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Home My WebLink AboutIT15-333 - Original - Emerson Network Power - City Hall & Fire Station 74: UPS Annual Maintenance - 08/01/2015 � r r Records Man em T Document CONTRACT COVER SHEET This is to be completed by the Contract Manager prior to submission to City Clerks Office. All portions are to be completed. If you have questions, please contact City Clerk's Office. Vendor Name: Emerson Network Power, Liebert Services, Inc. Vendor Number: 38221 JD Edwards Number Contract Number: This is assigned by City Clerk's Office Project Name: 2015-2016 UPS Annual Maintenance (City Hall & Fire St. 74) Description: ❑ Interlocal Agreement ❑ Change Order ❑ Amendment M Contract ❑ Other: Contract Effective Date: 8/1/15 Termination Date: 7/31/16 Contract Renewal Notice (Days): 30 Number of days required notice for termination or renewal or amendment Contract Manager: James Endicott Department: Information Technology Contract Amount: $27,120.95 Approval Authority: ❑ Department Director ® Mayor ❑ City Council Detail: (i.e. address, location, parcel number, tax id, etc.): I As of: 08/27/14 ! I' KENT GOODS & SERVICES AGREEMENT between the City of Kent and Emerson Network Power Liebert Services THIS AGREEMENT is made by and between the City of Kent, a Washington municipal corporation (hereinafter the "City"), and Emerson Network Power organized under the laws of the State of Washington, located and doing business at 3415 South 116"' Street, Suite 103 Tukwila, WA 98168 (hereinafter the "Vendor"). AGREEMENT I. DESCRIPTION OF WORK. Vendor shall provide the following goods and materials and/or perform the following services for the City: 2015-2016 Emerson Liebert- Annual Maintenance - provided by Emerson for the UPS at City Hall and Station 74 (8/1/15 - 7/31/16) Exhibit A - (2) Proposals for service: Station 74 -Q02340022 for $4,993.00 w/o Tax (ExhibitA-1) City Hall -Q02340084 for $19,775.00 w/o Tax (ExhibitA-2) Vendor acknowledges and understands that it is not the City's exclusive provider of these goods, materials, or services and that the City maintains Its unqualified right to obtain these goods, materials, and services through other sources. II. TIME OF COMPLETION. Upon the effective date of this Agreement, Vendor shall complete the work and provide all goods, materials, and services from August 1, 2015 to July 31, 2016, III. COMPENSATION. The City shall pay the Vendor an amount not to exceed $27,121.00, including applicable Washington State Sales Tax, for the goods, materials, and services contemplated in this Agreement. The City shall pay the Vendor the following amounts according to the following schedule: Net 30 from the date of Invoice i i GOODS &SERVICES AGREEMENT - 1 (Over$20,000, including WSS7) i If the City objects to all or any portion of an invoice, it shall notify Vendor and reserves the option to only pay that portion of the invoice not in dispute. In that event, the parties will immediately make every effort to settle the disputed portion. A. Defective or Unauthorized Work. The City reserves its right to withhold payment from Vendor for any defective or unauthorized goods, materials or services. If Vendor Is unable, for any reason, to complete any part of this Agreement, the City may obtain the goods, materials or services from other sources, and Vendor shall be liable to the City for any additional costs Incurred by the City. "Additional costs" shall mean all reasonable costs, including legal costs and attorney fees, incurred by the City beyond the maximum Agreement price specified above. The City further reserves its right to deduct these additional costs incurred to complete this Agreement with other sources, from any and all amounts due or to become due the Vendor. B. Final Payment: Waiver of Claims. VENDOR'S ACCEPTANCE OF FINAL PAYMENT SHALL CONSTITUTE A WAIVER OF CLAIMS, EXCEPT THOSE PREVIOUSLY AND PROPERLY MADE AND IDENTIFIED BY VENDOR AS UNSETTLED AT THE TIME REQUEST FOR FINAL PAYMENT IS MADE, IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent Contractor- Employer Relationship will be created by this Agreement. By their execution of this Agreement, and in accordance with Ch. 51.08 RCW, the parties make the following representations: A. The Vendor has the ability to control and direct the performance and details of its work, the City being interested only in the results obtained under this Agreement. B. The Vendor maintains and pays for its own place of business from which Vendor's services under this Agreement will be performed. C. The Vendor has an established and independent business that is eligible for a business deduction for federal income tax purposes that existed before the City retained Vendor's services, or the Vendor is engaged in an independently established trade, occupation, profession, or business of the same nature as that Involved under this Agreement. D. The Vendor is responsible for filing as they become due all necessary tax documents with appropriate federal and state agencies, including the Internal Revenue Service and the state Department of Revenue. E. The Vendor has registered its business and established an account with the state Department of Revenue and other state agencies as may be required by Vendor's business, and has obtained a Unified Business Identifier (UBI) number from the State of Washington. F. The Vendor maintains a set of books dedicated to the expenses and earnings of its business. V. TERMINATION. Either party may terminate this Agreement, with or without cause, upon providing the other party thirty (30) days written notice at its address set forth on the signature block of this Agreement. VI. CHANGES. The City may issue a written amendment for any change in the goods, materials or services to be provided during the performance of this Agreement. If the Vendor determines, for any reason, that an amendment is necessary, Vendor must submit a written amendment request to the person listed in the notice provision section of this Agreement, section XIV(D), within fourteen (14) calendar days of the date Vendor knew or should have known of the facts and events giving rise to the requested change. If the City determines that the change increases or decreases the Vendor's costs or time for performance, the City will make an equitable adjustment. The City will attempt, in good faith, to reach GOODS &SERVICES AGREEMENT- 2 (Over$20,000, Including INSST) agreement with the Vendor on all equitable adjustments. However, if the parties are unable to agree, the City will determine the equitable adjustment as it deems appropriate. The Vendor shall proceed with the amended work upon receiving either a written amendment from the City or an oral order from the City before actually receiving the written amendment. If the Vendor fails to require an amendment within the time allowed, the Vendor waives its right to make any claim or submit subsequent amendment requests for that portion of the contract work. If the Vendor disagrees with the equitable adjustment, the Vendor must complete the amended work; however, the Vendor may elect to protest the adjustment as provided in subsections A through E of Section VII, Claims, below. The Vendor accepts all requirements of an amendment by: (1) endorsing It, (2) writing a separate acceptance, or (3) not protesting in the way this section provides. An amendment that is accepted by Vendor as provided in this section shall constitute full payment and final settlement of all claims for contract time and for direct, Indirect and consequential costs, including costs of delays related to any work, either covered or affected by the change. VII. CLAIMS. If the Vendor disagrees with anything required by an amendment, another written order, or an oral order from the City, including any direction, instruction, interpretation, or determination by the City, the Vendor may file a claim as provided in this section. The Vendor shall give written notice to the City of all claims within fourteen (14) calendar days of the occurrence of the events giving rise to the claims, or within fourteen (14) calendar days of the date the Vendor knew or should have known of the facts or events giving rise to the claim, whichever occurs first . Any claim for damages, additional payment for any reason, or extension of time, whether under this Agreement or otherwise, shall be conclusively deemed to have been waived by the Vendor unless a timely written claim is made in strict accordance with the applicable provisions of this Agreement. At a minimum, a Vendor's written claim shall include the information set forth in subsections A, Items 1 through 5 below. FAILURE TO PROVIDE A COMPLETE, WRITTEN NOTIFICATION OF CLAIM WITHIN THE TIME ALLOWED SHALL BE AN ABSOLUTE WAIVER OF ANY CLAIMS ARISING IN ANY WAY FROM THE FACTS OR EVENTS SURROUNDING THAT CLAIM OR CAUSED BY THAT DELAY. A. Notice of Claim. Provide a signed written notice of claim that provides the following information: 1. The date of the Vendor's claim; 2. The nature and circumstances that caused the claim; 3. The provisions in this Agreement that support the claim; 4. The estimated dollar cost, if any, of the claimed work and how that estimate was determined; and 5. An analysis of the progress schedule showing the schedule change. or disruption if the Vendor