HomeMy WebLinkAboutPW15-240 - Change Order - #1 - Marshbank Construction, Inc.- Central Ave S Pavement Preservation and Utility Improvements - 03/10/2016 .40
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KENT
WASH I NOTO N Document
CONTRACT COVER SHEET
This is to be completed by the Contract Manager prior to submission
to City Clerks Office. All portions are to be completed.
If you have questions, please contact City Clerk's Office.
Vendor Name: Marshbank Comstruction, Inc.
Vendor Number:'
ID Edward's Number
Contract Number: PW 15-240
This is assigned by City Clerk's Office
Project Name: Central Ave S Pavement Preservation and Utility Improvements
Description: ❑ Interlocal Agreement ® Change Order ❑ Amendment ❑ Contract
❑ Other:
Contract Effective Date: 7/6/2015 Termination Date:
Contract Renewal Notice (Nuys):
Number of days required notice for termination or renewal or amendment
Contract tanager: Mark Madfai Department: PW Engineering
ContractAmount: $5,819,698.74
Approval Authority: (CIRCLE ONE) Department Director Mayor City Council
Detail: (i.e. address, location, parcel number, tax id, etc.):
Change Order#1
As of: 08/27/14
•
KENT
W A$N I N O T O N
CHANGE ORDER NO. 1
NAME OF CONTRACTOR: Marshbank Construction, Inc. ("Contractor")
CONTRACT NAME & PROJECT NUMBER: Central Avenue S Pavement Preservation and Utility Imp.
ORIGINAL CONTRACT DATE: July 6, 2015
This Change Order amends the above-referenced contract; all other provisions of the
contract that are not inconsistent with this Change Order shall remain in effect. For valuable
consideration and by mutual consent of the parties, the project contract is modified as follows:
1. Section I of the Agreement, entitled "Description of Work," is hereby modified to
add additional work or revise existing work as follows:
In addition to work required under the original Agreement and any
prior Amendments, Contractor shall provide all labor, materials, and
equipment necessary to:
Delete Bid Item 1390, Field Trailer as described in Kent Special
Provision 8-37, from the contract due to not finding a suitable location
for the field trailer. Add an item to provide compensation to the
contractor for efforts to provide a suitable location.
2. The contract amount and time for performance provisions of Section II "Time of
Completion," and Section III, "Compensation," are hereby modified as follows:
Original Contract Sum, $5,819,698.74
(including applicable alternates and
WSST)
Net Change by Previous Change Orders $0.00
(incl. applicable WSST)
Current Contract Amount $5,819,698.74
(inch Previous Change Orders)
Current Change Order $-10,200.00
Applicable WSST Tax on this Change $0.00
Order
Revised Contract Sum $5,809,498.74
CHANGE ORDER - 1 OF 3
Original Time for Completion 180 working, days
(insert date)
Revised Time for Completion under 0
prior Change Orders
(insert date)
Days Required (±) for this Change 0 calendar days
Order
Revised Time for Completion 180 working days
(insert date)
In accordance with Sections 1-04.4 and 1-04.5 of the Kent and WSDOT Standard
Specifications, and Section VII of the Agreement, the Contractor accepts all requirements of this
Change Order by signing below. Also, pursuant to the above-referenced contract, Contractor
agrees to waive any protest it may have regarding this Change Order and acknowledges and
accepts that this Change Order constitutes final settlement of all claims of any kind or nature
arising from or connected with any work either covered or affected by this Change Order,
including, without limitation, claims related to contract time, contract acceleration, onsite or
home office overhead, or lost profits. This Change Order, unless otherwise provided, does not
relieve the Contractor from strict compliance with the guarantee and warranty provisions of the
original contract, particularly those pertaining to substantial completion date.
All acts consistent with the authority of the Agreement, previous Change Orders (if any),
and this Change Order, prior to the effective date of this Change Order, are hereby ratified and
affirmed, and the terms of the Agreement, previous Change Orders (if any), and this Change
Order shall be deemed to have applied.
