. Hotel-Motel Fire Safety Act. Pursuant to 40 C.F.R. 30.18, if applicable,and 15 U.S.0 2225a,sponsor agrees to ensure that all space
for conferences, meetings,conventions,or training seminars funded in whole or in part with federal funds complies with the
protection and control guidelines of the Hotel and Motel Fire Safety Act(PL 101-391.as amended.The sponsor may search the
Hotel-Motel National Master List at: http://www.usfa.dhs.gov/applications/hotel to see if a property is in compliance(FEMA ID is
currently not required),or to find other information about the Act.
4. Recycled Paper
a. Institutions of Higher Education Hospitals and Non-Profit Organizations. In accordance with 40 C.F.R.30.16,sponsor agrees to
use recycled paper and double-sided printing for all reports which are prepared as a part of this Agreement and delivered to
EPA.This requirement does not apply to reports prepared on forms supplied by EPA, or to Standard Forms,which are printed
on recycled paper and are available through the General Services Administration.
RCO 15-1240R Page 21 of 29
b. State Agencies and Political Subdivisions. In accordance with Section 6002 of the Resource Conservation and Recovery Act
(RCRA)(42 U.S.C.6962)any State agency or agency of a political subdivision of a State which is using appropriated Federal
funds shall comply with the requirements set forth. Regulations issued under RCRA Section 6002 apply to any acquisition of an
item where the purchase price exceeds$10,000 or where the quantity of such items acquired in the course of the preceding
fiscal year was$10,000 or more. RCRA Section 6002 requires that preference be given in procurement programs to the
purchases of specific products containing recycled materials identified in guidelines developed by EPA.These guidelines are
listed in 40 C.F.R.247.
c. State and Local Institutions of Higher Education and Non-Profit Organizations. In accordance with 40 C.F.R. §30.16,State
and local institutions of higher education, hospitals, and non-profit organizations that receive direct Federal funds shall give
preference in their procurement programs funded with Federal funds to the purchase of recycled products pursuant to EPA's
guidelines.
d. State Tribal and Local Government Recipients. In accordance with the policies set forth in EPA Order 1000.25 and Executive
Order 13423, Strengthening Federal Environmental, Energy and Transportation Management(January 24,2007), the sponsor
agrees to use recycled paper and double sided printing for all reports which are prepared a part of this Agreement and
delivered to EPA.This requirement does not apply to reports prepared on forms supplied by EPA,or to Standard Forms,which
are printed on recycled paper and are available through the General Services Administration.
5. Lobbying. The sponsor agrees to comply with Title 40 C.F.R. Part 34, New Restrictions on Lobbying.The sponsor shall include the
language of this provision in award documents for all sub-awards exceeding$100,000,and require that sub-awardees submit
certification and disclosure forms accordingly.
In accordance with the Byrd Anti-Lobbying Amendment, any recipient who makes a prohibited expenditure under Title 40 C.F.R.
Part 34 or fails to file the required certification or lobbying forms shall be subject to a civil penalty of not less than$10,000 and not
more than$100,000 for each expenditure.See also Section 11: Compliance with Applicable Federal Laws.
a. Part 30 Recipients.All contracts awarded by the sponsor shall contain,when applicable,the anti-lobbying provisions as
stipulated in the Appendix at Title 40 CFR Part 30.
Pursuant to Section 18 of the Lobbying Disclosure Act,the sponsor affirms that it is not a non-profit organization described in
Section 501(c)(4)of the Internal Revenue Code of 1986;or that it is a non-profit organization described in Section 501(c)(4)of
the Code but does not and will not engage in lobbying activities as defined in Section 3 of the Lobbying Disclosure Act.
b. Lobbying and Litigation. The sponsor's chief executive officer shall ensure that no grant funds awarded under this Agreement
are used to engage in lobbying of the Federal Government or in litigation against the United States unless authorized under
existing law. The sponsor shall abide by its respective Appendix in 2 C.F.R. Part 200,which prohibits the use of Federal grant
funds for litigation against the United States or for lobbying or other political activities.
6. Suspension and Debarment.The sponsor shall fully comply with Subpart C of 2 C.F.R. Part 180 and 2 C.F.R. Part 1532,entitled
'Responsibilities of Participants Regarding Transaction(Doing Business with Other Persons)'.The sponsor is responsible for
ensuring that any lower tier covered transaction as described in Subpart B of 2 C.F.R.Part 180 and 2 C.F.R. Part 1532,entitled
'Covered Transactions', includes a term or condition requiring compliance with Subpart C.The sponsor is responsible for further
requiring the inclusion of a similar term or condition in any subsequent lower tier covered transactions.The sponsor acknowledges
that failing to disclose the information as required at 2 C.F.R. §180.335 may result in the delay or negation of this assistance
agreement,or pursuance of legal remedies, including suspension and debarment.
