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HomeMy WebLinkAboutPK16-124 - Original - Mackenzie - Due Diligence & Conceptual Site Test Fit of the Lannoye House - 03/30/2016 F xn3eu'. d s m ai­ an KEN T '%F?r /i✓N 1,' i, Document M/,A 9H I CI iJTQN CONTRACT COVER SHEET This is to be completed by the Contract Manager prior to submission to City Clerks Office. All portions are to be completed. If you have questions, please contact City Clerk's Office.. Vendor Flame: Mackenzie Vendor Number: 865036 ID Edwards Dumber Contract Number: — ' This is assigned by City Clerk's Office Project Name: City of Kent Parks De artment Due Diligence and Conceptual Site Test Fit Description: D Interlocal ,Agreement [l Change Order ❑ Amendment X Contract 0 Other: Contract Effective Date: 03/30/ 016 Termination Date: 1 /31/ 016 Contract Renewal Notice (Days): Number of days required notice for teFminatien renewals or amendment Contract Manager: Garin Lee Department: Parks Operations Contract ,A►mount: .$ 7,220.00 Approval Authority: X Department Director R Mayor ❑ City Council Detail: (i.e. address, location, parcel number, tax id, etc.): Due diligence and conceptual site test fit of the Lannoye House site for use by the-Parks-Department-for-.-the-East-Hill--Parks-operations, As of: 08/27/1.4 • KENT WASHINOTON CONSULTANT SERVICES AGREEMENT between the City of Kent and Mackenzie THIS AGREEMENT is made between the City of Kent, a Washington municipal corporation (hereinafter the "City"), and Mackenzie organized under the laws of the State of Washington, located and doing business at 500 Union St. #545, Seattle, Wa 98101, 206-749-9993 (hereinafter the "Consultant"). I. DESCRIPTION OF WORK. Consultant shall perform the following services for the City in accordance with the following described plans and/or specifications: See Attached and Incorporated Attachment A/ City of Kent Parks Department/Due Diligence and Conceptual Site Test Fit. Consultant further represents that the services furnished under this Agreement will be performed in accordance with generally accepted professional practices within the Puget Sound region in effect at the time those services are performed. II. TIME OF COMPLETION. The parties agree that work will begin on the tasks described in Section I above immediately upon the effective date of this Agreement. Consultant shall complete the work described in Section I above immediately upon the effective date of this Agreement. Consultant shall completed the work described above in Section I by December 31, 2016. III. COMPENSATION. A. The City shall pay the Consultant, based on time and materials, an amount not to exceed $ 7,220.00 [Seven thousand two hundred twenty dollars and 00 cents), for the services described in this Agreement. This is the maximum amount to be paid under this Agreement for the work described in Section I above, and shall not be exceeded without the prior written authorization of the City in the form of a negotiated and executed amendment to this agreement. The Consultant agrees that the hourly or flat rate charged by it for its services contracted for herein shall remain locked at the negotiated rate(s) for a period of one (1) year from the effective date of this Agreement. The Consultant's billing rates shall be as delineated in Exhibit A.. B. The Consultant shall submit monthly payment invoices to the City for work performed, and a final bill upon completion of all services described in this Agreement. The City shall provide payment within forty-five (45) days of receipt of an invoice. If the City objects to all or any portion of an invoice, it shall notify the Consultant and reserves the option to only pay that portion of the invoice not in dispute. In that event, the parties will immediately make every effort to settle the disputed portion. IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent Contractor- Employer Relationship will be created by this Agreement. By their execution of this Agreement, and in accordance with Ch. 51.08 RCW, the parties make the following representations: CONSULTANT SERVICES AGREEMENT - 1 ($20,000 or Less) A. The Consultant has the ability to control and direct the performance and details of its work, the City being interested only in the results obtained under this Agreement. B. The Consultant maintains and pays for its own place of business from which Consultant's services under this Agreement will be performed. C. The Consultant has an established and independent business that is eligible for a business deduction for federal income tax purposes that existed before the City retained Consultant's services, or the Consultant is engaged in an independently established trade, occupation, profession, or business of the same nature as that involved under this Agreement. D. The Consultant is responsible for filing as they become due all necessary tax documents with appropriate federal and state agencies, including the Internal Revenue Service and the state Department of Revenue. E. The Consultant has registered its business and established an account with the state Department of Revenue and other state agencies as may