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HomeMy WebLinkAboutPD15-388 - Original - City of Seattle - Justive Assistance Grant (JAG) Program - 10/01/2013 ® t WA$���T Document CONTRACT COVER SHEET This is to be completed by the Contract Manager prior to submission to City Clerks Office. All portions are to be completed. If you have questions, please contact City Clerk's Office. Vendor Name: City of Seattle Vendor Number: JD Edwards Number Contract Number: FUCC) r72SI�4 This is assigned by City Clerk's Office Project Name: 2014 Justice Assistance Grant (JAG) Description: X Interlocal Agreement ❑ Change Order ❑ Amendment Contract ❑ Other: Contract Effective Date: 9/24/15 Termination Date: 9/30/17 Contract Renewal Notice (Days): N/A Number of days required notice for termination or renewal or amendment Contract Manager: Sara Wood Department: Police Contract Amount: $57,455 Approval Authority: (CIRCLE ONE) Department Directo Mayor City Council Detail: (i.e. address, location, parcel number, tax id, etc.): This interagency agreement provides funding for the Justice Assistance Grant program for 2014 - 2017. Billing and invoicing through the City of Seattle via the Department of Justice. As of: 08/27/14 Interagency Agreement Edward Byrne Memorial Justice Assistance Grant(JAG) Program FY 2014 Local Solicitation Executed by City of Seattle Department Authorized Representative: Diane Pilon 610 51h Avenue PO Box 34986 Seattle,WA 98124-4986 and City of Kent, hereinafter referred to as "Recipient" Grant Manager: Sara Wood 220 4th Ave. S Kent,WA 98032 IN WITNESS WHEREOF, the parties have executed this Agreement b having their p g Y g representatives affix their signatures below. CITY OF KENT C TY OF SEATTLE 7 w 4, J,+� Suzette C/oo e,Mayor Mike Wagers, Chief Operati officer f� . `1 Date: `.,71 c rl Authorized by: Grant Program: Edward Byrne Memorial Justice Assistance Grant(JAG)Program i FY 14 JAG Interagency Agreement,Page I of 8 WHEREAS,the Justice Assistance Grant (JAG) Program is the primary provider of federal criminal justice funding to state and local jurisdictions; and WHEREAS, the JAG Program supports all components of the criminal justice system, from multi- jurisdictional drug and gang task forces to crime prevention and domestic violence programs, courts, corrections,treatment, and justice information sharing initiatives; and WHEREAS, the United States Congress authorized$685,828 in the Justice Assistance Grant(JAG) Program for jurisdictions in King County; and WHEREAS, 11 jurisdictions in King County were required to apply for a JAG Program award with a single,joint application; and WHEREAS, the City,as the identified Fiscal Agent, submitted the joint application to the Bureau of Justice Assistance on July 9, 2014 to request JAG Program funds; and WHEREAS,based on the City's successful application,the Bureau of Justice Assistance has awarded $685,828 to the City from these JAG Program funds; and WHEREAS, pursuant to the terms of the grant whereby the City, as the identified Fiscal Agent for this award, is to distribute grant funds to co-applicants,the City intends to transfer some of the JAG funds it receives to those co-applicants; and WHEREAS,the City is not obligated to continue or maintain grant funding levels for the JAG Program once grant funds have lapsed; and WHEREAS, recipients of JAG funds from the City should not anticipate the City will assume responsibility for any program costs funded by JAG once JAG funds are spent; NOW THEREFORE,the parties hereto agree as follows: This Interagency Agreement contains six Articles: ARTICLE I: TERM OF AGREEMENT: The term of this Interagency Agreement shall be in effect from the date it is executed by the SPD Chief of Police, or designee, until September 30, 2017 unless terminated earlier pursuant to the provisions hereof. ARTICLE II: DESCRIPTION OF SERVICES The services to be performed under this Agreement shall be conducted for the stated purposes of the Byrne Memorial Justice Assistance Grant (JAG) Program (42 U.S.C, 3751(a.) The Edward Byrne Memorial Justice Assistance Grant(JAG) Program is the primary provider of federal criminal justice funding to state and local jurisdictions. JAG funds support all components of the criminal justice system, from multijurisdictional drug and gang task forces to crime prevention and domestic violence programs, courts, corrections,treatment, and justice information sharing FY 14 JAG Interagency Agreement,Page 2 of 9 initiatives.JAG funded projects may address crime through the provision of services directly to individuals and/or communities and by improving the effectiveness and efficiency of criminal justice systems, processes, and procedures. ARTICLE III: SPECIAL CONDITIONS • Funds are provided by the U.S. Department of Justice, Office of Justice Programs, Bureau of Justice Assistance solely for the purpose of furthering the stated objectives of the Edward Byrne Memorial Justice Assistance Grant (JAG) Program.The Recipient shall use the funds to perform tasks as described in the Scope of Work portion of this Agreement. • The Recipient acknowledges that because this Agreement involves federal funding,the period of performance described herein will likely begin prior to the availability of appropriated federal funds.The Recipient agrees that it will not hold the Seattle Police Department,the City of Seattle, or the Department of Justice liable for any damages, claim for reimbursement, or any type of payment whatsoever for services performed under this Agreement prior to the distribution and availability of federal funds. • The Recipient shall comply with all conditions and limitations set forth in the FY 2014 Justice Assistance Grant Program Award # 2014 DJ BX 1034. The FY 2014 Justice Assistance Grant Program Award Report#: 2014 DJ BX 1034 is attached to and made part of this agreement, as Attachment A.Allocation and use of grant funding must be in accordance with all special conditions included in the Award Report.All Recipients are assumed to have read, understood, and accepted the Award Report as binding. • The Recipient acknowledges that all allocations and use of funds under this agreement will be in accordance with the Edward Byrne Memorial Justice Assistance Grant (JAG) Formula Program; Local Solicitation.Allocation and use of grant funding must be coordinated with the goals and objectives included in the Local Solicitation,All Recipients are assumed to have read, understood, and accepted the Local Solicitation as binding. • Recipient agrees to obtain a valid DUNS profile and create an active registration with the Central Contractor Registration (CCR) database no later than the due date of the Recipient's first quarterly report after a subaward is made. • The Recipient shall comply with all applicable laws,regulations,and program guidance. A non-exhaustive list of regulations commonly applicable to BJA grants are listed below, including the guidance: (A) Administrative Requirements: OMB CircularA-102,State and Local Governments (10/7/94, amended 8/29/07) (44CFR Part 13) (B) Cost Principles: OMB Circular A-87, State and Local Governments (5/10/04) FY 14 JAG Interagency Agreement,Page 3 of 8 (C) Audit Requirements: OMC Circular A-133,Audits of State, Local Governments, and Non-Profit Organizations (6/24/97, includes revisions in the Federal Register 6/27/03) (D) The Recipient must comply with the most recent version of the Administrative Requirements, Cost Principals, and Audit Requirements. 1) Non-Federal entities that expend$500,000 or more in one fiscal year in Federal awards shall have a single or program-specific audit conducted for that year in accordance with the Office of Management and Budget (OMB) Circular A-133-Audits of States, Local Governments,and non-Profit Organizations. Non-federal entities that spend less than $500,000 a year in federal awards are exempt from federal audit requirements for that year, except as noted in Circular No.A-133,but records must be available for review or audit by appropriate officials of the Federal agency, pass-through entity, and General Accounting Office (GAO). 