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HomeMy WebLinkAboutPW16-010 - Original - Otak, Inc. - James St Sidewalk Improvements - 01/04/2016 S4 � #k It"�4 FU. e c o r s aanageernt KEN NY AS „ ;� ' '. Document e� CONTRACT COVER SHEET This is to be completed by the Contract Manager prior to submission to City Clerks Office. All portions are to be completed. If you have questions, please contact City Clerk's Office. Vendor Name: Otak, Inc. Vendor Number: JD Edwards Number Contract Number: L14-I�1/ -- 0� This is assigned by City Clerk's Office Project Name: James St. Sidewalk Improvements Description: ❑ Interlocal Agreement ❑ Change Order ❑ Amendment ® Contract ❑ Other: Contract Effective Date: Date of the Mayor's signature Termination Date: 3/30/16 Contract Renewal Notice (Days): Number of days required notice for termination or renewal or amendment Contract Manager: Tim LaPorte Department: Engineering Contract Amount: $26,500.00 Approval Authority: (CIRCLE ONE) Department Director City Council Mayor Detail: (i.e. address, location, parcel number, tax id, etc.): Provide design services for landscape plantings for the project. As of: 08/27/14 ICEAIT CONSULTANT SERVICES AGREEMENT between the City of Kent and Otak, Inc. THIS AGREEMENT is made between the City of Kent, a Washington municipal corporation (hereinafter the "City"), and Otak, Inc. organized under the laws of the State of Washington, located and doing business at 11241 Willows Road NE, Suite 200, Redmond, WA 98052, Phone: (425) 822-4446/Fax: (425) 827-9577, Contact: Chad Weiser (hereinafter the "Consultant"). I. DESCRIPTION OF WORK. Consultant shall perform the following services for the City in accordance with the following described plans and/or specifications: The Consultant shall provide design services for landscape plantings associated with the East James Street Sidewalk Improvements Project in Kent, WA. For a description, see the Consultant's Scope of Work which is attached as Exhibit A and incorported by this reference. Consultant further represents that the services furnished under this Agreement will be performed in accordance with generally accepted professional practices within the Puget Sound region in effect at the time those services are performed. II. TIME OF COMPLETION. The parties agree that work will begin on the tasks described in Section I above immediately upon the effective date of this Agreement. Consultant shall complete the work described in Section I by March 30, 2016. III. COMPENSATION. A. The City shall pay the Consultant, based on time and materials, an amount not to exceed Twenty Six Thousand, Five Hundred Dollars ($26,500.00), for the services described in this Agreement. This is the maximum amount to be paid under this Agreement for the work described in Section I above, and shall not be exceeded without the prior written authorization of the City in the form of a negotiated and executed amendment to this agreement. The Consultant agrees that the hourly or flat rate charged by it for its services contracted for herein shall remain locked at the negotiated rate(s) for a period of one (1) year from the effective date of this Agreement. The Consultant's billing rates shall be as delineated in Exhibit A. B. The Consultant shall submit monthly payment invoices to the City for work performed, and a final bill upon completion of all services described in this Agreement. The City shall provide payment within forty-five (45) days of receipt of an invoice. If the City objects to all or any portion of an invoice, it shall notify the Consultant and reserves the option to only pay that portion of the invoice not in dispute. In that event, the parties will immediately make every effort to settle the disputed portion. IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent Contractor- Employer Relationship will be created by this Agreement. By their execution of this Agreement, and in accordance with Ch. 51.08 RCW, the parties make the following representations: CONSULTANT SERVICES AGREEMENT - 1 (Over$20,000) A. The Consultant has the ability to control and direct the performance and details of its work, the City being interested only in the results obtained under this Agreement. B. The Consultant maintains and pays for its own place of business from which Consultant's services under this Agreement will be performed. C. The Consultant has an established and independent business that is eligible for a business deduction for federal income tax purposes that existed before the City retained Consultant's services, or the Consultant is engaged in an independently established trade, occupation, profession, or business of the same nature as that involved under this Agreement. D. The Consultant is responsible for filing as they become due all necessary tax documents with appropriate federal and state agencies, including the Internal Revenue Service and the state Department of Revenue. E. The Consultant has registered its business and established an account with