HomeMy WebLinkAboutPW16-060 - Original - Puget Sound Energy - Relocation Design for Over head Transmission System for the S 228th St UPRR Grade Separation Project - 10/13/2015 cords "r a- ge n
WASH tHSTS N Document
CONTRACT COVER SHEET
This is to be completed by the Contract Manager prior to submission
to City Clarks Office. All portions are to be completed.
If you have questions, please contact City Clerk's Office.
Vendor Name: PUCE P,1il`l EV1CKgt j
Vendor dumber.
JD Edwards Number
Contract Number: PVNJ iu 0( 00
This is assigned by City Clerk's Office
Project dame. P0,iOCCi-h6lV*i )kSi 1--w C)mOlitG,4 � f Yt t t 5ft 1
Description. ❑ Interlocal Agreement ❑ Change Order ❑ Amendment ❑ Contract
Other: F-11U i aa°rm 11c4 VCR . Pqvvit .
Contract Effective Date, Termination Date. NO-h L0
Contract Renewal Notice (Days).
Number of days required notice for termination or renewal or amendment
Contract Manager. M • M(A(,jfA) Department. &V)(tiV)_CtriV")
Contract Amount,
Approval Authority. ❑ Department Director []Mayor Ocity Council l 1;61 � E�
Detail. (i.e. address, location, parcel number, tax id, etc.):
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adccW10877 8 14
PUGET SOUND ENERGY,INC.
ENGINEERING SERVICES AGREEMENT
For the City of Kent's S. 228fh St. Union Pacific Grade Separation
This Engineering Services Agreement, dated as of October 13, 2015 ("Agreement"), is made and
entered into by and between Puget Sound Energy, Inc., a Washington corporation ("PSE"), and the City of
Kent, a Washington municipality ("City"). Terms used in this Agreement with initial letters capitalized and
not otherwise defined have the meanings set forth in the Standard Terms and Conditions. Both of PSE and
the City are sometimes referred to herein together as "Parties'; each of PSE and the City is sometimes
referred to herein as "Party."
1. Term. The term of this Agreement (the "Term") shall commence as of the date of this
Agreement and shall end upon the expiration of thirty (30) days after either Party gives the other written
notice of such termination. Except as otherwise specifically provided for in the applicable Statement of Work
or Section 6 of the Standard Terms and Conditions, the Parties' respective rights and obligations with respect
to any Services subject to any Statement of Work signed by the Parties during the Term shall survive any
termination of the Term for a period of two (2) years following such termination, or the applicable period of
the statute of limitations,whichever is later.
2. Provision of Services. PSE shall perform for the City such Services as may be specified in
Statements of Work agreed upon from time to time by the Parties during the Term of this agreement. Such
Services shall be performed in accordance with PSE's standard practices and applicable tariffs.
3. Statements of Work. Each Statement of Work shall be in writing and signed by both Parties.
Unless otherwise agreed to by the Parties, Statements of Work shall include, without limitation, the following
with regard to the Services covered by such Statement of Work: (a) a detailed description of the Services;
(b) any Results to be delivered by PSE to the City in connection with the Services; (c) a description of any
specifications, documents, data, information, services, and other items to be furnished by the City; (d)the
fees, reimbursable expenses, and other compensation payable by the City to PSE, for the Services; and (e)the
schedule or term for performance of the Services. PSE shall not be obligated to perform, and the City shall
not be obligated to pay for, any Services that are not specifically set forth in a Statement of Work.
4. Compliance. In performing any Statement of Work, PSE agrees to comply with the City's
rules and regulations. Each Party agrees to comply with all applicable law in the performance of its
responsibilities and obligations under this Agreement and any Statement of Work.
5. Interpretation. To the extent this Agreement and any Statement of Work contain inconsistent
terms, the terms of the Statement of Work shall control.
