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HomeMy WebLinkAboutPW16-073 - Original - Shearer Design, LLC - Contract - 3/3/16 i i R a ( 4 _ qz ®U s mar �eME KENTr„ �. �ro Document CONTRACT COVER SHEET This is to be completed by the Contract Manager prior to submission to City Clerks Office. All portions are to be completed. If you have questions, please contact City Clerk's Office. Vendor Name: Shearer Design LLC Vendor Number: ]D Edwards Number {�Contract Number: wu-- This is assigned by City Clerk's Office I Project Name: Bridge Load Rating Description: ❑ Interlocal Agreement ❑ Change Order ❑ Amendment ® Contract ❑ Other: 3f /Jt� Contract Effective Date: Date of the Mayor's signature Termination Date: 8/31/16 Contract Renewal Notice (Days): Number of days required notice for termination or renewal or amendment Contract Manager: Joe Araucto Department: PW Operations Contract Amount: $54,016.40 Approval Authority: (CIRCLE ONE) Department Director Mayor City Council Detail: (i.e. address, location, parcel number, tax id, etc.): Provide load rating analysis and reports for six bridges in the City. I As of: 08/27/14 KENT CONSULTANT SERVICES AGREEMENT between the City of Kent and Shearer Design LLC THIS AGREEMENT is made between the City of Kent, a Washington municipal corporation (hereinafter the "City"), and Shearer Design LLC organized under the laws of the State of Washington, located and doing business at 3613 Phinney Ave. N. #B, Seattle, WA 98103, Phone: (206) 781-7830/Fax: (206) 281-1751, Contact: David Shearer (hereinafter the "Consultant"). I. DESCRIPTION OF WORK. Consultant shall perform the following services for the City in accordance with the following described plans and/or specifications: The Consultant shall provide load rating analysis and reports for six bridges in the city, For a description, see the Consultant's Scope of Work which is attached as Exhibit A and incorporated by this reference. Consultant further represents that the services furnished under this Agreement will be performed in accordance with generally accepted professional practices within the Puget Sound region in effect at the time those services are performed. II. TIME OF COMPLETION. The parties agree that work will begin on the tasks described in Section I above immediately upon the effective date of this Agreement. Consultant shall complete the work described in Section I by August 31, 2016. III. COMPENSATION. A. The City shall pay the Consultant, based on time and materials, an amount not to exceed Fifty Four Thousand, Sixteen Dollars and forty cents ($54,016.40), for the services described in this Agreement. This is the maximum amount to be paid under this Agreement for the work described in Section I above, and shall not be exceeded without the prior written authorization of the City in the form of a negotiated and executed amendment to this agreement. The Consultant agrees that the hourly or flat rate charged by it for its services contracted for herein shall remain locked at the negotiated rate(s) for a period of one (1) year from the effective date of this Agreement. The Consultant's billing rates shall be as delineated in Exhibit A. B. The Consultant shall submit monthly payment invoices to the City for work performed, and a final bill upon completion of all services described in this Agreement. The City shall provide payment within forty-five (45) days of receipt of an invoice, If the City objects to all or any portion of an Invoice, it shall notify the Consultant and reserves the option to only pay that portion of the invoice not in dispute. In that event, the parties will immediately make every effort to settle the disputed portion. IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent Contractor- Employer Relationship will be created by this Agreement. By their execution of this Agreement, and in accordance with Ch. 51.08 RCW, the parties make the following representations: CONSULTANT SERVICES AGREEMENT - 1 (Over$20,000) i A. The Consultant has the ability to control and direct the performance and details of its work, the City being interested only in the results obtained under this Agreement. B. The Consultant maintains and pays for its own place of business from which Consultant's services under this Agreement will be performed, C. The Consultant has an established and Independent business that is eligible for a business deduction for federal income tax purposes that existed before the City retained Consultant's services, or the Consultant is engaged in an independently established trade, occupation, profession, or business of the same nature as that involved under this Agreement. D. The Consultant is responsible for filing as they become due all necessary tax documents with appropriate federal and state agencies, including the Internal Revenue Service and the state Department of Revenue. E. The Consultant has registered Its business and established an account with the state Department of Revenue and other state agencies as may be required by Consultant's business, and has obtained a Unified Business Identifier (UBI) number from the State of Washington. F. The Consultant maintains a set of books dedicated to the expenses and earnings of its business. V. TERMINATION. Either party may terminate this Agreement, with or without cause, upon providing the other party thirty (30) days written notice at its address set forth on the signature block of this Agreement. After termination, the City may take possession of all records and data within the Consultant's possession pertaining to this project, which may be used by the City without restriction. If the City's use of Consultant's records or data is not related to this project, it shall be without liability or legal exposure to the Consultant. VI. DISCRIMINATION. In the hiring of employees for the performance of work under this Agreement or any subcontract, the Consultant, its subcontractors, or any person acting on behalf of the Consultant or subcontractor shall not, by reason of race, religion, color, sex, age, sexual orientation, national origin, or the presence of any sensory, mental, or physical disability, discriminate against any person who is qualified and available to perform the work to which the employment relates. Consultant shall execute the attached City of Kent Equal Employment Opportunity Policy Declaration, Comply with City Administrative Policy 1.2, and upon completion of the contract work, file the attached Compliance Statement. VII. INDEMNIFICATION. Consultant shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the Consultant's performance of this Agreement, except for that portion of the injuries and damages caused by the City's negligence. The City's inspection or acceptance of any of Consultant's work when completed shall not be grounds to avoid any of these covenants of indemnification. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24,115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, agents and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF IMMUNITY UNDER INDUSTRIAL CONSULTANT SERVICES AGREEMENT - 2 (Over$20,000) INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER. In the event Consultant refuses tender of defense in any suit or any claim, if that tender was made pursuant to this indemnification clause, and if that refusal is subsequently determined by a court having jurisdiction (or other agreed tribunal) to have been a wrongful refusal on the Consultant's part, then Consultant shall pay all the City's costs for defense, including all reasonable expert witness fees and reasonable attorneys' fees, plus the City's legal costs and fees incurred because there was a wrongful refusal on the Consultant's part. The provisions of this section shall survive the expiration or termination of this Agreement. VIII. INSURANCE. The Consultant shall procure and maintain for the duration of the Agreement, insurance of the types and in the amounts described in Exhibit B attached and incorporated by this reference. IX. EXCHANGE OF INFORMATION. The City will provide Its best efforts to provide reasonable accuracy of any information supplied by it to Consultant for the purpose of completion of the work under this Agreement. I X. OWNERSHIP AND USE OF RECORDS AND DOCUMENTS. Original documents, drawings, designs, reports, or any other records developed or created under this Agreement shall belong to and become the property of the City. All records submitted by the City to the Consultant will be safeguarded by the Consultant. Consultant shall make such data, documents, and files available to the City upon the City's request. The Consultant acknowledges that the City is a public agency subject to the Public Records Act codified in Chapter 42,56 of the Revised Code of Washington. As such, the Consultant agrees to cooperate fully with the City in satisfying the City's duties and obligations under the Public Records Act. The City's use or reuse of any of the documents, data, and files created by Consultant for this project by anyone other than Consultant on any other project shall be without liability or legal exposure to Consultant. XI. CITY'S RIGHT OF INSPECTION. Even though Consultant is an independent contractor with the authority to control and direct the performance and details of the work authorized under this Agreement, the work must meet the approval of the City and shall be subject to the City's general right of inspection to secure satisfactory completion. XII. WORK PERFORMED AT CONSULTANT'S RISK. Consultant shall take all necessary precautions and shall be responsible for the safety of its employees, agents, and subcontractors in the performance of the contract work and shall utilize all protection necessary for that purpose. All work shall be done at Consultant's own risk, and Consultant shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use In connection with the work. XIII. MISCELLANEOUS PROVISIONS. A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City requires its contractors and consultants to use recycled and recyclable products whenever practicable. A price preference may be available for any designated recycled product. B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of any of the covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in full force and effect. C. Resolution of Disputes and Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. If the parties are unable to settle any dispute, difference or claim arising from the parties' performance of this Agreement, the exclusive means of resolving that dispute, difference or claim, shall only be by filing suit exclusively under the venue, rules and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in CONSULTANT SERVICES AGREEMENT - 3 (Over$20,000) writing to an alternative dispute resolution process. In any claim or lawsuit for damages arising from the parties' performance of this Agreement, each party shall pay all its legal costs and attorney's fees incurred in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award provided by law; provided, however, nothing in this paragraph shall be construed to limit the City's right to indemnification under Section VII of this Agreement. D. Written Notice. All communications regarding this Agreement shall be sent to the parties at the addresses listed on the signature page of the Agreement, unless notified to the contrary. Any written notice hereunder shall become effective three (3) business days after the date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. E. Assignment. Any assignment of this Agreement by either party without the written consent of the non-assigning party shall be void. If the non-assigning party gives its consent to any assignment, the terms of this Agreement shall continue in full force and effect and no further assignment shall be made without additional written consent. F. Modification. No waiver, alteration, or modification of any of the provisions of this Agreement shall be binding unless In writing and signed by a duly authorized representative of the City and Consultant. G. Entire Agreement. The written provisions and terms of this Agreement, together with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or