The sponsor may access the Excluded Parties List System at: http://www.epls.gov. This term and condition supersedes EPA Form
5700-49, 'Certification Regarding Debarment,Suspension, and Other Responsibility Matters'.See also Section 27: Provisions for
Federal Subawards Only.
7. Drug-Free Workplace Certification. The sponsor must make an ongoing,good faith effort to maintain a drug-free workplace pursuant
to the specific requirements set forth in 2 C.F.R.Part 1536 Subpart B.Additionally, in accordance with these regulations,the
sponsor must identify all known workplaces under its federal award; and keep this information on file during the performance of the
award.
a. Sponsors who are individuals must comply with the drug-free provisions set forth in 2 C.F.R. Part 1536 Subpart C.
b. The consequences for violating this condition are detailed under 2 C.F.R. Part 1536 Subpart E.The sponsor can access 2
C.F.R Part 1536 at http://ecfr.gpoaccess.gov,
8. Management Fees. Management fees or similar charges in excess of the direct costs and approved indirect rates are not allowable.
The term"management fees or similar charges"refers to expenses added to the direct costs in order to accumulate and reserve
funds for ongoing business expenses,unforeseen liabilities,or for other similar costs which are not allowable under this assistance
agreement. Management fees or similar charges may not be used to improve or expand the project funded under this Agreement,
except to the extent authorized as a direct cost of carrying out the scope of work.
g Reimbursement Limitation. If the sponsor expends more than the grant amount in this Agreement in its approved budget in
anticipation of receiving additional funds,it does so at its own risk.The Federal Government and RCO is not legally obligated to
reimburse the sponsor for costs incurred in excess of the approved budget. See also Section 11: Project Reimbursements.
RCO 15-1240R Page 22 of 29
10. Trafficking in Persons.The following prohibition statement applies to the sponsor,and all sub-awardees of the sponsor.The sponsor
must include this statement in all sub-awards made to any private entity under this Agreement.
"YOU AS THE SUB-RECIPIENT,YOUR EMPLOYEES,SUB-AWARDEES UNDER THIS AWARD,AND SUB-AWARDEES'
EMPLOYEES MAY NOT ENGAGE IN SEVERE FORMS OF TRAFFICKING IN PERSONS DURING THE PERIOD OF TIME THAT
THE AWARD IS IN EFFECT;PROCURE A COMMERCIAL SEX ACT DURING THE PERIOD OF TIME THAT THE AWARD IS IN
EFFECT;OR USE FORCED LABOR IN THE PERFORMANCE OF THE AWARD OR SUB-AWARDS UNDER THIS AWARD."
11. Disadvantaged Business Enterprise Requirements,General Compliance. The sponsor agrees to comply with the requirements of
EPA's Program for Utilization of Small,Minority and Women's Business Enterprises in procurement under assistance agreements,
contained in 40 C.F.R. Part 33,
12. Sub-Awards. If the sponsor makes sub-awards under this Agreement,the sponsor is responsible for selecting its sub-awardees
and, if applicable,for conducting sub-award competitions.The sponsor agrees to:
a. Establish all sub-award agreements in writing;
b. Maintain primary responsibility for ensuring successful completion of the approved project (SPONSORS CANNOT
DELEGATE OR TRANSFER THIS RESPONSIBILITY TO A SUB-AWARDEE);
c. Ensure that any sub-awards comply with the standards in 2 C.F.R. Part 200,and are not used to acquire commercial goods or
services for the sub-awardee;
d. Ensure that any sub-awards to 501(c)(4)organizations do not involve lobbying activities;
e. Monitor the performance of sub-awardees,and ensure sub-awardees comply with all applicable regulations,statutes,and
terms and conditions which flow down in the sub-award;
f. Obtain RCO's consent before making a sub-award to a foreign or international organization, or a sub-award to be performed in
a foreign country;and
g. Obtain approval from RCO for any new sub-award work that is not outlined in the approved work plan in accordance with 40
C.F.R. Parts 30.25 and 31.30, as applicable.
13, Federal Employees.No Subcontract or grant funds may be used to provide any Federal Employee transportation assistance,
reimbursement,and any other expense.
14. Fly America Act.The sponsor agrees to comply with 49 U.S.C.40118(the"Fly America"act)in accordance with the General
Services Administration's regulations at 41 C.F.R. Part 301-10,which provide that recipients and subrecipients of Federal funds and
their contractors are required to use U.S.Flag air carriers for U.S. Government-financed international air travel and transportation of
their personal effects or property, to the extent such service is available, unless travel by foreign air carrier is a matter of necessity,
as defined by the Fly America Act.The sponsor shall submit, if a foreign air carrier was used,an appropriate certification or
memorandum adequately explaining why service by U.S.flag air carrier was not available or why it was necessary to use a foreign
air carrier and shall,in any event,provide a certificate of compliance with the Fly America requirements.The sponsor agrees to
include the requirements of this section in all subcontracts that may involve international air transportation.