6. Notices. Any notice, request, approval, consent, order, instruction, direction or other
communication under this Agreement given by either Party to the other Party shall be in writing and shall be
deemed to be effective upon receipt. Notice shall be delivered in person to an authorized representative,
delivered electronically (e.g., email,facsimile,PDF, etc.) or mailed,properly addressed and stamped with the
required postage, to the intended recipient at the address and to the attention of the person(s) specified below.
If notice is provided electronically, a hard copy shall also be delivered in one of the other authorized methods;
ENGINEERING SERVICES AGRF,EMEN r PAGE I
City of Kent U.P.Grade Separation/PSE Facilities Relocation/Modification [January 4,2016]
I
i
for notices provided through the U.S. Mail, receipt will be deemed given three business days after the date of
mailing.
Customer: PSE:
City of Kent Puget Sound Energy, Inc.
Name: Mark Madfai Name: Justin Anderson
Title: Engineering Supervisor Title: Business Account Manager
Address: 220 4"' Ave. S. Address: 355 110`I' Ave NE
Kent, Wa 98032 Bellevue, WA 98004
I
Telephone: 253-856-5521 Telephone: 425-462-3657
Either Party may from time to time change such name and address by giving the other Party notice of such
change in accordance with this section.
IN WITNESS WHEREOF, the Parties have entered into this Agreement as of the date first set forth
above.
Customer: PSE:
City of Kent f'1 r� Puget Sound Energy,Inc.
By: a c - By:
Name: Suzette eool�* Name: Greg
Title: Mayef Title: Director Customer Care
Address: 220 4"'Ave. S. Address: 355 110di Ave NE
Kent, Wa 98032 Bellevue, WA 98004
Date: Date: Z to /.-Avz&
` f f
III
I
ENGINEERING SERVICES AGREEMENT PAGE 2
City of Kent U.P.Grade Separation/PSE Facilities Relocation/Modification [October 13,2015 1
E
EXHIBIT A
STATEMENT OF WORK
Capitalized terms used in this Statement of Work, unless otherwise defined herein, have the meanings
set forth in the Engineering Services and Agreement dated as of October 13, 2015, between Puget Sound
Energy, Inc. and the City of Kent("City").
1. Description of the Services:
Under this agreement, Puget Sound Energy will redesign their 230kV and 115kV transmission lines
and associated aerial fiber for relocation as needed to accommodate the City's overpass crossing the Union
Pacific rail lines on South 228a' Street. This agreement will also include engineering for any re-work of PSE's
distribution system that is not covered under Schedule 74 or PSE's Franchise agreement with the City. In
reliance upon the specifications provided by the City pursuant to Section 2 below, PSE shall undertake
engineering its electricity delivery systems. Under this agreement Puget Sound Energy will redesign their
230 kV and 115 kV transmission lines, associated aerial fiber control cables and 12.5kV distribution cables
for relocation as needed to accommodate the City's overpass over the UP rail lines on S. 228"i St. The work
will develop a technical plan of system additions, modifications, and construction necessary to relocate
electrical facilities at the location identified on the Site Plan attached hereto as Attachment A. in connection
with such studies, PSE shall:
(a) With the cooperation of City, develop a final scope of design for the construction work, cost
estimates, units, and project schedules for relocating/modifying electrical facilities on the attached Site
Plan(s) and
(b) Upon receipt from the City of a notice to proceed with the design, undertake detailed design
and prepare final cost estimate for the relocation/modification of electrical facilities consistent with the
specifications set forth in Section 2 below.
2. Specifications, documents, data, information, services, and other items to be furnished by the
City:
The Parties each acknowledge that the scope of work, estimates, and project schedule provided by
PSE pursuant to this Scope of Work are based on the information set forth by the City in Attachment A.