other representative of the City, and such statements shall not be effective or be construed as entering into or forming a part of or altering in any manner this Agreement. All of the above documents are hereby made a part of this Agreement. However, should any language in any of the Exhibits to this Agreement conflict with any language contained in this Agreement, the terms of this Agreement shall prevail. H. Compliance with Laws. The Consultant agrees to comply with all federal, state, and municipal laws, rules, and regulations that are now effective or in the future become applicable to Consultant's business, equipment, and personnel engaged in operations covered by this Agreement or accruing out of the performance of those operations. I. Public Records Act. The Consultant acknowledges that the City is a public agency subject to j the Public Records Act codified in Chapter 42.56 of the Revised Code of Washington and documents, notes, emails, and other records prepared or gathered by the Consultant in its performance of this Agreement may be subject to public review and disclosure, even if those records are not produced to or possessed by the City of Kent. As such, the Consultant agrees to cooperate fully with the City in satisfying the City's duties and obligations under the Public Records Act. J. City Business License Required. Prior to commencing the tasks described in Section I, Contractor agrees to provide proof of a current city of Kent business license pursuant to Chapter 5.01 of the Kent City Code. CONSULTANT SERVICES AGREEMENT - 4 (Over$20,000) K. Counterparts and Signatures by Fax or Email. This Agreement may be executed in any number of counterparts, each of which shall constitute an original, and all of which will together constitute j this one Agreement. Further, upon executing this Agreement, either party may deliver the signature page to the other by fax or email and that signature shall have the same force and effect as if the Agreement bearing the original signature was received in person. IN WITNESS, the parties below execute this Agreement, which shall become effective on the last date entered below. CONSULTANT: CITY OF KENT: r By: By (signature) (signature) Print Name: Dk�"a Print Name`, `Suzette Cooke y Its Cr<<j'�"fsla Its �-- Ma or (title) j DATE: 1 i 4 �.0 DATE: J fir tf NOTICES TO BE SENT TO: NOTICES TO BE SENT TO: CONSULTANT: CITY OF KENT: David Shearer Timothy J. LaPorte, P.E. Shearer Design LLC City of Kent 3613 Phinney Ave. N. #B 220 Fourth Avenue South Seattle, WA 98103 Kent, WA 98032 (206) 781-7830 (telephone) (253) 856-5500 (telephone) (206) 281-1751 (facsimile) (253) 856-6500 (facsimile) APPROVED AS TO FORM r Kent Law Department Shearer-Bridge Load Rallny/Araurto i CONSULTANT SERVICES AGREEMENT - 5 (Over$20,000) DECLARATION CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY The City of Kent is committed to conform to Federal and State laws regarding equal opportunity. As such all contractors, subcontractors and suppliers who perform work with relation to this Agreement shall comply with the regulations of the City's equal employment opportunity policies. The following questions specifically identify the requirements the City deems necessary for any contractor, subcontractor or supplier on this specific Agreement to adhere to. An affirmative response is required on all of the following questions for this Agreement to be valid and binding. If any contractor, subcontractor or supplier willfully misrepresents themselves with regard to the directives outlines, it will be considered a breach of contract and it will be at the City's sole determination regarding suspension or termination for all or part of the Agreement; The questions are as follows: 1. I have read the attached City of Kent administrative policy number 1.2. 2. During the time of this Agreement I will not discriminate in employment on the basis of sex, race, color, national origin, age, or the presence of all sensory, mental or physical disability, 3. During the time of this Agreement the prime contractor will provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 4. During the time of the Agreement I, the prime contractor, will actively consider hiring and promotion of women and minorities. 5. Before acceptance of this Agreement, an adherence statement will be signed by me, the Prime Contractor, that the Prime Contractor complied with the requirements as set forth above. By signing b o , I agree to fulfill the five requirements referenced above. By: For: Title: i 4 Date: o-� � �t EEO COMPLIANCE DOCUMENTS - 1 CITY OF KENT ADMINISTRATIVE POLICY NUMBER: 1.2 EFFECTIVE DATE: January 1, 1998 i i SUBJECT: MINORITY AND WOMEN SUPERSEDES: April 1, 1996 CONTRACTORS APPROVED BY Jim White, Mayor POLICY: Equal employment opportunity requirements for the City of Kent will conform to federal and state laws. All contractors, subcontractors, consultants and suppliers of the City must guarantee equal employment opportunity within their organization and, if holding Agreements with the City amounting to $10,000 or more within any given year, must take the following affirmative steps: 1. Provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 2. Actively consider for promotion and advancement available minorities and women. Any contractor, subcontractor, consultant or supplier who willfully disregards the City's nondiscrimination and equal opportunity requirements shall be considered in breach of contract and subject to suspension or termination for all or part of the Agreement. Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public Works Departments to assume the following duties for their respective departments. i 1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these regulations are familiar with the regulations and the City's equal employment opportunity policy. 