the state Department of Revenue and other state agencies as may be required by Consultant's business, and has obtained a Unified Business Identifier (UBI) number from the State of Washington. F. The Consultant maintains a set of books dedicated to the expenses and earnings of its business. V. TERMINATION. Either party may terminate this Agreement, with or without cause, upon providing the other party thirty (30) days written notice at its address set forth on the signature block of this Agreement. After termination, the City may take possession of all records and data within the Consultant's possession pertaining to this project, which may be used by the City without restriction. If the City's use of Consultant's records or data is not related to this project, it shall be without liability or legal exposure to the Consultant. VI. DISCRIMINATION. In the hiring of employees for the performance of work under this Agreement or any subcontract, the Consultant, its subcontractors, or any person acting on behalf of the Consultant or subcontractor shall not, by reason of race, religion, color, sex, age, sexual orientation, national origin, or the presence of any sensory, mental, or physical disability, discriminate against any person who is qualified and available to perform the work to which the employment relates. Consultant shall execute the attached City of Kent Equal Employment Opportunity Policy Declaration, Comply with City Administrative Policy 1.2, and upon completion of the contract work, file the attached Compliance Statement. VII. INDEMNIFICATION. Consultant shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the Consultant's performance of this Agreement, except for that portion of the injuries and damages caused by the City's negligence. The City's inspection or acceptance of any of Consultant's work when completed shall not be grounds to avoid any of these covenants of indemnification. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, agents and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF IMMUNITY UNDER INDUSTRIAL CONSULTANT SERVICES AGREEMENT - 2 (Over$20,000) INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER. In the event Consultant refuses tender of defense in any suit or any claim, if that tender was made pursuant to this indemnification clause, and if that refusal is subsequently determined by a court having jurisdiction (or other agreed tribunal) to have been a wrongful refusal on the Consultant's part, then Consultant shall pay all the City's costs for defense, Including all reasonable expert witness fees and reasonable attorneys' fees, plus the City's legal costs and fees incurred because there was a wrongful refusal on the Consultant's part. The provisions of this section shall survive the expiration or termination of this Agreement. VIII. INSURANCE. The Consultant shall procure and maintain for the duration of the Agreement, insurance of the types and in the amounts described in Exhibit B attached and incorporated by this reference. IX. EXCHANGE OF INFORMATION. The City will provide its best efforts to provide reasonable accuracy of any information supplied by it to Consultant for the purpose of completion of the work under this Agreement. X. OWNERSHIP AND USE OF RECORDS AND DOCUMENTS. Original documents, drawings, designs, reports, or any other records developed or created under this Agreement shall belong to and become the property of the City. All records submitted by the City to the Consultant will be safeguarded by the Consultant. Consultant shall make such data, documents, and files available to the City upon the I City's request. The Consultant acknowledges that the City is a public agency subject to the Public Records Act codified in Chapter 42.56 of the Revised Code of Washington. As such, the Consultant agrees to cooperate fully with the City in satisfying the City's duties and obligations under the Public Records Act. The City's use or reuse of any of the documents, data, and files created by Consultant for this project by anyone other than Consultant on any other project shall be without liability or legal exposure to Consultant. XI. CITY'S RIGHT OF INSPECTION. Even though Consultant is an independent contractor with the authority to control and direct the performance and details of the work authorized under this Agreement, the work must meet the approval of the City and shall be subject to the City's general right of inspection to secure satisfactory completion. XII. WORK PERFORMED AT CONSULTANT'S RISK. Consultant shall take all necessary precautions and shall be responsible for the safety of its employees, agents, and subcontractors in the performance of the contract work and shall utilize all protection necessary for that purpose. All work shall be done at Consultant's own risk, and Consultant shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. XIII. MISCELLANEOUS PROVISIONS. A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City requires its contractors and consultants to