is asserting a schedule change or disruption. B. Records. The Vendor shall keep complete records of extra costs and time incurred as a result of the asserted events giving rise to the claim. The City shall have access to any of the Vendor's records needed for evaluating the protest. The City will evaluate all claims, provided the procedures in this section are followed. If the City determines that a claim Is valid, the City will adjust payment for work or time by an equitable adjustment. No adjustment will be made for an invalid protest. C. Vendor's Duty to Complete Protested Work. In spite of any claim, the Vendor shall proceed promptly to provide the goods, materials and services required by the City under this Agreement. GOODS &SERVICES AGREEMENT- 3 (Over$20,000, including WSST) D. Failure to Protest Constitutes Waiver. By not protesting as this section provides, the Vendor also waives any additional entitlement and accepts from the City any written or oral order (including directions, instructions, interpretations, and determination). E, Failure to Follow Procedures Constitutes Waiver. By failing to follow the procedures of this section, the Vendor completely waives any claims for protested work and accepts from the City any written or oral order (including directions, instructions, interpretations, and determination). VIII. LIMITATION OF ACTIONS. VENDOR MUST, IN ANY EVENT, FILE ANY LAWSUIT ARISING FROM OR CONNECTED WITH THIS AGREEMENT WITHIN 120 CALENDAR DAYS FROM THE DATE THE CONTRACT WORK IS COMPLETE OR VENDOR'S ABILITY TO FILE THAT SUIT SHALL BE FOREVER BARRED. THIS SECTION FURTHER LIMITS ANY APPLICABLE STATUTORY LIMITATIONS PERIOD. IX. WARRANTY. Vendor warrants that it will faithfully and satisfactorily perform all work provided under this Agreement in accordance with the provisions of this Agreement. In addition to any other warranty provided for at law or herein, this Agreement is additionally subject to all warranty provisions established under the Uniform Commercial Code, Title 62A, Revised Code of Washington. Vendor warrants goods are merchantable, are fit for the particular purpose for which they were obtained, and will perform in accordance with their specifications and Vendor's representations to City. The Vendor shall promptly correct all defects in workmanship and materials: (1) when Vendor knows or should have known of the defect, or (2) upon Vendor's receipt of notification from the City of the existence or discovery of the defect. In the event any part of the goods are repaired, only original replacement parts shall be used—rebuilt or used parts will not be acceptable. When defects are corrected, the warranty for that portion of the work shall extend for an additional year beyond the original warranty period applicable to the overall work. The Vendor shall begin to correct any defects within seven (7) calendar days of its receipt of notice from the City of the defect. If the Vendor does not accomplish the corrections within a reasonable time as determined by the City, the City may complete the corrections and the Vendor shall pay all costs incurred by the City in order to accomplish the correction. X. DISCRIMINATION. In the hiring of employees for the performance of work under this Agreement or any sub-contract, the Vendor, its sub-contractors, or any person acting on behalf of the Vendor or sub-contractor shall not, by reason of race, religion, color, sex, age, sexual orientation, national origin, or the presence of any sensory, mental, or physical disability, discriminate against any person who Is qualified and available to perform the work to which the employment relates. Vendor shall execute the attached City of Kent Equal Employment Opportunity Policy Declaration, Comply with City Administrative Policy 1.2, and upon completion of the contract work, file the attached Compliance Statement. XI. INDEMNIFICATION. Vendor shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the Vendor's performance of this Agreement, except for that portion of the injuries and damages caused by the City's negligence. The City's inspection or acceptance of any of Vendor's work when completed shall not be grounds to avoid any of these covenants of indemnification. IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE VENDOR'S WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER. In the event Vendor refuses tender of defense in any suit or any claim, if that tender was made pursuant to this indemnification clause, and if that refusal is subsequently determined by a court having jurisdiction (or other agreed tribunal) to have been a wrongful refusal on the Vendor's part, then Vendor shall pay all the City's costs for defense, including all reasonable expert witness fees and reasonable GOODS &SERVICES AGREEMENT -4 (Over$20,000, including WSST) attorneys' fees, plus the City's legal costs and fees incurred because there was a wrongful refusal on the Vendor's part. The provisions of this section shall survive the expiration or termination of this Agreement. XII. INSURANCE. The Vendor shall procure and maintain for the duration of the Agreement, insurance of the types and in the amounts described in Exhibit B attached and incorporated by this reference. XIII. WORK PERFORMED AT VENDOR'S RISK. Vendor shall take all necessary precautions and shall be responsible for the safety of its employees, agents, and subcontractors in the performance of the contract work and shall utilize all protection necessary for that purpose. All work shall be done at Vendor's own risk, and Vendor shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. XIV. MISCELLANEOUS PROVISIONS. A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City requires its contractors and consultants to use recycled and recyclable products whenever practicable. A price preference may be available for any designated recycled product. B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of any of the covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in full force and effect. C. Resolution of Disputes and Governing Law. This Agreement shall be governed by and construed In accordance with the laws of the State of Washington. If the parties are unable to settle any dispute, difference or claim arising from the parties' performance of this Agreement, the exclusive means of resolving that dispute, difference or claim, shall only be by filing suit exclusively under the venue, rules and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in writing to an alternative dispute resolution process. In any claim or lawsuit for damages arising from the parties' performance of this Agreement, each party shall pay all its legal costs and attorney's fees incurred in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award provided by law; provided, however, nothing in this paragraph shall be construed to limit the City's right to indemnification under Section XI of this Agreement. D. Written Notice. All communications regarding this Agreement shall be sent to the parties at the addresses listed on the signature page of the Agreement, unless notified to the contrary. Any written notice hereunder shall become effective three (3) business days after the date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated In this Agreement or such other address as may be hereafter specified in writing. E. Assignment. Any assignment of this Agreement by either party without the written consent of the non-assigning party shall be void. If the non-assigning party gives its consent to any assignment, the terms of this Agreement shall continue in full force and effect and no further assignment shall be made without additional written consent. F. Modification. No waiver, alteration, or modification of any of the provisions of this Agreement shall be binding unless in writing and signed by a duly authorized representative of the City and Vendor. G. Entire Agreement. The written provisions and terms of this Agreement, together with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or other representative of the City, and such statements shall not be effective or be construed as entering into or forming a part of or altering in any manner this Agreement. All of the above documents are hereby made a part of this Agreement. However, should any language in any of the Exhibits to this Agreement conflict with any language contained in this Agreement, the terms of this Agreement shall prevail. GOODS &SERVICES AGREEMENT- S (Over$20,000, Including WSST) H. Compliance with Laws. The Vendor agrees to comply with all federal, state, and municipal laws, rules, and regulations that are now effective or in the future become applicable to Vendor's business, equipment, and personnel engaged in operations covered by this Agreement or accruing out of the performance of those operations. I. Public Records Act. The Vendor acknowledges that the City is a public agency subject to the Public Records Act codified in Chapter 42,56 of the Revised Code of Washington. As such, the Vendor agrees to cooperate fully with the City in satisfying the City's duties and obligations under the Public Records Act. J. City Business License Required. Prior to commencing the tasks described in Section I, Contractor agrees to provide proof of a current city of Kent business license pursuant to Chapter 5.01 of the Kent City Code. K. counterparts and Signatures by Fax or Email. This Agreement may be executed in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. Further, upon executing this Agreement, either party may deliver the signature page to the other by fax or email and that signature shall have the same force and effect as if the Agreement bearing the original signature was received In person. IN WITNESS, the parties below execute this Agreement, which shall become effective on the last date entered below. VENDOR: Emerson Network Power, Accepted subject CITY OF KEfVT: Liebert Services, Inc. to Vendors �.