be required by Consultant's business, and has obtained a Unified Business Identifier (UBI) number from the State of Washington. F. The Consultant maintains a set of books dedicated to the expenses and earnings of its business. V. TERMINATION. Either party may terminate this Agreement, with or without cause, upon providing the other party thirty (30) days written notice at its address set forth on the signature block of this Agreement. After termination, the City may take possession of all records and data within the Consultant's possession pertaining to this project, which may be used by the City without restriction. If the City's use of Consultant's records or data is not related to this project, it shall be without liability or legal exposure to the Consultant. VI. DISCRIMINATION. In the hiring of employees for the performance of work under this Agreement or any subcontract, the Consultant, its subcontractors, or any person acting on behalf of the Consultant or subcontractor shall not, by reason of race, religion, color, sex, age, sexual orientation, national origin, or the presence of any sensory, mental, or physical disability, discriminate against any person who is qualified and available to perform the work to which the employment relates. Consultant shall execute the attached City of Kent Equal Employment Opportunity Policy Declaration, Comply with City Administrative Policy 1.2, and upon completion of the contract work, file the attached Compliance Statement. VII. INDEMNIFICATION. Consultant shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the Consultant's performance of this Agreement, except for that portion of the injuries and damages caused by the City's negligence. The City's inspection or acceptance of any of Consultant's work when completed shall not be grounds to avoid any of these covenants of indemnification. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, agents and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF IMMUNITY UNDER INDUSTRIAL CONSULTANT SERVICES AGREEMENT - 2 ($20,000 or Less) INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER. In the event Consultant refuses tender of defense in any suit or any claim, if that tender was made pursuant to this indemnification clause, and if that refusal is subsequently determined by a court having jurisdiction (or other agreed tribunal) to have been a wrongful refusal on the Consultant's part, then Consultant shall pay all the City's costs for defense, including all reasonable expert witness fees and reasonable attorneys' fees, plus the City's legal costs and fees incurred because there was a wrongful refusal on the Consultant's part. The provisions of this section shall survive the expiration or termination of this Agreement. VIII. INSURANCE. The Consultant shall procure and maintain for the duration of the Agreement, insurance of the types and in the amounts described in Exhibit B attached and incorporated by this reference. IX. EXCHANGE OF INFORMATION. The City will provide its best efforts to provide reasonable accuracy of any information supplied by it to Consultant for the purpose of completion of the work under this Agreement. X. OWNERSHIP AND USE OF RECORDS AND DOCUMENTS. Original documents, drawings, designs, reports, or any other records developed or created under this Agreement shall belong to and become the property of the City. All records submitted by the City to the Consultant will be safeguarded by the Consultant. Consultant shall make such data, documents, and files available to the City upon the City's request. The Consultant acknowledges that the City is a public agency subject to the Public Records Act codified in Chapter 42.56 of the Revised Code of Washington. As such, the Consultant agrees to cooperate fully with the City in satisfying the City's duties and obligations under the Public Records Act. The City's use or reuse of any of the documents, data, and files created by Consultant for this project by anyone other than Consultant on any other project shall be without liability or legal exposure to Consultant. XI. CITY'S RIGHT OF INSPECTION. Even though Consultant is an independent contractor with the authority to control and direct the performance and details of the work authorized under this Agreement, the work must meet the approval of the City and shall be subject to the City's general right of inspection to secure satisfactory completion. XII. WORK PERFORMED AT CONSULTANT'S RISK. Consultant shall take all necessary precautions and shall be responsible for the safety of its employees, agents, and subcontractors in the performance of the contract work and shall utilize all protection necessary for that purpose. All work shall be done at Consultant's own risk, and Consultant shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. XIII. MISCELLANEOUS PROVISIONS. A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City requires its contractors and consultants to use recycled and recyclable products whenever practicable. A price preference may be available for any designated recycled product. B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of any of the covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in full force and effect. C. Resolution of Disputes and Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. If the parties are unable to settle any dispute, difference or claim arising from the parties' performance of this Agreement, the exclusive means of resolving that dispute, difference or claim, shall only be by filing suit exclusively under the venue, rules and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in CONSULTANT SERVICES AGREEMENT - 3 ($20,000 or Less) writing to an alternative dispute resolution process. In any claim or lawsuit for damages arising from the parties' performance of this Agreement, each party shall pay all its legal costs and attorney's fees incurred in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award provided by law; provided, however, nothing in this paragraph shall be construed to limit the City's right to indemnification under Section VII of this Agreement. D. Written Notice. All communications regarding this Agreement shall be sent to the parties at the addresses listed on the signature page of the Agreement, unless notified to the contrary. Any written notice hereunder shall become effective three (3) business days after the date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. E. Assignment. Any assignment of this Agreement by either party without the written consent of the non-assigning party shall be void. If the non-assigning party gives its consent to any assignment, the terms of this Agreement shall continue in full force and effect and no further assignment shall be made without additional written consent. F. Modification. No waiver, alteration, or modification of any of the provisions of this Agreement shall be binding unless in writing and signed by a duly authorized representative of the City and Consultant. G. Entire Agreement. The written provisions and terms of this Agreement, together with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or other representative of the City, and such statements shall not be effective or be construed as entering into or forming a part of or altering in any manner this Agreement. All of the above documents are hereby made a part of this Agreement. However, should any language in any of the Exhibits to this Agreement conflict with any language contained in this Agreement, the terms of this Agreement shall prevail. H. Compliance with Laws. The Consultant agrees to comply with all federal, state, and municipal laws, rules, and regulations that are now effective or in the future become applicable to Consultant's business, equipment, and personnel engaged in operations covered by this Agreement or accruing out of the performance of those operations. I. Public Records Act. The Consultant acknowledges that the City is a public agency subject to the Public Records Act codified in Chapter 42.56 of the Revised Code of Washington and documents, notes, emails, and other records prepared or gathered by the Consultant in its performance of this Agreement may be subject to public review and disclosure, even if those records are not produced to or possessed by the City of Kent. As such, the Consultant agrees to cooperate fully with the City in satisfying the City's duties and obligations under the Public Records Act. J. City Business License Required. Prior to commencing the tasks described in Section I, Contractor agrees to provide proof of a current city of Kent business license pursuant to Chapter 5.01 of the Kent City Code. CONSULTANT SERVICES AGREEMENT - 4 ($20,000 or Less) K. Counterparts and Signatures by Fax or Email, This Agreement may be executed in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. Further, upon executing this Agreement, either party may deliver the signature page to the other by fax or email and that signature shall have the same force and effect as if the Agreement bearing the original signature was received in person, IN WITNESS, the parties below execute this Agreement, which shall become, effective on the last date entered below. CONSULTANT: CITY 0 KENT: By. V By: T-42-- (signature) (signature) Print Name: 54e--,-t AA,,js-e,- Print ame, r Its: Slnv �t Its: P-1 rrrr P. (title) DATE: 342 DATE: - 3 NOTICES TO BE SENT TO: NOTICES TO BE SENT TO: CONSULTANT: CITY OF KENT: Brett Hanson Garin Lee, Superintendent Mackenzie Parks Operaton Logan Building City of Kent 500 Union Street #545 220 Fourth Avenue South Seattle, WA 98101 Kent, WA 98032, (253) 856-5131 (telephone) (253) 856-6120 (facsimile) 206-749-9993 (telephone) 206-749-5565 (facsimile) P:Maintenance\Contracts\rnackenzie,CoosSvcs.Ag mnt.docx CONSULTANT SERVICES AGREEMENT 5 ($20,000 or Less) DECLARATION CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY The City of Kent is committed to conform to Federal and State laws regarding equal opportunity. As such all contractors, subcontractors and suppliers who perform work with relation to this Agreement shall comply with the regulations of the City's equal employment opportunity policies. The following questions specifically identify the requirements the City deems necessary for any contractor, subcontractor or supplier on this specific Agreement to adhere to. An affirmative response is required on all of the following questions for this Agreement to be valid and binding. If any contractor, subcontractor or supplier willfully misrepresents themselves with regard to the directives outlines, it will be considered a breach of contract and it will be at the City's sole determination regarding suspension or termination for all or part of the Agreement; The questions are as follows: 1. I have read the attached City of Kent administrative policy number 1.2. 