use recycled and recyclable products whenever practicable. A price preference may be available for any designated recycled product. B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of any of the covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in full force and effect. C. Resolution of Disputes and Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. If the parties are unable to settle any dispute, difference or claim arising from the parties' performance of this Agreement, the exclusive means of resolving that dispute, difference or claim, shall only be by filing suit exclusively under the venue, rules and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in CONSULTANT SERVICES AGREEMENT - 3 (Over$20,000) C writing to an alternative dispute resolution process. In any claim or lawsuit for damages arising from the parties' performance of this Agreement, each party shall pay all its legal costs and attorney's fees incurred in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award provided by law; provided, however, nothing in this paragraph shall be construed to limit the City's right to indemnification under Section VII of this Agreement. D. Written Notice. All communications regarding this Agreement shall be sent to the parties at the addresses listed on the signature page of the Agreement, unless notified to the contrary. Any written notice hereunder shall become effective three (3) business days after the date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. E. Assignment. Any assignment of this Agreement by either party without the written consent of the non-assigning party shall be void. If the non-assigning party gives its consent to any assignment, the terms of this Agreement shall continue in full force and effect and no further assignment shall be made without additional written consent. F. Modification. No waiver, alteration, or modification of any of the provisions of this Agreement shall be binding unless in writing and signed by a duly authorized representative of the City and Consultant. G. Entire Agreement. The written provisions and terms of this Agreement, together with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or other representative of the City, and such statements shall not be effective or be construed as entering into or forming a part of or altering in any manner this Agreement. All of the above documents are hereby made a part of this Agreement. However, should any language in any of the Exhibits to this Agreement conflict with any language contained in this Agreement, the terms of this Agreement shall prevail. H. Comrliance with Laws. The Consultant agrees to comply with all federal, state, and municipal laws, rules, and regulations that are now effective or in the future become applicable to Consultant's business, equipment, and personnel engaged in operations covered by this Agreement or accruing out of the performance of those operations. I. Public Records Act. The Consultant acknowledges that the City is a public agency subject to the Public Records Act codified in Chapter 42.56 of the Revised Code of Washington and documents, notes, emails, and other records prepared or gathered by the Consultant in its performance of this Agreement may be subject to public review and disclosure, even if those records are not produced to or possessed by the City of Kent. As such, the Consultant agrees to cooperate fully with the City in satisfying the City's duties and obligations under the Public Records Act. 7. City Business License Required. Prior to commencing the tasks described in Section I, Contractor agrees to provide proof of a current city of Kent business license pursuant to Chapter 5.01 of the Kent City Code. K. Counterparts and Signatures by Fax or Email. This Agreement may be executed in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. Further, upon executing this Agreement, either party may deliver the signature page CONSULTANT SERVICES AGREEMENT - 4 (Over$20,000) to the other by fax or email and that signature shall have the same force and effect as if the Agreement bearing the original signature was received in person. IN WITNESS, the parties below execute this Agreement, which shall become effective on the last date entered below. CONSULTANT: CITY OF KENT: Z/ By. BY: -" ($ a e s % `k I (signature) Print Name: PrjAit Narr1e: Suzette Cooke Its ` Its / Mayor DATE: d dt DATE: 1!f 1t l A r NOTICES TO BE SENT TO: NOTICES TO BE SENT TO: CONSULTANT: CITY OF KENT: Chad Weiser Timothy J. LaPorte, P.E. Otak, Inc. City of Kent 11241 Willows Road NE, Suite 200 220 Fourth Avenue South Redmond, WA 98052 Kent, WA 98032 (425) 822-4446 (telephone) (253) 856-5500 (telephone) (425) 827-9577 (facsimile) (253) 856-6500 (facsimile) APPROV D AS TO ORM: Kent Law Department i (in this field,you may enter the electronic Fllepath whew the contrad has been saved] CONSULTANT SERVICES AGREEMENT 5 (Over$20,000) is DECLARATION CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY The City of Kent is committed