15. Recovered Materials.The sponsor agrees to comply with all the requirements of Section 6002 of the Resource Conservation and
Recovery Act(RCRA),as amended(42 U.S.G.6962), including but not limited to the regulatory provisions of 40 C.F.R.Part 247,
and Executive Order 12873, as they apply to the procurement of the items designated in Subpart B of 40 C.F.R. Part 247. See also
Section 27: Provisions for Federal Subawards Only.
16, Copeland"Anti-Kickback"Act.All contracts and subgrants in excess of$2,000 for construction or repair awarded by recipients and
subrecipients shall include a provision for compliance with the Copeland"Anti-Kickback"Act(18 U.S.C.874), as supplemented by
Department of Labor regulations(29 C,F,R,Part 3,"Contractors and Subcontractors on Public Building or Public Work Financed in
Whole or in Part by Loans or Grants from the United States").The Act provides that each contractor or subrecipient shall be
prohibited from inducing,by any means,any person employed in the construction,completion,or repair of public work, to give up
any part of the compensation to which he is otherwise entitled.The recipient shall report all suspected or reported violations to the
Federal awarding agency.See also Section 27:Provisions for Federal Subawards Only.
17. Davis-Bacon Act, as amended(40 U.S.C. 276a to a-7).When required by Federal program legislation,all construction contracts
awarded by the recipients and subrecipients of more than$2,000 shall include a provision for compliance with the Davis-Bacon Act
(40 U.S.C.276a to a-7)and as supplemented by Department of Labor regulations(29 C.F.R. Part 5,"Labor Standards Provisions
Applicable to Contracts Governing Federally Financed and Assisted Construction"). Under this Act, contractors shall be required to
pay wages to laborers and mechanics at a rate not less than the minimum wages specified in a wage determination made by the
Secretary of Labor. In addition, contractors shall be required to pay wages not less than once a week. The recipient shall place a
copy of the current prevailing wage determination issued by the Department of Labor in each solicitation and the award of a contract
shall be conditioned upon the acceptance of the wage determination.The recipient shall report all suspected or reported violations
to the Federal awarding agency.See also Section 27: Provisions for Federal Subawards Only.
RCO 15-1240R Page 23 of 29
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6. Quality Assurance Requirements.Acceptable Quality Assurance documentation must be submitted to the Grant Program within 30
days of acceptance of this agreement or another date as negotiated with the RCO Grants Manager.The National Estuary Program
(NEP)Quality Coordinator supports quality assurance for EPA-funded NEP projects.No work involving direct measurements or data
generation,environmental modeling,compilation of data from literature or electronic media, and data supporting the design,
construction, and operation of environmental technology shall be initiated under an agreement until RCO or the NEP Quality
Coordinator has approved the quality assurance document.The sponsor will submit all Quality Assurance documentation to the
following address.Please copy the Grant Program on all correspondence with the NEP Quality Coordinator. Thomas H.Gries, NEP
Quality Coordinator Department of Ecology Tgri460@ecy.wa.gov 360.407.6327.
7. Environmental Data and Information Technology. Sub-recipients are required to institute standardized reporting requirements into
their work plans and include such costs in their budgets.All environmental data will be required to be entered into the EPA's Storage
and Retrieval data system(STORET).The best method(local or state consolidated)for reporting will be determined on a
project-by-project basis between the DFW grant manager and sub-recipient.More information about STORET can be found at
http://www.epa.gov/STORET,
SECTION 34.PROVISIONS FOR ESTUARY AND SALMON RESTORATION PROGRAM-EPA PROJECTS ONLY
The following provisions shall be in force only if the project described in this Agreement is funded from the Estuary and Salmon Restoration
Program-EPA.
A. DUNS and CCR Requirements
1. Unless otherwise exempted from this requirement under 2 C.F.R. §25.110,the sponsor must maintain the currency of its
information in the CCR until submission of its final financial report required under this Agreement or receive the final payment,
whichever is later,
2. The sponsor may not make a sub-award to any entity unless the entity has provided its DUNS number to the sponsor.
B. FY2011 ACORN Funding Restriction. No funds provided under this Agreement may be used for sub-awards/sub-grants or contracts to the
Association of Community Organizations for Reform NOW(ACORN)or any of its subsidiaries.
SECTION 35.PROVISIONS FOR MARINE SHORELINE PROTECTION PROGRAM PROJECTS ONLY
The following provisions shall be in force only if the project described in this Agreement is funded from the Marine Shoreline Protection
program.
The Sub-Recipient shall comply with all applicable federal,State,and local laws, rules, and regulations in carrying out the terms and conditions
of this Aareement.