- X _ f o „m�ee,:�„h�.� Lori �e`>m=x,",�e�`.Fo��fm [clarification/Supplements Nugen ' ."4,��,o,e�„�,.�. To:Attached hereto By: By: -- (signature) (slgnature) Print Name: Lori Nugen Pftnt N r71e:1 Suzette Cooke Its Sr. Contracts Administrator its Mayor (title) '° /,,.—_ .- DATE: 08/20/2016 DATE: f c—. .f i I NOTICES TO BE SENT TO: NOTICES TO BE SENT TO: Emerson Network Power, Liebert Services, Inc.I VENDOR: 610 Executive Campus Dr. CITY OF KENT: Copy to: Westerville OH 43082 Attn: Law Dept. Joseph Setterberg James Endicott, Technical Services Manager Emerson Network Power, Inc City of Kent 3415 South 116u' St. Ste. 103 220 Fourth Avenue South Tukwila, WA 98168 Kent, WA 98032 (206) 763-5000 (telephone) (253) 856-4620 (telephone) (206) 763-6700 (facsimile) (253) 856-4700 (facsimile) APPROVED AS TO FORM: Kent Law Department` "' N ten this field,you moy enter the elecfmnic filepnt/,where the conhaR tees been saveJ7 GOODS &SERVICES AGREEMENT- 6 (Over$20,000, including WSST) DECLARATION CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY The City of Kent is committed to conform to Federal and State laws regarding equal opportunity. As such all contractors, subcontractors and suppliers who perform work with relation to this Agreement shall comply with the regulations of the City's equal employment opportunity policies. The following questions specifically identify the requirements the City deems necessary for any contractor, subcontractor or supplier on this specific Agreement to adhere to. An affirmative response Is required on all of the following questions for this Agreement to be valid and binding. If any contractor, subcontractor or supplier willfully misrepresents themselves with regard to the directives outlines, it will be considered a breach of contract and it will be at the City's sole determination regarding suspension or termination for all or part of the Agreement; The questions are as follows: 1. I have read the attached City of Kent administrative policy number 1.2. 2. During the time of this Agreement I will not discriminate in employment on the basis of sex, race, color, national origin, age, or the presence of all sensory, mental or physical disability. 3. During the time of this Agreement the prime contractor will provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 4. During the time of the Agreement I, the prime contractor, will actively consider hiring and promotion of women and minorities. 5. Before acceptance of this Agreement, an adherence statement will be signed by me, the Prime Contractor, that the Prime Contractor complied with the requirements as set forth above. By signing below, I agree to fulfill the five requirements referenced above. oigiWlY slgdod by:Led Nugen Lori ON:CN= od NugenC=U50=Eme son �J9g1wmk Power OU=Lew Ueper nW Nugen o'e'2015.OP.2D 104D45 D'00' By: For: Emerson Network Power, Liebert Services Inc. I Title: sr. Contracts Administrator Date: August 20, 2015 EEO COMPLIANCE DOCUMENTS - 1 of 3 CITY OF KENT ADMINISTRATIVE POLICY NUMBER: 1.2 EFFECTIVE DATE: January 1, 1998 SUBJECT: MINORITY AND WOMEN SUPERSEDES: April 1, 1996 CONTRACTORS APPROVED BY Jim White, Mayor POLICY: Equal employment opportunity requirements for the City of Kent will conform to federal and state laws. All contractors, subcontractors, consultants and suppliers of the City must guarantee equal employment opportunity within their organization and, if holding Agreements with the City amounting to $10,000 or more within any given year, must take the following affirmative steps: 11 Provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 2. Actively consider for promotion and advancement available minorities and women. Any contractor, subcontractor, consultant or supplier who willfully disregards the City's nondiscrimination and equal opportunity requirements shall be considered in breach of contract and subject to suspension or termination for all or part of the Agreement. Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public Works Departments to assume the following duties for their respective departments. 1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these regulations are familiar with the regulations and the City's equal employment opportunity policy. 2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines. III EEO COMPLIANCE DOCUMENTS - 2 of 3 i CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the Agreement. I, the undersigned, a duly represented agent of Company, hereby acknowledge and declare that the before-mentioned company was the prime contractor for the Agreement known as that was entered into on the (date), between the firm I represent and the City of Kent. I declare that I complied fully with all of the requirements and obligations as outlined in the City of Kent Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity Policy that was part of the before-mentioned Agreement. By: For: Title: Date: EEO COMPLIANCE DOCUMENTS - 3 of 3 4 EMERSON, Network Power Ct�t)fIt'Itlnna/S4Fft#$JAf trot Try Buyer:City of Real ALITot-ment,%Goods and Sorb fts Agreement SellortErtntrion Network Powf.r,I lobefl Inc, propo"I 4!09"WrW14" Q0234002w 2& Q02340084 08/01/2015 to 07/31/2016 Ab[p .AA ladoui4A t Ltd Ira tO "i AFJUW"rtj Rtyel otpu"-4 wq dx"vqs(w pww�oA Jm�'tr wt,,44t4 ho10 WiA"i fA"'Cod v; pxlv'� eeosonitoc f*ettre mgvdp� yw O'AIT"Wd ha�'vio I'v #A 01 q "h kn tr So, I im.'i rf�v�'t �tAO 0*041m, Iffe,INMINIA(AtVIN 0306AMR4 h h -UWKf V0111C LIN40'Of,LIA611,ITT OM'41101 KL(W Ntflru(R PARTY SNAIL Sk NADU r(A VALAML�S CAUSO)AY DELAY IN PLUORMANCE AND THE prhWoui OF THE PAPVC5 Stf IFOMA 1KNE1N ARI?CKWAIVE. IN NQ FVrffl SMALL A PA14WS LIAeft"Y TO IDE(EIVICK AND/OR ITS cvSTomw w(fo THE PRICE PAID by buy(v fret Int sprCIPIC steVitf%OR PARES P901110f ORYSUILLA 431VING RISE IUTNO(IIAMA OR(AIM OF ACTION. THE VARTIB ACME WAT W11100 PARTY SNA", LN, JlAnkf FOR IWNEUTAL, roNSf(k0FNnAL ON PUTILEIVE DAMAOM I h 040) d'fvAv","'4(1 k0'rlo,b,rr ow 1",1.111,Or wlyloi(ltiv kt55(if ip,,,rxrt,rlr r6ptwltiiri 6'd it"tlld hR WN"rul hrd["or'o,faT(Ap.wl'(wL,r,t,etf alONt w d4wap V)p...V(,tq t't All to U,fareo,14 dt"", Of4ptu%",irl u-to s"Wo r voi r4r,tr thAt srW41 wff2lp�l the So rv�tl a�tim"W,t4i 41 VvS Ailov'Y'cit wol Will W"for-'orw'o of o'e 45rvrra sowl thATI ptefwrt'Ov S�tvl""I'l dbfl"ti A,I,, e, 44wtAnl I t4i'r 01 Svvw'-'ro"fwwd llAhIWtamefrrlrfl h'JITY )�o tw I po mlorno,ry(u))Owp tr"")e 0111,oteltm or lwlva S5 to 0-e a""(,*W%'Ahk"q"Cof Ar„i'Km to R ttr`' 41vr I h"41 3tQ rrWt'ty fea-Iwrarlwff wO wej Ares t t1dri3 CY.(F,PT AS 5KCIf NO AILOVC PALM L ORNISHM HEREUNDER.USfO IN THE K RfORMANEE Of S(avo-ARE rURNONFU A&,O,V114CRE IS,WI LLI No WARAANtY WHATSOMA, 114f,WARAANTWS Ut LORI""MIN AM THE 5ott AND EXCLUSIVE WAKRAN74S(AWN Or scLij.'A ARE Irt DEN Of A90 MIDUk At t OtHr R WARRAWIFS,EXPRESS(In IMPLIED, ARISING By OPERATION Or LAW (IN"OUIAW11% ftCLUDINO OWTHOVY 11MAMION,lANNCNANIAI3R11Y AND FITNESS VOR A PARTICULAR PVRPOSE%qvtibltitAomftoIrmtpukpo$f opluq ru"'P� b'.tvcpq 6,part;r11-1 4,,eoowk ore not fwmo w Aw rtA!uA'w4tT +e,4mdrlp w altr t ahvnratr ry 4411WfV'S korf,d tint w t•„ oomarj w1wk or tw'f hvv&),e 0,4;f W ko-4'd to Urr,tet..it of Wo'i vvgtq,ok&t6 w qt ,,cwo Ut*,e ro ftfwftst'vWw &Jtp of setip't'l dv*,v4ol 4. qRtt, 'I aj,jhlo tl� tj*w, A'i's Orig s rot.,&,�v 0 So!"Py lasing r�AAtO A'Veid*', w AR tot is ko"6vae"A"NA s0c( oJc(orrp"i w,01 Lori '.1--=1 z�o�; s�o Nugen 08/20/2015 note ---------— - u n, 8'r.'Contracts Administrator i EMERSON- Exhibit A-1 Proposal r Service Emerson Network Power I Liebert Services Jul 1,2015 City of Kent Fire Station 116t'Ave SE Kent,WA 98031 Exhibit -1 continued Jul 1,2016 Thank you for your interest in Emerson Network Power, Liebert Services.We are pleased to submit the following proposal for your review and consideration. City of Kent Fire Station As the rate of change and complexity in your data center increases, Emerson 116r"Ave SE Network Power is the dedicated partner that you need to help you achieve your Kent,WA 98031 goals. Q02340022 Please complete all required fields on the signature page and attach your Purchase Order to assist timely order processing. Should you have any questions regarding the proposal, feel free to contact me directly at+1 206 763 6000. 