2) Recipients required to have an audit must ensure the audit is performed in accordance with Generally Accepted Auditing Standards (GARS), as found in the Government Auditing Standards (the Revised Yellow Book) developed by the Comptroller General and the OMB Compliance Supplement, The Recipient has the responsibility of notifying the Washington State Auditor's Office and requesting an audit. 3) The Recipient shall maintain auditable records and accounts so as to facilitate the audit requirement and shall ensure that any sub-recipients also maintain auditable records. 4) The Recipient is responsible for any audit exceptions incurred by its own organization or that of its subcontractors. Responses to any unresolved management findings and disallowed or questioned costs shall be included with the audit report submitted to the Seattle Police Department.The Recipient must respond to requests for information or corrective action concerning audit issues or findings within 30 days of the date of request.The City reserves the right to recover from the Recipient all disallowed costs resulting from the audit. 5) If applicable, once any single audit has been completed, the Recipient must send a full copy of the audit to the City and a letter stating there were no findings, or if there were findings,the letter should provide a list of the findings. The Recipient must send the audit and the letter no later than nine months after the end of the Recipient's fiscal year(s) to: Diane Pilon,JAG Program Manager Seattle Police Department 610 5th Avenue PO Box 34986 FY 14 SAG Interagency Agreement,Page 4 of 8 Seattle,WA 98124-4986 206-386-1996 6) In addition to sending a copy of the audit,the Recipient must include a corrective action plan for any audit findings and a copy of the management letter if one was received. 7) The Recipient shall include the above audit requirements in any subcontracts. • The Recipient agrees to cooperate with any assessments,national evaluation efforts, or information or data collection requirements,including, but not limited to,the provision of any information required for assessment or evaluation of activities within this agreement, and for compliance BJA reporting requirements. • When implementing funded activities,the Recipient must comply with all applicable federal,state,tribal government, and local laws, regulations, and policies.The Recipient is entirely responsible for determining the Recipient's compliance with applicable laws, regulations and policies,which include, but are not limited to: (A) City of Seattle regulations including,but not limited to: (1) Equal Benefits Program Rules (SMC Ch.20.45:http;//cityofseattle.net/contract/equalbenefits/) (2) Women and Minority Owned Affirmative Effort: If a Recipient intends to subcontract out any part of a contract instead of performing the work itself, then the following requirement applies: Consultant shall use affirmative efforts to promote and encourage participation by women and minority businesses on subcontracting opportunities within the contract scope of work. Consultant agrees to make such efforts as a condition of this Agreement. a. Outreach efforts may include the use of solicitation lists, advertisements in publications directed to minority communities, breaking down total requirements into smaller tasks or quantities where economically feasible, making other useful schedule or requirements modifications that are likely to assist small or WMBE businesses to compete, targeted recruitment efforts,and using the services of available minority community and public organizations to perform outreach. b. Record-Keeping: The Consultant shall maintain, for at least 24 months after the expiration or earlier termination of this Agreement,relevant records and information necessary to document all Consultant solicitations to subconsultants and suppliers, all subconsultant and supplier proposals received, and all subconsultants and suppliers actually utilized under this Agreement. The City shall have the right to inspect and copy such records. (3) Licenses and Similar Authorizations: The Consultant, at no expense to the City, shall secure and maintain in full force and effect during the term of this Agreement all FY 14 JAG Interagency Agreement,Page 5 of 8 I,, required licenses, permits, and similar legal authorizations, and comply with all requirements thereof. (4) Use of Recycled Content Paper: Whenever practicable, Consultant shall use reusable products including recycled content paper on all documents submitted to the City. Consultant is to duplex all documents that are prepared for the City under this Contract, whether such materials are printed or copied, except when impracticable to do so due to the nature of the product being produced. Consultants are to use 100%post-consumer recycled content, chlorine-free paper in any documents that are produced for the City,whenever practicable, and to use other paper-saving and recycling measures in performance of the contract with and for the City. (5) Americans with Disabilities Act: The Consultant shall comply with all applicable provisions of the Americans with Disabilities Act of 1990 as amended (ADA) in performing its obligations under this Agreement. Failure to comply with the provisions of the ADA shall be a material breach of, and grounds for the immediate termination of,this Agreement. (6) Fair Contracting Practices Ordinance: The Consultant shall comply with the Fair Contracting Practices Ordinance of The City of Seattle (Chapter 14.10 SMC),as amended. (7) Suspension and Debarment: The Recipient certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in transactions by any Federal department or agency. By signing and submitting this Agreement,the Recipient is providing the signed certification set out below. The certification this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the Recipient rendered an erroneous certification,the Federal Government and City may pursue available remedies, including termination and/or debarment. The Recipient shall provide immediate written notice to the City if at any time the Recipient learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. The Recipient agrees by signing this Agreement that it shall not enter into any covered transaction with a person or subcontractor who is debarred,suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized in writing by the City. The Recipient shall include the requirement in this section in any subcontracts. (8) In the event of the Recipient's or subcontractor's noncompliance or refusal to comply with any applicable law, regulation or policy,the City may rescind, cancel, or terminate the Agreement in whole or in part. The Recipient is responsible for any FY 14 JAG Interagency Agreement,Page 6 of 8 and all costs or liability arising from the Recipient's failure to comply with applicable law, regulation, or policy. ARTICLE IV: SCOPE OF WORK The Scope of Work of this Agreement and the time schedule for completion of such work is as described in Attachment 13: Edward Byrne Memorial Justice Assistance (JAG) Grant Formula Program King County Joint Application, Project Narrative and Attachment C:JAG Budget Worksheet, as approved by BJA.Attachment B and Attachment C are attached to and made part of this agreement. The work shall, at all times, be subject to the City's general review and approval. The Recipient shall confer with the City periodically during the progress of the Work, and shall prepare and present such information and materials (e.g. a detailed outline of completed work) as may be pertinent, necessary, or requested by the City or BJA to determine the adequacy of the Work or Recipient's progress, ARTICLE V: PAYMENT (A) Compensation The Recipient shall be reimbursed on an actual cost basis. Total compensation under this Agreement is $57,455. The Recipient shall incur authorized allowable expenses in accordance with the Program Narrative and Project Budget, as detailed in Attachments B and C. The Recipient may request additional reimbursement up to the amount of interest accrued on their portion of the grant award, The City will provide quarterly statements to the Recipient, once the interest balance accrued equals at least$1,000. Reimbursements will not be made for interest accrued that is less than $1,000. Reimbursements can be requested, up to the total amount of interest accrued, after the initial quarterly statement has been sent,to perform tasks in accordance with the Program Narrative and Project Budget, as detailed in Exhibits B and C. The Recipient shall submit invoices not more than monthly, and at least quarterly.After the first quarter, monthly submission is preferred. Invoices are due no later than 30 days after the end of the period in which the work was performed. No travel or subsistence costs, including lodging and meals, reimbursed with federal funds may exceed federal maximum rates,which can be found at: http://www.gsa.gov. (13) Manner of Payment The Recipient shall submit reimbursement requests not more than monthly,and at least quarterly.After the first quarter, monthly submission is preferred. Requests are due no later than 30 days after the end of the period in which the work was performed. Reimbursement request forms are provided. Substitute forms are acceptable. FY 14 JAG Interagency Agreement,Page 7 of 8 With each reimbursement request,the Recipient shall submit: • Detailed spreadsheet of expenditures by task and related financial documents (timesheets, invoices) ■ Project status report • These documents and invoices must be kept on file by the Recipient and be made available upon request by the City or to state or federal auditors Reimbursement will not be processed without accompanying documentation for the corresponding time period. Once the above conditions are met, payment shall be made by the City to the Recipient. Submit invoicing and documentation to: Diane Pilon,JAG Program Manager Seattle Police Department 610 5th Avenue PO Box 34986 Seattle,WA 98124-4986 206-386-9885 ARTICLE VI: AMENDMENTS No modification or amendment of the provisions hereof shall be effective unless in writing and signed by authorized representatives of the parties hereto. The parties hereto expressly reserve the right to modify this Agreement,by mutual agreement. FY 14 JAG Interagency Agreement,Page 8 of 8 Attachment A 40 Department of Justice '.. Once ofJustiee programs PAGE 1 OF 7 Bureau of Justice Assistance Grant I.RECIPIENT NAME,AND ADDRBS5 UncWd(pE Zip Code) 4.AWARDNUMBER: 20190JBX,1034 Oiiy orstoitlo PR,Box 9474960041h Avenm,Floor 7 5.PROJECT PERIOD:FROM I(POIJ2013 TO 095012017 Sni le,WA 98124-4749 BUDGET PERIOD:FROM Wilil2013 TO 09f.1012017 6.AWARD OATH )S IE✓2014 7,ACTION I A.GRANTEE IRSN➢NDORNO. B.SUPPLEMENT NUMBER laRlnl '. 916001303 W 9,PERVIOUS AWARD AMOUN r $D 3.PROJECTTITLE lO;AMOUNT OF THIS AWARD $685,829 PY 2614 King Cpuoty kind JAG Program 11.TOTAL AWARD $6115,328 12,SPECIAL CONDITIONS ' THE ABOVE GRANT PROJECT IS APPROVPD SUBJECT TO SUC7I CONDITIONS OR LIMITATIONS AS ARE SET PORTHON THE ATTACHED PAGE(S), 13.STATUTORY AUtHORRTY FOR GRANT This projul is suppotled under FY14(BIA-JAG)42 USC 3750,sl sW. 15,METHOD OF PAYMENT GPRS AGENCY APPROVALGRANTF.e ACCLiPTANCR I6.TYPED NAME AND"rl'I'LE OF APPROVING OFFICIAL IB.TYPED NAME AND"I ITLE OF AUTHORIZED ORAN FEE OFFICIAL Denise UDo wll Ed Murray Duce., Mayor '... 17.SIG NATURE OF APPROVING OFFICIAL 19.SIGNATURE OFAUTHORIZZEDR��ECIPIBNTOFFICIAL 19A,DATE AGENCY USE ONLY V 20.ACCOUNTING CLASSIFICATION CODES 21. NOJGOTN65 FISCALYFUNDC BUD,A DEC. DIVAS SUB, POMS AMOINr EAR ODE CT. G. 7( B DJ BD 00 00 111123 OUR FORM 4r)Q2(REV.5-97)PREVIOUS EDITIONS ARE OBSOLETE. 0IP FORM 4000n(RRV.4-8B) Attachment A Department of Justice Office of Justice Programs AWARD Bureau of Justice Assistance CONTINUATIONSHEET PAOR 2 of i Grant PnOJECTNUMliCR 2014�D1Bx1034 AWARD DATE 08106014 SPECIAL CONDITIONS t, The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the Office of Justice Programs(OJP)Financial Guide. 2. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan(if recipient is required to submit one pursuant to 28 C.F.R Section 42.302),that is approved by the Office for Civil Rights,is a violation of its Certified Assurances and may result in suspension or termination of funding,until such time as the recipient is in compliance. 3, The recipient agrees to comply with the organizational audit requirements of OMB Circular A-133,Audits of States, Local Governments,and Nou-Protit Organizations,and further understands and agrees that funds maybe withheld,or other related requirements may be imposed,if outstanding audit issues(if any)from OMB Circular A-133 audits(and any other audits of OJP grant funds)are not satisfactorily and promptly addressed,as further described in the current edition of the OTP Financial Guide. 4. Recipient understands and agrees that it cannot use any federal funds,either directly or indirectly,in support of the enactment,repeal,modification or adoption of any law,regulation or policy,-at any level of government,without the express prior written approval of OJP. 5. The recipient must promptly refer to the DOJ OIG any credible evidence that a principal,employee,again,contractor, subgratee,subcontractor,or other person has either 1)submitted a false claim for grant hands under the False Claims Act;or 2)committed a criminal or civil violation of laws pertaining to Freud,conflict of interest,bribery,gratuity,or similar misconduct involving grant funds. This condition also applies to any subrecipients. Potential fraud,waste, abuse,or misconduct should be reported to the O1G by- mail: Office of the Inspector General U.S.Department of Justice Investigations Division 950 Pennsylvania Avenue,NW, Room 4706 Washington,DC 20530 e-mail:oig.hotlinc(a)usdoj.gov hotline:(contact information in English and Spanish):(800)869-4499 or hotline fax:(202)06-9881 Additional information is available from the DOJ OIG websire at wwve.usdoj.gov/oig. 6. Recipient understands and agrees that it cannot use any federal funds,either directly or indirectly,in support of any contract or subaward to either the Associatian of Community Organizations for Reform Now(ACORN*)or its subsidiaries,without the express prior written approval ofOJP. 7. The recipient agrees to comply with any additional requirements that may be imposed during the grant performance period if the agency determines that the recipient is a high-milt grantee.Cf.28 CYA.parts 66,70. OR FORM 4000f1(REV,448) Attachment A Department of Justice Office 001131ioe Programs AWARD r Bureau of Justice Assistance CONTINUATIONSHEET PAGE 3 OF r Grant a//k PROOECTNUMBER 2014-DJ-BX-1034 AWAADDATE 09100ON SPECIAL CONDITIONS 8, The recipient agrees to comply with applicable requirements regarding registration with the System for Award Management(SAM)(or with a srmeessnr government-wide system officially designated by OMB and OJP). The - recipient also agrees to comply with applicable restrictions on subawards to first tier subrecipients that do not acquire and provide a Data Universal Numbering System(DUNS)number,The details of recipient obligations are posted on the Office of Justice Programs web site at b(tprl/www.ojp.gov/fanding/sam.him(Award condition:Registration with the System for Award Management and Universal Identifier Requirements),and are incorporated by reference here.This special condition does not apply to an award to an individual who received the award as a natural person(i.e.,unrelated to any business or non-profit organization that he or she may own or operate in his or her name). 