2. During the time of this Agreement I will not discriminate in employment on the basis of sex, race, color, national origin, age, or the presence of all sensory, mental or physical disability. 3. During the time of this Agreement the prime contractor will provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 4. During the time of the Agreement I, the prime contractor, will actively consider hiring and promotion of women and minorities. S. Before acceptance of this Agreement, an adherence statement will be signed by me, the Prime Contractor, that the Prime Contractor complied with the requirements as set forth above. By signing below, I agree to fulfill the five requirements referenced above. By: For: Title: Date: EEO COMPLIANCE DOCUMENTS - 1 CITY OF KENT ADMINISTRATIVE POLICY NUMBER: 1.2 EFFECTIVE DATE: January 1, 1998 SUBJECT: MINORITY AND WOMEN SUPERSEDES: April 1, 1996 CONTRACTORS APPROVED BY Jim White, Mayor POLICY: Equal employment opportunity requirements for the City of Kent will conform to federal and state laws. All contractors, subcontractors, consultants and suppliers of the City must guarantee equal employment opportunity within their organization and, if holding Agreements with the City amounting to $10,000 or more within any given year, must take the following affirmative steps: 1. Provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 2. Actively consider for promotion and advancement available minorities and women. Any contractor, subcontractor, consultant or supplier who willfully disregards the City's nondiscrimination and equal opportunity requirements shall be considered in breach of contract and subject to suspension or termination for all or part of the Agreement. Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public Works Departments to assume the following duties for their respective departments. 1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these regulations are familiar with the regulations and the City's equal employment opportunity policy. 2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines. EEO COMPLIANCE DOCUMENTS - 2 CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the Agreement. I, the undersigned, a duly represented agent of Company, hereby acknowledge and declare that the before-mentioned company was the prime contractor for the Agreement known as that was entered into on the (date) between the firm I represent and the City of Kent. I declare that I complied fully with all of the requirements and obligations as outlined in the City of Kent Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity Policy that was part of the before-mentioned Agreement. By: For: Title: Date: EEO COMPLIANCE DOCUMENTS - 3 MACKENZ � E . EXHIBIT A DESIGN DRIVEN 1 CLIENT FOCUSED February 16,2016 City of Kent Attention:Garin Lee, Park Operations Superintendent 220 Fourth Avenue South Kent,WA 98032 Re: City of Kent Parks Department Due Diligence and Conceptual Site Test Fit Project Number 2130368.01 Dear Tim: Mackenzie appreciates this opportunity, and we are pleased to present the City of Kent the following scope of services and fee proposal for your conceptual site test fit of the Lannoye House site for use by the Parks Department. We have prepared a two-phased approach of services as outlined below. Mackenzie's integrated team of design professionals will provide land use planning and architectural services for the above project. In addition, Mackenzie's in-house disciplines include civil, structural, transportation planning, landscape architecture, and interior design, which will be included as needed should the project move forward toward development. The project team will be primarily based out of our Seattle office and will include Brett Hanson as Project Manager/Architect and primary day-to-day contact for your project and Michael Chen as Senior Planner. Our Basis of Design along with our detailed scope of services by phase is as follows: BASIS OF DESIGN The following describes in detail our basis of design for your project,which subsequently defines the scope of services. These services are defined based on our January 22,2016 conference call. Per our conference call,we understand the City of Kent's desire to take a comprehensive approach to relocating the East Hill Parks Department operations to a new location and that the City has identified the existing Lannoye House site as the most suitable for further exploration. Our land use planners will perform the due diligence for the property and identify the existing zoning development standards and outline probable modifications and processes that may be necessary to achieve the conceptual development scenario. These efforts will involve discussion directly with City staff to capitalize on previous City efforts performed. With written notice to proceed, we will complete our due diligence phase and then commence the conceptual design phase of test fitting the site for the East Hill Parks operations.The site will be test fit in accordance with the November 18,2014, program prepared previously by Mackenzie. 