1 look forward to Maria Gonzalez your response and the opportunity to work together to improve your data center Phone: 263.SSG-4627 investment. Email: mgonzalazCrDkentwa. ov Sincerely, JOSEPH SETTERBERG 3415 South 116th Street, Suite 103 Tukwila,WA 98168 PHONE+1 206 763 5000 FAX+ 1 206 763 6700 EMAIL Joseph.Setterberg@ Emerson,com Order Q02340022 III I i Exhibit A-1 continued Liebert UPS/Power/Battery Services: • We are the Original Equipment Manufacturer and the experts on Liebert equipment with access to updates and III changes, knowledge of engineering specifications, current issues and how to fix them correctly. • Our factory trained service force is twice the size of the next largest competitor with over 650 customer engineers and field technicians in the United States alone; everywhere in the US the most knowledgeable engineers and technicians available,will cover you. Standard Maintenance Contracts : Site#:106711,CITY OF KENT FIRE STATION Tag# Description Model# Annual PM Qty. Coverage Type Coverage Amount (Coverage Dates) 1395306 NX 20-301NTBAT 38SA02000CFJ 2 ESSENTIAL $4,367.00 (8/1/2015)-(7/31/2016) 1395309 MBC/SLIM LN CAB MBP309000OS3811 1 ESSENTIAL $626.00 (8/1/2015)-(7/31/2016) 1 1 1 1 e�l' I i UNINTERRUPTIBLE POWER SYSTEMS PERIPHERALS MAINTENANCE BYPASS CABINET LOAD BUS SYNC POWER TIE SLIM LINE DISTRIBUTION CABINET SCOPE OF WORK ESSENTIAL SERVICE (1) • Guaranteed 4-hour on-site emergency • Includes one Annual Preventive response, 7 days/week, 24 hours/day, Maintenance visit scheduled by the within 150 miles of a Liebert Services' customer between 8am-5pm, Monday- Service city. Friday (excluding national holidays). • Includes 1-800-LIEBERT Customer • Performed by Liebert factory trained Response Center. Customer Engineers. • Includes 100% parts coverage (excluding • Includes 100% labor and travel coverage circuit breakers). 7 days/week, 24 hours/day, within the 48 • Includes access to Liebert Customer contiguous states and Hawaii. Services Network On-Line Internet • Subject to all Terms & Conditions as portal. noted in the Liebert Services Terms & Conditions. SERVICE PERFORMED Full Preventive Maintenance Service Perform a complete visual inspection of the equipment, including sub-assemblies, wiring harnesses, contacts, cables and major components. Check all mechanical connections for tightness and heat discoloration, making corrections where necessary. Clean any foreign material and dust from internal compartments. Perform a status check of alarm circuits. (If Applicable). Calibration of the equipment to meet manufacturer's specifications (if applicable). Operational checkout of the system to include transfers and proper status indications. Install or perform Engineering Field Change Notices (FCN) as necessary. Return unit to operational service with normal load then measure and verify display indications. Note1: Preventive Maintenance usually requires a shutdown to ensure electrical connection integrity. I MUNINTERRUMPTIBLEPOWER SYSTEMS NX MODELS WITH INTERNAL BATTERIES SCOPE OF WORK ESSENTIAL SERVICE (2) • Guaranteed 4-hour on-site emergency Includes one Annual Preventive response, 7 days/week, 24 hours/day, Maintenance Service and one Semi- within 150 miles of a Liebert Services' Annual Preventative Maintenance Service city. Service visit on the UPS and internal • Includes 1-800-LIEBERT Customer battery cabinet scheduled by the Response Center. customer between 8am-5pm, Monday- • Includes 100% parts coverage (excluding Friday (excluding national holidays). air filters and proactive full bank • Includes parts, labor and battery jars as capacitor replacement). required - up to 10% of the battery string • Includes access to Liebert Customer per year (not accumulated over contract Services Network On-Line Internet term). portal. • Performed by Liebert factory trained • Includes battery recycling as required, Customer Engineers. with documentation meeting EPA • Includes 100% labor and travel coverage requirements. 7 days/week, 24 hours/day, within the 48 contiguous states and Hawaii. • Subject to all Terms & Conditions as noted in the Liebert Services Terms & Conditions. SERVICE PERFORMED UPS Full Preventive Maintenance Service i Semi-Annual Service Perform a temperature check on all breakers, connections, and associated controls. Repair and/or report all high temperature areas. Perform a complete visual inspection of the equipment including subassemblies, wiring harnesses, contacts, cables, and major components. Check air filters for cleanliness. (if applicable) Check module(s) completely for the following (if applicable): Rectifier and inverter snubber boards for discoloration. Record all voltage and current meter readings on the module control cabinet or the system control cabinet. Annual Service Includes the Above, Plus Check the inverter and rectifier snubbers for burned or broken wires. Check all nuts, bolts, screws, and connectors for tightness and heat discoloration. Check fuses on the DC capacitor deck for continuity (if applicable). With customer approval, perform operational test of the system including unit transfer and battery discharge. Calibrate and record all electronics to system specifications. Check or perform Engineering Field Change Notices (FCN) as necessary. Measure and record all low-voltage power supply levels. Record phase-to-phase input voltage and currents. Review system performance with customer to address any questions and to schedule any repairs. Check power capacitors for swelling or leaking oil. (if applicable) DC capacitor vent caps that have extruded more than 1/8". (if applicable) Measure and record harmonic trap filter currents. (if applicable) Battery Full Preventive Maintenance Service Semi-Annual Service Inspect the appearance and cleanliness of the battery and the battery room. Clean normal cell top dirt accumulation (to be done only with battery off line). Measure and record the total battery float voltage and charging current. Measure and record overall AC ripple current. Measure and record overall AC ripple voltage. Visually inspect the jars and covers for cracks and leakage. Visually inspect for evidence of corrosion. Measure and record the ambient temperature. Verify the condition of the ventilation equipment, if applicable. Verify the integrity of the battery rack/cabinet. Measure and record 100% of the cell temperatures. Measure and record the float voltage of all cells. Measure and record all internal impedance readings. Provide a detailed written report noting any deficiencies and corrective action needed, taken and/or planned. Annual Service Includes the Above, Plus Re-tighten all battery connections to the battery manufacturer's specifications, offline only. Corrective Maintenance Performed as Required Refurbish cell connections as deemed necessary by the detailed inspection report. Notel: Customer should check air filters monthly for cleanliness and replace as necessary. Note2: Preventive Maintenance usually requires a shutdown to ensure electrical connection integrity. Note3: All battery checks are recorded through the LDI reporting system. Only visual battery inspection and total battery voltages are to be recorded on the UPS E-form. The full battery maintenance inspection will be conducted through LDI. Note4: Above maintenance does not include System Control Cabinet, Power Tie, Breaker Cabinets, Load Bus Sync or Maintenance Bypass Cabinets. xX CQ n u NT 1� 1 L ®POWER n SY 1 EMS e ALL 3-PHASE MODELS SCOPE OF WORK ESSENTIAL SERVICE (2) • Guaranteed 4-hour on-site emergency response, • Includes one Semi-Annual and one Annual 7 days/week, 24 hours/day, within 150 miles of a Preventive Maintenance Service scheduled by Liebert Services' Service city. the customer between 8am-5pm, Monday-Friday • Includes 100% parts coverage (excluding (excluding national holidays). batteries, air filters, and proactive full bank Includes 100% labor and travel coverage 7 capacitor replacement.) days/week. 24 hours/day, within the 48 • Includes 1-800-LIEBERT Customer Response contiguous states and Hawaii. Center. • Performed by Liebert factory trained Customer • Includes access to Liebert Customer Services Engineers. Network On-Line Internet portal. • Subject to all Terms&Conditions as noted in the Liebert Services Terms & Conditions. SERVICE PERFORMED UPS Full Preventive Maintenance Service Semi-Annual Service 1. Perform temperature check on all breakers, connections, and associated controls. Repair and/or report all high temperature areas. 2. Perform a complete visual inspection of the equipment including subassemblies, wiring harnesses, contacts, cables, and major components. 3. Check air filters for cleanliness. (if applicable) 4. Check module(s) completely for the following (if applicable): 5. Rectifier and inverter snubber boards for discoloration. 6. Record all voltage and current meter readings on the module control cabinet or the system control cabinet. Annual Service Includes the Above, Plus 1. Check the inverter and rectifier snubbers for burned or broken wires. 2. Check all nuts, bolts, screws, and connectors for tightness and heat discoloration. 3. Check fuses on the DC capacitor deck for continuity (if applicable). 4. With customer approval, perform operational test of the system including unit transfer and battery discharge. 5. Calibrate and record all electronics to system specifications. 6. Check or perform Engineering Field Change Notices (FCN) as necessary. 7. Measure and record all low-voltage power supply levels. 8. Record phase-to-phase input voltage and currents. 9. Review system performance with customer to address any questions and to schedule any repairs. 10. Check power capacitors for swelling or leaking oil. (if applicable) 11. DC capacitor vent caps that have extruded more than 1/8". (if applicable) 12. Measure and record harmonic trap filter currents. (if applicable) Battery Inspection Service-Performed Durina the UPS Semi-Annual and Annual PM Services. 