to conform to Federal and State laws regarding equal opportunity. As such all contractors, subcontractors and suppliers who perform work with relation to this Agreement shall comply with the regulations of the City's equal employment opportunity policies. The following questions specifically identify the requirements the City deems necessary for any contractor, subcontractor or supplier on this specific Agreement to adhere to. An affirmative response is required on all of the following questions for this Agreement to be valid and binding. If any contractor, subcontractor or supplier willfully misrepresents themselves with regard to the directives outlines, it will be considered a breach of contract and it will be at the City's sole determination regarding suspension or termination for all or part of the Agreement; The questions are as follows: 1. I have read the attached City of Kent administrative policy number 1.2. 2. During the time of this Agreement I will not discriminate in employment on the basis of sex, race, color, national origin, age, or the presence of all sensory, mental or physical disability. 3. During the time of this Agreement the prime contractor will provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 4. During the time of the Agreement I, the prime contractor, will actively consider hiring and promotion of women and minorities. 5. Before acceptance of this Agreement, an adherence statement will be signed by me, the Prime Contractor, that the Prime Contractor complied with the requirements as set forth above. By signing below, I agree to fulfill the five requirements referenced above. By: r'jlir For: Title: a Date: EEO COMPLIANCE DOCUMENTS - 1 p: CITY OF KENT ADMINISTRATIVE POLICY NUMBER: 1.2 EFFECTIVE DATE: January 1, 1998 SUBJECT: MINORITY AND WOMEN SUPERSEDES: April 1, 1996 CONTRACTORS APPROVED BY Jim White, Mayor POLICY: Equal employment opportunity requirements for the City of Kent will conform to federal and state laws. All contractors, subcontractors, consultants and suppliers of the City must guarantee equal employment opportunity within their organization and, if holding Agreements with the City amounting to $10,000 or more within any given year, must take the following affirmative steps: 1. Provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 2. Actively consider for promotion and advancement available minorities and women. Any contractor, subcontractor, consultant or supplier who willfully disregards the City's nondiscrimination and equal opportunity requirements shall be considered in breach of contract and subject to suspension or termination for all or part of the Agreement. Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public Works Departments to assume the following duties for their respective departments. 1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these regulations are familiar with the regulations and the City's equal employment opportunity policy. 2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines. EEO COMPLIANCE DOCUMENTS - 2 I CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the Agreement. I, the undersigned, a duly represented agent of Company, hereby acknowledge and declare that the before-mentioned company was the prime contractor for the Agreement known as that was entered into on the (date), between the firm I represent and the City of Kent. I declare that I complied fully with all of the requirements and obligations as outlined in the City of Kent Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity Policy that was part of the before-mentioned Agreement. By: For: Title: Date: EEO COMPLIANCE DOCUMENTS - 3 i EXHIBIT A Scope of Work November 13, 201S East James Street Landscape Design Purpose The City of Kent has completed new sidewalk improvements along East James Street is now pursuing design concepts for landscape plantings associated with the project.The current design intent is to replace the street trees,were removed,if feasible. Kent is looking for a review of the improvements and available planting area,.th a specific focus on recommending tree and shrub planting locations and species selection.The City of Kent Public Works department had the sidewalks replaced without design drawings. The City of Dent has made a request for Otak to provide design services for landscape plantings and irrigation design in the form of construction drawings and specifications. This includes concept design,illustrations and presentations to the public. Otak will develop base maps to produce landscape drawings.The project extent is the approximately 5,700 lineal feet or 1.1 miles along East James Street between Woodford Avenue North and 102'd Avenue SE. Scope of Work Task 1.0 Concept Design/Public Outreach Otak w ll update previously completed strcetscape design ideas including typical plan view graph cs,sections and potential 3D renderings to illustrate the stteetscape concepts.The information will be provided for use in presenting information to the City Council