A. Federal Finance Report(FFR).Recipients(sponsor)shall submit final Federal Financial Reports(FFR), Standard Form 425 (SF-425),to
EPA no later than 90 calendar days after the end of the project period.The form is available on the internet at
www.epa.gov/ocfo/finservices/forms.htm.All FFRs must be submitted to the Las Vegas Finance Center:US EPA, LVFC, 4220 S.
Maryland Pkwy Bldg C, Rm 503, Las Vegas, NV 89119,or by FAX to:702-798-2423. The LVFC will make adjustments, as necessary,to
obligated funds after reviewing and accepting a final Federal Financial Report. Recipients(sponsor)will be notified and instructed by EPA
if they must complete any additional forms for the closeout of the assistance agreement.EPA may take enforcement actions in
accordance with 40 C.F.R. §30.62 and 40 C.F.R. §31.43 if the recipient does not comply with this term and condition.
B. Reimbursement Limitation. If the sponsor expends more than the amount of federal funding in its approved budget in anticipation of
receiving additional funds,it does so at its own risk.The Federal Government and RCO is not legally obligated to reimburse
Sub-Recipient for costs incurred in excess of the approved budget.
C. DUNS and CCR Requirements
1. Requirement for Central Contractor Registration(CCR)/System for Award Management(SAM), Unless the sponsor is exempted
from this requirement under 2 C.F.R. §25,110, the sponsor must maintain the currency of its information in the SAM until the
sponsor submits the final financial report required under this award or receive the final payment,whichever is later. This requires
that the sponsor review and update the information at least annually after the initial registration,and more frequently if required by
changes in your information or another award term.
2. Requirement for Data Universal Numbering System(DUNS)numbers. If the sponsor is authorized to make subawards under this
award, the sponsor:
a. Must notify potential subrecipients that no entity may receive a subaward from the sponsor unless the entity has provided its
DUNS number to the sponsor.
b. May not make a subaward to an entity unless the entity has provided its DUNS number to the spnosor.
RCO 15-1240R Page 25 of 29
3. Definitions. For purposes of this award term:
a. Central Contractor Registration(CCR)/System for Award Management(SAM)means the Federal repository into which an
entity must provide information required for the conduct of business as a recipient.Additional information about registration
procedures may be found at the System for Award Management(SAM)Internet site http://www.sam.gov.
b. Data Universal Numbering System(DUNS)number means the nine-digit number established and assigned by Dun and
Bradstreet, Inc. (D&B)to uniquely identify business entities.A DUNS number may be obtained from D&B by telephone
(currently 866-705-5711)or the Internet(currently at http://fedgov.dnb.com/webform).
C. Entity.as it is used in this award term,means all of the following,as defined at 2 C.F.R Part 25,subpart C:
i.A Governmental organization,which is a State,local government,or Indian tribe;
ii.A foreign public entity;
iii.A domestic or foreign nonprofit organization;
iv.A domestic or foreign for-profit organization;and
v.A Federal aqency,but only as a subrecipient under an award or subaward to a non-Federal entity.
d. Subaward:
i.This term means a legal instrument to provide support for the performance of any portion of the substantive project or
program for which you received this award and that you as the recipient award to an eligible subrecipient.
ii.The term does not include your procurement of property and services needed to carry out the project or program(for further
explanation,see Sec.- 210 of the attachment to OMS Circular A-133,"Audits of States, Local Governments, and Non-Profit
Organizations").
iii.A subaward may be provided through any legal agreement, including an agreement that you consider a contract.
e. Subrecipient means an entity that:
i.Receives a subaward from you under this award;and
ii. Is accountable to you for the use of the Federal funds orovided by the subaward.
D. CIVIL RIGHTS OBLIGATIONS
1. General.This term and condition incorporates by reference the signed assurance provided by the recipient's authorized
representative on: 1)EPA Form 4700-4, "Preaward Compliance Review Report for All Applicants and Recipients Requesting EPA
Financial Assistance";and 2)Standard Form 4248 or Standard Form 424D,as applicable.These assurances and this term and
condition obligate the recipient to comply fully with applicable civil rights statutes and implementing EPA regulations.
2. Statutory Requirements. In carrying out this agreement, the recipient must comply with:
a. Title VI of the Civil Rights Act of 1964,which prohibits discrimination based on race, color,and national origin, including limited
English proficiency(LEP),by entities receiving Federal financial assistance.
b. Section 504 of the Rehabilitation Act of 1973,which prohibits discrimination against persons with disabilities by entities
receiving Federal financial assistance;and
C. The Age Discrimination Act of 1975,which prohibits age discrimination by entities receiving
d. Federal financial assistance.
If the recipient is conducting an education program under this agreement,it must also comply with Title IX of the Education
Amendments of 1972,which prohibits discrimination on the basis of sex in education programs and activities operated by entities
receiving Federal financial assistance.