1. Check integrity of battery cabinet(if applicable). 2. Visual inspection of the battery cabinet and/or room to include: I I WCheck for NO-OX greaXor�I on connections i applica u 2. Check battery jars for proper liquid level (if flooded cells). 3. Check for corrosion on all the terminals and cables. 4. Examine the physical cleanliness of the battery room and jars. 3. Measure and record DC bus ripple voltage(if applicable). 4. Measure and record total battery float voltage. Note1: Preventive Maintenance usually requires a shutdown to ensure electrical connection integrity. Note2: Customer should check air filters monthly for cleanliness and replace as necessary. Note3: Above maintenance does not include System Control Cabinet, Power Tie, Breaker Cabinets, Load Bus Sync or Maintenance Bypass Cabinets. Note4: The Battery Inspection Service listed above is only a visual inspection and is not intended to replace a full preventive maintenance program for the battery system. Order Number: Q02340022 Fxhi{' it ® 1 anntinuar'l Purchase Order must be assigned to: Payment remittance address: Emerson Network Power, Liebert Services, Inc. Emerson Network Power, Liebert Services, Inc. 610 Executive Campus Dr PO Box 70474 Westerville OH 43082 Chicago, IL 60673 FID#43-1798453 PO should be e-mailed or faxed with signed proposal to: '... Emerson Network Power, Liebert Services, c/o JOSEPH SETTERBERG Attn: JOSEPH SETTERBERG Email: Joseph.Setterberg@Emerson.com Fax: + 1 206 763 6700 Please complete the following information (All fields are required): Purchase Order Number: Purchase Order attached: ❑ Yes ❑ No If PO NOT attached, please specify reason: Invoice Delivery Method: ❑Web Billing (Attach Instructions) ❑ Mail ❑ Other ❑Accounts Payable Email @ I Billing Contact Person: Phone: Email: Fax#: Bill-To Company Name: Bill-To Address: Federal Tax ID# Bill-To City, ST Zip: Tax Exempt: ❑Yes(Attach tax exempt certificate) ❑ No Site Services/IT Contact Person: Phone: COVERAGE DETAILS For equipment not currently under service Agreement or for equipment for which the warranty has expired in excess of thirty(30)days,parts required to bring equipment back to manufacturers specifications are the responsibility of the Buyer and billable at the time of the first preventive maintenance visitor Service call. All pricing is valid only for Service coverage stated and is subject to change if this Proposal is modified in anyway. This Proposal is valid for45 days from the date of this Proposal unless otherwise noted. By acceptance of this Proposal,Buyer expressly manifests its assent to the Terms and Conditions of this Proposal, and agrees that If any provision of Buyers Order or other document or communication from Buyer is Inconsistent with any provision of these Terms and Conditions,regardless of the order or timing of the exchange of such document or communication,these Terms and Conditions shall prevail, Signature of this agreement authorizes Seller to invoice for Services mentioned herein and to utilize the provided purchase order number. If a purchase order number is not used,then the Buyer authorizes and guarantees Seller the payment of such invoices by authority of the signature below. Thank you for your business. i Proposed By: Accepted By: 'OggWseftkLten July12015 JOSEPH SETTERBERG Date Buyer Signature Required Date Printed Name Title Phone I i ® ® ® ® ® BE I Exhibit -1 continued SERVICES TERMS AND CONDITIONS sm N1.11.1 LSIL,Rrvka,I-OM LMhNGlan 6wrtee lm.l khadnr[ "Ho'eiM1a"SMel vJ1M<iebmerwpmm oh,.I ie1ore91q,691fielIE dNSPoremnnlvM1ae Msrves°rtmalnuWlWMxaR[rA ellM10 lort9NM IISNIaeeLDTHRORNES U,WNNv eMnvN,_.I A.,,raq.nN fm9w 'ISN'I INS,MIC b rclnrH to.Jm'eoyer"TFa=9ev.To,- ,J"D Ann,,To Den L-2br lM Y..or IDDS 1.DR.-eNl Co.one¢%a LAY., Ne rLe..,.NeP antl any IrE.lI m Ohn". atlas xArTN gnvxd...,h 1pe°I wM m Mdw A-stllw Soon-b N¢Rho"",of I wnW evrrPrxr%ede tlw lo[avn MIMnN Ex wa4M9 parayapry 9elkrmaq Leal Podwnurte6dmk -D-ht mapamlel by apa.IAe....Men Re IN,-EYUa 1.ARhlNl aM nNURV WIvnan1 Ise,Iran of nh.IDEShn d F.pale I N grtM1ave-SM bals as SU"'N--A be Ap.tele E.AN A,la anY N INS eneeemn w 1)So...on,hu xNe ef 9mkss aM Pane NY SNer to 01 M -lades E[IA."So E-N lM share ES,D-c°WkM1 rrwY H,hS LELY-om. em.tlxrrme alvpba rmohe'heB.h..sAMY-I,,UAYNSet WHSO aam b evpvdy=.on A,U,S he.bW e-1 o - nw9.IMwnp lwlre aN[u3tlonxfaly.Lmwem M1wnor we WnN to uwknn ane=nrtlm<rrsa LSYNePrrtna. ox:BnynrmzY«rctl seen nrty rrxnr.uawbl.wrw'e mmen ndke ak upm pTlneNlo seYra eh[a.,reParFn B WAY.ST'. eM.-Pali.1eyA. xe U.S., Ted to Fa Wry or ES AMemeN 6e'Xr rtz N,L NPa n rqX m NSAcoleus HrmM mN le wmaN Thee ay He e E.. 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Emerson 002340084 Network Power is the dedicated partner that you need to help you achieve your goals. Marta Gonzalez Please complete all required fields on the signature page and attach your Purchase Phone: 253-8664627 Order to assist timely order processing. Should you have any questions regarding Email: mgonzalaz@Ktntwa.gov the proposal, feel free to contact me directly at+1 206 763 5000. 1 look forward to your response and the opportunity to work together to improve your data center investment. Sincerely, I JOSEPH SETTERBERG 3416 South 116th Street, Suite 103 Tukwila,WA 98168 PHONE+1 206 763 5000 FAX+ 1 206 763 6700 EMAIL Joseph.Setterberg@Emerson.com Order Q02340084 i f PME Exhibit - continued Liebert UPS/Power/Battery Services: • We are the Original Equipment Manufacturer and the experts on Liebert equipment with access to updates and changes, knowledge of engineering specifications, current issues and how to fix them correctly. • Our factory trained service force is twice the size of the next largest competitor with over 650 customer engineers and field technicians in the United States alone; everywhere in the US the most knowledgeable engineers and technicians available,will cover you. Standard Maintenance Contracts Site#:69951,CITY OF KENT Tag# Description Model# Annual PM City. Coverage Type Coverage Amount (Coverage Dates) 1186596 SRS 301 10-40 UDA63030C25RT04 2 ESSENTIAL $6,280.00 (8/1/2015)-(7/31/2016) 1186597 SEALED BATTERY U25BP030HHJlNNL 4 ESSENTIAL $2 990.00 (8/1/2015)-(7/31/2016) 1302508 SEALED BATTERY 37BP030XLJlBNL 4 ESSENTIAL $4,005.00 (8/1/2015)-(7/31/2016) 1302509 NPOWER 30-50 37SA030AOC6E817 2 (8!1/20S E(T31/2016) $6,500.00 mE i I IDI STATIONARY BATTERY SYSTEMS VRLA (SEALED) BATTERY SCOPE OF WORK ESSENTIAL SERVICE (4) • Guaranteed 4-hour on-site emergency Performed by Liebert factory trained response, 7 days/week, 24 hours/day, Battery Specialist or Customer within 150 miles of a Liebert Services' Engineers. Service city. Preventive Maintenance Service • Includes 1-800-LIEBERT Customer scheduled by the customer between Response Center. 8am-5pm, Monday-Friday (excluding • Includes 100% corrective labor and national holidays). travel coverage 7 days/week, 24 • For 3-Phase UPS customers, includes hours/day, within the 48 contiguous three Quarterly and one Annual PM. states and Hawaii. Does not include • Single Jar Replacement Service for Lead labor for full-string replacement. Acid Batteries: Includes freight, labor, • Includes access to Liebert Services disposal and batteries. Subject to Customer Services Network On-Line limitations as stated below. Internet portal. • Subject to all Terms & Conditions as • Includes battery recycling as required, noted in the Liebert Services Terms & with documentation meeting EPA Conditions. requirements. SERVICE PERFORMED "During the initial PM visit, an Annual Service PM must be performed** Quarterly Service Inspect the appearance and cleanliness of the battery and the battery room. Clean normal jar top dirt accumulation (to be done only with battery off line). Measure and record the total battery float voltage and charging current. Measure and record the overall AC ripple voltage. Measure and record the overall AC ripple current. Visually inspect the jars and covers for cracks and leakage. Visually inspect for evidence of corrosion. Measure and record the ambient temperature. Verify the integrity of the battery rack/cabinet. Measure and record 100% of the jar temperatures. Measure and record the float voltage of all jars. Measure and record all internal ohmic readings. Provide a detailed written report noting any deficiencies and corrective action needed, taken and/or planned. Annual Service Includes the Above. Plus i Re-tighten all connections to the battery manufacturer's specifications, if required. Refer to the manufacturer's literature to determine if re-tightening is required. Measure and record all battery connection resistances in micro-ohms, when applicable. Corrective Maintenance Performed as Required Refurbish cell connections as deemed necessary by the detailed inspection report. i Conditions for Single Jar Replacement Service for Lead Acid Batteries The Customer is covered by an Essential or Preferred Contract. The battery string is in overall good health as determined by Liebert Services; the battery string is not beyond expected service years or has had excessive single jar replacements that would make the string unstable. Up to 10% of defective battery jars may be