regarding refinement of the design. Otak will also prepare a preliminary cost estimate for the project.It is assumed this task will include one(1)meeting with City staff. i Deliverables Two Updwes to ExirtirrgGtaphiclllustratiotar 01-Coun171 Prehmmay cost Estimate Task 1.0—Total Hourly Labor Allowance (NTE) $6,500 i i Task 2.0 Draft and Final Construction Documents I Otak will prepare draft and final construction documents fox landscape plantings and irrigation design along East James Street based on the selected preferred alternative. The construction documents,41,include landscape planting plans and landscape detail drawings, irrigation plans and detail drawings,and draft special provisions to the WSDOT Standard Specifications. Otak will also prepare a draft cost estimate.The draft construction documents will be an approximate 90%level of design.The draft construction documents' will be provided to the City staff.for review and comment. It is assumed this task will require not require an in-person meeting with City staff to review comments. Otak will then address City comments on the 90%package and any permitting comments from the City prior to preparing final construction documents.The final construction documents will include drawings and special provisions to the WSDOT Standard City of Kent—last James Landscape Design J otak K:\project\32400\32474\Contract\S James Saeet ScopeOf Wod.FinaU)esigni 11315,do" I Scope of Work Continued Specifications. Otak will also prepare a final cost estimate. It is assumed this portion of the task will not require meetings with City staff. Deliverables. Draft90% Cousdrxetion Documents(Drawings, Specifications and&rtimate) Final Constmotion Domments(Drambtgs, Specifications and Estimate) Task 2.0—Total Hourly Labor Allowance (NTE) $12,750 Reimbursable Expense Budget (NTE) $750 Total Contract Budget (NTE) $20,000 Compensation As compensation for the performance of the services described above, Otak will be reimbursed by City of Kent on a time and materials basis to a not-to-exceed contract amount.In house reirnbutsable expenses for all tasks will be invoiced on a cost plus ten percent(10%) basis.Any out-of-house direct costs will be invoiced at cost plus ten percent (10%).An hourly rate schedule for each anticipated labor category has been attached as j reference. Invoices will be sent monthly. Otak agrees to inform the Client if the Scope of Work extends beyond that which is currently contracted prior to performing the work. Otak will require written approval before completing work in addition to the estimated time and materials allowance presented in this proposal. Schedule We will work with the City of Kent to establish submittal dates on a task-by-task basis, Assumptions This proposal and Otak's agreement to perform said services is based upon the following i assumptions: 1. The Client shall furnish basic information,prepared or obtained by others,which is pertinent to the services contained in this proposal including design level topographic mapping of all areas within the project scope of work.This data will be provided in an AutoCnd format version 2010 or more current. 2. The Client will provide geotechnical information and soil sample tests to guide understanding of existing soil conditions. 3. The Client will prepare and submit all application forms for required permits including City of Kent construction petmits. 4. No public house meetings are associated with this scope of work. 5. The Client shall provide access and make all provisions necessary to enter public and private property as required to perform services covered by this proposal, 6. The project does not include any permanent lighting design. 7. Documentation of existing utility conflicts is to be provided by the City of Kent. 8, As-builts are not in this scope,but may be added via a supplemental agreement. 9. Irrigation connections will be reflected in a schematic form,as detailed locations of water mains is not available. 10, City of Kent will prepare any required traffic control plans relating to irrigation meter connections. City of Kent— East James Landscape Design 2 14:\project\32400\32474\Contract\E James Stmet_ScopeOf CVOfkPinaiDesignl11315.docx h talc,Inc.roll Rate Schedule I i I PIC/St.PM Atchitecture $212 , Sr.PM-Architecture $158 Project Manager/Design $120 Architect 111 $120 Architect 1 $98 Architectural Tech III $86 Architectural Tech II $76 Aiehnectural Tech I $68 3D/Visualization Spec II $106 Sr,PIC/Sr,PM Civil $208 PIC/Sr.PM Civil $193 Civil Engineer X $177 Civil Engineer IX $167 Civil Engineer VIII $152 Civil Engineer VII _ $142 Civil Engineer VI $133 Civil Engineer V $125 Civil Engineer IV $114 Civil Engineer,III $107 Civil Engineer II $95 Civil Engineer 1 $87 Engineering Designer IV $99 Engineering De signer III $87 Engineering Designer II $82 Engineering Designer I $73 Engineering Tech VI $112 - Engineering Tech V $99 Engineering Tech IV $86 Engincering'I'ech III $76 j Engineering Tech II $67 j Engineering Tech I $58 Sr.PIC/Sr,PM LA/Mst Pln $220 PIC/Sr.PM LA/Master Plan $167 Landscape Architect V $121 Landscape Atchitect IV $110 Landscape Architect III $105 Landscape Technician III $93 '.. Landscape Technician II $73 Landscape Technician 1 $65 Urban Designer V $167 Urban Designer IV $1,17 Urban Designer III $124 Urban Designer II $117 c,\Users\shawng\Documents\Documents\standard blil rate schedule-111315.x1sx 11/13/2015 Otaly Inc.Bill Rate Schedule i PIC/Sr.PM Planner/Civil $194 Sr Ptoj.Mgr.