2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines. EEO COMPLIANCE DOCUMENTS - 2 l f" CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT i This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the Agreement. I, the undersigned, a duly represented agent of Company, hereby acknowledge and declare that the before-mentioned company was the prime contractor for the Agreement known as that was entered into on the (date), between the firm I represent and the City of Kent, I declare that I complied fully with all of the requirements and obligations as outlined in the City of Kent Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity Policy that was part of the before-mentioned Agreement. By: For: Title: Date: I EEO COMPLIANCE DOCUMENTS - 3 EXHIBIT A SHEARER DESIGN LLC. SHEARERDESIGN U0IMM MU Bridge Design, Construction Engineering and Infrastructure Aesthetics 3613 Phinney Ave N#B Seattle,WA 98103 (206)781-7830 November 27, 2015 City of Kent Public Works Operations 5821 South 240th Street Kent, WA 98032 Subject: Bridge Load Rating Reports I Attn: Joseph Araucto P.E. Dear Mr, Araucto: We are happy to provide engineering services to the City of Kent for load rating analysis and reports for several bridges in your inventory. As I understand it, we may best assist the City with the following scope of services; Load Rating This task shall provide a load rating report for each identified bridge for the City Records and inventory. The load rating shall be completed in accordance with the WSDOT BDM Chapter 13 and the AASHTO Manual for bridge evaluation (current edition). The load rating review will include analysis of the NRL loading and all SU vehicles. Deliverables Load Rating Reports: • South Frager Bridge • North Frager Bridge • Green River Bridge • Kent-14 Mill Cr • Kent-15 Mill Cr • Central Ave Bridge Please see the enclosed spreadsheet for a summary of our estimated cost and hours for this project. We look forward to working with you. If you have any questions please feel free to call. Sincerely, David R. Shearer S.E. Principal Bridge Engineer SHEARER DESIGN 11SHEARERSERVERID-Drive\ADMIN1Job Contracts%C-0279 Kent Load Rating10279 Kent Load Rating.docx o a �I II I I I Q � N M N I II N I N. 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N N P NLU Y «� 6 c v ` ¢ 8 U) W w uJ H � U t a, u Z 0 o 0 a m 0 a` »e» F» J OJN m m � I mmm O �n � N [0 w` G N - er O O O O N m _ N � c U o a a c O N � L i c N m c E T m y s U F- j m J ¢ omE� = a 'm ani 3m a �l� w m' °' 2 p O I N c L d � Na 0 o o c M j D o'l o W N O O O v p v j I Qm1U d Y L y 8 - c. a in E n U ry m W R 49WC ¢ I Y p w I� I C O w I,.�II II of O o - C o 0 Z N W I D. w m. a N N m W G N Yz ^ v O N R W N I I K C mIT dO nl I ' i ' I L ' aC I t C T d m N N O _vtl N m > C y N p F N i N L' O TJ m!C p J N V R O F" � E2 w — a gy o O N o m � s m v> a EXHIBIT B INSURANCE REQUIREMENTS FOR CONSULTANT SERVICES AGREEMENTS Insurance The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, their agents, representatives, employees or subcontractors. A. Minimum Scope of Insurance Consultant shall obtain insurance of the types described below: 1. Automobile Liability insurance covering all owned, non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. i 2. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products-completed operations, personal injury and advertising injury, and liability assumed under an insured contract. The City shall be named as an insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City using ISO additional insured endorsement CG 20 10 11 85 or a substitute endorsement providing equivalent coverage. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 4. Professional Liability insurance appropriate to the Consultant's profession. B. Minimum Amounts of Insurance Consultant shall maintain the following insurance limits: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. 2. Commercial General Liability insurance shall be written with limits no less than $2,000,000 each occurrence, $2,000,000 general aggregate and a $1,000,000 products-completed operations aggregate limit. I EXHIBIT B (Continued) 3. Professional Liability insurance shall be written with limits no less than $2,000,000 per claim and $2,000,000 policy aggregate limit. C. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability and Commercial General Liability insurance: 1. The Consultant's insurance coverage shall be primary insurance as respect the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not contribute with it. 2. The Consultant's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. 3. The City of Kent shall be named as an additional insured on all policies (except Professional Liability) as respects work performed by or on behalf of the Consultant and a copy of the endorsement naming the City as additional insured shall be attached to the Certificate of Insurance. The City reserves the right to receive a certified copy of all required insurance policies. The Consultant's Commercial General Liability insurance shall also contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer's liability. D. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best rating of not less than ANII. E. Verification of Coverage Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of j the Contractor before commencement of the work. F. Subcontractors Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the same insurance requirements as stated herein for the Consultant. ® CERTIFICATE OF LIABILITY INSURANCE DATE(MMIODl1'YYY) f®C®RO 2/8/2016 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS !, CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES !I BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsements . PRODUCER NAME Michael J Hall &Company ; FAX -- cCT Michael J Hall&Com an -PHONE p y AID Ne,Exc;360-598-3700 (AID,Ne):360-598-3703 9all and J oe9660 1Oth Ave fE nos $s:cetficates@many,co. Poulsbo WA 98370 _ _INSURER(S)AFFORDING COVERAGE NAICN I INSURER_A:Hartford C35ualty france_C a 24 INSURED 12609 INSURER a:Travelers Casualty and Surety.Compa 19038 Shearer Design LLC INSURERC: 3613 Phinney Ave N#B INSURERD: j Seattle WA 98103 -- - _ INSURER E:_ _ INSURER F: COVERAGES CERTIFICATE NUMBER:426238464 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. _ BR Par DY% POLICY EXP INSR rypE OF INSURANCE LIMITS LTR NSR'WVp POLICY NUMBER MMIDD/YYYV MMIDDIYYYY A GENERAL