replaced within a 12-month period as exclusively determined by Liebert Services. Contracts have no cash value for future years or full string battery replacements. Single jar replacement is limited to batteries in the original string. Subject to Liebert Services Single Jar Replacement and Lead Acid Batteries Guidelines I UNINTERRUPTIBLE POWER SYSTEMS ALL 3-PHASE MODELS SCOPE OF WORK ESSENTIAL. SERVICE (2) i • Guaranteed 4-hour on-site emergency response, . Includes one Semi-Annual and one Annual 7 days/week, 24 hours/day, within 150 miles of a Preventive Maintenance Service scheduled by Liebert Services' Service city. the customer between 8am-5pm, Monday-Friday • Includes 100% parts coverage (excluding (excluding national holidays). batteries, air filters, and proactive full bank • Includes 100% labor and travel coverage 7 capacitor replacement.) days/week, 24 hours/day, within the 48 Includes 1-800-LIEBERT Customer Response contiguous states and Hawaii. Center. • Performed by Liebert factory trained Customer • Includes access to Liebert Customer Services Engineers. Network On-Line Internet portal. • Subject to all Terms& Conditions as noted in the Liebert Services Terms& Conditions. SERVICE PERFORMED UPS Full Preventive Maintenance Service Semi-Annual Service 1. Perform temperature check on all breakers, connections, and associated controls. Repair and/or report all high temperature areas. 2. Perform a complete visual inspection of the equipment including subassemblies, wiring harnesses, contacts, cables, and major components. 3. Check air filters for cleanliness. (if applicable) 4. Check module(s) completely for the following (if applicable): 5. Rectifier and inverter snubber boards for discoloration. 6. Record all voltage and current meter readings on the module control cabinet or the system control cabinet. Annual Service Includes the Above, Plus 1. Check the inverter and rectifier snubbers for burned or broken wires. 2. Check all nuts, bolts, screws, and connectors for tightness and heat discoloration. 3. Check fuses on the DC capacitor deck for continuity(if applicable). 4. With customer approval, perform operational test of the system including unit transfer and battery discharge. 5. Calibrate and record all electronics to system specifications. 6. Check or perform Engineering Field Change Notices (FCN) as necessary. 7. Measure and record all low-voltage power supply levels. 8. Record phase-to-phase input voltage and currents. 9. Review system performance with customer to address any questions and to schedule any repairs. 10. Check power capacitors for swelling or leaking oil. (if applicable) 11. DC capacitor vent caps that have extruded more than 1/8". (if applicable) 12. Measure and record harmonic trap filter currents. (if applicable) Battery Inspection Service-Performed During the UPS Semi-Annual and Annual PM Services. 1. Check integrity of battery cabinet (if applicable). 2. Visual inspection of the battery cabinet and/or room to include: i WRIDIIA-2- -confinuea 1. Check for NO-OX grease or oil on all connections (if applicable). 2. Check battery jars for proper liquid level (if flooded cells). 3. Check for corrosion on all the terminals and cables. 4. Examine the physical cleanliness of the battery room and jars. 3. Measure and record DC bus ripple voltage (if applicable). 4. Measure and record total battery float voltage. Note1: Preventive Maintenance usually requires a shutdown to ensure electrical connection integrity. Note2: Customer should check air filters monthly for cleanliness and replace as necessary. Note3: Above maintenance does not include System Control Cabinet, Power Tie, Breaker Cabinets, Load Bus Sync or Maintenance Bypass Cabinets. Note4: The Battery Inspection Service listed above is only a visual inspection and is not intended to replace a full preventive maintenance program for the battery system. illl Order Number:Q02340084 Exhibit A®2 co 1 lrl 1 1 UG Purchase Order must be assigned to: Payment remittance address: Emerson Network Power, Liebert Services, Inc. Emerson Network Power, Liebert Services, Inc. 610 Executive Campus Dr PO Box 70474 Westerville OH 43082 Chicago, IL 6OB73 FID#43-1798453 PO should be e-mailed or faxed with sioned proposal to: Emerson Network Power, Liebert Services, c/o JOSEPH SETTERBERG Attn:JOSEPH SETTERBERG Email: Joseph.Setterberg@Emerson.com Fax: + 1 206 763 6700 Please complete the following information(All fields are required): Purchase Order Number: Purchase Order attached: ❑Yes ❑ No If PO NOT attached, please specify reason: Invoice Delivery Method: ❑Web Billing (Attach Instructions) ❑ Mail ❑ Other ❑Accounts Payable Email @ I Billing Contact Person: Phone: Email: Fax#: Bill-To Company Name: Bill-To Address: Federal Tax ID# Bill-To City, ST Zip: Tax Exempt: ❑Yes(Attach tax exempt certificate) ❑ No Site Services/IT Contact Person: Phone: **COVERAGE DETAILS*" For equipment not currently under a Service Agreement or for equipment for which the warranty has expired in excess of thirty(30)days,parts required to bring equipment back to manufacturers specifications are the responsibility of the Buyer and billable at the time of the first preventive maintenance visitor Service call. All pricing is valid only for Service coverage stated and is subject to change if this Proposal is modified in anyway. This Proposal is valid for 45 days from the date of this Proposal unless otherwise noted. By acceptance of this Proposal,Buyer expressly manifests its assent to the Terms and Conditions of this Proposal, and agrees that if any provision of Buyers Order or other document or communication from Buyer is inconsistent with any provision of these Terms and Conditions,regardless of the order or timing of the exchange of such document or communication,these Terms and Conditions shall prevail. Signature of this agreement authorizes Seller to invoice for Services mentioned herein and to utilize the provided purchase order number. If a purchase order number is not used, then the Buyer authorizes and guarantees Seller the payment of such invoices by authority of the signature below. Thank you for your business. 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NI m eg w 1IIl EXCEPT AS MECIE'D ABOVE,FARM NNNISHEe IME.N.A.ARE MlNN HED.V D.WNENETs,'It NO W]RRNT O TXE WMNVAITE89ET TENON IN THIIIIIINCIN EfUl IMB AND EXCLUSIVE IVAR ME XANTES ON 6Y SFllTR I, NONSeUEH N: Xartr NaS at¢I.,d ,.m.mp te[M w iNNUby+wemdbyze It 6 elkr 1.,lM pw;M.1 Sprvta ze WY RESPECT TO THE SERVICES AND PM3 AND PRE Ill TIEN OF AND MMLUDE AIL OTHER IVARRANTHES,EWNESSM rg pFINCTENeam laapabtldme(1)IeareMIM a1 p.xN«rd BErvkn. 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Bam.a er PaM.mna III.All mmwll.nws aMpw. alrvwaE.n xawwxeANwN«dlalatlm mE1xIlw,.eNNE 6 MrtAtgX CEREMENT IrlrnsrLm:iNE30tE AHDEY.0.N41VE pEMEM FCR BREACH OF W0.4RNRY HENEVNBE4 1Nva11 p'Iwnwts.aW I abMUND, E,C E4rRIFEN tllttrdUt.PnCvm+a¢NAMpa'arca b/4Y Mvd No Of Ell SOULL BE UNITED TO.AT SELLER'S SME OPTION,EITHER CORRECT PERFCWAAYLE FOR IN IMONS OF IND 4 slftL4 w4n4 rFIMb#mtd]dlrvrs pr.¢fx.Wtvatl Tula ay pub¢atlrp lnsmrasaa mNh¢MI.M/u FOUND BY SELLER is BE BEFECTVEORREFUMDOF TIE PRIC6PNDFdI4ERNCEE. TMEET R.NET.MAN bl'.NF1,me WnMMI P)K Ialx TN-dxAf,ECB arxweeUBTaRe UHLfan'aelalaal CMn b+aas fdIFN IIm.1ArY BalndGmYallMapPYblh/Srmnal SEOEF6CCEEMETBEREES FOR DM!IN CA VNEDENT BYGARD DA�Y IESS CEONMM'OE PEMAIN OFADMY SETNNmN ON.. IN THIS F.AOR MR.INA.ERACHN.VE. INESEVENT.XEOPRDlESTOF THE TOM Ot. OM ONOAVSEOF ACTION 18.TI.HUH,A.NUP Tre Etye1 IU1. NabI.AN-1N.'npx.,U...MN-I.I ..O N'M ao (ELLERSBASEO Ix CONTRACT,ICURITS STRIDE MIKE1 PHN1 .OI.YERFORRTOROTNEN SERVICEI ENS ON I�lFM,HUH,A.IF ErepWHN StIS,L Ia.00MM IIF IaVEI at INO ANN -INEVI.IN.Ile Fl.able.IVE Min UASSIETY TO MMUNOA ITS THE EMACH OR ONTO PM BUYER FOR THE 4PELIfW eERVICES OR IFNprvlafs 3 t EA l.-VESININIv¢Na ww ryLWmzN 6aea Npwee I. PARTS PROVIDEDBY4E11ER OIVWOPI6ETOTIEGLWMOR CAUSE OF gCIIO vY9ery INMEa.".Sep.erlFeeNemte lttlNGal Sl HIT ¢sJ al stlME Ul 1..e-N.111. .N a,xpm¢mvn axa.a.egwm<d a.rw Ev srrw.�ewa<nN wIMe1M IENNre I¢lal.draN EWER AGREES THAT SELMAVC I.AB:YTY TO BUYER ASEAN N9UST ENS..HOTB%TEED TO Ill NCIVVN r uu+e C.spa bE Nor ,M_N VM N,.oral.AMID-I-91^cr .her FEEL m 1.NmINMNNC d pabA, CCNsMMHIW ON TOME...AD. 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DyH EN, pxIr`N,TO Nll ceMdev tlnd'nBnrydlN.M1 vdaaum err lr0•em,;rvJ vin9 Ne rgM[.CMan Cwnael.M aNOa[Wms,aN.bdemnry)p paMs.bF9albrm ON y pweE e+pru+y+c NEF are IN..NET..ITl FEI ON 1.ININN AlI.PoleemmH M OUMM MINT Ue aIAT.Innxa Ml I..Ilma INVENn.1W SeNN EINIHMN"'NO,Ell.Al ADES.lM E.E Exam S.11vr erne BoynaN M.a Eft. I.11 V IEz'e'��M le IN.. R w El 11 l MANG E:END,Intl M E..11. 'Et",In1Fl Nrce M MT,NNanwrc.It,IP eta...VA,,eNINOVE Iw,11o.f; O Fr 6Ea Ilrpltr NS',Gvd .Mren IT6:vaemm.nNl xYmaws. IgMMI 111-S +a:au:vmaaalrydaeday.nlrwpm.Nm;eaa.v.rslpgl«.;pUINV,_lm.ararltln'aGIMDIDE-1 ILryE, nMbwttlna nPtGfiMN3eGIm lB wayevaMa maWetarh d.Pmlamale.! 