-Planner I $156 Planner III $134 Planner II $102 - Planner I $83 Planner Associate 111 $86 Planner Associate II $67 Platnier Associate I $64 Sr.GIS SpeciallstPlamlr $94 GIS Specialist-Planner $80 PIC/Scientist $189 Scientist IV $129 Scientist 111 $117 Scientist Il $79 Scientist I $66 i PIC/PIS-Sr,Manager $204 PIS Sr.Manager $145 PLS-Project Manager $122 Sr PLS $108 Professional Sand Surveyr $92 Survey Technician $90 Sry Tch II,Sr.Fld Pc Ch $77 St.Field Survey Tech II $70 '.., Sr,Field Survey Tech 1 $62 Field Survey Tech $57 Contract Admin $85 Project Admin.Asst $72 i i Bill Rates are based on current 2014 rates. Rates will Ue adjusted yearly at approximately four(4%)percent. All other direct costs and subconsultants will be charged at cost plus ten(101.)pesecnt. Other direct costs for fixed price contracts wlll be ten(10%)percent of direct labor. C:\Users\shawng\Documents\Documents\standard bill rate schedule413315.x1sx 11/13%1015 EXHIBIT B INSURANCE REQUIREMENTS FOR CONSULTANT SERVICES AGREEMENTS Insurance The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, their agents, representatives, employees or subcontractors. A. Minimum Scope of Insurance Consultant shall obtain insurance of the types described below: 1. Automobile Liability insurance covering all owned, non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage, If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01. The City shall be named as an Additional Insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City using ISO additional insured endorsement CG 20 10 11 85 or a substitute endorsement providing equivalent coverage. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. B. Minimum Amounts of Insurance Consultant shall maintain the following insurance limits: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. 2. Commercial General Liability insurance shall be written with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate, EXHIBIT B (Continued) C. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability and Commercial General Liability insurance: 1. The Consultant's insurance coverage shall be primary insurance as respect the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not contribute with it. 2. The Consultant's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. 3. The City of Kent shall be named as an additional insured on all policies (except Professional Liability) as respects work performed by or on behalf of the Consultant and a copy of the endorsement naming the City as additional insured shall be attached to the Certificate of Insurance. The City reserves the right to receive a certified copy of all required insurance policies. The Consultant's Commercial General Liability insurance shall also contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer's liability. D. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best rating of not less than ANII. E. Verification of Coverage Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Consultant before commencement of the work. F. Subcontractors Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the same insurance requirements as stated herein for the Consultant. ® DATE(MWDDNYYY) ACil ® CERTIFICATE OF LIABILITY INSURANCE 12/7/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES '.. BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Peggy MacMillan JD Fulwiler & Co. Insurance, Inc. PHCNo Ert: (503)293-832$ AICNc:(503)293-5418 5727 SW Macadam Ave E-MAIL macmillan@ 'd£ulwiler.coin ADORESS:P � PO Box 69508 INSURER(S)AFFORDING COVERAGE _ NAICH Portland OR 97239 INSURERA:Travelers Indemnity Cc of CT 25682 INSURED INSURER B:TraVelers Indemnity Cc of Am 25666 _ Otak Inc. INSURERc:Saif Corporation 36196_ 808 SW 3rd Ave Ste 300 INSURERDOeazley Insurance Company Inc INSURER E A_llianza Global Risk US Insurance Portland OR 97204 INSURER F: COVERAGES CERTIFICATE NUMBER:15/16 GEN USE REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. _ INSR TYPE OF INSURANCE AODLSUBR POLICY NUMBER MMI301 EFF MMI001 EXP LIMITS LTRINA, X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 _DAMAGPREMIETO 300,000" A CLAIMS-MADE X OCCUR PREMISES Ea occurrence $ X WA Stop Gap Liability X 600149VP251 12/9/2015 12/9/2016 MED EXP(Any one person) $ 5,000 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICYF PRO-EOT 'J LOC PRODUCTS-COMP/OP AGG $ 2,000,000 OTHER: I Employee Benefits $ 1,000,000 AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1,000,000 Ea accident A X ANY AUTO // BODILY INJURY(Per person) $ X, ALL OWNED