LIABILITY Y 'Y '',52SBAIJS571 2/g/2016 2/9/2017 EACH OCCURRENCE $2,000,000 X DA E TO RENTED COMMERCIAL GENERAL LIABILITY PREMISES(Es. ,ns) $300,000 CLAIMS-MADE IX I OCCUR MED EXP(Any one person) $10,000 X OCP/XCU/BFPD PERSONAL&ADV INJURY $2,000,000 x Separation lnsds GENERAL AGGREGATE $4,000,000 GENL AGGREGATE LIMIT APPLI ES PER: PRODUCTS.COMPIOP AGG $41000,000 POLICY X PRO- I� LOG $ A AUTOMOBILE LIABILITY V Y 52SBAIJ5671 219/2016 12/9/2017 Ea amident 2,000,000 ANY AUTO ! BODILY INJURY(Per person) $ ALL OWNED I ISCHEDULED BODILY INJURY(Per accident) $21000,000 AUTOS AUTOS --- X X NON-OWNED PROPERTY et DAMAGE $ HIREDAUTOS AUTOS —— $ A X UMBRELLA LIAB X CCCUft 52SBAIJ6571 2/912016 219/2017 EACH OCCURRENCE $3,000,000 EXCESS LIAB _ CIAIMS-MADE AGGREGATE _ _ $3,000,000 DED 1 1 RETENTION$ $ VrC STATU- 'OTH- q WORKERS COMPENSATION 52SBAIJ6571 ,j 2/9/2016 2/9/2017 ER _ WA Stop Gap AND EMPLOYERS'LIABILITY YIN ANY PROPRIETORIPARTNERIEXECUTIVE❑ N f A E.L.EACH ACCIDENT $1,000,000 OFFICERIMEMBER EXCLUDED? (Mandatary In NH) E.L.DISEASE-EA EMPLOYE_ $1,000,000 li If yes,describe under On OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $1000,000 B Professional Liab:Claims Made 105223080 111 J12016 1/11/2017 $1,000,000 Per Claim !I $2,0001000 Aggregate DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLT ACORD 101,Additional Remarks Schedule,if more space is required) Certificate holder is/are an Additional Insured on the Commercial General Liability and Auto Liability when required by written contract or agreement regarding activities by or on behalf of the Named Insured. The Commercial General Liability insurance is primary Insurance and any other insurance maintained by the Additional Insured shall be excess only and non-contributing with this insurance.A waiver of subrogation applies to the Commercial General Liability,Auto Liability, Umbrella/Excess Liability and Workers Compensation/Employers Liability in favor of the Additional Insured. III CERTIFICATE HOLDER CANCELLATION i SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City Of Kent ACCORDANCE WITH THE POLICY PROVISIONS. !I 400 W Gowe Kent WA 98032 AUTHORIZED REPRE ENTATIVE j ©1988-2010 ACORD CORPORATION. All rights reserved. !I ACORD 25(2010105) The ACORD name and logo are registered marks of ACORD I � I Shearer Design LLC- The Hartford Policy# 52SBAIJ6571 BUSINESS LIABILITY COVERAGE FORM (b) Rented to, in the care, custody or b. Coverage under this provision does not control of, or over which physical apply to: control Is being exercised for any (1) "Bodily injury" or "property damage" purpose by you, any of your that occurred;or "employees", "volunteer workers", (2) "Personal and advertising Injury any partner or member(if you are a partnership or Joint venture), or arising out of an offense committed any member (if you are a limited before you acquired or formed the Ifability company). organization. b. Real Estate Manager • 4. Operator Of Mobile Equipment Any person (other than your"employee"or With respect to"moblle equipment" registered In "volunteer worker"), or any organization your name under any motor vehicle registration while acting as your real estate manager, law,any person is an insured while driving such c. Temporary Custodians Of Your equipment along a public highway with your Property permission. Any other person or organization Any person or organization having proper responsible for the conduct of such person is temporary custody of your roe f you also an insured, but only with respect to liability P r y y property riY y arising out of the operation of the equipment,and die,but only: only If no other insurance of any kind Is available (1) With respect to liability arising out of the to that person or organization for this liability. maintenance or use of that property;and However,no person or organization is an Insured (2) Until your legal representative has with respect to: been appointed, a. "Bodily injury" to a cc-"employee" of the d. Legal Representative If You Die person driving the equipment;or Your legal representative if you 'die, but b. "Property damage" to property owned by, only with respect to duties as such. That rented to, in the charge of or occupied by' representative will have all your rights and you or the employer of any person who is duties under this Insurance, an insured under this provision. e. Unnamed Subsidiary S. Operator of Nonowned Watercraft Any subsidiary and subsidiary thereof, of With respect to watercraft you do not own that yours which is a legally incorporated entity is less than 51 feet long and is not being used of which you own a financial Interest of to carry persons for a charge, any person Is an more than 50% of the voting stock on the insured while operating such watercraft with effective date of this Coverage Part, your permission. Any other person or The Insurance afforded herein for any organization responsible for the conduct of subsidiary not shown in the Declarations such person Is also an insured, but only with as a named insured does not apply to respect to ((ability arising out of the operation of the watercraft, and only If no other injury or damage with respect to which an Insurance of any kind is available to that Insured under this insurance is also an person ororganfzation for this liability, insured under another policy or would be an Insured under such policy but for Its However, no person or organization le an termination or upon the exhaustion of its Insured with respect to: limits of insurance, a. "Bodily Injury" to a co-"employee" of the 3. Nawfy Acquired Or Formed Organization person operating the watercraft;or Any organization you newly acquire or form, b. "Property damage"to property owned by, other than a partnership, Joint venture or rented to, in the charge of or occupied by limited liability company, and over which you you or the employer of any person who is maintain financial interest of more than 50% of an Insured under this provision. the voting stock, will qualify as a Named B. Additional insureds When Required By Insured jf there is no other similar insurance Written