206 749 4993 206 749 5565 :+MCKNZE COM Login Building 500 Union Street,#545,Seattle.WA 08101 M0 GP 1431 C7 PE PITH E 7 )J i:41 VIL ;_ANC;Ubr.PLAIJN N6 . f OAWPORIAHON PLANNING • LANU3lAPc nRi>y3i E::IUstk H:\Projects\213036801\6_Final\PRO-City of Kent-Parks Site Test Fit-160216.docx City of Kent City of Kent Parks Department Project Number 2130368.01 February 16,2016 Page 2 SCOPE OF SERVICES This scope of services is specific to the due diligence and conceptual site test fit. Due to the uncertainty of timing regarding any subsequent development applications (i.e., Land Division, Entitlement Processes, Design/Site Development Review, and subsequently Building Permit), we have excluded those efforts from this proposal. It is anticipated that an additional scope, schedule, and fee can be provided for the project once the due diligence and conceptual site plan phase is complete. During the following steps, we anticipate up to 3 meetings with City staff: an initial program confirmation meeting, a draft concept meeting,and a final meeting with the Directors. Due Diligence Report Time Duration:1-2 weeks Provide a basic initial due diligence study and issue a report that will identify the zoning and parking development standards as well as anticipated entitlement processes necessary for the project to proceed. Due diligence report shall include: ■ Due diligence will be performed based on web research,with limited contact with the City of Kent.Contact with City staff will only be necessary to clarify any discrepancies. Should contact be made with the City,we will do so discreetly. Our study will provide zoning, parking, landscape, floor area ratio, site coverage, and building height requirements. ■ Confirm entitlement procedures as identified by the City and outline deliverables by discipline for each phase of entitlement approvals. ■ Based on timeline and deliverables above, prepare Due Diligence Summary that incorporates the information above. Conceptual Design Time Duration:2-3 Weeks Provide a single conceptual design option based on preliminary test fitting of the November 18, 2014, East Hill Parks operations on the 1.4-acre Lannoye House site.This conceptual option is understood to be utilized for the City of Kent's evaluation of the site development.The documents will take into consideration information defined in the Due Diligence Summary prepared in the previous task. During this task, we will establish the conceptual site layout of the project, illustrating the scale and relationship of the project components. The scope of services and time duration are reflective of preparation of a single conceptual option. One round of minor revision to the conceptual plan is included. Additional renditions or revisions can be provided as additional services. Should additional conceptual design information be necessary(i.e., elevations, renderings, etc.), we can provide this as additional services. Conceptual design shall include: ■ Hold one conference call meeting with City staff to review the program assumptions, land use parameters, and goals. ■ Following the conference call, we will develop a single conceptual site plan reflecting land use parameters previously established,access, parking,and conceptual site features. ■ Hold one meeting in the City of Kent with City staff to review the draft conceptual design. 0 H:\Projects\213036801\6_Final\PRO-City of Kent-Parks Site Test Fit-160216.docx City of Kent City of Kent Parks Department Project Number 2130368.01 February 16,2016 Page 3 ■ Based on client input, we will provide a single round of minor revisions to the initial concept design documents and issue final deliverables. ■ Hold a final meeting in the City of Kent with City staff and the Directors to review the final conceptual design. FEE SUMMARY Our lump sum fees for the disciplines and related services described above are as follows: Due Diligence Report: $1,980 Conceptual Design: $4,740 TOTAL $6,720 Reimbursable expenses (printing, copying deliveries, mileage, etc.) are not included in the fee outlined above. Reimbursable expenses will be invoiced at 1.12 times cost, are estimated to be$500, and will not be exceeded without the Client's approval. ASSUMPTIONS In addition to the scope of work outlined above,we have assumed the following: ■ City of Kent will provide, if available, current electronic files of existing building(s), land survey (ALTA/Boundary/Topographic) including legal description, wetlands delineation, geotechnical report, environmental report,and any other reports and/or surveys. ■ Redesign efforts including but not limited to Owner-driven design modifications or other