3. Fees, reimbursable expenses, and other compensation:
(a) Customer shall pay or reimburse to PSE all of the costs and expenses incurred by PSE in
performing the work described in this Statement of Work. An estimate of these costs is provided in
attachment B. For purposes of this Statement of Work, "costs and expenses" shall include,without limitation,
any and all direct and indirect costs and expenses reasonably allocable or necessarily incurred by PSE in
performing the services described herein including, but not limited to,the cost of labor,personnel, taxes,
permits, approvals, assessments, inspections,tests, transportation,materials, supplies, equipment,tools,
utilities, services, rental charges, consumables,premiums for bonds or insurance, disposal, overhead,
administration and any other costs and expenses incurred by PSE. The cost shall not exceed the estimated
cost plus 10% for services under this Engineering Services Agreement unless agreed to in writing by the
Parties.
PAGE
January 4,2016
(b) PSE shall provide the City with itemized invoices for amounts due PSE from the City pursuant
to this Statement of Work. PSE shall submit invoices with reasonable detail to support the charges. PSE
shall set up separate work orders to track costs related to modifications and additions to the electric facilities
as described in Section 1. In the event the City disputes any itemized amount in an invoice, the City may
withhold those funds from payment but must pay all remaining undisputed amounts.
(c) The City shall pay each itemized invoice within thirty (30) days of the date of receipt.
(d) if the City terminates this agreement prior to completion of work as described in Section 1, the
City shall reimburse PSE all actual costs and expenses incurred by PSE on this project.
4. Schedule:
In an effort to expedite the relocation of PSE's transmission lines to accommodate the City's schedule,
PSE will make all reasonable efforts to complete the raising of two 230kV lines and two 115kV lines in
phases. The first phase will be to raise the 115KV lines and associated distribution lines. The second phase
will be to raise the 230KV lines. The phasing of this work is dependent on PSE's ability to get phased outages
on the affected lines.
Design for the I 5KV system shall begin upon execution of this agreement. Geotechnieal work will
take approximately four weeks (excluding holidays)to schedule and complete field work, with two additional
weeks for the consultant to return their findings to PSE. Upon receipt of the geotechnical report, PSE's
engineering staff will take an additional three months to design the 115kV line portion of the project.
Procurement of poles for this phase is estimated to be approximately 4-7 weeks that may run concurrently
with the latter portion of the design. This schedule would allow for 115kV design to be complete in
approximately May of 2016.
Design for the 230KV system shall begin upon execution of this agreement. Geotechnical work will
take approximate four weeks to schedule and complete field work, with two additional weeks for the
consultant to return their findings to PSE. Upon receipt of the geotechnical report, PSE's engineering staff
will take an additional four months to design the 230KV transmission system. This will be followed by a one
month bid process for steel, then a one month manufacturer design and PSE approval period. After the
manufacturers design is approved by PSE the foundation design can begin (approximately July 2016).
Foundation design will take one month and will run concurrently to the six month steel tower procurement
period. This schedule would allow for the 230kV design to be complete in the fall of 2016.
Upon execution of this agreement,PSE shall draft a construction agreement between PSE and the City
to allow for the manufacture of steel poles for both the I I5KV and the 230 KV systems. It is anticipated that
this agreement shall be executed by March 31, 2016 in order to meet the schedule outlined above.
PSE reserves the right to update this schedule as the project progresses and more information
regarding design, procurement, outages, constructability issues, permits, or real estate issues become
available to the project team.
I,
5. Other:
The Parties acknowledge that this Agreement is not a commitment to acquire or provide electric service,
and should any such service be provided to the City, the provision of such service is a matter outside of the
PAGE
January 4,2016
scope of this Agreement. It is further acknowledged by the Parties that any service for the project not covered
by this Statement of Work (if any is provided) will be provided subject to applicable rates and tariffs on file
with the Washington Utilities and Transportation Commission or otherwise subject to the mutual written
agreement of the Parties as approved by the Washington Utilities and Transportation Commission.
6. Point of Contact:
The point of contact for each Party shall be:
Customer: PSE:
City of Kent Puget Sound Energy, Inc.
Name: Mark Madfai Name: Justin Anderson
Title: Engineering Supervisor Title: Business Account Manager
Address: 220 4th Ave. S. Address: 355 110th Ave NE
Kent, Wa 98032 Bellevue, WA 98004
Telephone: 253-856-5521 Telephone: 425-462-3657
Either Party may from time to time change the contact information by giving the other Party notice of such
change in accordance with this section.