9. Pursuant to Executive Order 13513,"Federal Leadership on Reducing Text Messaging While Ddving;'74 Fed.Reg. 51225(October 1,20D9),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text massaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach W decrease crashes caused by distracted drivers. .10, The recipient agrees to comply with all applicable laws,regulations,policies,and guidance(including spedfic cost limits,prior approval and reporting requirements,where applicable)governing the use of federal funds for expenses related to conferences,meetings,trainings,and other events,including the provision of food and/or beverages at such events,nod costs of attendance at such events, Information on pertinent laws,regulations,policies,and guidance is available in the OR Financial Guide Conference Cost Chapter. 11. The recipient understands and agrees that any training or training materials developed or delivered with funding provided ender this award must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees,available at http://www.ojp.usdoi.govifundinglojptnininggu!4ingpTinciples.htm. 12. The recipient agrees that if it currently has an open award uffederal funds or if it receives an award of federal funds other than this OJP award,and those award funds have been,ors being,or are to be used,in whole or is part,for one or more of the identical cast items for which funds are being provided under this OJP award,the recipient will promptly notify,in writing,the grant manager for this OJP award,and,ifro requested by OJP,seek a budget-modification or change-of-project-scope grant adjustment notice(GAN)to eliminate any inappropriate duplication of funding. 13. The recipient understands and agrees that award funds may not he used to discriminate against or denigrate the religious or moral beliefs ofstudents who participate in programs for whicb financial assistance is provided from those funds,or of the parents or legal guardians of such students, ' 14. The recipient understands and agrees that-(a)No award finds may be used to maintain or establish a computer network unless such network blocks the viewing,downloading,and exchanging of pornography,and N Nothing in subsection(a)limits the use of funds necessary for any Federal,State,tribal,or local law enforcement agency or any other entity carrying out criminal investigations,prosecution,or adjudication activities. 15. The recipient agrees to comply with OJP grant monitoring guidelines,protocols,and procedures,and to cooperate with BJA and OCFO on all grant monitoring requests,including requests related to desk reviews,enhanced programmatic desk reviews,and/or site visits. The recipient agrees to provide to BJA and OCFO nil documentation necessary to complete monitoring tasks,including documentation related ta any subawards made under this award, Further,the recipient agrees to abide by reasonable deadlines set by BJA and OCFO for providing the requested documents. Failure to cooperate with EJA's/OC170's grant monitoring activities may result in sanctions affecting the recipient's DOJ awards,including,but not limited to:withholdings and/or other restrictions on the recipient's access to grant funds;referral to the Office of the Inspector General for audit review;designation of the recipient as a DOJ High Risk grantee;or termination ofan award(s). OOP FORM 40001E(REV,438) Attachment A Department of Justice Office of Justice Programs AWARD 1 Bureau of Justice Assistance CONTINUATIONSF7EET PACE 4 of r Grant v PROJECTNUMBER 2014-MBX-I034 AWARD DATE USION2014 SPECIAL CONDITIONS 16, The recipient agrees to comply with applicable requirements to report first-tier subawards of$25,000 urinate and,in _ certain circumstances,to report the names and total compensation of the five most highly compensated executives of the recipient and first-tier subrecipients of award funds. Such data will be submitted to the FFATA Subaward Reporting System(FSRS). The details of recipient obligations,which derive from the Federal Funding Accountability and Transparency Act of 2006(FFATA),are posted on the Office of Justice Programs web site all http://www.ojp.gov/funding/ffata.him(Award condition:Reporting Subawards and Executive Compensation),and are incorporated by reference here. This condition,and its reporting requirement,does not apply to grant awards made to an individual who received the award as a natural person(tc.,unrelated to any business or non-profit organization that he or she may own or operate in his or her name). 17, The recipient agrees that all income generated as a direct result of this award shall be deemed program income. All program income earned must be accounted for and used for the purposes of funds provided under this award,including such use being consmtent with the conditions ofthe.award,the effective edition of the OJP Financial Guide and,as applicable,either(I)28 C,F,R:Part 66 or 28 C,F,R Part 70 and C.F.R Part 215(OMB Circular A-110). Further, the use of program income must be reported on the quarterly Federal Financial Report,SF 425, 18. To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information sharing systems which mvulve,interstate connectivity between jurisdictions,such systems shall employ,to the extent possible,existing networks as the communication backbone to achieve interstate conpecnaaty,unless the grantee can demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the functionality of an existing or proposed IT system. 19, In order to promote information sharing and enable intereperability,among disparate systems across thejustice and public safety community,OJP requires the grantee to comply with DOS's Global Justice Information Sharing Initiative (DOD's Global)guidelines and recommendations for this particular grant.Grantee shall conform to the Global Standards Package(GSP)and ail constituent elements,where applicable,as described at: .. http://www.itojp.gov/gsp_gmntcondiRoo.Grantee shall document planned approaches to mfennation sharing and describe compliance to the GSP and appropriate privacy policy that protects shared information,or provide detailed Justification for why an altemati ve approach is recommended, 20. The recipient is required to establish a bust fund account.(The brat fund may or may not be an interest-bearing account.)The fund,including any interest,may not be used to pay debts or expenses incurred by other activities beyond the scope of the Edward Byrne Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate the grant funds in the trust fund(including any interest earned)during the period of the,grant and expend within 90 days thereafter.Any unobligated or unexpended funds,including interest earned,must be returned to the Office of Justice Programs at the time of closeout 21. JAG funds may he used to purchase vests for an agency,but they may not be used as the 50%match for purposes of the Bulletproof Vest Partnership(BVP)program. 