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HomeMy WebLinkAboutPW16-062 - Original - Environmental Coalition of South Seattle - 2016 Recycling Program - 02/19/2016 Records anernen1. � K NOT Document W A9NINGiON 3+:�` ` CONTRACT COVER SHEET This is to be completed by the Contract Manager prior to submission to City Clerks Office. All portions are to be completed. If you have questions, please contact City Clerk's Office. Vendor Name: Environmental Coalition of South Seattle Vendor Number: JD Edwards Number Contract Number: i2 B pU _ &J P d-- This is assigned by City Clerk's Office Project Name: 2016 Recycling Description: ❑ Interlocal Agreement ❑ Change Order ❑ Amendment ® Contract ❑ Other: �1I°( # Contract Effective Date: Date of the Mayor's signature Termination Date: 12/31/16 Contract Renewal Notice (Days): Number of days required notice for termination or renewal or amendment Contract Manager: Gina Hungerford Department: Engineering Contract Amount: $73,525.00 1 ��t Approval Authority: (CIRCLE ONE) Department Director Mayor City:CouDncilt Detail: (i.e. address, location, parcel number, tax id, etc.): Assist with the City's 2016 Recycling Program. This includes free recycling events, compost/worm bin sales, business outreach, and multi-family outreach. As of: 08/27/14 I= • KENT GOODS & SERVICES AGREEMENT between the City of Kent and Environmental Coalition of South Seattle THIS AGREEMENT is made by and between the City of Kent, a Washington municipal corporation (hereinafter the "City"), and Environmental Coalition of South Seattle organized under the laws of the State of Washington, located and doing business at 605 S. Riverside Drive, Seattle, WA 98108, Phone: (206) 767-0432, Contact: Stephen Reilly (hereinafter the "Vendor"). AGREEMENT I. DESCRIPTION OF WORK. Vendor shall provide the following goods and materials and/or perform the following services for the City: The Vendor shall assist with the City's 2016 Recycling Program. This includes free recycling j events, compost/worm bin sales, business outhreach, and multi-family outreach. For a description, see the Vendor's Scope of Work which is attached as Exhibit A and incorporated by this reference. Vendor acknowledges and understands that it is not the City's exclusive provider of these goods, materials, or services and that the City maintains its unqualified right to obtain these goods, materials, and services through other sources. II. TIME OF COMPLETION. Upon the effective date of this Agreement, Vendor shall complete the work and provide all goods, materials, and services by December 31, 2016. III. COMPENSATION. The City shall pay the Vendor an amount not to exceed Seventy Three Thousand, Five Hundred Twenty Five Dollars ($73,525.00), including applicable Washington State Sales Tax, for the goods, materials, and services contemplated in this Agreement. The City shall pay the Vendor the following amounts according to the following schedule: The Vendor shall be paid after execution of agreement and submittal of invoice for services provided. GOODS & SERVICES AGREEMENT - 1 (Over$20,000, including WSST) If the City objects to all or any portion of an Invoice, it shall notify Vendor and reserves the option to only pay that portion of the invoice not in dispute. In that event, the parties will immediately make every effort to settle the disputed portion. A. Defective or Unauthorized Work. The City reserves its right to withhold payment from Vendor for any defective or unauthorized goods, materials or services. If Vendor is unable, for any reason, to complete any part of this Agreement, the City may obtain the goods, materials or services from other sources, and Vendor shall be liable to the City for any additional costs incurred by the City. "Additional costs" shall mean all reasonable costs, including legal costs and attorney fees, incurred by the City beyond the maximum Agreement price specified above. The City further reserves its right to deduct these additional costs incurred to complete this Agreement with other sources, from any and all amounts due or to become due the Vendor. B. Final Payment: Waiver of Claims. VENDOR'S ACCEPTANCE OF FINAL PAYMENT SHALL CONSTITUTE A WAIVER OF CLAIMS, EXCEPT THOSE PREVIOUSLY AND PROPERLY MADE AND IDENTIFIED BY VENDOR AS UNSETTLED AT THE TIME REQUEST FOR FINAL PAYMENT IS MADE. IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent Contractor- Employer Relationship will be created by this Agreement. By their execution of this Agreement, and in accordance with Ch. 51.08 RCW, the parties make the following representations: A. The Vendor has the ability to control and direct the performance and details of its work, the City being interested only in the results obtained under this Agreement. B. The Vendor maintains and pays for its own place of business from which Vendor's services under this Agreement will be performed. C. The Vendor