If this agreement is funded with financial assistance under the Clean Water Act(CWA),the recipient must also comply with Section
13 of the Federal Water Pollution Control Act Amendments of 1972,which prohibits discrimination on the basis of sex in
CWA-funded proqrams or activities.
3, Regulatory Requirements.The recipient agrees to comply with all applicable EPA civil rights regulations, including:
a. For Title IX obligations,40 C.F.R. Part 5; and
b. For Title VI,Section 504,Age Discrimination Act,and Section 13 obligations,40 C.F.R. Part 7.
C. As noted on the EPA Form 4700-4 signed by the recipient's authorized representative,these regulations establish specific
requirements including maintaining compliance information, establishing grievance procedures,designating a Civil Rights
Coordinator, and providing notices of non-discrimination,
RCO 15-1240R Page 26 of 29
4. Title VI-LEP,Public Participation and Affirmative Compliance Obligation.
a. As a recipient of EPA financial assistance,you are required by Title VI of the Civil Rights Act to provide meaningful access to
LEP individuals. In implementing that requirement,the recipient agrees to use as a guide the Office of Civil Rights(OCR)
document entitled"Guidance to Environmental Protection Agency Financial Assistance Recipients Regarding Title VI
Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons."The guidance can be found at
http://frwebgate.access.gpo.govlcgi-binIgetdoc.cgi?dbname=2004 register&docid=fr25jn04-79.pdf
b. If the recipient is administering permitting programs under this agreement,the recipient agrees to use as a guide OCR's Title VI
Public Involvement Guidance for EPA Assistance Recipients Administering Environmental Permitting Programs.The Guidance
can be found at http://edocket.access.gpo.gov/2006/pdf/06-2691.pdf. In accepting this assistance agreement, the recipient
acknowledges it has an affirmative obligation to implement effective Title VI compliance programs and ensure that its actions
do not involve discriminatory treatment and do not have discriminatory effects even when facially neutral.The recipient must be
prepared to demonstrate to EPA that such compliance programs exist and are being implemented or to otherwise demonstrate
how it is meeting its Title VI obligations.
E Additional Term and Condition for Agricultural Landowners- Riparian Buffer Term for Agricultural Landowners. To be eligible for NEP
implementation funding, provided directly or through a subaward,a private agricultural land owner whose property borders fresh or
estuarine waters must establish and maintain a riparian buffer on all water courses on the property consistent with the National Marine
Fisheries Service(NMFS)guidelines for Riparian Buffers Along Agricultural Water Courses in NW Washington and NRCS guidance on
the NMFS guidelines.A land owner may be excluded from meeting this requirement if the funding is used solely for removal of shoreline
armoring,onsite sewage system repair or replacement,engineered dike setbacks,or culvert or tide-gate replacements that provide for
fish passage at all life stages. In some cases,the NAA FS recommendations are framed in terms of ranges of buffer widths rather than
point estimates,and expressed as probabilities of achieving desired outcomes. Local conditions and local circumstances matter, and may
affect the choice of the riparian buffer most effective at achieving salmon recovery. Buffer widths may be less than specified in the table in
cases where there is a scientific basis for doing so and all affected tribes in the watershed agree to deviations from the NMFS guidelines
or where there are physical constraints on an individual parcel(e.g.transportation corridors, structures, naturally occurring.
SECTION 36.ORDER OF PRECEDENCE
This Agreement is entered into, pursuant to,and under the authority granted by applicable federal and state laws.The provisions of the
Agreement shall be construed to conform to those laws. In the event of an inconsistency in the terms of this Agreement,or between its terms
and any applicable statute, rule,or policy or procedure,the inconsistency shall be resolved by giving precedence in the following order:
A. Federal law and binding executive orders;
B.Code of federal regulations;
C.Terms and conditions of a grant award to the state from the federal government;
D.Federal grant program policies and procedures adopted by a federal agency;
E.State law;
F.Washington Administrative Code;
G. Project Agreement;
H. Board policies and procedures.
SECTION 37.AMENDMENTS
Amendments to this Agreement shall be binding only if in writing and signed by personnel authorized to bind each of the parties except period
of performance extensions in and minor scope adjustments need only be signed by RCO's director or designee, unless the consent of the
sponsor to an extension or scope adjustment is required by its auditing policies, regulations,or legal requirements, in which case,no extension
shall be effective until so consented.
SECTION 38.LIMITATION OF AUTHORITY
Only RCO or RCO's delegate by writing(delegation to be made prior to action)shall have the express, implied,or apparent authority to alter,
amend,modify, or waive any clause or condition of this Agreement. Furthermore,any alteration,amendment,modification,or waiver of any
clause or condition of this Agreement is not effective or binding unless made in writing and signed by RCO.