22. The recipient agrees to submit a signed certification that that all law enforcement agencies receiving vests purchased with JAG funds ho ve a written"mandatory wear"policy in effect.Fiscal agents and state agencies must keep signed certifications on file for any subrecipients planning to utilize JAG funds for ballistic-resistant and stab-resistant body armor purchases.This policy must be in place for at lesstall uniformed officers before:any JAG funding can be used by the agency for body armor.There are no requirements regarding the nature of the policy other than It being a mandatory wear policy for all uniformed officers while on duty. OUP FORM 400012(REV.4 88) Attachment A Department ofSemicc Office of Justice Programs AWARD 4) —Bureau of Justice Assistance CONTINUATIONSHEE4V`1 T ?A 3E s OF I GrantnnOJECT NUMBER 2014-Dr-BX-1034 BwAkD DATE 08/06/201,[ SPECIAL CONDITIONS 23. Bnllis[io-resistant and stab-resistant body armor purchased with JAG funds may be purchased stony threat level,make armada),from any distributor or manufacturer,as long as thevests have been tested and foundto comply with applicable National Institute of Justice ballistic orstab standards and arc listed on the NIS Compliant Body Armor Model List(http://nij.gov),In addition,ballistic-resistant and stab-resistantbody Amur purchased must be American- made.The latest NIS standard Information can befeund heret http://www.nij,gov/topicsltechnology/body-armor/safety- initiutive.htm. '.. 24. The grantee agrees to assist BJA in complying with the Nadonal Environmenm{Policy Act(NEPA),the National Historic Preservation Act,and other related federal environmental impact analyses requirements in the use of these grant funds,either directly by the grantee orby a subgrantee. Accordingly,the grantee agrees to first determine if any of the following activities will be funded by the grant,prior to obligntmg funds for any of these purposes. If it is determined that any of the following activities will be funded by the grant,the grantee agrees to contact BJA. 'the grantee understands that this special condition applies to its following new activities whether or nut they are being specifically funded with these grant funds. That is,as long as the activity is being conducted by the grantee,a subgrantee,or any third party and the activity needs to be undertaken in order to use these giant funds,this special condition must first be met. The activities covered by this special condition are: a. New construction; b. Minorrenovation orramodeling of a property located in an environmentally or historically sensitive area,including properties located within a 100-year flood plaih,a wetland,or habitat for endangered species,or aproperty listed on or eligible for listing on the National Register of Historic Places; c. A renovation,lease,or any proposed use at'a building or facility that will either(a)result in a change in its basic prior use or(b)significantly change its size; d. implementation of a new program involving the use of chemicals other than chemicals that are(a)purchased as an incidental component of a funded activity and(h)traditionally used,for example,in office,household,recreational,or education environments;and e. Implementation of a program relating to clandestine methamphetamine laboratory operations,including the Identification,seizure,or closure of clandestine methamphetamine laboratories. The grantee understands and agrees that complying with NEPA may require the preparation of on Environmental Assessment and/or an Environmental Impact Statement,as directed by BSA. The grantee further understands and agrees to the requirements for implementation of a Mitigation Plan,as detailed at http;// ww.ojp.usdoj.gov/BIA)resource/nepa.htm),for programs relating to methamphetamine laboratory operations. Application of This Special Condition to Grantee's Existing Programs or Activities:For any of the grantee's or its slrbgmnices'existing progrems or acdvities that will be funded by these grant funds,the grantee,upon specific request from BJA,agrees to cooperate with B1A in any preparation by BSA of national or program environmental assessment orthat funded program oructivity. 25- The recipient agrees that any information technology system funded or supported by OJP funds will comply with 28 C.F.R.Part 23,Criminal Intelligence Systems Operating Policies,if OJF determines this regulation lobe applicable. Should OR determine 28 C.P.R.Part 23 to be applicable,OSP may,slits discretion,perform audits of the system,as Partite regulation. Should any violation of 28 CAR.Part 23 occur,the recipient may 15c fined as per 42 U.S,C. 3789g(c)-(d). Recipient may not satisfy such a fine with federal funds. 26. The recipient agrees to ensure that the Stale Information Technology Point of Contact receives written notification regarding any information technology project funded by this grant during the obligation and expenditure period.This is to facilitate communication among local and state governmental entities regarding various information technology projects being conducted with These grant funds.In addition,the recipient agrees to maintain an administrative file documenting the meeting of this requirement.For a list of State Information Technology Points of Contact,go to http:/lwww.it.ujp.gov/default.aspx?area-policyAndl'ractice&page=1046, OJP FORM 400012(REV:4-88) Attachment A Department of Justice Office of Justice Programs AWARD Bureau of.1ustice Assistance CONTINUATIONSHEET PACs 6 OF 7 Clruut PROJECTNUMDER 2014-DJ-RX]04 AWARD DATE OW0612014 SPECIAL CONDITIONS 27. The grantee agrees to comply with the applicable requirements of 28 C.F.R.Fart 38,the Department of Justice regulation governing"Equal Treatment for Faith Based Organizations"(the'Equal Trealment Regulation"),The Equal Treatment Regulation provides in part that Department of Justice grant awards of direct funding may not he used to fund any inherently religious activities,such as worship,religious instruction,or prosetytization.Recipients of direct grants may still engage in inherently religious activities,but such arthritics most be separate in time or place from the Department ofJostice funded program,and participation in such activities by individuals receiving services from the grantee or a sub-grantee must bevolumary.The Equal Treatment Regulation also makes clear that organizations participating in programs:directly funded by the Department of Justice are not permitted to discriminate in the provision of services on the basis of a beneficiary's religion. Notwithstanding any other special condition of this award,faith- based organizations may,in some ciresmaumees,consider religion os a basis for employment. See http://www.ojp.gov/about/acr/equal fbo.htrn. 28. The recipient acknowledges that all programs funded through subawards,whether at the state or local levels,most conform to the grant program requirements as stated in➢JA program guidance. 29. Grantee agrees to comply with the requirements of 28 C.F.R,Part 46 and all Office of Justice Programs policies and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 30. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C,section 37899 and 28 C.F.R.Part 22 that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular, section 22.23. 31. The recipient agrees to monitor subawards under this JAG award in accordance with all applicable statutes,regulations, OMB circulars,and guidelines,including the OJP Financial Guide and to include the applicable conditions of this award in arty subaward.The recipient is responsible for oversight of subrecipient spending and monitoring of specific outcomes and benefits attributable to use of JAG funds by subrecipients.The recipient agrees to submit,open request, documentation of its policies and procedures for monitoring of subawards under this award. 32. The recipient agrees that funds received under this award will not be used to supplant State or local funds,butwill be used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law enforcementactivities. 33. 'Award recipients must submit quarterly a Federal Financial Report(SF-425)and annual performance reports through GMS(https://graws.ojp.nsdoj.gov). Consistent with the Department's responsibilitics under the Government Performance and Rsa,dls Act(GPRA),P.L.103-62,applicants who receive funding under this solicitation must provide data that measure the results of their work. Therefore,quarterly performance metrics reports must be submitted through BJA's Performance Measurement Tool(PMT)welesite(www.bjaperformanctrewJs.org). For more detailed information on reporting and other JAG requirements,refer to the JAG reporting requirements webpage. Failure to submit required JAG reports by established deadlines may result in the freezing of grant funds and future High Risk designation. 