8[ MlNuwlsdp:N mry MaupzNmlvw.ppbplale p[Ikd dlnmaw v'arcehra by9Ner upm.coca le pryFeN le ere.Yd 11 Pape 9 of 9 Services Terms and Condibans-Rev 2013 EXHIBIT INSURANCE REQUIREMENTS FOR SERVICE CONTRACTS Insurance The Contractor shall procure and maintain or self insure for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, their agents, representatives, employees or subcontractors. A. Scope of Insurance Contractor shall obtain insurance of the types described below: 1. Automobile Liability insurance covering all owned, non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products-completed operations, personal injury and advertising injury, and liability assumed under an insured contract. The Commercial General Liability insurance shall be endorsed to provide the Aggregate Per Policy Endorsement. The City shall be named as an insured under the Contractor's Commercial General Liability insurance policy with respect to the work performed for the City using ISO additional insured endorsement or a substitute endorsement providing equivalent coverage. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 13. Amounts of Insurance Contractor shall maintain the following insurance limits: 1. Automobile Liability insurance with a combined single limit for bodily injury and property damage of $1,000,000 per accident. 2. Commercial General Liability insurance shall be written with limits of $1,000,000 each occurrence, $2,000,000 general aggregate and a $2,000,000 products-completed (self insured by Contractor) operations aggregate limit. EXHIBIT (Continued C. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability and Commercial General Liability insurance: 1. The Contractor's insurance coverage shall be primary insurance as respect the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute with it. 2. The Contractor's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. 3. The City of Kent shall be named as an additional insured on all policies (except Professional Liability) as respects work performed by or on behalf of the contractor and a copy of the endorsement naming the City as additional insured shall be attached to the Certificate of Insurance. D. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best rating of not less than A-:VII. E. Verification of Coverage Contractor shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. F. Subcontractors Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the same insurance requirements as stated herein for the Contractor. All insurance provided including but not limited to \provision regarding waiver of subrogation, additional insured status, or the primary nature of Seller's insurance shall be limited to the extent of Seller's negligent acts or omissions. ALC®�®® CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDDIYYYY) ®.✓ 09/04/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Marsh USA Inc. PHONE FAX _ 701 Markel Street,Suite E-NA No,Ertl ro __. _. - (a ,rvol;_ - St Louis,MO 63101-1830 E-MAIL -_-- -- - _ AIT:alana.s.krieshok@marsh.com/tami.s.hayden@marsh.com ADDRESS: INSURERS AFFORDING COVERAGE NAIC N EMERS-Std-15-16 LGS L INSURER A:Old Republic Insurance Company 124147 INSURED - EmersonElecoGCo. INSURER B__ and all Subsidiary Companies INSURER C: 8000 West Florissant Avenue INSURER D: P,0,Box 4100 St.Louis,MO 63136-8506 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: CH006055430-04 REVISION NUMSER:3 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL STfBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSD WAS POLICY NUMBER MMIDDIYVYY MMIDDIYYYY LIMITS A IX :COMMERCIAL GENERAL LIABW rY MWLY 305209 07/0112015 07101/2016 _ EAIVI OCCURRENCE _5 2,000000 CLAIMSMADE I X I OCCUR DAMAGE TO RATED PREMISEB Loccmrence) 5 2,000000 MED EXP(Any one p o ) S _ PERSONAL&ADV INJURY $ 2,000000 GENT AGGREGATE LIMIT APPLIES PER GENERAL AGGREGATE 5 2,001 X POLICY❑PEC° LOCPRODUCTS-COMPI_OPAGG 5 _ OTHER: $ A AUTOMOBILE LIABILITY MWTS 304805 07/01/2015 '0710112016 COMBINED SINGLE LIMIT S 2,00Q090 (Ea a.uldene X ANYAUTO BODILY INJURY(Per pecamQ S ALL OWNED I SCHEDULED - - - -- _ AUTOS _1AUTOS BODILY INJURY(Pereccitlent) 8 _ NON-OWNED PROPERTY DAMAGE - HIREDAUTOS AUTOS - (Per accident) 5 5 UMBRELLA LIAB i OCCUR EACH OCCURRENCE 5 EXCESS LIAB I j ,CLAIMSMADE AGGREGATE DED RETENTIONS 8 A WORKERS COMPENSATION MWC 305208 00 07/0112015 07/01/2,016 X PER OTH- ANDEMPLOYERS'LIABILITY YIN STATUTE ER ANY PROPRIETORIPARTNERIEXECUTIVE [N] NIA E.I.EACH ACCIDENT IS 1.000,000 i OFFICERIMEMBER EXCLUDED? ----- --___-- j(Mand.b.,in NH) EL DISEASE-EA,EMPLOYE S 1,000,000 yes,describe under 1,000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICYLIMIT S D I DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101,Additional Remark.Schedale,may W attached it more space is required) —General Liability Claims arising out of Products/Completed Operations are Excluded Pmnary ProductslCompieled Operations Self Insured. Claims Administered by Emerson Electric Co. Automobile-Auto Physical Damage Self Insured for Comprehensive and Collision with NIL Deductible.Administered by Crawford&Company. See reverse/attachad for additional information I CERTIFICATE HOLDER CANCELLATION CityofKanl SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 220 Fourth Avenue South THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Kent,WA 98032 ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE of Marsh USA Inc. Maureen P.Hanson ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014101) The ACORD name and logo are registered marks of ACORD I AGENCY CUSTOMER ID: EMERS LOC#: St. Louis � R®® ADDITIONAL REMARKS SCHEDULE Page 2 of 2 AGENCY NAMEDINSURED Memo USA Inc. Emerson Electric Co. and all Subsidiary Companies POLICY NUMBER 8000 West Florissant Avenue P.O.Box 4100 St Louis,MO 63136-8506 CARRIER NAIL CODE EFFECTIVE DATE: ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: 25 FORM TITLE: Certificate of Liability Insurance ADDITIONAL INSURED WORDING-GENERAL LIABILITY The Certificate Holder is included as an Additional Insured on the General Liability but only in respect to their interest in the operations of the Named Insured and only for such terra and limits which are the lesser of the policies hereon or the requirements between the Named Insured and CergtiCale Holder, AMENDMENT OF OTHER INSURANCE CONDITION ENDORSEMENT The insurance afforded by this poky is primary insurance wth respect to those additional insureds to whom you are obigated by contract to provide primary insurance,and with respect to those additional Insureds to venom you are obligated by contract to provide Non-Contributory insurance,the insurance afforded by this policy is primary and Non Contributory, WAIVER OF SUBROGATION It is understood and agreed that the Company,in the event of any payment under this policy,waives its right of recovery to the extent of the Named Insured's negligence,where the Named Insured has waived Its right of recovery pdorto loss. Emerson Network Pourer,❑eben woces,a business unit of Emerson Efecldc I ACORD 101 (2008101) ©2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD i 6 q9.. EMERSOR Network Power Certificate of Insurance Thank you for your business. Emerson Network Power truly values its relationships with its customers and would like to assure your experience meets the world-class standards which we strive to achieve. Attached is a Certificate of Insurance evidencing certain insurance coverages of Emerson Electric Co. and all of its subsidiary companies (collectively, "Emerson"). Emerson shall maintain insurance coverages and specified limits as provided on the attached Certificate. Any provisions regarding waiver of subrogation, additional insured status, severability of interest or cross liability clauses or the primary nature of the insurance shall be limited to the extent of Emerson's negligent acts or omissions. Any requirement for specific insurance forms, (edition date) or copies of insurance policies is excluded. Again, our goal is to provide you with outstanding customer service and make it easy for you to do business with Emerson Network Power. Thank you again for your business and please contact any Emerson representative with questions or concerns you may have on this or any other matter. 1L 10 ('12/06) OLD REPUBLIC INSURANCE COMPANY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE REAP]IF CAREFULLY, BLANKET ADDITIONAL INSUREDS This endorsement modifies insrvance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE FORM It is agreed (hat such Insurance as is afforded by the policy shall be provided under the policy provisions for additional Insureds to any person or organization for which the Named Insured (1) has agreed by any contract to provide the insurance stated in the policy, or (2) has furnished a Certificate of Insurance Indicating thatsuch persons or organizations are an additional insured under the policy. Any additional insureds are additional insureds only In respect to their interest in the operations of the Nained Insured and only for such terms and limits which are the lesser of the policies hereon or the written requirements between the Named insured and Certificate Holder. In the absence of any written requirements between the Named Insured and Certificate Holder coverage for an additlunal Insured will not apply to 'bodily injury' m "property damage" caused or alleged to be caused in whole or in part by the negligence of the additional insured. Neither such agreement nor this endorsement shall In any event extend our liability beyond the limits specified, or the types of loss or claim indemnified, in this policy. i GL 7'15 005 Old 2 MWZY305209 Emerson Efecfrtc Co. 0 7101120 15-0 710112 016 I I, I `C 70 (D p -. O O a' N ® (D (D C 3 -a _O- CD C fla I 1 ® C ij (p P1 ® 3 N O N <D •N+ 0' (=D C � n m 3 O (D n 3 CDN , CD W 7 O 'D � N (D = = .Zg ID 7 00 p (a 6 (D (D (D 3 C N C C Q N C v � a 'n (DQ (b (D 0 C C) 0) p3j N � O (D N W O (D a -Di [�ii (�i� 3 J N N p1 0 CD W m (D m < o Qtb � o w w 0 N W CD O p = p ro 3 p a a 3 W 3 r�•f N CD �. OCD N a O p ry C 1',' I D A C 3 (CD n p N N 73 (p m n p � CY) m ,< (D x O � . ID ) D n $ O Z W W N. '.. 