SCHEOULED BA1502P892 J 12/9/2015 12/9/2016 BODILY INJURY(Per accident) $ AUTOS AUTOS X X HIRED AUTOS X AUTONON-S EO Perr accIdenRbp tLAMAGE $ ToWn $ X UMBRELLA LWB X OCCUR EACH OCCURRENCE $ 10,000,000 B EXCESS LIAR CLAIMS-MADE AGGREGATE " $ 10,000,000 RETENTION$ 10 UP 000 C5CB570811247 12/9/2015 12/9/2016 DEC Fx $ WORKERS COMPENSATION •+OREGON+• X IPER AND EMPLOYERS'LIABILITY YINTATUTE_ ER ANY PROPRIETORIPARTNEWEXECUTIVE NIA 487431 OTAK INC 4/1/2015 4/1/2016 F.L.EL EACH ACCIDENT $ 1 000 000 OFFICER/MEMBER EXCLUDED? C (Mandatory In NH) 967262 OTAK Architects Inc 4/1/2015 4/1/2016 E.L.DISEASE-EA EMPLOYEE $ 1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ 1,000,000 D A&E Pro£'1 w/Pollution v10267150701 12/9/2015 12/9/2016 Limit per daimlAgg/Ded $2m/$4m/$200K E Inland Marine Mxi93070328 12/9/2015 12/9/2016 Misc Unscheduled lleme0ed $100,00/$5k DESCRIPTION OF OPERATIONS I LOCATIONS VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached If more space Is required) RE: James Street Sidewalks ; Except the Workers' Compensation and Professional Liability, The State and Agency, their officers, employees and agents are included as additional insureds with regard to operations of the named insured subject to policy terms, conditions and exclusions per attached form CGD3810907 & CAT4370808; it is further agreed that coverage is primary and non-contributory; 30 day notice of cancellation except for 10 day notice for non-payemnt of premium; All operations of the named insured subject to policy terms, conditions and exclusions. CERTIFICATE HOLDER CANCELLATION (253) 856-5606 jedavis@kentwa.gov SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Kent THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Jemini Davis ACCORDANCE WITH THE POLICY PROVISIONS, 400 West Gowe Kent, WA 98032 AUTHORIZED REPRESENTATIVE dd�� P MacMillan/TMAYDA ?gnavGZ[-f''�L(..rG1'1t ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD INS02S romaot f ' BA1502PS92 COMMERCIAL AUTO THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. BLANKET ADDITIONAL INSURED This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE FORM MOTOR CARRIER COVERAGE FORM TRUCKERS COVERAGE FORM With respect to coverage provided by this endorse- a written contract or agreement that Is signed and ment, the provisions of the Coverage Form apply executed by you before the "bodily injury"or"property unless modified by the endorsement. damage" occurs and that is in effect during the policy The following is added to the Section II — Liability period is an "Insured" for Liability Coverage, but only Coverage, Paragraph A.1. Who Is An Insured Pro- for damages to which this Insurance applies and only to the extent that person or organization qualifies as vision: an "insured" under the Who Is An Insured provision Any person or organization that you are required to contained in Section II. include as additional insured on the Coverage Form in s o® o= o� o— o� o 6� LL� CA T4 37 08 08 ©2008 The Travelers Companles,Inc. Page 1 of 1 000904 is Additional Named Insureds Other Named Insureds HLB Otak Inc., an Oregon Corporation OTAK Architects Inc, a Washington Corporation Otak Architects Inc., an Oregon Corporation Otak Engineering, Inc., an Oregon Corporation Otak international (Cayman Islands) Otak Nevada, LLC, an Oregon Limited Liability Cc Otak, Inc. 401K Employee Savings Plan Otak, Inc., a Colorado Corporation Otak, Inc., an Washington Corporation I' I OFAPPINF(02/2007) COPYRIGHT 2007,AMS SERVICES INC f 6801497P251 COMMERCIAL GENERAL LIABILITY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY, BLANKET ADDITIONAL INSURED (ARCHITECTS, ENGINEERS AND SURVEYORS) This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART A. The following Is added to WHO IS AN INSURED INSURANCE (Section III) for this Coverage (Section 11): Part. Any person or organization that you agree In a B. The following Is added to Paragraph a. of 4. "contract or agreement requiring Insurance" to In- Other Insurance In COMMERCIAL GENERAL clude as an additional Insured on this Coverage LIABILITY CONDITIONS (Section iV): Part, but only with respect to liability for"bodily In- However,If you specifically agree in a"contract or jury", "property damage" or "personal Injury" agreement requiring Insurance"that the Insurance caused, in whole or In part, by your acts or omis- provided to an additional Insured under this Cov- slons or the acts or omissions of those acting on erage Part must apply on a primary basis, or a your behalf: primary and non-contributory basis, this Insurance a. In the performance of your ongoing opera- is primary to other Insurance that is available to tions; such additional Insured which covers such addi- b. In connection with premises owned by or tional Insured as a named Insured, and we will not rented to you;or share with the other Insurance, provided that: c, In connection with "your work" and included (1) The "bodily Injury" or "property damage" for within the "products-completed operations which coverage is sought