Contract, Written Agreement or available to that organization. However. Permit a. Coverage under this provision Is afforded The person(s) or organizations) Identified In only until the 1Both day after you acquire Paragraphs a, through f, below are additional or form the organization or the end of the insureds when you have agreed, In a written policy period,whichever is earlier;and Form 83 00 08 04 05 Page 11 of 24 BUSINESS LIABILITY COVERAGE FORM (2) With respect to the insurance afforded e. Permits Issued By State Or Political to these additional insureds, this Subdivisions Insurance does not apply to any (1) Any state or political subdivision, but "occurrence" which takes place after only with respect to operations you cease to lease that equipment. performed by you'or on your behalf for c. Lessors Of Land Or Premises which the state or political subdivision (1) Any person or organizaton from has Issued a permit. whomyou lease land or premises, but (2) With respect to the insurance afforded only with respect to liability arising out to these additional Insureds, this of the ownership, maintenance or use insurance does not apply to; of that part of the land or premises (a) "Bodily injury", "property damage" leased to you. or "personal and •advertising {2) With tespect to the insurance afforded injury" arising out of operations to these additional insureds, this performed for the state or Insurance does not apply to: municipality;or (a) Any "occurrence" which takes (b) "Bodily injury"or"property damage" place after you cease to lease that included within the "products. land or be a tenant In that completed operations hazard". premises;or f. Any Other Party (b) Structural alterations, new (1) Any other person or organization who construction or demolition is not an insured under Paragraphs a. operations performed by or on through e, above, but only with behalf of such person or respect to liability for "bodily injury", organization. "property damage" or "personal and d. Architects, Ehgln ears Or Surveyors advertising injury" caused, In whole or (1) Any architect, engineer,or surveyor, but in part, by your acts or omissions or the acts or only with respect to liability for "bodily omissions of those acting injury","'property damage" or. "personal on your behalf., and advertising injury' caused, In whole (a) in the performance of your or in part, by your acts or omissions or ongoing operations; the acts or omissions of those acting on (b) In connection with your premises your behalf: owned by or rented to you;or (a) In connection with your premises; (c) In connection with"yourwoik"and or included within the "products- (b) In the performance of your completed operations hazard", but ongoing operations performed by only If you or on your behalf. (1) The written contract or written (2) With respect to the Insurance afforded agreement requires you to to these additional Insureds, the provide 'such coverage to following additional exclusion applies: such additional insured;and This Insurance does not apply to (11) This Coverage Part provides "bodily injury", "property damage" or coverage for "bodily injury" or "personal and advertising injury" "property damage" Included arising out of the rendering of or the within the "products- failure to render any professional completed 'operations hazard". services by or foryou,including: (2) With respect to the insurance afforded (a) The preparing, approving, or to these additional. Insureds, this failure to prepare or approve, Insurance does not apply to: maps, shop drawings, opinions, 'Bodily injury", "property damage" or reports, surveys, field orders, "personal and adveitfsing Injury" change orders, designs or arising out of the rendering of, or the drawings and specifications;or failure to render, any professional (b) Supervisory, inspection, architectural, engineering or surveying architectural or engineering services, including: activities. Form 88 00 08 04 05 Page 13 of 24 BUSINESS LIABILITY COVERAGE FORM If more then one limit of Insurance under this (1) Immediately send us copies of any policy and any endorsements attached thereto demands; notices, summonses or applies to any claim or"suit",the most we will pay legal papers received in connection under this policy and the endorsements Is the with the claim or"suit"; single highest limit of liability of all coverages (2) Authorize us to obtain records and applicable to such claim or "suif'. However, this other Information; paragraph does not apply to the Medical Expenses limit set forth In Paragraph 3,above. (3) Cooperate with in the investigation, settlement of thehe claim or defense' The Limits of Insurance of this Coverage Part apply against the"suit";and separately to each consecutive annual period and to (4) Assist us, upon our request, in the any remaining period of less than 12 months,starting enforcement of any right against any with the beginning of the policy period shown in the person or organization that may be Declarations, unless the policy period is extended liable to the insured because of injury after issuance for an additional period of less than 12 or damage to which this insurance months. In that case, the additional period will.be may also apply. deemed part of the last preceding period for purposes of determining the Limits of Insurance, d. Obligations At The insured's Own Cost E. LIABILITY AND MEDICAL EXPENSES No insured will, except at that Insured's own GENERAL AND MEDIC cost, voluntarily make a payment, assume any obligation, or incur any expense, other 1. Bankruptcy than for first aid,without our consent. Bankruptcy or Insolvency of the Insured or of e. Additional Insured's other insurance the insured's estate will not relieve us of our if we cover a claim or "suit" under this obligations under this Coverage Part. Coverage Part that may also be covered 2. Duties in The Event Of Occurrence, by other insurance available to an Offense,Claim Or Suit additional insured, such additional Insured a. Notice Of Occurrence Or Offense must submit such claim or "suit" to the other insurer for defense and indemnity. You or any