SECTION 39.WAIVER OF DEFAULT
Waiver of any default shall not be deemed to be a waiver of any subsequent default.Waiver or breach of any provision of the Agreement shall
not be deemed to be a waiver of any other or subsequent breach and shall not be construed to be a modification of the terms of the
Agreement unless stated to be such in writing, signed by the director,or the director's designee,and attached to the original Agreement.
SECTION 40.APPLICATION REPRESENTATIONS —MISREPRESENTATIONS OR INACCURACY OR BREACH
The funding board and RCO rely on the sponsor's application in making its determinations as to eligibility for,selection for,and scope of,
funding grants.Any misrepresentation,error or inaccuracy in any part of the application may be deemed a breach of this Agreement.
RCO 15-1240R Page 27 of 29
SECTION 41.SPECIFIC PERFORMANCE
The funding board and RCO may enforce this Agreement by the remedy of specific performance,which usually will mean completion of the
project as described in this Agreement. However,the remedy of specific performance shall not be the sole or exclusive remedy available to
RCO. No remedy available to the funding board or RCO shall be deemed exclusive.The funding board or RCO may elect to exercise any,a
combination of, or all of the remedies available to it under this Agreement,or under any provision of law,common law,or equity.
SECTION 42.TERMINATION
The funding board and RCO will require strict compliance by the sponsor with all the terms of this Agreement including, but not limited to,the
requirements of the applicable statutes, rules and all funding board and RCO policies,and with the representations of the sponsor in its
application for a grant as finally approved by the funding board. For federal awards, notification of termination will comply with 2 C.F.R. §
200.340.
A. For Cause. The funding board or the director may suspend or terminate the obligation to provide funding to the sponsor under this
Agreement:
1. In the event of any breach by the sponsor of any of the sponsor's obligations under this Agreement;or
2. If the sponsor fails to make progress satisfactory to the funding board or director toward completion of the project by the completion
date set out in this Agreement. Included in progress is adherence to milestones and other defined deadlines
In the event this Agreement is terminated by the funding board or director,under this section or any other section after any portion of the
grant amount has been paid to the sponsor under this Agreement, the funding board or director may require that any amount paid be
repaid to RCO for redeposit into the account from which the funds were derived.
B. Non Availability of Funds.The obligation of the RCO to make payments is contingent on the availability of state and federal funds through
legislative appropriation and state allotment. if amounts sufficient to fund the grant made under this Agreement are not appropriated to
RCO for expenditure for this Agreement in any biennial fiscal period,RCO shall not be obligated to pay any remaining unpaid portion of
this grant unless and until the necessary action by the Legislature or the Office of Financial Management occurs. If RCO participation is
suspended under this section for a continuous period of one year, RCO's obligation to provide any future funding under this Agreement
shall terminate.Termination of the Agreement under this section is not subject to appeal by the sponsor.
C. For Convenience. Except as otherwise provided in this Agreement, RCO may, by ten(10)days written notice,beginning on the second
day after the mailing, terminate this Agreement,in whole or in part. If this Agreement is so terminated,RCO shall be liable only for
payment required under the terms of this Agreement for services rendered or goods delivered prior to the effective date of termination.
SECTION 43.DISPUTE HEARING
Except as may otherwise be provided in this Agreement,when a dispute arises between the sponsor and the funding board,which cannot be
resolved, either party may request a dispute hearing according to the process set out in this section. Either party's request for a dispute
hearing must be in writing and clearly state:
A.The disputed issues;
B.The relative positions of the parties;
C.The sponsor's name, address, project title, and the assigned project number.
In order for this section to apply to the resolution of any specific dispute or disputes,the other party must agree in writing that the procedure
under this section shall be used to resolve those specific issues_The dispute shall be heard by a panel of three persons consisting of one
person chosen by the sponsor,one person chosen by the director, and a third person chosen by the two persons initially appointed. If a third
person cannot be agreed on,the third person shall be chosen by the funding board's chair.
Any hearing under this section shall be informal,with the specific processes to be determined by the disputes panel according to the nature
and complexity of the issues involved.The process may be solely based on written material if the parties so agree.The disputes panel shall be
governed by the provisions of this Agreement in deciding the disputes.
The parties shall be bound by the decision of the disputes panel, unless the remedy directed by that panel shall be without the authority of
either or both parties to perform, as necessary,or is otherwise unlawful.
Request for a disputes hearing under this section by either party shall be delivered or mailed to the other party.The request shall be delivered
or mailed within thirty(30)days of the date the requesting party has received notice of the action or position of the other party which it wishes
to dispute.The written Agreement to use the process under this section for resolution of those issues shall be delivered or mailed by the
receiving party to the requesting party within thirty(30)days of receipt by the receiving party of the request.
SECTION 44.ATTORNEYS' FEES
In the event of litigation or other action brought to enforce contract terms,each party agrees to bear its own attorney fees and costs.