The parties whose names appear below swear under penalty of perjury that they are
authorized to enter into this contract modification, which is binding on the parties of this
contract.
3. The Contractor will adjust the amount of its performance bond (if any) for this
project to be consistent with the revised contract sum shown in section 2, above.
IN WITNESS, the parties below have executed this Agreement, which will
become effective on the last date written below.
J
CONTRACTOR: CIVIOF KENT:
By: By.
Ir (signature) signature)
Print Na J r Print Narmile: impy\_, VtA0br1c&.
Its 17 JA Its:Rullkc.' \'N K1<4'D kfelAw
tie) itle)
DATE: -L DATE:
CHANGE ORDER - 2 OF 3
APPROVED AS TO FORM:
(applicable if Mayor's signature required)
Kent Law Department
[in this field,you may enter the electronic tilepath where the contract has been saved]
CHANGE ORDER - 3 OF 3
KENT FILE NO: 200.2
WISHINCTON
CHANGE ORDER WORKSHEET NO. 1
Construction Management Division — Public Works
Project: Central Ave. S. Pavement Project No.: 13-3004
Preservation and Utility
Improvements
Project Engineer: Cameron Bloomer Fed-Aid No.: STPUL-1071 (600)
Owners Rep: KBA, Contractor: Marshbank Construction
Inc
Date: 1/12/2016
I. PROPOSED CHANGE
DELETE Bid Item 1390, Field Trailer as described in Kent Special Provision 8-37, from the
Contract. ADD an item to provide compensation to the contractor for efforts to provide a suitable
location.
II. REASON AND BACKGROUND FOR CHANGE
Kent Special Provisions Section 8-37.5 requires the contractor to furnish and install a field trailer
on the project site for the City to have meetings with the contractor and City personnel. The City
contracted with KBA, Inc. to provide construction management services for the project. In the
Contract with KBA, Inc., the City was to provide a field office that included internet connection
and printing capabilities. The City intended for the contractor's furnished field trailer to provide
those items, but they were not included in the construction requirements noted in 8-37.5.
Kent Special Provisions Section 8-37.3 requires the trailer to be set-up at the location shown in
the plans within the first 10 working days of the Contract. The plans did not show a location for
the field trailer. The contractor, Marshbank Construction, Inc. (MCI), made contact with multiple
local property owners looking for a suitable location for both their laydown yard and the Contract
required Field Trailer.
After 20 working days, MCI had yet to find a suitable location for the Field Trailer. Given the
location and missing internet/printing capability, the City elected to issue Request for Proposal
001 Field Trailer, requesting a proposal to delete the Field Trailer from the contract.
On October 6, 2015, MCI responded to the proposal with Serial Letter 010. MCI proposed
crediting the City $10,200, leaving $800 to cover the contractor's management cost of searching
for and meeting with potential property owners. The City reviewed MCI's proposal and found it
to be fair and reasonable.
III. METHOD OF PAYMENT
NEW PAY ITEMS) ❑ Not Applicable
1 REV. DATE:
4/01/10
KENT FILE NO: 200.2
Change Order No. j j - j j FOR ACCOUNTING USE ONLY
Sch.No. i Item Description Total Est ! Qty this Unit Unit Price Total Estimated Cost of
, i t
f Qty PE ! I Item
I i
BI ; CO 001 - Delete Field Trailer ; 1 1 I LS 800.00
-----_� _—.... _,------- =- --- ------- $800.00
I
Independent Estimate Attached CREATE PAY ITEM ONLY- Payment to be made PAY THIS PAY ESTIMATE
-REQUIRED _ at a later date upon.completion of work
rf i b l S i Materaumttals Required - CC: Construction Coordinator
w Sub Reqrd? 1No
DELETE EXISTING PAY ITEM(S) per 1-09.5 ❑ Not Applicable
Change Order No. FOR ACCOUNTING USE ONLY
Sch. No. B.[. No. Item Description Qty j Unit Unit Price ! Cost of Item
BI i 1390 _ _I-Field Trailer_._._....._.._._......____...-._._...._._.._....._.__.......__1_._._.__.___j.___._�S11,00000_____ _$11,000.00
i
_...._...._.....__..............._._. ......................_.....