additional insured must see to However, this provision does not apply to it- that we are notified as soon as the extent that you have agreed in a practicabla of an "occurrence" or an written contract, written agreement or offense which may result in a claim. To . the extent possible,notice should include: permit that this insurance Is primary and non-contributory with the additional (1) How,when and where the"occurrence" Insured's own insurance. or offense took place; f. Knowledge Of An Occurrence,Offense, (2) The names and addresses of any Claim Or Suit Injured persons and witnesses;and' Paragraphs a. and b. apply to you or to (3) The nature and location of any injury any additional insured only when such Di- damage arising out of the "occurrence", offense, claim or "suit" Is "occurrence"or offense, known to: b. Notice Of Claim (1) You or any additional Insured that is if a claim is made or "suit" is brought an Individual', against any insured, you or any additional (2) Any partner, V you or an additional Insured must: insured is a partnership; (1) Immediately record the specifics of the (3) Any manager, if you or an additional claim or "suit" and the date received; Insured is a limited liability company; and (4) Any "executive officer" or insurance (2) Notify us as soon as practicable. manager, if you or an additional You or any additional Insured must see to insured Is a corporation; It that we receive a written notice of the (5) Any trustee, if you or an additional claim or"suit"as soon as practicable. Insured is a trust;or c. Assistance And Cooperation Of The (6) Any elected or appointed official, if you Insured or an additional insured is a political You and any other involved Insured must: subdivision or public entity, i Form SS 00 08 04 05 Page 15 of 24 BUSINESS LIABILITY COVERAGE FORM (6) When You Are Added As An When this insurance is excess over other Additional Insured To Other insurance, we will pay only our share of Insurance the amount of the. loss, if any, that That is other insurance available to exceeds the sum of; , you covering liability for damages (1) The total amount that all such other arising out of the premises or insurance would pay forthe loss in the operations, or products and completed absence of this insurance;and operations, for which you have been (2) The total of all deductible and self- added as arf addltlonal insured by that insured amounts under all that other insurance;or Insurance. (7) When You Add Others As An We will share the remaining loss,if any,with Additional insured To This any other insurance that is not described In Insurance this Excess Insurance provision and was not excess of the That Is other Insurance available to an bought specifically to apply in e x additional insured. Limits of Insurance shown in the However, the following provisions Declarations of this Coverage Part. apply to other insurance available to c, Method Of Sharing any person or organization who is an if all the other ` Insurance permits additional insured under this Coverage contribution by equal shares,we will follow Part; this method also. Under this approach, (a) Primary insurance When each insurer contributes equal amounts Required By Contract until it has paid its applicable limit of This Insurance Is primary if you Insurance or none of the loss remains, have agreed in a written contract, whichever comes first. written.agreement or permit that If any of the other insurance does not permit this insurance be primary. If other contribution by equal shares, we will Insurance Is also primary, we will contribute by limits. Under this method,each share with all that other insurance insurer's share is based on the ratio of its by the method described in' c. applicable limit of Insurance to the total below, applicable limits of insurance of all Insurers. (b) Primary And Non-Contributory 8. Transfer Of Rights Of Recovery Against To other Insurance When Others To Us Required By Contract a. Transfer Of Rights Of Recovery If you have agreed In a written If the insured has rights to recover all or contract, written agreement or part of any payment, including permit that this insurance is Supplementary Payments, we have made, primary and non-contributory with under this Coverage Part, those rights are the additional insured's own transferred to us. The Insured must do insurance, this insurance is nothing after loss to impair them. At our primary and we will not seek request, the Insured will bring "suit" or contribution from that other transfer those rights to us and help us insurance. enforce them, This condition does not Paragraphs(a)and (b)do not apply to apply to Medical Expenses Coverage. other Insurance to which the additional �;'b. Walver Of Rights Of Recovery (Waiver, Insured has been added as an Of Subrogation) addltfonai insured. If the insured has waived any rights of When this,Insurance Is excess, we will recovery against any person or have no duty under this Coverage Part to organization for all or part of any payment, defend the insured against any"suit"if any including Supplementary Payments, we other Insurer has a duty to defend the have made under this Coverage Part, we insured against that "suit", If no other also waive that right, provided the Insured insurer defends, we will undertake to de waived their rights of recovery against so, but we will be entitled to the insured's such person or organization in a contract, rights against all those other Insurers, agreement or permit that was executed prior to the injury or damage. Form SS 00 08 04 05 Page 17 of 24 i I w li COMMON POLICY CONDIVONS 0. Concealment,Misrepresentation Or Fraud 1. Premiums This policy is void in any case of fraud by you as I 1. 