RCO 15-1240R Page 28 of 29
SECTION 45.GOVERNING LAMENt1E
This Agreement shall be construed and interpreted in accordance with the laws of the State of Washington. In the event of a lawsuit involving
this Agreement,venue shall be in Thurston County Superior Court if legally proper; otherwise venue shall be in a county where the project is
situated.The sponsor,by execution of this Agreement acknowledges the jurisdiction of the courts of the State of Washington.
SECTION 46.PROVISIONS APPLICABLE ONLY IF FEDERALLY RECOGNIZED INDIAN TRIBE IS THE SPONSOR
In the cases where this Agreement is between the funding board (State)and a federally recognized Indian Tribe,the following governing
law/venue applies,but only between those parties:
A. Notwithstanding the above venue provision, if the State of Washington intends to initiate a lawsuit against a federally recognized Indian
tribe relating to the performance, breach or enforcement of this Agreement, it shall so notify the Tribe. If the Tribe believes that a good
faith basis exists for subject matter jurisdiction of such a lawsuit in federal court, the Tribe shall so notify the State within five days of
receipt of such notice and state the basis for such jurisdiction. If the Tribe so notifies the State, the State shall bring such lawsuit in federal
court;otherwise the State may sue the Tribe in the Thurston County Superior Court. Interpretation of the Agreement shall be according to
applicable State law,except to the extent preempted by federal law. In the event suit is brought in federal court and the federal court
determines that it lacks subject matter jurisdiction to resolve the dispute between the State and Tribal Party,then the parties agree to
venue in Thurston County Superior Court.
B. Any judicial award,determination,order, decree or other relief,whether in law or equity or otherwise, resulting from a lawsuit arising out of
this agreement, including any third party claims relating to any work performed under this agreement,shall be binding and enforceable on
the parties. Any money judgment or award against a tribe, tribal officers and members, or the State of Washington and its officers and
employees may exceed the amount provided for in Section F-Project Funding of the Agreement in order to satisfy the judgment.
C. The Tribe hereby waives its sovereign immunity for suit in federal and state court for the limited purpose of allowing the State to bring
such actions as it determines necessary to give effect to this section and to the enforcement of any judgment relating to the performance,
or breach of this Agreement.This waiver is not for the benefit of any third party and shall not be enforceable by any third party or by any
assignee of the parties. In any enforcement action, the parties shall bear their own enforcement costs, including attorneys'fees.
For purposes of this provision,the State includes the RCO and any other state agencies that may be assigned or otherwise obtain the right of
the RCO to enforce this Agreement.
SECTION 47. SEVERABILITY
The provisions of this Agreement are intended to be severable. If any term or provision is illegal or invalid for any reason whatsoever,such
illegality or invalidity shall not affect the validity of the remainder of the Agreement.
RCO 15-124OR v� Paoe 29 of 29
Eligible Scope Activities
Project Sponsor: City of Kent Project Number: 15-1240
Project Title: Downey Farmstead-Frager Rd Relocation Project Type: Restoration
Program: Puget Sound Acq. & Restoration Approval: 12/9/2015
Restoration Metrics
Worksite#1, Downey Farmstead Restoration
Targeted salmonid ESU/DPS(A.23): Chinook Salmon-Puget Sound ESU,
Chum Salmon-Puget Sound/Strait of
Georgia ESU, Coho Salmon-Puget
Sound/Strait of Georgia ESU, Pink
Salmon-unidentified ESU,
Steelhead-Puget Sound DPS
Targeted species(non-ESU species): Bull Trout, Cutthroat
Miles Of Stream Treated/Protected (C.O.b): 0.00
The restoration work will be completed
in a subsequent phase.
Project Identified In a Plan or Watershed Assessment(C.O.c): The project is identified in the WRIA 9
Green/Duwamish and Central Puget
Sound Watershed Salmon Habitat Plan
as a priority project, (Project LG-7). The
three-year workplan for WRIA 9 includes
this project as one of its high priorities
Type Of Monitoring(C.O.d.1): None
Upland Habitat And Sediment Project
Cubic yards of sediment prevented(C.6.b.3): 0
not applicable, road relocation only this
phase
Acres of Upland Habitat Area Treated(C.6.b.1): 0.0
not applicable-road relocation only this
phase
Miles of Road Treated(C.6.b.2): 0.20
Road abandonment(C.6.d.1)
Miles of Road Abandoned(C.6.d.2): 0.20
Average width of road abandoned(in whole yards) (C.6.d.3): 20
Road drainage system improvements and reconstruction(C.6.c.1)
Miles of Road Treated for drainage improvements and reconstruction 0.20
(C.6.c.2):
Architectural&Engineering
Architectural&Engineering(A&E)
ELIGREIM.RPT January 21,2016 Page: 1
Milestone tone Report By Project
Project Number: 15-1240 R
Project Name: Downey Farmstead- Frager Rd Relocation
Sponsor: Kent City of
Project Manager: Elizabeth Butler
NE OWARMEM
x r ,Applied for Permits 12/01/2014
x r Guttural Resources Complete 12/23/2.014 Section 106 IDP attached in PRISM.
x r Preliminary Design to RCO 05/13120/5 Completed with funds from 03-1659.
x r Final Design to RCO 05/30/2015 Completed with funds from 11-1219.