such changes, will be provided as an additional service,with scope,schedule,and fees to be evaluated on a case-by-case basis. ■ All meetings will occur in the City of Kent or be conducted via phone conference. ■ Both on and off-site land use entitlements processes, such as Design Review, and related services, such as meetings with Authorities Having Jurisdiction (AHJ), neighborhood/community meetings, public hearings, and other related processes have been determined to not be required during this phase, and therefore are not included within the scope of this proposal. EXCLUSIONS In addition to any exclusions outlined within the proposal above, we have also excluded the following from our proposed scope of work. ■ Reimbursable expenses. ■ Land survey,topographic survey,tree survey,or metes and bounds descriptions and related specifications. ■ Soils investigations/testing,environmental review or sensitive lands and/or wetlands delineation. ■ Meetings with public agencies or other meetings other than those specifically identified above. ■ Traffic analysis. ■ Interior design,space planning and/or furniture selection. ■ Presentation-level 3D renderings other than conceptual studies to describe design intent or as utilized as part of Mackenzie's design process. 0 H:\Projects\213036801\6_Final\PRO-City of Kent-Parks Site Test Fit-160216.docx City of Kent City of Kent Parks Department Project Number 2130368.01 February 16,2016 Page 4 ■ Construction cost estimating. ■ Marketing materials. It is our understanding the project will start immediately. If the proposal is agreeable to you,we can prepare a contract for execution of the work.Please note that this proposal is valid for 45 days. We look forward to working with you on this new project. If you need additional information or have any questions, please do not hesitate to call. Sincerely, L Brett Hanso rchitect Seattle Branch Manager Enclosure(s): Reimbursable Rates Schedule c: Michael Chen-Mackenzie H:\Projects\213036801\6_Final\PRO-City of Kent-Parks Site Test Fit-160216.docx MACKENZ � E . = 206.794.9993 - i 206.749.5565 - MCKNZE.COM Locan Building,SOO Union Street,#545.Seattle,WA 98101 REIMBURSABLE CHARGES Mackenzie will charge the following standard, cost-based rates for in-house reimbursable items listed below: IN-HOUSE PRINTING Fax Bond Copies Local: $1.00/sheet Black&White: Long distance: $1.30/sheet 8-1/2 x 11: $0.10/sheet 11 x 17: $0.50/sheet Scanning—Black& White Small Format: $0.25/sheet Color: (8-1/2 x 11-11 x 17) 8-1/2 x 11: $1.00/sheet 11 x 17: $1.65/sheet Large Format: $1.00/sheet (Including Half Size) Printing—All Sizes Black&White: $0.16/sq.ft. Scanning—Color Color: $1.00/sq.ft. Small Format: $0.50/sheet (8-1/2 x 11-11 x 17) Large Format: $3.00/sheet (Including Half Size) OTHER IN-HOUSE REIMBURSABLE ITEMS Digital Photo Documentation Data Supplies $15.00/download CD documentation: $15.00 DVD documentation: $30.00 Check Generation Fee $25.00 Report Binder Without tabs: $3.00/book Automobile Mileage With tabs: $4.00/book Billed according to IRS guidelines Foamcore: $4.25/sheet Delivery Service Fixed rates: $7.75 to$54.40 (depending on mileage) 0:\WP\WP Library\Admin-Office Documents\Reim bursa bles-SEA.docx January 2014 EXHIBIT B INSURANCE REQUIREMENTS FOR CONSULTANT SERVICES AGREEMENTS Insurance The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, their agents, representatives, employees or subcontractors. A. Minimum Scope of Insurance Consultant shall obtain insurance of the types described below: 1. Automobile Liability insurance covering all owned, non- owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products-completed operations, personal injury and advertising injury, and liability assumed under an insured contract. The City shall be named as an insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City using ISO additional insured endorsement CG 20 10 11 85 or a substitute endorsement providing equivalent coverage. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 4. Professional Liability insurance appropriate to the Consultant's profession. EXHIBIT B (Continued) B. Minimum Amounts of Insurance Consultant shall maintain the following insurance limits: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. 2. Commercial General Liability insurance shall be written with limits no less than $2,000,000 each occurrence, $2,000,000 general aggregate and a $1,000,000 products-completed operations aggregate limit. 3. Professional Liability insurance shall be written with limits no less than $2,000,000 per claim and $2,000,000 policy aggregate limit. C. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability and Commercial General Liability insurance: 1. The Consultant's insurance coverage shall be primary insurance as respect the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not contribute with it. 2. The Consultant's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. 