has an established and independent business that is eligible for a business deduction for federal income tax purposes that existed before the City retained Vendor's services, or the Vendor is engaged in an independently established trade, occupation, profession, or business of the same nature as that involved under this Agreement. i D. The Vendor is responsible for filing as they become due all necessary tax documents with appropriate federal and state agencies, including the Internal Revenue Service and the state Department of Revenue. E. The Vendor has registered its business and established an account with the state Department of Revenue and other state agencies as may be required by Vendor's business, and has obtained a Unified Business Identifier (UBI) number from the State of Washington. F. The Vendor maintains a set of books dedicated to the expenses and earnings of its business. V. TERMINATION. Either party may terminate this Agreement, with or without cause, upon providing the other party thirty (30) days written notice at its address set forth on the signature block of this Agreement. VI. CHANGES. The City may issue a written amendment for any change in the goods, materials or services to be provided during the performance of this Agreement. If the Vendor determines, for any reason, that an amendment is necessary, Vendor must submit a written amendment request to the person listed in the notice provision section of this Agreement, section XIV(D), within fourteen (14) calendar days of the date Vendor knew or should have known of the facts and events giving rise to the requested change. If the City determines that the change increases or decreases the Vendor's costs or time for performance, the City will make an equitable adjustment. The City will attempt, in good faith, to reach GOODS & SERVICES AGREEMENT - 2 (Over$20,000, including WSST) agreement with the Vendor on all equitable adjustments. However, if the parties are unable to agree, the City will determine the equitable adjustment as it deems appropriate. The Vendor shall proceed with the amended work upon receiving either a written amendment from the City or an oral order from the City before actually receiving the written amendment. If the Vendor fails to require an amendment within the time allowed, the Vendor waives its right to make any claim or submit subsequent amendment requests for that portion of the contract work. If the Vendor disagrees with the equitable adjustment, the Vendor must complete the amended work; however, the Vendor may elect to protest the adjustment as provided in subsections A through E of Section VII, Claims, below. The Vendor accepts all requirements of an amendment by: (1) endorsing it, (2) writing a separate acceptance, or (3) not protesting in the way this section provides. An amendment that is accepted by Vendor as provided in this section shall constitute full payment and final settlement of all claims for contract time and for direct, indirect and consequential costs, including costs of delays related to any work, either covered or affected by the change. VII. CLAIMS. If the Vendor disagrees with anything required by an amendment, another written order, or an oral order from the City, including any direction, instruction, interpretation, or determination by the City, the Vendor may file a claim as provided in this section, The Vendor shall give written notice to the City of all claims within fourteen (14) calendar days of the occurrence of the events giving rise to the claims, or within fourteen (14) calendar days of the date the Vendor knew or should have known of the facts or events giving rise to the claim, whichever occurs first . Any claim for damages, additional payment for any reason, or extension of time, whether under this Agreement or otherwise, shall be conclusively deemed to have been waived by the Vendor unless a timely written claim ! is made in strict accordance with the applicable provisions of this Agreement. At a minimum, a Vendor's written claim shall include the information set forth in subsections A, items 1 through 5 below. FAILURE TO PROVIDE A COMPLETE, WRITTEN NOTIFICATION OF CLAIM WITHIN THE TIME ALLOWED SHALL BE AN ABSOLUTE WAIVER OF ANY CLAIMS ARISING IN ANY WAY FROM THE FACTS OR EVENTS SURROUNDING THAT CLAIM OR CAUSED BY THAT DELAY. A. Notice of Claim. Provide a signed written notice of claim that provides the following information: 1. The date of the Vendor's claim; 2. The nature and circumstances that caused the claim; 3. The provisions in this Agreement that support the claim; 4. The estimated dollar cost, if any, of the claimed work and how that estimate was determined; and 5. An analysis of the progress schedule showing the schedule change or disruption if the Vendor is asserting a schedule change or disruption. B, Records, The Vendor shall keep complete records of extra costs and time incurred as a result