IN WITNESS WHEREOF, the Patties have entered into this Agreement as of the date first set forth
above.
Customer: PSE:
et Sound Energy,
City of Kent %� � ,r' �%, Puget Inc.
By: 2 By:
Name: Suzette' CQoke Name: Greg er
Title: Mayor Title: Director Customer Care
Address: 220 4t11 Ave. S. Address: 355 110th Ave NE
Kent, Wa 98032 Bellevue, WA 98004
, /I P
Date: I f`r'` Date: ha&� '
f
PACE
October 13,2015
i
Attachment A
Site Plan(s)To Be Provided By City
PAGE
January 4,2016
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Attachment B
Engineering Scope of Work and Design Cost Estimate
228°i Street,Kent,WA
TASK COST
Transmission Engineering $29,000.00
Geotechnical Consultant $24,520.00
Structural Design Consultant $34,390.00
Distribution Engineering $41,000.00
Communications and Fiber Engineering $10,000.00
Permitting Preparation and Submittals $22,770.00
Real Estate Review and Easements $4,000.00
Project Management $10,000.00
Overheads $32,830.00
Total $208,510.00
PAGE
January 4,2016
KENT KEu,�a Agenda Item: Consent Calendar - 7D
TO: City Council
DATE: January 19, 2016
SUBJECT: Agreement with Puget Sound Energy for South 228th Street Project -
Approve
MOTION: Authorize the Mayor to sign an Engineering Services Agreement
with Puget Sound Energy in an amount not to exceed $208,510 to provide
Engineering services for the relocation of their transmission facilities for
the South 228th Street Union Pacific Grade Separation project, subject to
final terms and conditions acceptable to the City Attorney and Public
Works Director.
SUMMARY: The South 228th Street Grade Separation project will construct an
overpass over the Union Pacific rail lines to eliminate the at-grade crossing and the
conflict between vehicles and trains. The bridge will also span across the Interurban
Trail located within Puget Sound Energy right of way. This project is the third and final
phase of the South 228th Street corridor, connecting the valley with I-5 and the future
509 connection.
Under this agreement Puget Sound Energy will design for the relocation of the
overhead transmission system to accommodate the new bridge.
EXHIBITS: Engineering Services Agreement with Puget Sound Energy
RECOMMENDED BY: Public Works Director
YEA: Fincher, Ralph, Higgins NAY: N/A
BUDGET IMPACTS: This will paid for using the State funds awarded through the
"Connect WA." Program.
REQUEST FOR MAYOR'S SIGNATURE
}CEPI"C
Routing Information (ALL REQUESTS MUST FIRST 9E ROUTED THROUGH THE LAW DEPARTMENT) ,•: p�� /,P°'"'
Approvecftby Dirgitor_ f Originator: Mark'Madfai Phone Ori inator 5521
Date Sent: 1 /� AT, , Date Required: a 1'4
Return Signed Document to: NancyYoshiiake Contract Termination Date:'12/31/16
VENDOR NAME: Date Finance Notified:
Puget Sound Energy (only required on contracts 1/19/16
g 9Y 10 000 and over or on any Grant
DATE OF COUNCIL APPROVAL: Date Risk Manager;Notified:N/A
1/19116 (Required on'Non-Cif Standard contracts A reements
Has this Document been Specificall Account Number: R90067
Authorized in the Budget 0 YES UNO
Brief Explanation of Document:
The attached agreement with Puget Sound Energy is to design the relocation of the overhead
transmission system for the S. 228th Street Union Pacific Grade Separation project.
All Contracts Must Be Routed Through The Law Department
his r lc by the Law Department) : v
Received:
Approval of Law Dept,: '
Law Dept. Comments:
;sj Shaded Areas To Be Completed By Administration Staff
Received; Rf
2e k an `a
Disposition:
Date Returned:
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