X Project Start 12/09/2015
.. Progress Report Submitted 06/3012016
,Annual Project Billing 07/31/2016
Landowner Agreement to RCO 09/30/2016 Parks Dept MOU (Fishing Hole)
Landowner Agreement to RCO 09/30/2016 Frager Road(King County)
Landowner.Agreement to RCO 09130/2016 PSP
Landowner,Agreement to RCO 09/30/2016 Century t_ink
Permits Complete 12/0112016
r Progress Report Submitted 12/30/2016
13ud,Awarded/Contractor Hired 03101/201 7
Restoration Started 04101/2017
r1 Progress Report Submitted 06/30/2017
r ,Annual Project Billing 07/31/201 7
Re:.sloration Compete 11130/2017 Read Rel=r Lion.
RCO Final Inspection 12/3012017
Funding Acknowl Sign Posted 12/30/2017
Final Report in PRISM 1213012017
r Final Design to RCO 12/30120/7
Stewardship Man to RCO 12/31/2017 Draft is sufficient. Final will he;, provided
when the lh,abitat restoration work is
comp9ele in Ph 2,
e Progress Report Subrnitled 12/3112017 If time extension is needed.
r Agreement t-nd bate, 06/30/2019 Will close earlier upon project
ornpletion and full expending of funds.
,All costs Must he incurred by this date
Final Billing to RCO C,p3/?C)I2f11 F;°
1fi9LrSrr1 r°p'' Janupry 21,2{11fa
Milestone Report By Project .
X=Milestone Complete
?=Critical Milestone
WILESTOAPT January 21,2016 Page: 2
Meeting Minutes February 16, 2016
1J111 ience for Councilmember Higgins - Approve. The council
sed absence for Councilmember Higgins as he was unable to attend
heeting of February 16, 2016.
D. Excused Absence for Councilmember Thomas - Approve. The council
approved an excused absence for Councilmember Thomas as he was unable to attend
the City Council meeting of February 16, 2016.
E. Goods and Services Acireement with Environmental Coalition of South
Seattle ECOSS for Recycling Events - Authorize. The Mayor was authorized to
sign the Consultant Services Agreement with ECOSS for Waste Reduction and
Recycling Activities and Programs for 2016 in the amount of $73,525, subject to final
terms and conditions acceptable to the City Attorney and the Public Works director.
F. Washington State Recreation and Conservation Office Funding Board
Agreement for Downey Farmstead - Authorize. The Mayor was authorized to sign
the Washington State Recreation and Conservation Office (RCO) funding board project
agreement in the amount of $859,173 for the Downey Farmstead - Frager Road
Relocation project, direct staff to accept the grant and establish a budget for the funds
to be spent within the Downey Farmstead project, subject to final terms and conditions
acceptable to the City Attorney and Public Works Director,
G. Interlocal A reement with the Re Tonal Fire AuthoritV for 7 nd Avenue
South Authorize. The Mayor was authorized to sign an interlocal agreement with
the Kent Fire Department Reglonal Fire Authority for 72n" Avenue South.
Improvements, subject to final terms and conditions acceptable to the City Attorney
and Public Works Director.
H. Traffic Control Signal System - Accent as Complete. The Mayor was
authorized to accept the Traffic Control Signal System project as complete and release
retainage to West Coast Signal, Inc. upon receipt of standard releases from the state
and the release of any liens.
I. Budget Certification for Annexation Sales Tax Credit Resolution - Adopt.
Resolution No, 1920 was adopted, certifying the Panther Lake annexation sales tax
credit of $4,764,290, for the period of July 1., 201.6 through June 30, 2017.
J. Lodging Tax Advisory Committee Board Member Expansion Ordinance -
Adopt. Ordinance No. 41.87 was adopted, clarifying language pertaining to term limits
in Chapter 2.54 of the Kent City Code, entitled "Lodging Tax Advisory Committee," to
increase the number of committee members from seven to nine.
K. Elder Care Facilities Code Amendment - Ordinance - Adopt. Ordinance No.
41.88 was adopted, amending Title 1.5 of the Kent City Code to clarify and amend
definitions, use tables and development to establish new land use categories for elder
care and independent senior living facilities.
L. Emergency Housing Code Amendment - Ordinance - Adopt. Ordinance No.
4189 was adopted, amending the zoning code to allow emergency housing facilities on
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