of the asserted events giving rise to the claim. The City shall have access to any of the Vendor's records needed for evaluating the protest. The City will evaluate all claims, provided the procedures in this section are followed, If the City determines that a claim is valid, the City will adjust payment for work or time by an equitable adjustment. No adjustment will be made for an invalid protest. C. Vendor's Duty to Complete Protested Work. In spite of any claim, the Vendor shall proceed promptly to provide the goods, materials and services required by the City under this Agreement. GOODS & SERVICES AGREEMENT - 3 (Over$20,000, including WSST) D. Failure to Protest Constitutes Waiver. By not protesting as this section provides, the Vendor also waives any additional entitlement and accepts from the City any written or oral order (including directions, instructions, interpretations, and determination). E. Failure to Follow Procedures Constitutes Waiver. By failing to follow the procedures of this section, the Vendor completely waives any claims for protested work and accepts from the City any written or oral order (including directions, instructions, interpretations, and determination). I VIII. LIMITATION OF ACTIONS. VENDOR MUST, IN ANY EVENT, FILE ANY LAWSUIT ARISING FROM OR CONNECTED WITH THIS AGREEMENT WITHIN 120 CALENDAR DAYS FROM THE DATE THE CONTRACT WORK IS COMPLETE OR VENDOR'S ABILITY TO FILE THAT SUIT SHALL BE FOREVER BARRED. THIS SECTION FURTHER LIMITS ANY APPLICABLE STATUTORY LIMITATIONS PERIOD. IX. WARRANTY. Vendor warrants that it will faithfully and satisfactorily perform all work provided under this Agreement in accordance with the provisions of this Agreement, In addition to any other warranty provided for at law or herein, this Agreement is additionally subject to all warranty provisions established under the Uniform Commercial Code, Title 62A, Revised Code of Washington. Vendor warrants goods are merchantable, are fit for the particular purpose for which they were obtained, and will perform in accordance with their specifications and Vendor's representations to City. The Vendor shall promptly correct all defects in workmanship and materials: (1) when Vendor knows or should have known of the defect, or (2) upon Vendor's receipt of notification from the City of the existence or discovery of the defect. In the event any part of the goods are repaired, only original replacement parts shall be used—rebuilt or used parts will not be acceptable. When defects are corrected, the warranty for that portion of the work shall extend for an additional year beyond the original warranty period applicable to the overall work. The Vendor shall begin to correct any defects within seven (7) calendar days of its receipt of notice from the City of the defect. If the Vendor does not accomplish the corrections within a reasonable time as determined by the City, the City may complete the corrections and the Vendor shall pay all costs incurred by the City in order to accomplish the correction. X. DISCRIMINATION. In the hiring of employees for the performance of work under this Agreement or any sub-contract, the Vendor, its sub-contractors, or any person acting on behalf of the Vendor or sub-contractor shall not, by reason of race, religion, color, sex, age, sexual orientation, national origin, or the presence of any sensory, mental, or physical disability, discriminate against any person who is qualified and available to perform the work to which the employment relates. Vendor shall execute the attached City of Kent Equal Employment Opportunity Policy Declaration, Comply with City Administrative Policy 1.2, and upon completion of the contract work, file the attached Compliance Statement. XI. INDEMNIFICATION. Vendor shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the Vendor's performance of this Agreement, except for that portion of the injuries and damages caused by the City's negligence. The City's inspection or acceptance of any of Vendor's work when completed shall not be grounds to avoid any of these covenants of indemnification. I IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE VENDOR'S WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER. In the event Vendor refuses tender of defense in any suit or any claim, if that tender was made pursuant to this indemnification clause, and if that refusal is subsequently determined by a court having jurisdiction (or other agreed tribunal) to have been a wrongful refusal on the Vendor's part, then Vendor shall pay all the City's costs for defense, including all reasonable expert witness fees and reasonable GOODS & SERVICES AGREEMENT - 4 (Over$20,000, including WSST) attorneys' fees, plus the City's legal costs and fees incurred because there was a wrongful refusal on the Vendor's part. The provisions of this section shall survive the expiration or termination of this