._....__._--................
........
............................-......_....._...._.............__.-__.y.-....._.......__....................._..................._........_......1....._..............-_..._._........._.............................
....._
E ; i
�Tj Independent Estimate Attached - REQUIRED
INCREASE/DECREASE TO EXISTING PAY ITEM(S) ❑ Not Applicable
Change Order No. ! - FOR ACCOUNTING USE ONLY
Sch. No. i B - ..:..........---.-----..._.__.___.._._...__.....__...._..__._...____.-_---w__—..__......._...._
..............._...._....._.......... i ...._........................._.........,.....4..........._......-.._._.._.__...-...........................,........_................._.........-.. _...-�..........................,.,.....................�.._............_....._..__._._.i............_..._....__........._....,................_.-._...,._....._....�_..-_...__.._........-..._...._.._...___.....-..._.................-...-._..._-_.__
j 1 i
Independent Estimate Attached - REQUIRED
TOTAL ESTIMATED COST OF CHANGE ORDER * - 10 200.00
*Total of the Cost of Item Columns
THIS PAY ESTIMATE —�
IV. WORKING DAYS
Original Contract 180 Due This Change Order* j 0 ; Previous Total
__------..............--__.- 180
_. --- ---------_,-._._.........._.._.... - 1._..._. _ __..__..._......
DATE: ; DATE: i
_ .___.__.._-......_.__..___-___..._._._._ __.._.__._._.__............__......_.__._.._._.___......-..._-__..._._...................._..._.........__....__.................__. __....___._..,._......_._............_....._.__-.-..._._.__._—__..._._..-.._.___..-...__._.._...._...._...._.__..........._
* i Ex lanation Justification Re wired:
TOTAL WORKING DAYS* 180
*This Change Order+ Previous Total
All work, materials and measurements to be in accordance with the Standard Specifications
and Contract Special Provisions for the type of work described.
2 REV. DATE:
4/01/10
4 eo,�*
KENT FILE NO: 200.2
WAS111„OTOF
Prepared By: Date. 1l17-1 Z61 Co
Construction Supervisor:, �„� Date:
Construction Manager: �''` a»ni Date:
3 REV. DATE:
4/01/10
Chapter 52 Local Administered Projects
Appendix 52.106 Change Order
Checklist
CD M - f1az pFFtcE T n�
Change Order
Question Yes No N/A
1. Does the change order alter the termini,character,or scope of the work? ❑ l°f ❑
if yes,you must have H&LP approval to be eligible for federal funds. ❑ ❑ ❑
If yes,you must submit a revised Page I of the prospectus. ❑ ❑ D
2. Is the Change Order over$7,500.00 and outside the scope of work? O e ❑
If yes,the change cannot be a change order and must be an independent work. O ❑ ❑
3. Does the Change Order detail all items involved with the change? gj� ❑ ❑
4. Does the Change Order include an adjustment in working days? D ❑
If yes,the time extension must be stated in the Change Order. ❑ ❑ ❑
If yes,an independent engineer's estimate of time must be included to document the ❑ ❑ ❑
extension.
If no,that must be stated in the Change Order. ❑ ❑ ❑
5. Does the Change Order alter the DBE Condition of Award? ❑ ❑ ❑
If yes,you must obtain concurrence form Local Programs. ❑ ❑ ❑
f yes,you must obtain the DBE's signature on the Change Order. ❑ ❑ D
6. Does the Change Order involve a material substitution? ❑ ❑
If yes,you must determine if a material credit is appropriate. ❑ O ❑
7. If Change Order work started prior to it's execution,prior verbal approval by the D ❑ ET
Approving Authority must be granted and documented.