'The first Named insured shown ht the relates to this policy at any time. It Is also void if you Oecfaratto= or any other insured,at any time,Intentionally conceal a. is responsible for the payment of all or misrepresent a material fact concerning: premiums;and 1. This policy: b, will be the payee for any return premiums 2, The Covered Property;, we pay. .3. Your interest in the Covered Property;or 2. The premium shown in the Declarations was 4. A claim under this policy. computed based on rates in effect at the time the policy was Issued. If applicable, an each 1). Examination Of Your Ceolw And Records renewal, eoirt(nuafion fir anniversary of the We may examine and audit your books and effecttve data of this policy, we will compute records as they relate to the policy at any time the premium in accordance with our rates and during the policy period and up to three years rules then in effect, afterward, 3. With our consent,you may continue this policy U. inspsctivns And Surveys In force by paying a Continuation premium for each successive one-year period, The We have the right but are not obligated to: premium must 6e: 1, Make inspections and surveys at anytime; a, paid to us paorto the anniversary date; and 2, Give you reports on the conditions we find;and b. Determined in accordance with paragraph 3. Recommend changes, 2.above. Any inspections, surveys, reporls or Our forms then in effect will apply. If you do recommendations relate only to insurability and the not pay the continuation premium, this policy premiums to be charged, We do not make safety will expire on the first anniversary data that we t inspections. we do not undertake to perform the duty have not received the premium. of any person or organization to provide foriho health 4 Changes in exposures or changes in your or safety of any person. And we do not represent or business operation, acquisition or use of warrant that conditions: locations that are not shown in the Declarations 1. Are safe or healthful;or may occur during the policy period, If SO,wo may 2, require an additional premium. That premium will Comply with laws, regulations, codas or be determined in accordance with our rates and standards. roles then in effect. This condition applies not only to us, but also to any rating, advisory, rate service or stmllar J, Transfor Of Rights or Recovery Against others organization winch makes insurance inspections, To Us surveys, reports or recommendations. Applicable to property Coverage: F. Insurance Under Two Cr More Coverages If any person or organization to or for whom we If two or more of this policy's coverages apply to make payment udder this policy has rights to the same loss or damage, we will not pay more recover damages from another, those rights are than the actual amount of the loss or damage. Iransferred to us to the extent of our payment, G. Liberalization an1110actual That person or organization must do everything necessary to secure our rights and must, do if we adopt any revision that would broaden the nothing after toss to Impair them. But you may coverage under this policy without additional waive your rights against another party in writing: premium within 45 days prior to of during the policy 1. Prior to a toss to your Covered Properly. period, the broadened coverage will immediately apply to this policy. 2, After a loss to your Covered Property only if, at time of foss,that party is one of the following: H. OtharMaurance -property Coverage a, Someone insured byth(s insurance; If there is other insurance covering the same toss or damage, we will pay only for the amount of b. A business firm: covered loss or damage in oxcess of the amount (i) owned or controlled by you;or due from [hat other insuranco, whether you can (2) That owns or controls you; or collect on it or not. But we will not pay more than the applicable Limit of Insurance. AA Ad 40 An i • SUPER STRETCH SUMMARY SUMMARY OFCOVERAGI='LIMITS This is a summary of the Coverages and the Llmlts of Insurance provided by the Super Stretch Coverage form SS 04 74 which Is Included in this policy. No coverage Is provided by this summary, Refer to coverage form SS 04 74 to determine the scope of your insurance protection, w The Limits of Insurance for the following Additional Coverages are In addltlon to any other limit of insurance provided underthls policy: Blanket Coverage Limit of Insurance:$150,000 n Blanket Coverages Accounts Receivable-On/Off Premises m Computers and Media o Debris Removal o Personal Property of Others Temperature Change Valuable Papers and Records-On/Off Premises Coverage Limit i Brands and Labels Up to Business Personal Property Limit Claim Expenses $ 10,000 Computer Fraud $5,000 Employee Dishonesty(including ERISA) $25,000 Fine Arts $25,000 Forgery $25,000 Laptop Computers-Worldwide Coverage $10,000 Off Premises Utility Services—Direct Damage $25,000 Outdoor Signs Full Value Pairs or Sets Up to Business Personal Property Limit Property at Other Premises $10,0n0 Salespersons'Samples $ 5,000 Sewer and Drain Back Up Included Up to Covered Property Limits —_ Sump Overflow or Sump Pump Failure $25,000 i 9 Tenant Building and Business Personal Property $20,000 Coverage-Required by Lease Transit Property in the Care of Carriers for Hire $10,000 Unauthorized Business Card Use $ 5,000 gig i I Form SS 8415 00 07 Page 'I of 2 0 2007,The Hartford REQUEST FOR MAYOR'S SIGNATURE Routing Information(ALL REQUESTS MUST.FIRST BE ROUTED THROUGH THE LAW DEPARTMENTJ,,--- Approved by Directq {, Originator:Joe Araucto Phone (Originator): 5664 r Date Sent: 2- 11, Date Required: , -7 d10 Return Signed tocument to:Nancy Yashiiake Contract Termination Date: 8/31/16 VENDOR NAME- Date Finance Notified: Shearer Design LL� (Only required on contracts 1/26/16 g. 14 000 and over or on any Grant) DATE OF COUNCIL APPROVAL: Date Risk Manager Notified:N/A 3/1/16 (Required on Non-City Standard Contracts A reements Has this Document been 5pecifica i Account Number: R20110 Authorized in the Budget! e ES; O Brief Explanation of Document: The attached agreement Is for Shearer Design to provide toad rating analysis and reports for six bridges in the city. All Contr s t gh The Law Department his area to be completed by the Law Department) ` Received: ;el, L f y" " Approval of Law Dept.: WENT ,� C. t Law Dept. omments. r Date Forwarded to Mayor: Shaded Areas To Be Completed By Administration Staff Received;' Recommendations antl Comments: Disposition: , r, F' '(U Date Returned; v,cs mnsmommemv e e e eev,,s,o . yw.