Agreement, XII. INSURANCE. The Vendor shall procure and maintain for the duration of the Agreement, insurance of the types and in the amounts described in Exhibit B attached and incorporated by this reference. XIII. WORK PERFORMED AT VENDOR'S RISK. Vendor shall take all necessary precautions and shall be responsible for the safety of its employees, agents, and subcontractors in the performance of the contract work and shall utilize all protection necessary for that purpose. All work shall be done at Vendor's own risk, and Vendor shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. XIV. MISCELLANEOUS PROVISIONS. A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City requires its contractors and consultants to use recycled and recyclable products whenever practicable. A price preference may be available for any designated recycled product. B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of any of the covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in full force and effect. C. Resolution of Disputes and Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. If the parties are unable to settle any dispute, difference or claim arising from the parties' performance of this Agreement, the exclusive means of resolving that dispute, difference or claim, shall only be by filing suit exclusively under the venue, rules and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in writing to an alternative dispute resolution process. In any claim or lawsuit for damages arising from the parties' performance of this Agreement, each party shall pay all its legal costs and attorney's fees incurred in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award provided by law; provided, however, nothing in this paragraph shall be construed to limit the City's right to indemnification under Section XI of this Agreement. D. Written Notice. All communications regarding this Agreement shall be sent to the parties at the addresses listed on the signature page of the Agreement, unless notified to the contrary. Any written notice hereunder shall become effective three (3) business days after the date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. i E. Assignment. Any assignment of this Agreement by either party without the written consent of the non-assigning party shall be void. If the non-assigning party gives its consent to any assignment, the terms of this Agreement shall continue in full force and effect and no further assignment shall be made without additional written consent. F. Modification. No waiver, alteration, or modification of any of the provisions of this Agreement shall be binding unless in writing and signed by a duly authorized representative of the City and Vendor. G. Entire Agreement. The written provisions and terms of this Agreement, together with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or other representative of the City, and such statements shall not be effective or be construed as entering into or forming a part of or altering in any manner this Agreement. All of the above documents are hereby made a part of this Agreement. However, should any language in any of the Exhibits to this Agreement conflict with any language contained in this Agreement, the terms of this Agreement shall prevail. GOODS & SERVICES AGREEMENT - 5 (Over$20,000, including WSST) H. Compliance with Laws. The Vendor agrees to comply with all federal, state, and municipal laws, rules, and regulations that are now effective or in the future become applicable to Vendor's business, equipment, and personnel engaged in operations covered by this Agreement or accruing out of the performance of those operations. I. Public Records Act. The Vendor acknowledges that the City is a public agency subject to the Public Records Act codified in Chapter 42.56 of the Revised Code of Washington and documents, notes, emails, and other records prepared or gathered by the Vendor in its performance of this Agreement may be subject to public review and disclosure, even if those records are not produced to or possessed by the City of Kent. As such, the Vendor agrees to cooperate fully with the City in satisfying the City's duties and obligations under the Public Records Act. J. City Business License Required. Prior to commencing the tasks described in Section I, Contractor agrees to provide proof of a current city of Kent business license pursuant to Chapter 5.01 of the Kent City Code. K. Counterparts and Signatures by Fax or Email. This Agreement may be executed in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. Further, upon executing this Agreement, either party may deliver the signature page to the other by fax or email and that signature shall have the same force and effect as if the Agreement bearing the original signature was received in person. IN WITNESS, the parties below execute this Agreement, which shall become effective on the last date entered