8. Has the Change Order been signed by the contractor? ❑ ❑ ❑
9. Has the Change Order been executed by the Approving Authority? O ❑ ❑
If you are a"non CA Agency",you must have the acting CA Authority's approval. ❑ ❑ ❑
10.Has an independent engineer's estimate justifying the costs and time extensions been ❑ ❑ ❑
completed and documented?
11.Has a detailed memo outlining the chronology of events,basis of need,costs and ❑ ❑ ❑
working days been prepared and placed in the file accompanying the Change Order?
Appendix 52.106 Change Order Page 1 of 1
Revised 4/30/2014
WSDOT Local Agency Guidelines M 36-63.27 Page 52-19
April 2015
Cameron Bloomer
From: Cameron Bloomer
Sent: Tuesday, December 29, 2015 12:00 PM
To: econnor@kentwa.gov
Cc: 'Madfai, Mark'
Subject: RE: CO 001 - Delete Field Trailer
Attachments: CO 001 Worksheet Delete Field Trailer.docx
Hello Eric,
I have made a couple small tweaks for the worksheet for CO 001, Delete Field Trailer. Please review.
MCI has proposed they keep$800 for their efforts.Their yard at the Morton/Railroad Ave property does not appear to
have room to fit both their and our trailers. Their efforts to find a location that would have accommodated both were
unsuccessful and spanned more than a month. As such, I find their proposal of$800 to be fair and reasonable. Does the
City agree?
Thank you,
Cameron Bloomer, PE
T 425.990.2949 I C 206.819.7148 I Ecbloomer@kbacm.com
KBA, Inc. I Construction Management Specialists I www.kbacm.com
From: Cameron Bloomer
Sent: Monday,October 19, 2015 9:05 AM
To: econnor@kentwa.gov
Cc: Madfai, Mark<MMadfai@kentwa.gov>
Subject: CO 001-Delete Field Trailer
Hi Eric,
Attached is a draft of the CO worksheet for deleting the field trailer. We have not settled on accepting their proposal,so
we may need to revise the last portions. Please review this first one in detail, I'll get the process down and follow it.
Thank you,
Cameron Bloomer, PE
T 425.990.2949 I C 206.819.7148 I Ecbloomer@kbacm.com
KBA, Inc. I Construction Management Specialists I wvtwAbacm.com
1
CONSTRUCTION
MANACCMPNIIndependent Cast Estimate
Project Name: Central Ave S. Pavement Preservation Project No: 13-3004
Potential Issue No.: 1 date: 7/15/2015
Description of Work: No location provided for Field Office Trailer in the Plans
Assumptions: Trailer will tit in Contractor's Laydown Yard, Cost is for lass of contractor's space
lay down yard cost$1000 per month, and trailer/parking takes up 20%of space
Work by Subcontractor?: (mark 'x°if yes)
Prime Contractor: Sub-Contractor:
STRAIGHT TIME OVERTIME DOLLAR
NAME OCCUPATION HOURS WWR HOURS WWR AMOUNT
$
$ _
SUBTOTAL-LABOR: $ -
LABOR OVERHEAD&PROFIT @ 29% $ -
LABOR TOTAL $ -
HOURS HOURS ADJUSTED STANDBY DOLLAR
EQUIPMENT AND ATTACHMENTS WORKING STANDBY RATE RATE AMOUNT
SUBTOTAL-EQUIPMENT $
EQUIPMENT OVERHEAD&PROFIT @ 21% $ -
EQUIPMENT TOTAL $ -
MATERIALS P SERVICE DESCRIPTION QUANTITY UNIT PRICE AMOUNT
Laydown Yard Area 12 Month $ 200.00 $ 2,400.00
$
$
$
SUBTOTAL-MATERIALS $ 2,400.00
MATERIALS OVERHEAD&PROFIT @ 21% $ 504.00
MATERIALS TOTAL $ 2,904.00
TOTAL: $ 2,904.00
---- 12%MARKUP(rear prime when subcontract work)—$ -
Gpntra�trar's Rupreseritarrve rt"�ar+rrCed naarre)
Gcrnfractor`s Representative Signature----------fate.............