3. The City of Kent shall be named as an additional insured on all policies (except Professional Liability) as respects work performed by or on behalf of the Consultant and a copy of the endorsement naming the City as additional insured shall be attached to the Certificate of Insurance. The City reserves the right to receive a certified copy of all required insurance policies. The Consultant's Commercial General Liability insurance shall also contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer's liability. D. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best rating of not less than ANII. EXHIBIT B (Continued) E. Verification of Coverage Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. F. Subcontractors Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the same insurance requirements as stated herein for the Consultant. NYY ATE AC oRo® CERTIFICATE OF LIABILITY INSURANCE D08/3120015D � THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: MARSH USA INC. PHONE FAX 111 SW COLUMBIA STREET,SUITE 500 AIC No): PORTLAND,OR 97201 -MAIL Attn:Diane.Foster@marsh.com(503)248-6530 ADDRESS: INSURE S AFFORDING COVERAGE NAIC N INSURER A:Hartford Casualty Ins Co 29424 INSURED INSURER B:NIA NIA Mackenrie Attn:Betsy Benedict INSURER C:Continental Casualty Company 20443 PO Box 14310 INSURER D: Portland,OR 97293 INSURER E INSURER F: COVERAGES CERTIFICATE NUMBER: SEA-002791253.06 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. IIN.TR TYPE OF INSURANCE ADDL SUER POLICY NUMBER MMMIDD EFF POLICY EXP LIMITS A X COMMERCIAL GENERAL LIABILITY 10SBQPT1839SB 09/012015 09/012016 EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTE15- CLAIMS-MADE FTI OCCUR PREMISES Ea occurrence $ 300,000 X $1,000,000 Stop Gap Liability MED EXP(Any one person) $ 10,000 X Contractual per SS0006(04/05) PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY JECT � LOC PRODUCTS-COMP/OPAGG $ 2,000,000 OTHER: $ A AUTOMOBILE LIABILITY 10SBOPT1839SB 091012015 091012016 COMEaBINEdeD SINGLE LIMIT $ 1,000,000 accint ANY AUTO BODILY INJURY(Per person) S ALL OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS AUTOS X HIRED AUTOS X NON-OWNED PROPERTY DAMAGE $ AUTOS Per acddant S A X UMBRELLA LIAB X OCCUR 10SBOPT1839SB 09/012015 09/012016 EACH OCCURRENCE $ 5,000,000 EXCESS UAB CLAIMS-MADE AGGREGATE $ 5,000,000 DED I I RETENTIONS $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY YIN STATUTE I I ER ANY PROPRIETOWPARTNER/EXECUTIVE ❑ N!A E.L.EACH ACCIDENT $ OFFICERIMEMBER EXCLUDED? (Mandatory In NH) E.L.DISEASE-EA EMPLOYE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ C PROFESSIONAL LIABILITY AEH288337381 09/01/2015 09/012016 LIMIT 5,000,000 'CLAIMS-MADE' PRIOR ACTS DATE-8222004 DEDUCTIBLE 50.000 DESCRIPTION OF OPERATIONS!LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached If more space Is required) RE:JOB#2130368—CITY OF KENT PUBLIC WORKS/PARKS DEPT.MAINTENANCE YARD NEEDS ASSESSMENT CITY OF KENT ISIARE INCLUDED AS ADDITIONAL INSURED(EXCEPT PROFESSIONAL LIABILITY)WHERE REQUIRED BY WRITTEN CONTRACT. GENERAL AND AUTO INSURANCE IS PRIMARY AND NON CONTRIBUTORY OVER ANY EXISTING INSURANCE AND LIMITED TO LIABILITY ARISING OUT OF THE OPERATIONS OF THE NAMED INSURED AND WHERE REQUIRED BY WRITTEN CONTRACT. CERTIFICATE HOLDER CANCELLATION CITY OF KENT SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE ATTN:JULIE PULLIAM THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 220 FOURTH AVENUE SOUTH ACCORDANCE WITH THE POLICY PROVISIONS. KENT,WA 98032 AUTHORIZED REPRESENTATIVE of Marsh USA Inc. Dave Rix ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014101) The ACORD name and logo are registered marks of ACORD POLICY NUMBER: 52 SBQ PT1839 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - SCHEDULED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: BUSINESS LIABILITY COVERAGE FORM SCHEDULE Name Of Additional Insured Person(s)Or Organization(s): CITY OF KMrT Location(s) Of Covered Operations: VARIOUS LOCATIONS Information required to complete this Schedule, if not shown above,will be shown in the Declarations. A. Section C. —Who Is An Insured is amended to B. With respect to the insurance afforded to these include as an additional insured the person(s) or additional insureds, the following additional organization(s) shown in the Schedule, but only exclusions apply: with respect to liability for"bodily injury", "property This insurance does not apply to "bodily injury" or damage" or "personal and advertising injury" "property damage"occurring after: caused, in whole or in part, by: I. All work, including materials, parts or 1. Your acts or omissions; or equipment furnished in connection with such 2 The acts or omissions of those acting on your work, on the project (other than service, behalf; maintenance or repairs) to be performed by or in the performance of your ongoing operations for on behalf of the additional insured(s) at the the additional insured(s) at the location(s) location of the covered operations has been designated above. completed;or 2 That portion of "your work" out of which the injury or damage arises has been put to its intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project. Form SS 4170 0611 Page 1 of 1 Process Date: 09/24/14 Policy Expiration Date: o9/ol/15 © 2011,The Hartford (Includes copyrighted material of Insurance Services Office, Inc.,with its permission)