below. VENDOR: CITY OF KENT: By. ( y: �� (s"l naturC) t� (signature) Print Name: TAU>)en 1 ��� Prlht N#m� Auzette Cooke Its d n�zr'r Lscx--� Mayor DATE: IU DATE: NOTICES TO BE SENT TO: NOTICES TO BE SENT TO: VENDOR: CITY OF KENT: Stephen Reilly Timothy J. LaPorte, P.E. Environmental Coalition of South Seattle City of Kent 605 S. Riverside Dr. 220 Fourth Avenue South Seattle, WA 98108 Kent, WA 98032 (206) 767-0432 (telephone) (253) 856-5500 (telephone) 253 856 6500 facsimile AP RO D AS O FORM: C � Kent Law Department ECOSS-Recycling/Hunger(ord GOODS & SERVICES AGREEMENT 6 (Over$20,000, including WSST) 1 DECLARATION CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY The City of Kent is committed to conform to Federal and State laws regarding equal opportunity. As such all contractors, subcontractors and suppliers who perform work with relation to this Agreement shall comply with the regulations of the City's equal employment opportunity policies. The following questions specifically identify the requirements the City deems necessary for any contractor, subcontractor or supplier on this specific Agreement to adhere to. An affirmative response is required on all of the following questions for this Agreement to be valid and binding. If any contractor, subcontractor or supplier willfully misrepresents themselves with regard to the directives outlines, it will be considered a breach of contract and it will be at the City's sole determination regarding suspension or termination for all or part of the Agreement; The questions are as follows: 1. I have read the attached City of Kent administrative policy number 1.2. 2. During the time of this Agreement I will not discriminate in employment on the basis of sex, race, color, national origin, age, or the presence of all sensory, mental or physical disability. 3. During the time of this Agreement the prime contractor will provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 4. During the time of the Agreement I, the prime contractor, will actively consider hiring and promotion of women and minorities. 5. Before acceptance of this Agreement, an adherence statement will be signed by me, the Prime Contractor, that the Prime Contractor complied with the requirements as set forth above. By signing below, I agree to fulfill the five requirements referenced above. By. J ./. For: COSS Title: M-zviV" Execuiviv,e DireC,Far Date: 3-b ��b EEO COMPLIANCE DOCUMENTS - 1 of 3 L CITY OF KENT ADMINISTRATIVE POLICY NUMBER: 1.2 EFFECTIVE DATE: January 1, 1998 SUBJECT: MINORITY AND WOMEN SUPERSEDES: April 1, 1996 CONTRACTORS APPROVED BY Jim White, Mayor POLICY: Equal employment opportunity requirements for the City of Kent will conform to federal and state laws. All contractors, subcontractors, consultants and suppliers of the City must guarantee equal employment opportunity within their organization and, if holding Agreements with the City amounting to $10,000 or more within any given year, must take the following affirmative steps: 1. Provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 2. Actively consider for promotion and advancement available minorities and women. Any contractor, subcontractor, consultant or supplier who willfully disregards the City's nondiscrimination and equal opportunity requirements shall be considered in breach of contract and subject to suspension or termination for all or part of the Agreement. Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public Works Departments to assume the following duties for their respective departments. 1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these regulations are familiar with the regulations and the City's equal employment opportunity policy. 2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines. I i EEO COMPLIANCE DOCUMENTS - 2 of 3 CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the Agreement. I, the undersigned, a duly represented agent of Company, hereby acknowledge and declare that the before-mentioned company was the prime contractor for the Agreement known as that was entered into on the (date), between the firm I represent and the City of i Kent. I declare that I complied fully with all of the requirements and obligations as outlined in the City of Kent Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity Policy that was part of the before-mentioned Agreement. By: For: Title: Date: EEO COMPLIANCE DOCUMENTS - 3 of 3 I EXHIBIT A 0()SS Sustalnablo Solutions for All City of Kent Recycling Contract Task List for Scope of Work and Budget for 2O16. 