SHEET TOTAL: $ 2,9014.00
_tr--ams}- ------------------------
Clwner's Re reserrtafive rinte�
Prime Markup on Subcontractor:
----------------------------- 12%: <$2'5,000
owners Renrese rtaCrve Sranalure Care 10%. $25,000 to$1010,000
7%: >$100,O00
Date: "'a If checked,this work is in dispute. By signing this form, 'parties
By:Jvx�.�_o`":. ' ,° ° ,,:rw; are agreeing to the time and effort needed to accomplish the task.
MARSHBANK
CONSTRUCTION
Cont. Lic. MARSHCI-05106/DBE/MSE No. D11V10011507
October 6, 2015
Cameron Bloomer, PE
City of Kent
400 West Gowe
Kent, WA 98032
RE: Central Ave S Pavement Preservation &Utility Improvements
Project No. 13-3 004
Federal Aid Number: STPUL-1071(006)
GC Provided Office Trailer RFP 002
Serial Letter No. 10
Cameron,
Kent Special Provision Section 8-37.5 called for the GC to provide an office trailer at a location
specified in the contract documents. Short of having a City provided/designated location,RFP 002
requested the deletion of the GC provided office trailer. We propose to a credit of$10,200 to leave
$800 remaining forbid item B 1-1390. The remaining cost will cover our management cost to search for
property and meet with potential landlords.
Please review and let us know what questions you have.
Sincerely,
Marshbank Construction Inc.
Jason Heide
Project Manager
�RFP - Fick{ 'l'railer Page l off
SharePoint Newsfeed OneDr'ive Sites Cameron Bloomer-
o
Request for Proposal (RFP
" � rP Project Number P raj eC`t
Federal Aid No.
Gate 8/24/2015 RFP No. 002
Subject Field Trailer
Specification(s) KSP 8-37.5
Plan Reference
To:
Provide proposal within fifteen (1 5) days or as stated above for the scope of wort; clescribed:
NOTE: This is NOT a change order and does NOT constitute approval or notice to proceed on the issuc.
SCOPE
Provide a credit proposal for the deletion of the Field Office Trailer, as described in Kent: Special Provision 8-37.5, from
the Contract,.
Also provide a cost proposal for allowing the CM Team'sfield office to dispose of its office trash in Marshbank's orisit:e
garbage receptical.
MATERIAL
http //r Nvw.kba.l)or-tal.coiii/projec;t/Ceiiti-a]AveSoutli/Lists/l"�l,l?/leispForiii,asl)x?[D=4 Beni... 1/12/2016
MARSHBANK
CONSTRUCTION
Cont. Lic. MARSHCI.05106/DBE/MBE No. D1M0011507
July 31, 2015
Eric Connor, PE
City of Kent
400 West Gowe
Kent, WA 98032
RE: Central Ave S Pavement Preservation & Utility Improvements
Project No. 13-3004
Federal Aid Number: STPUL-107I(006)
CM Office Trailer
Serial Letter No. 5
Eric,
Per Kent Special Provision Section 8-37(BI 1390) we are to provide an office trailer for the
construction manager at a location designated in the plans within the first ten working days of the
contract. At the end of the day today we will have six days remaining to fulfill this requirement and do
not have a City designated location to do so.
Please provide a location to place the trailer or remove the bid item from our scope of work.
Sincerely,
Marshbank Fonstruction Inc.
Jason eide
Project Manager
markings. Removal of markings shall be considered incidental to the
unit cost of installed pavement markings.