34. Award recipients must verify Point of Contaet(PGC),Financial Point of Contact(F1'OC),and Authorized Representative contact infarmation in GMS,including telephone number and e-mail addross. If any information is incorrect or has changed,a Grant Adjustment Notice(GAN)must be trained tined via the Grants Management System (GMS)to document changes. OJP FORM 400M(REV,4-8a) Attachment A Department of lusllce Office of Justice Programs AWARD Bureau of Justice Assistance CONTINUATIONSHEET PAGE J Or 7 Grant ; FROJBCTTNMBER 2D14-DJ-BX-1034 AWAR➢UAiE 08)OW20A SPECIAL CONDITIONS 35. The grantee agrees that Within 120 days of award acceptance,each current member of n law enforcement task force funded with these funds who is a task Iowa commander,agency executive,task force officer,or other task force member of equivalent rank,will complete required online(intemat-based)task Force training,Additionally,all future task force members arc required to complete this training once during the life ofthis award,or once every four years if multiple awards include this requirement.The training is provided free of charge online through BJA's Center for Task Force Integrity and Leadership(www.cttli.org).This training addresses task force effectiveness as well as other key issues including privacy and civil Lbertie*igbts,task farce performance measurement,personnel selection,and task force overnight and accountability When BJA funding supports a task force,a task force personnel roster should be compiled and maintained,along with course completion certificates,by the grant recipient,Additional information is available regarding this required training and access methods via BJA's web site and the Center for Task Force Integrity and Leadership(vvww.ctfli.mg). ! 36. No JAG funds may be expended on the purchase ofunmsnned aircruft,unmanned aircraft systems or unmanned aerial vehicles(UA/UAS/UAV),unless the BJA Director cen:fies that extraordinary and exigent circumstances exist,making them essential to the maintenance ofpublic safety and'good order,Any.state or local jurisdiction receiving BJA approval to utilize JAG funds for this typo of purchase must certify to DOJ that it received Federal Aviation Administration(FAA)approval to operate a UA/UAS/UAV and that It is legal to operate aUAfUAS/UAV in the proposcdjurisdiction or geographic area. The recipient must submit a statement on the goals and objectives for the use of a UA/UAS/UAV,the anticipated specific uses,and policy regarding privacy considerations.BJA may require additional reporting requirements that will be stipulated post award. 37. BJA strongly encourages the recipient to submit annual(or more frequent)JAG success stories.To submit a success story,sign In to your My BJA account at https://www.bja.gov/Login-mpx to senses the Success Story Submission form- Ifyou do not yet have a My BJA account.please register at https;//www.bja.gov/profi le,aspx.Once you register,one of the available areas on your My BJA page will be"My Success Stories".Within this box,you will see an option to add a Success Story,Once reviewed nod approved by BJA,all success stories vdll appear on the new BJA Success Story web page at https://www.bja.gov/SuccmStoryList,aspx. 38. Recipient may not expend or drawdown funds until the Bureau of Justice Assistance,Office of Justice Programs has received and approved the signed Memorandum of Understanding(MOU)between the disparate jurisdictions and has issued s Grant Adjustment Notice(GAN)releasing this special condition. 39. Recipient may not expend or drawdown funds until the Bureau of Justice Assistance(BJA)has received documentation demonstrating that the state or local governing body review and public comment requirements have been met and a Grant Adjustment Notice(GAN)has been approved Messing this special condi lion. 40. Recipient may not expend,of drawdown finds until the Bureau of Justice Assistance,Office of Justice Programs has reviewed and approved the Budget Narrative portion of the application and has issued a Grant Adjustment Notice (GAN)informing the recipient of the approval. 41. With respect to this award,federal funds may not be used to pay cash compensation(salary plus bonuses)to any employee of the award recipient at a rate that exceeds 110%of the maximum annual salary payable to a member of the federal govemment's Senor Exeoulive Service(SES)at an agency with a Certified SES Performance Appraisal System for that year. (An award recipient may compensate an employee at a higher rate,provided the amount in excess of this compensation limitation is paid with non-federal funds.) '.. This limitation on compensation rates allowable under this award may be waived on an individual basis at the discretion of the GIP official indicated in the program announcement underwhich this award is made, OJF FORM 40oolz(REV,4-88) Attachment B City of Kent Project Name: Kent Community Based Strategies Project Cost: $57,455 Project Description: The Kent Police Department will increase effectiveness of the Kent Police Department's Intelligence Led Policing(ILP) by implementing several community based strategies to help with aggressive crime fighting and prevention. This proposal includes overtime shifts for"hot spot" areas as identified by crime statistics and by officers at weekly problem-solving meetings.This overtime will also allow for increased enforcement during warmer spring and summer months to enforce illegal street racing which occurs throughout the Kent valley industrial area. In addition to the "hot spot" policing, Kent Police will purchase equipment and supplies for the City of Kent Correctional Programs Work Crew who are instrumental in community cleanup and graffiti removal. Kent Police Community Education Coordinators manage a citywide graffiti removal program with assistance from the Corrections Work Crew and community volunteers. Kent Police will enhance technology by purchasing the Facial Recognition Workbench and five Spy Alarms for improved criminal investigations and quicker response times. Finally, Kent Police will purchase up to 16 GPS units for use by families of vulnerable individuals. Similar to "project lifesaver", Kent will create its own version of the program to get GPS units and monitoring to Kent families in need of the service. These identified strategies cover several Justice Assistance Grant(JAG) purpose areas. Program Need Law Enforcement Programs: Previous JAG funding opportunities have enabled Kent Police to expand its Intelligence Led Policing program.As a result, additional "hot spots" have been identified through analysis of crime statistics. These "hot spots"require additional patrol enforcement to ensure crime statistics and trend decrease once the "hot spots" are identified. In addition to the "hot spot" enforcement, Kent is well known across the region as the place to illegally street race. Hundreds of racers convene on the streets of Kent's industrial north end during the warmer spring and summer weekend evenings.The illegal street racing epidemic brings with it other crime,traffic crimes, and hazardous driving conditions for the public. Overtime will be utilized to deploy officers in the areas known for racing based upon intelligence gathered. Attachment B Kent Police will purchase five spy alarms to supplement our Intelligence Led Policing program.The alarms will be deployed in high crime areas by Neighborhood Response Team officers. These alarms will assist officers in quicker response