1. Hold three free recycling events in 2016: Free Recycling Events ECOSS in coordination with the City of Kent and Republic will plan, promote and hold three free recycling events each year for residents:Tasks include scheduling vendors, event set-up, hosting& close down; tracking number of vehicles attending and volume of materials collected, Staff in attendance will include one Associate as the coordinator and greeter and two Coordinators as assistants to attendees. Additionally,there will be staff in attendance from vendors including (but not limited to) Republic Services, InterConnection, etc. a, March event held at Hogan Park,parking lot, 9am-3pm;collect: appliances &scrap metal, refrigerators, freezers & air conditioners,toilets & sinks, electronic equipment (no computer monitors, laptops or TVs),tires, reusable household goods, bulky yard debris, scrap wood, concrete, asphalt, rock& brick, cardboard, batteries, Styrofoam blocks & peanuts. b. June event held at Kent Phoenix Academy Parking lot, 9am-3pm;collect., appliances & scrap metal, refrigerators, freezers & air conditioners,toilets & sinks, electronic equipment (no computer monitors, laptops or TVs), mattresses,tires, reusable household goods, document shredding, concrete, asphalt, rock& brick, cardboard batteries. c. October event held at Hogan Park,parking lot, 9am-3pm;collect:appliances &scrap metal, refrigerators,freezers & air conditioners, propane tanks,toilets & sinks, electronic equipment (no computer monitors, laptops or TVs),tires, reusable household goods, document shredding, concrete, asphalt, rock & brick, cardboard batteries,Styrofoam blocks & peanuts 2. Sell existing 176 composters and 20 worm bins: Compost/Worm Bin Sales Through ECOSS' years of working with the business and residential communities in Kent, ECOSS has many connections. We intend to begin our outreach efforts around this task with members of he business community that also live in the City of Kent. From there we will engage residents through the Kent Gardening Club, Master Gardeners, Kent plant sales, and Kent International Days to find residents that are interested in purchasing these materials from The City of Kent. 3. Business Outreach: Business Outreach Communications/Newsletter j ECOSS has a dedicated communications staff to develop newsletter content. For the newsletter, ECOSS staff will provide relevant waste reduction and recycling tips for businesses along with a business success story from the community highlighting completed and pending outreach efforts. Green Business Award ECOSS has a long history of working with businesses in the City of Kent. ECOSS will work with all businesses that provide applications to ensure that there Is QA/QC of all submitted material. An historic internal database will provide ECOSS with information on up to 300 previously engaged businesses to find areas of overlap and direct the right staff to each business. Communications staff will be able to provide awards and recognition through the newsletter should the timing allow for that. 4. Multi-Family Outreach: Multi-Family Outreach Summary ECOSS will develop a coordinated partnership with the local waste hauler to ensure that the goals of all stakeholders are being met. ECOSS staff will conduct door-to-door outreach to City of Kent multi- family properties. The goal for this project will be to help increase the residential recycling volume, with an emphasis on serving non-English speaking communities. ECOSS staff will provide recycling Information and education in a variety of languages and delivered recycling tote bags to help residents recycle more, Technical assistance will be provided to help property managers purchase a recycling service. In addition, ongoing waste audits of outdoor garbage and recycling containers will be performed, new decals will be applied, and relevant notes on the infrastructure will be collected. Goals • 50 properties will be Initially engaged through this new program • 20 properties will be provided appropriate/updated recycling signage to their aging containers • 20 properties will be provided with the full waste reduction service detailed above • 1,700 residents will be engaged through educational materials and/or trainings in up to 7 languages • Multilingual outreach goal will be 20%of the total engaged Detailed results, conclusions and recommendations will be presented in the final report. 5. Grant Administration: a. Track program expenses b. Prepare reports for City& Grantors 6. Budget for 2016 — Break down by grant sources,task, number of hours, and hourly rate; please include a breakdown of salary for each person as applicable for one year budget plojeEt'7a�c ;i � ' Rate _ Hours/Units Total T9sk 1t Thre¢Fr@$Recycling Evonts ' ` �, ,1(� co/ .... t9r'M!(�a� - i Task 2,Sell�zistl(7g GomposteY$and Worm 9ms , A so1aSe - SbQeD? „ =,$%0b44 ask 3 Busfne'ss OUtreaci f $�nLrgsso�#5te70DD3 a �Assoel�3e t. NDDQ ` ��0 $4,,2d0.0„0 ' „N1llaageD76 . .,.:20@0 .. .