SECTION 8-22.5 IS DELETED AND REPLACED WITH THE FOLLOWING:
8-22.5 Payment
Payment will be made in accordance with Section 1-04.1, for each of
the following bid items that are included in the Proposal:
"Plastic White Edae Line"per linear foot.
"Plastic Double Yellow Center Line"per linear foot.
"Plastic Two Way Left Turn Line"per linear foot.
"Plastic Wide Line"per linear foot.
"Plastic White Lane Line"per linear foot.
8-23 TEMPORARY PAVEMENT MARKINGS
THE FIRST PARAGRAPH OF SECTION 8-23.1 IS DELETED AND REPLACED
WITH THE FOLLOWING:
8-23.1 Description
The work shall consist of furnishing, installing and removing temporary
pavement markings. Temporary pavement markings shall be provided
where noted in the plans and for all lane shifts and detours resulting
from construction activities. Temporary pavement markings shall also
be provided when permanent markings are eliminated because of
construction operations. Temporary pavement markings shall be
maintained in serviceable condition throughout the project until
permanent markings are installed. Temporary pavement markings that
are damaged shall be repaired or replaced immediately. Edge lines
shall be installed unless otherwise specified in the Contract.
DIVISION 8 IS SUPPLEMENTED BY ADDING THE FOLLOWING NEW SECTION:
8-37 FIELD TRAILER
8-37.1 Description
This work shall consist of furnishing and installing a field trailer
on the project site for the City to have meetings with the
Contractor and City personnel.
8-37.2 Materials
All labor, materials, tools, supplies, and equipment used for this
work shall be furnished by the Contractor.
8-37.3 Construction Requirements
The Contractor shall furnish and construct a temporary field
trailer for the use of the City. The trailer shall be set-up at the
location shown on the plans and within the first ten (10)
Central Pavement Preservation &Utility Impr./Madfai 8 - 23 June 5,2015
Federal Aid Number; STPUL-1071 (006)
Project Number: 13-3004
working days of the contract start date. The trailer shall be
weather tight, installed plumb and level, and be provided with
the following minimum requirements:
• Floor space: 450 square feet (consisting of at least two
offices of approximately 100 S.F. with doors in addition to
conference room space)
• Above ground floor w/ side boards around crawl space to
retain heat
• Two (2) offices with approximately 80 - 100 square feet
• Electrical power, lights and heat to all rooms
• Adequate windows for ventilation with security bars
• Shelves: twenty (20) lineal feet (divided equally between the
offices)
• Two (2) plan tables: 42 x 72 inches, one in each office
• One (1) conference table: 48 x 96 inches, in conference room
• Ten (10) chairs
• Cylinder door lock and six keys
• Portable toilet facilities adjacent to the trailer
• Stairs with landing and safety hand rails leading to each
entrance door
• Rain cap/porch cover at each entrance door
• A/C powered, electronic burglar alarm system with auto
phone dialer and battery backup
• Crushed rock parking area and walkway for minimum 4
vehicles
• Extra secure locking system for all doors
The Contractor shall coordinate utility hook-ups for electrical
power including all permits and fees. Monthly charges for
power shall also be included with this bid price. The Contractor
shall provide temporary generator power, adequate to operate
the trailer and alarm system 2417 until permanent power is
installed.
8-37.4 Measurement
"Field Trailer"shall be measured per lump sum.
8-37.5 Payment
Payment will be made in accordance with Section 1-04.1, for the
following bid items when they are included in the Proposal:
The unit contract price per lump sum for "Field Trailer"shall be
full compensation to furnish all labor, materials, tools, supplies,
and equipment including lease of property, necessary to install
the field trailer as described above in the specifications.
Central Pavement Preservation &Utility Impr./Madfai 8 - 24 June 5,2015
Federal Aid Number: STPUL-1071 (006)
Project Number: 13-3004