times with the goal of apprehension of suspects. Kent Police currently operates three spy alarms and these are often all deployed at the same time.There is a need for additional alarms to enhance enforcement efforts. Kent Police will purchase the Facial Recognition Workbench; a computer software to enables the ability to turn a still picture to map the faces of individuals. Once the face is mapped, it can be compared with all of the jail interfaces. By taking a still photo from video surveillance, the software can move the photo to get all facial points needed to actually identify individuals. Currently, Kent Police has hours of footage from video surveillance which still photos can be retrieved, however, without knowledge of the individuals in the photos, officers are unable to make arrests.This software will increase arrests and improve clearance rates. This software is what was used by law enforcement officials in Boston, MA to identify the "Boston Marathon Bombers". Prevention and Education Programs Kent Police Community Education Unit staff coordinate the citywide graffiti removal program. Part of the program is coordinating volunteer cleanup events.The graffiti paint and supplies proposed in this application will be used during these volunteer cleanup events to eradicate graffiti across the City of Kent. A local resident who is the mother of autistic seven year old twin boys contacted the Kent Police Department to find out whether programs are in place to support GPS trackers for special needs children and adults.She has been working with the Kent School District and King County Sheriffs Office to implement a local program for the number of children and families who could benefit from GPS trackers to ensure safety. In Kent, in May 2014,an elderly man,with onset dementia, had wandered from his home and was hit and killed by a train. He was a well-known contributor to the Kent community and his death is a deafening loss to Kent.A GPS tracker would have assisted his caretaker to know his whereabouts and this incident may not have occurred. Funding from this proposal would allow Kent to create a locally based program which will provide GPS trackers to families in need and prevent catastrophic events, similar to the one just experienced, from occurring in the future. Corrections and community corrections programs: The Kent Police Department began operating a supervised work crew program in 2009.This program expands the areas that the work crew can work within the City of Kent and prepares qualified offenders for employment.The work crew program instills the discipline necessary to increase offenders'work ethic that will help them find and retain future employment upon their release from correctional supervision. Attachment B These offenders earn good time that decreases their time in jail and helps the city maintain a manageable and safe jail population. Graffiti removal is one of the frequent projects performed by the work crew.Work crew members also improve appearance roadways, sidewalks, and parks by cutting down brush,weeding, removing invasive plants, and park cleanups. Kent Police will purchase graffiti supplies and equipment for use by the work crews to support their community program initiatives. Program Activities for 4-Year Grant Period: Kent Police Department's proposed activities are: • Police officer overtime to patrol identified "hot spots" of crime across the City of Kent. "Hot spots" also include illegal street racing enforcement which often occurs during the warmer Spring and Summer months (Law Enforcement Programs) • Purchase and deploy Corrections Programs/work crew equipment (Corrections and Community Corrections Programs) • Purchase and deploy graffiti program supplies and paint(Corrections and Community Corrections and Prevention and Education Programs). • Facial Recognition Workbench (Law Enforcement Programs) • Spy Alarms (Law Enforcement Programs) • GPS units for vulnerable populations which include children, elderly, and those with mental health issues (Prevention and Education Programs) Anticipated Coordination Efforts Involving JAG and Related Justice Funds: The funding from this grant will be supplemented with city funding for the police officers, detectives, corrections officers, command staff and community education unit employees to deploy the strategies identified in this proposal. Kent Police will build upon previous JAG funding to expand and continuously improve community policing outreach and efforts. Project Objectives: Objective 1: The Kent Police Department will ensure areas identified as "hot spot" areas based upon crime statistics will have increased enforcement to reduce criminal activity in that area. 1. Officers working overtime in"hot spot" areas will complete an activity log showing enforcement activity conducted. Z, Officer overtime hours will be tracked monthly. 3. Spy alarms will be deployed within "hot spot" areas to ensure quick response time. 4. Facial Recognition Workbench will be utilized to identify high impact offenders. This information will be shared with officers working overtime in the"hot spots Attachment B Objective 2: Ensure City of Kent Corrections Program Work Crew have adequate equipment and supplies to improve community appearance,livability and provide Work Crew inmates with opportunities to develop skills. 1. Number of Programs Work Crew slots added through initiatives. We already track current numbers so we will easily be able to track increases. 2. Number of hours of programming provided.We also report work time credit hours completed by offenders quarterly. We will report the percentage increase in community service hours as a result of this project. 3. Qualitative feedback from community members. Objective 3: Create a comprehensive support program for families who need resources to better track children, elderly or family members with mental health issues. 1. Informational Brochure created by City of Kent Multimedia. 2. Application for families to complete who wish to participate in the program. 3. Number of GPS units distributed to families. 4. Qualitative feedback from families benefiting from program. Project Identifiers Community Based Programs, Graffiti -removal and monitoring, Correctional Alternatives,Community Policing ATTACHMENT C FY 2014 JAG City of Seattle Joint Application—Budget Worksheet&Narrative A. Personnel CITY OF SEATTLE Name/Position Computation Cost #of Crime Prevention Coordinator Salary monthly salary months #of positions (3 positions) $6,291 10.5 3 $198,167 TOTAL: $198 667 B. Fringe Benefits ..-. � CITY OF SEATTLE Name/Position Computation Cost monthly #of Crime Prevention Coordinator Salary benefits months #of positions (3 positions) $1,762 10.5 3 $55,493 TOTAL: $55,493 Seattle SubTotal: $253,660 G.Consultants/Contracts CITY OF AUBURN: OT Rate #of Urs Teen Late Night Program Officer OT $87.00 40.33 $3;509 Citizen's Police Academy Program Officer OT $87.00 35.63 $3,100 Fireworks Emphasis Program Officer OT $87.00 234.48 $20 400 Auburn SubTotal: S'27,009 CITY OF BELLEVUE; Item Computation Cost IP Server and Hard Drive Storage for Covert Camera System $12,000 Camcorder for live streaming videos over a static IP address $3,560 Bellevue SubTotal: $15,560 CITY OF BURIEN: _Purpose Location Computation Cost Overtime for Foot/Bicycle Patrol Program 160 hours x$75/hour $12,000 3 officers x Defense Tactical Training Registration Seattle area $300/each $900 3 officers x Gang Training Registration Seattle area $250/each $750 1 officer x Forensic Computer Training Registration TBD $1,000/each $1,000 Forensic Computer Training Airfare TBD 1 Roundtrip Airfare $500 Page 1 ATTACHMENT C FY 2014 JAG City of Seattle Joint Application—Budget Worksheet&Narrative Forensic Computer Hotel/Per Diem TBD 5 days x $200/day $1,000 IACP Conference