$2154,QQ Taek,R Mltlxi'Far�ti�YQutreh�h � ' - � � � n1os,A�sQciaYe .7090 K x,D �. :� 700(aA MWOb, �as�C 5 6Yaitt A�imimsSYAi:14,n , _' , t 200"O.Q §73��1t,00' z t i EXHIBIT B INSURANCE REQUIREMENTS FOR CONSULTANT SERVICES AGREEMENTS Insurance The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, their agents, representatives, employees or subcontractors. A. Minimum Scope of Insurance Consultant shall obtain insurance of the types described below: 1. Automobile Liability insurance covering all owned, non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage, If necessary, the policy shall be endorsed to provide contractual liability coverage. I 2. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01. The City shall be named as an Additional Insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City using ISO additional insured endorsement CG 20 10 11 85 or a substitute endorsement providing equivalent coverage. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. B. Minimum Amounts of Insurance Consultant shall maintain the following insurance limits: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. 2. Commercial General Liability insurance shall be written with limits no less than $2,000,000 each occurrence, $4,000,000 general aggregate. I EXHIBIT B (Continued) C. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability and Commercial General Liability insurance: 1. The Consultant's insurance coverage shall be primary insurance as respect the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not contribute with it. 2. The Consultant's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. 3. The City of Kent shall be named as an additional insured on all policies (except Professional Liability) as respects work performed by or on behalf of the Consultant and a copy of the endorsement naming the City as additional insured shall be attached to the Certificate of Insurance. The City reserves the right to receive a certified copy of all required insurance policies. The Consultant's Commercial General Liability insurance shall also contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer's liability. D. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best rating of not less than ANII. E. Verification of Coverage Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Consultant before commencement of the work. F. Subcontractors Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the same insurance requirements as stated herein for the Consultant. CERTIFICATE OF LIABILITY INSURANCE DATE(MMIpp1 V 1/27/201616 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In Ileu of such endorsement(s). PRODUCER CNAME:ONTACT TENNIFER REINKE MODONALD Mc GARRY Insurance Brokers PHONE (425)774-3200 FAX No):14251774-3222 630 Main Street -MAIL 'en@medonaldme arr ADDRESS, 9 Y'cam _. INSURER(S)AFFORDING COVERAGE NAI_C 11. Edmonds WA 9B020-3056 _ INSURER A:COUNTRYWIDE BROKERAGE SERVICES INSURED INSURER B:Dnited Financial Casualty CO 11770 _ Environmental Coalition of South Seattle INSURER C:Hart ford Fire Insurance Company 19682 605 S Riverside Dr INSURER D: INSURER E: Seattle WA 98108 INSURER F: COVERAGES CERTIFICATE N U MBER:CL1582600075 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES,LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSIR A SUBR POLICY EFF POLICY EXP LIMITS LTR' TYPE OF INSURANCE POLICY NUMBER MWDDNYYY MMIDDIYY COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 _DAMAGE t'O RENT D 50,000 p CLAIMS-MADE �OCCUR I PREMISE Fa occunence $ _ _ X EPK108260 5/27/2015 5/27/2016 1 MED EXP(Any one person) $ 5,000 ,PERSONAL&ADV INJURY $ 1,000,000 GENL AGGREGATE LIMIT APPLIES PER: ail GENERAL AGGREGATE $ 2,000,000 X POLICY JECT LOC PRODUCTS-COMPIOP AUG $ 2,000,000 OTHER I Enars&Omissions $ 1,000,000 AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT a accident) $ 1,000,000 B ANY AUTO BODILY INJURY(Per person) $ ALL OWNED I SCHEDULED X 09497000-3 3/16/2016 3/16/2017 BODILY INJURY(Par accident) $ -,;AUTOS AUTOS PROPERIY DAMAGE- $ X HIRED AUTOS ' ' AUTOS Peraccidanl__ Bus Ex erienc0 Disc $ UMBRELLA LIAR OCCUR EACHOCOURRENCE 5 EXCESS LIAR CLAIMS-MADF. AGGREGATE DED RETENTIONS 5 WORKERS COMPENSATION PER ORtI- AND EMPLOYERS'LIABILITY YIN -- __ ANV PROPRIEFOR/PARTNEWEXECUTNE ❑ NIA E.L.EACH ACCIDENT $ 1,000,000 OFFICERIMEMBER EXCLUDED? (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 11000,000 If yes,descnbe roar DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ 11000,000 C BOPPR 52SBAPS8332 5/16/2015 5/16/2016 Ski DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,maybe attached Ir more apace Is required) The holder listed below is added as an additional insured per form CC2010 attached CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City Of Kent THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 400 West Grove ACCORDANCE WITH THE POLICY PROVISIONS. Kent, WA 98032 AUTHORIZED REPRESENTATIVE JENNIFER REINKE/JEN ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014101) The ACORD name and logo are registered marks of ACORD INS025 Pnlmll ADDITIONAL COVERAGES Ref# Description Coverage Code Form No. Edition Date Non-owned NOWND Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium Ref# Description