occurs;and hazard", (2) The "personal Injury" for which coverage Is Such person or organization does not qualify as sought arises out of an offense committed; an additional Insured for "bodily Injury", "property after you have entered into that "contract or damage" or "personal Injury" for which that per- agreement requiring Insurance". But this insur- son or organization has assumed liability in a con- ance still Is excess over valid and collectible other tract or agreement. insurance,whether primary, excess,contingent or The Insurance provided to such additional Insured on any other basis, that is available to the Insured is limited as follows: when the Insured Is an additional insured under d. This insurance does not apply on any basis to any other insurance. any person or organization for which cover- C. The following is added to Paragraph 8. Transfer age as an additional Insured specifically is Of Rights Of Recovery Against Others To Us added by another endorsement to this Cover- in COMMERCIAL GENERAL LIABILITY CON- age Part. DITIONS(Section IV): e. This Insurance does not apply to the render- We waive any rights of recovery we may have Ing of or failure to render any "professional against any person or organization because of services", payments we make for "bodily Injury", "property f. The limits of insurance afforded to the addl- damage" or "personal Injury" arising out of "your tional insured shall be the limits which you work" performed by you, or on your behalf, under agreed in that "contract or agreement requlr- a"contract or agreement requiring insurance"with Ing Insurance" to provide for that additional that person or organization. We waive these Insured, or the limits shown In the Declara- rights only where you have agreed to do so as tions for this Coverage Part, whichever are part of the"contract or agreement requiring insur- less. This endorsement does not Increase the ance" with such person or organization entered limits of Insurance stated In the LIMITS OF Into by you before, and In effect when, the "bodily CG D3 8109 07 ®2007 The Travelers companies,[no. Page 1 of 2 Includes the copyrighted material of Insurance Services Office,Inc.,with Its permission COMMERCIAL GENERAL LIABILITY Injury" or "property damage" occurs, or the "per- erage Part, provided that the 'bodily Injury" and sonal Injury"offense is committed. "property damage" occurs, and the 'personal In- D. The following definitlon is added to DEFINITIONS jury"Is caused by an offense committed: (Section V): a. After you have entered Into that contract or "Contract or agreement requiring Insurance" agreement; means that part of any contract or agreement un- b. While that part of the contract or agreement Is der which you are required to Include a person or In effect; and organization as an additional insured on this Cov- c. Before the end of the policy period. Page 2 of 2 ®2007 The Travelers CDm anlea Inc. CG D3 8109 07 9 p Includes the copyrighted material of Insurance services Offlce,Inc.,with Its permission REQUEST FOR MAYOR'S SIGNATURE � N':_ S I r C Il Routing Information (ALL REQUESTS MUST FIRST BE ROUTED THROUGH THE LAW DEPA(ITMEMT). Approved by Dirq"Pct r 9 r Originator:Tim LaPorte Phone (Originator): SsalQ �W/S Date Sent: /o/3o?/,5 Date Required: 1 Return Signed Document to: NancyYoshitake Contract Termination Date: 12/31/16 VENDOR NAME: Date Finance Notified: Otak Inc. (Only required on contracts 12/01/15 1 10 000 and over or on any Grant DATE OF COUNCIL APPROVAL: Date Risk Manager Notified:N/A N/A (Required on Non-City standard Contra cts/Aq reements Has this Document been Specifically Account Number: Authorized in the Budget? 0 YES NO Brief Explanation of Document: The Consultant shall provide design services for landscape plantings associated with the the East lames Street Sidewalk Improvements Project in Kent, WA. All Contracts Must Be Routed Through The Law Department (This area to be completed by the Law Department) Received: �, t• � rri:•t Approval of Law Dept.: 1 , �,ik ;,,,tr t 4 4t i1 Law Dept. Comments: t! Date Forwarded to Mayor: 1 xl a Shaded Areas To Be Completed By Administration Staff Received: Recommendations and Comments: Disposition: Date Returned: . liylfteyues o ayJsH ynalJlf.tloCF CITY OF KENT I EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT F )fi f This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the Agreement. I I, the undersigned, a duly represented agent of Otak. Inc. Company, hereby acknowledge and declare that the before-mentioned company was the prime contractor for the Agreement known as ,lames $trseet Planters that was entered into on the January 4. 2016 (date) between the firm I represent and the City of Kent. I declare that I complied fully with all of the requirements and obligations as outlined in the City of Kent Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity Policy that was part of the before-mentioned Agreement. By: I For: iS k Title: t Date: i i i i EEO COMPLIANCE DOCUMENTS - 1 p WICK- Gl0