Registration TBD 1 Chief x$350/each $350 IACP Conference Travel TBD I Roundtrip Airfare $500 IACP Conference Hotel/Per Diem TBD 5 days x$200/day $1,000 Overtime for Trainings 20 hours x$75 $1,500 Automated External Defibrillators(AED)for police cars 2 units x$1,000 each $2,000 Forensic Computer Workstation Various components $2,110 Misc.Police Equipment $1,875 Burien SubTotal: $25 485 CITY OF FEDERAL WAY: Item Computation Cost OCULUS recorder 16G body wire&related equipment 1 $16,185 Adobe Pro Software 8 277.34 $2,219 Taser 7 1,000 $7,000 Evidence Bar-coding,scanning,related equipment $5,291 Federal Way SubTotal: $30,695 CITY OF KENT: Item Computation Cost Patrol Officer OT-Hot Spot Emphasis $69.27/hour x 107 (2014-2015) hours $7,412.00 $71.35/hour x 105 Patrol Officer OT (Hot Spot Emphasis-2016) hours $7,492.00 Social Security $14,903.64 x.0765 $1,140.00 Retirement $14,903.64 x.06 $894,00 GPS units for vulnerable populations $200/unit x 16 units $3,200 Spy Alarms $3000/unit x 5 units $15,000 Facial Recognition Workbench I software x$13,000 each $13,000 Graffiti Removal Kits $100 x 50 kits $5,000 Corrections Programs Work Crew Equipment 2 weed eaters x$553,50 each $1,107 3 blowers x$1,070 each $3,210 Kent SubTotal: $57,455 KING COUNTY Item Computation Cost Warrant Prevention Program: MetroCenter YMCA Alive&Free Program-WPP services Apr-Dec 2015 $106,000 University of Washington,Public Behavioral Health&Justice Policy Division-Evaluation $10,000 District Court Data Clean-Up Program: TLT-TBD(Salary) Range 55 Step 1 estimate 1,940,25 firs $59,378 $30.6033 hour TLT-TBD(Fringe Benefits) est FCA,FHI,Flex Benefits,retirement and Ind ins $26,331 $13.57 hour est hours 1940.25 Page 2 ATTACHMENT C FY 2014 JAG City of Seattle Joint Application—Budget Worksheet &Narrative King County SubTotal: $201,709 CITY OF RENTON- Purpose . ..:Computation Cost Direct Victim Services Assistance for victims protection/relocation $10,000 (Items purchased vary depending on needs of the DV Program victim/investigation) $7,482 Domestic Violence Training Conference Location and#of employees TBD $3,000 (Price will vary depending on location) Additional Domestic Violence Training Location and#of employees'1'BD $3,000 Direct Victim Services varied,depending on victim needs $5,000 Office supply's for Domestic Violence program(pamphlets,brochures,educational materials,other items needed) (Items and price will vary depending on the needs of the program) $100 per month x 20 months $2,000 Renton_SubTotal: $30,482 CITY OF SEATAC: Item Computation Cost Overtime(Active Shooter Training) $100 X 141 hours $14,100.00 Miscellaneous Training Supplies $7 SeaTae SubTotal: $14,107 CITY OF SHORELINE: Item Computation Cost 12x Window Tint Meters $84.26 $1,011 4x SECTOR Printer $354.78 $1,419 4x SECTOR Scanner $250.76 $1,003 8x Digital Cameras $208.04 $1,664 9x Lockout Kits $54.70 $492 60 x Rescue first aid kits $78.73 $4,725 Shoreline 5ubTotal: $10,314 CITY OF TUKWILA: Items Computation Cost PA System 1 system @$1,364 each $1,364 Generator 1 generator @$2,566 each $2,556 Bike Gear 6 sets @$483 each $2,898 Go-Bags 28 bags @$233.37 each $6,534 Less Lethal System 2 units @$1,500 each $3,000 Taser Training Cartridges 120 cartridges @$25 each $3,000 Tukwila SubTotal: $19,352 Page 3 ATTACHMENT C FY 2014 JAG City of Seattle Joint Application—Budget Worksheet&Narrative Budget Narrative i I A. Personnel ($198,167) A request of$198,167 is included for City of Seattle for salary costs associated with preservation of 3 Crime Prevention Coordinator Positions in the Seattle Police Department. This amount will pay for 10.5 months in 2015. B. Fringe Benefits ($55,493) A request of$55,493 is included for City of Seattle for fringe benefit costs associated with preservation of 3 Crime Prevention Coordinator Positions in the Seattle Police Department, Fringe benefits are City of Seattle standard fringe benefits for civilian personnel, and include FICA,Health Care Medicare, Life Insurance,Retirement, Workers Comp, EAP, Disability Insurance, and Death Benefits, and are calculated at a rate of approximately 26% of base salary. G. Consultants/Contracts ($432,168) As the fiscal agent, City of Seattle will enter into Interagency Agreements with all of the sub- agencies listed below. Sub-Agencies will be required to spend their funds, and then request reimbursement from City of Seattle, Therefore, we are listing all of the costs associated with their programs under Consultants/Contracts: City of Auburn ($27,009) A request of$27,009 will cover Auburn Police Officer overtime costs associated with three programs requested by City of Auburn: Teen Late Night, Citizen's Police Academy, and Fireworks Emphasis Patrols. At an average overtime rate of$87, approximately 310 hours of overtime will be worked. City of Bellevue ($15,560) A request of$15,560 will be used to purchase Video Surveillance Tools that will enhance the Police Department's ability to record, store, and view evidentiary video in a manner that is not available today. It will also allow multiple law enforcement personnel access to view video streams via their own Smart devices. City of Burien ($25,485) A request of$12,000 will cover overtime costs related to a new Foot/Bicycle Patrol program in the downtown Burien area(at an average overtime rate of$75 per hour, approximately 160 hours of overtime will be worked; a request of$7,500 will used for police officer training and training associated overtime; and$5,985 will be used to purchase 2 Automated External Defibrillators (AED)for police cars, and equipment to improve police officer safety and increase public safety. I Page 4 ATTACHMENT C rY 2014 JAG City of Seattle Joint Application—Budget Worksheet&Narrative City of Federal Way ($30,695) A request of$30,695 is included to support 4 projects: $16,185 is included to purchase video and audio recording for the Narcotics Unit; $2,219 is included to purchase Adobe Pro Software for law enforcement personnel for public disclosure requests; $7,000 is included to purchase one Taser; and $5,291 is included for the purchase of bar code scanning, document scanning, and inventory for police evidence. City of Kent ($57,455) A request of$57,455 is included to support overtime and police programs for Kent Police Department: $16,938 is included to pay Police Officer overtime for hotspot policing (approximately 212 hours of overtime will be worked during 2014, 2015, and 2016); and $40,517 is included to purchase GPS units for vulnerable populations, spy alarms, a facial recognition workbench, graffiti removal kids, and work crew equipment. King County($201,709) King County is requesting funding to support two King County Projects, including $116,000 to support a Warrant Prevention Program, and $85,709 to support a District Court Data Clean-Up Program. City of Renton ($30,482) City of Renton is requesting $30,482: $8,000 is included for Domestic Violence Training and Conferences; $17,482 is included for protection, relocation, and emergency needs of domestic violence victims; and $2,000 is included to purchase office items and supplies for the Domestic Violence Program in the Renton Police Department. City of SeaTac ($14,107) A request of 14,100 is included for 141 hours of overtime for Active Shooter Training and $7 is included for miscellaneous training supplies. City of Shoreline($10,314) A request of$10,314 is included to purchase law enforcement equipment for Shoreline Police Officers: 12 window tint meters, 4 complete SECTOR units, 8 digital cameras, 9 lockout kits, and 60 rescue first aid kits. City of Tukwila ($19,352) A request of$19,352 is included to purchase law enforcement equipment for Tukwila Police Officers; PA System, Firearms Trailer Generator, Community Policing Team Bike Gear, Go- Bags,Less Lethal System, and Taser Training Cartridges. Page 5