Coverage Code For No. Edition Date HAUTL HAUTL Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium Ref# Description Coverage Code Form No. Edition Date Package Disc PKG Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium Ref# Description Coverage Code Form No. Edition Date Medical payments MEDPM Limit 1 Llmit2 Limit3 Deductible Amount Deductible Type Premium 5,000 $47.00 Ref# Description Coverage Code Form No. Edition Date Multi policy credit ACCT Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium Ref# Description Coverage Code Form No. Edition Date Underinsured motorist combined single limit UNCSL Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium 1,000,000 $267.00 Ref# Description Coverage Code Form No. Edition Date Underinsured motorist property damage UNDPD Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium 10,000 100 Per $13.00 Ref# Description Coverage Code Form No. Edition Date Premium discount PDIS Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium j I Ref# Description Coverage Code Form No, Edition Date Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium Ref# Description Coverage Code Form No. Edition Date Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium Ref# Description Coverage Code Form No. Edition Date Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium OFADTLCV Copyright 2001,AMS Services,Inc. POLICY NUMBER: EPK108280 & 08497000-3 COMMERCIAL GENERAL LIABILITY Environmental Coalition of South Seattle THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - (FORM B) This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART. i SCHEDULE Name of Person or Organization: SEE CERTIFICATE OF INSURANCE (If no entry appears above, information required to complete this endorsement will be shown in the Declarations as applicable to this endorsement.) WHO IS AN INSURED (Section II) is amended to include as an insured the person or organization shown in the Schedule, but only with respect to liability arising out of"your work"for that insured by or for you. IT IS FURTHER UNDERSTOOD that such insurance as is afforded by the policy for the benefit of the additional insureds shall be primary insurance, but only as respects any claims, loss or liability arising out of the Named Insured's operations and any insurance maintained by the additional insured shall be non-contributing. CG 20 10 11 85 Copyright, Insurance Services Office, Inc., 1984 Page 1 of 1 ❑ ® I {CENT 6[wt�Na Agenda Item: Consent Calendar - 7E TO: City Council DATE: February 16, 2016 SUBJECT: Goods and Services Agreement with Environmental Coalition of South Seattle (ECOSS) for Recycling Events - Authorize MOTION: Authorize the Mayor to sign the Consultant Services Agreement with ECOSS for Waste Reduction and Recycling Activities and Programs for 2016 in the amount of $73,525, subject to final terms and conditions acceptable to the City Attorney and the Public Works Director. SUMMARY: The Recycling Contract with Environmental Coalition of South Seattle (ECOSS) provides assistance in overseeing three popular recycling events, and with outreach to businesses and to multi-family complexes to help reduce waste and increase recycling in Kent. EXHIBITS: Goods and Services Agreement with Environmental Coalition of South Seattle RECOMMENDED BY: Public Works Committee YEA: Fincher, Ralph, Higgins NAY: N/A BUDGET IMPACTS: The various activities and labor addressed by the Recycling Contract will be funded in full by Ecology's Coordinated Prevention grant, King County's Waste Reduction and Recycling grant, and the Local Hazardous Waste Management Program grant. I REQUEST FOR MAYOR'S SIGNATURE 1c1 iUT ; Routing Information (ALL REQUESTS MUST FIRST BE ROUTED THROUGH THE LAW DEPARTMENT) Approved by Dire dai„_s Originator: Gina Hungerford Phone (Originator): 5549 Date Sent: ikili& Date Required: � IG Return Signed Document to:Nancy Yoshitake Contract Termination Date:12/31/16 VENDOR NAME: Date Finance Notified: Environmental Coalition of South Seattle (Only required on contracts 1J11/16 310 000 and over or on any Grant DATE OF COUNCIL APPROVAL: Date Risk Manager Notified:N/A 2/16/16 (Required on Non-City Standard Contracts A reements Has this Document been 'Specificall Account Number: 47005245 ' Authorized in the Bud et? G YES NO r Brief Explanation of Document: The attached agreement Is for Environmental Coalition of South Seattle to assist with the City's 2016 Recycling Program. This includes free recycling events,-compost worm bin sales, business outreach, and multi-family outreach. All C M T rough The Law Department {This area to be completed by the Law Departmen ) Received:: "`<< 6 , Approval of Law Dept.: KEN a LAWDEPT . .Law De t Comments. Date Forwarded to Mayor: Shaded Areas To Be Completed By Administration Staff Received: Recommendations and Comments: + r Dispositian: 2, Date Returned: PAQW o..VOo and Pr-...ng Req yu=`tiNeWre.aoo-