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(31 Ili ..� I w co S (D (D O D1 V N N )( N a (D N w � ( (D D 0 _ O W x = N n n A O A A (D w N 6 V (D N 0 V A W �o rn N W W O CITY OF KENT INFORMATION TECHNOLOGY 220 4" Avenue South Kent, WA 98032 ® i Fax: 253-856-4700 WASH1Na*oe PHONE: 253-856-4600 Memo To: Suzette Cooke, Mayor From: James Endicott, Technical Services Manager CC: Mike Carrington, Director Date: 9/9/2015 Re: Request for Waiver Pursuant to City of Kent Administrative Policy For Goods &Services Agreement. The City's Information Technology Department is requesting you waive the procurement j requirements set forth in Administrative Policy for the purchase of a Maintenance Agreement from Emerson Network Power/Liebert Services, a local Washington Company. Purchases may be waived by the mayor upon a finding that either the materials, supplies, equipment, or services are clearly and legitimately limited to a single source of supply within the near vicinity, or that the materials, supplies, equipment, or services are subject to special market conditions, involve special facilities or services, or that a bid or the bidding requirements of KCC 3.70.110, would otherwise not be practicable or in the ci y's best interest under the circumstances, in which instances the purchase may be best established by direct negotiation. Emerson Network Power/Liebert Services Company proposed a lyr Maintenance j Agreement to service the UPS's at both Data Center locations, in the amount of $27,120.96. Additionally, Emerson Network Power/Liebert Services Company is a sole source provider for this type of service with an office located in the City of Tukwila as opposed to a Kent company. If you approve of this waiver under City of Kent Administrative Policy, the Police Department requests that you indicate your approval by signing below. CITY OF KENT Suzette,e6¢ke, Mayor Date -- \ 05ak INVOICE 0 EMERS®N. 150035839 1 5716321013 Network Power • I I 15-SEP-15 15-OCT-15 Emerson Network Power ��1®I �Et p9 r 610 Executive Campus Dr. -6F1-er 30 NET i Westerville, Oil 43082 Fed Tax ID 43-1798453 SEP 2 12015 1 Emerson Network Powerr Liebert Services PO Box 70474 Chicago, IL 60673 FINANCE- Al P I ORIGINAL, HILL TO: SITE INFO: 7467 1 MB 0.439 E0422X 10696 01470396658 P2831938 0001:0001 �ln!lli�l�llrIJ Ji)Phl�lll�llihPgil))lIolldIPnuiml CITY OF KENT See Below i 220 9TH AVE S KENT WA 98032-5895 • I r: ••. • • I • 1 I.A._ • ' III A0629095 20-AUG-1.5 Letter of Intent --- _ MTlild NUMBiR/DESCRiPtION INVOICE FOR PREVENTATIVE MAINTENANCE CURRENCY USE) SITE ID NUMBER 106711 CITY OF KENT FIRE STATION 24611 116TH AVE SOUTHEAST KENT VIA 98031 PART NO SERIAL NO INVOICE PERIOD OF COVERAGE TAG NO PRICE 38SA02OCCCFJ 38-3890 1395305 4,367.00 UPS 01-AUG-2015 TO 31-JLIL-2016 TAX AMOUNT 414.87 MBP309000OS3811 1395309 1395309 626.00 UPS 01'-AUG-2015 TO 31-JUL-2016 TAX AMOUNT 59.47 I I J 0'o SAVE TIME AND MONEY WITH OUR FREE E•BILLING INVOICING SERVICE] You can now receive Invoices much faster with our email or fax bill deliveryl With email delivery,your Invoices are sent once per day in one,easy to open file.You can even download our invoice data directly into your accounting package(such as RulckBooks).With fax delivery you get all your invoices once per day. To sign up,please Indicate the following: Your '. Custdmer Name;Your Customer Number;the email address you want your invoices sent to,then email this Information to: LBRTAR1311ITmst@ememon.com I I 4 Visit w ,.c rsonNetworkPower.com%TermsandConditions for Complete Terms. ,993.00 I The seller represents it has fully complied with the provisions of the Fair Labor 474,34 Standards Act of 1938 as amended, in the manufacture of goods covered by this invoice, If you need assistance with this invoice or would like to pay with a credit card please call our A/R dept. at 1 800 882-6474 / AMOUNT DUE 5,967.39 Page 1 of 1 Y ONLINE OTO•' hh l! II h rl hllll f O5E THIS ENROLLMENT COOS: QRS MMV HKS 0001:0001 I INVOICE EMERSON. 150055839 157167D78 Network Power _ __-. • r• � { 25-SF.P-15 25-OCT-15 Emerson Network Power � ANN � 610 Executive Campus Dr. 30 NET Westerville, OH 43082 _ OCT 0 12015 ' Emerson Network Power, Liebert Services Fad Tax ID 43-1798453 I PO Box 70474 Chicago, IL 60673 _ FINANCE - A/P . ORIGINAL BILL TO: SITE IN20: 601411090.439 EOD06X 1009D1481014114P28500040DOI:0001 nllllrllLIIILI�II1J�rl��rl�l�nu�ml�rllrlr111�111111111r11 CITY OF KENT See Below 220 4TH AVE S KENT WA 98032-5895 ° A6.629099 29-AUG-15 Letter of Intent MI0004438641 NO r_ I14VOICE FOR PREVENTATIVE MAINTENANCE CURRENCY USD SITE ID NUMBER 69951 CITY OF KENT 220 FOURTH AVENUE SOUTH SECOND FLOOR KENT NA 98031 PART NO SERIAL NO .INVOICE PERIOD OF COVERAGE TAG NO PRICE UDA6303OC25RT04 M11567F 11SG596 6,280.00 UPS 01-AUG-2015 TO 31-JUL-2016 TAX AMOUNT 596.60 025BP030HHJINNL PR39998 1186597 2,990.00 BATTERY 01-AUG-2015 TO 31-JUL-2016 TAX AMOUNT 284.05 37BP030XLJIBNL 3T00000062 1302508 4,005.00 BATTERY 01-AUG-2015 TO 31-70L-2016 TAX AMOUNT 380.48 37SA030AOC6E817 37-3089 1302509 6,500.00 UPS 01-AUG-2015 TO 31-JUL-2016 TAX AMOUNT 617.50 SAVETIME AND MONEY WITH OUR FREE E-BILLING INVOICING SERVICE! You can now receive invoices much faster with our email or fax bill deliveryl With email delivery,your Invoices are sentence per `� day In one,easy to open file.You can even download our invoice data directly Into your accounting package isuch as QuickBooksj.With fax delivery you get all your invoices once per day. To sign up,please indicate the following: Your , Customer Name;Your Customer Number;the email address you want your Invoices sent to,then email this information to: LBRTARBillTrust@emarson.com • 19,775.00 Visit www.EmersonNetworkPower.com\TermsandConditions for Complete Terms. 1 878.63 The seller represents it has fully complied with the provisions of the Fair Labor Standards Act of 1938 as amended, in the manufacture of goods covered by this invoice. If you need assistance with this invoice or would like to pay with a credit card please call our AJR dept. at 1 800 882-6474 AMOUNT DUE 21,653.63 C ® l Page 1 of I agot:DD91 E TOYIEWANO PAYONLINE 0070 httpf1emersonl'ebertbllltmst com USE THIS ENROLLMENT COCE••-'r%l ORS MMV HKS i e� Joseph Setterberg - ,., Service Sales Manager EM E N. Llebert Services North America NeNvork Power Emerson Network Power . 610 Executive Campus Dr. Westerville,01143082 T(206)737-5628 F(206)763-6700 E Joseph.setterberg@emerson.com LIEBERT SERVICES LETTER OF INTENT Dear City of Kent, This letter serves as notice regarding the manner in which Emerson Network Power, Liebert Services, Inc. ("Liebert Servjces") will perform services on your Liebert(or ancillary)critical support systems pending negotiation of contract terms&conditions and receipt of a hard copy purchase order. Orders entered using a temporary purchase order number will invoice on the 300 days following the order approval date, unless an immediate invoice Is requested. Customer's billing terms will apply from the invoice date, and orders entered using a temporary purchase order number will be canceled on the past-due date if the invoice is not paid by that time. See information below (or attached) for coverage details. The terms & conditions of the expired contract will remain In effect during this negotiation period. In the event that previously-approved terms&conditions do not exist, Llebert Services'standard terms &conditions shall apply. This letter further acts as authorization for Llebert Services to dispatch a service technician to your site(s)while your service agreement is finalized. The terms of this document are only applicable to the sites and information listed below (or attached). This document assumes that you will negotiate in good faith with the full Intention of entering Into the service agreement with Liebert Services and your authorization by execution of this letter below will enable Llebert Services to use the temporary purchase order number below until you can issue a separate purchase order that reflects the final negotiated agreement. In the event that you fail to purchase a service agreement with Liebert Services, It is understood and you agree that you will be liable for all costs associated with services performed at your site(s)at prevailing time and material rates. This offer is valid for 45 days following the date of salesperson signature. 1. CONTRACTTERM: 08/01/2015 - 07/3112016 2. TOTAL CONTRACT AMOUNT(INCLUSIVE OF ALL SITES): $24,768.00 INVOICING OPTIONS(CUSTOMER MUST SELECT ONE OPTION: "A"OR"B") ❑ A. INVOICE IMMEDIATELY USING PERMANENT PO#: B. HOLD INVOICE FOR 30 DAYS WITH TEMOPORARY PO# (CUSTOMER WILL ISSUE PERMANENT PO#WITHIN 30 DAYS): L01- SERVICE LOCATIONS: Llebert Services Site ID's(list all that apply): 106711 &69951 Customer Name: City of Kent Customer Contact Attn: James Endicott Customer Contact Address 1: 220 Fourth Ave S Customer Contact Address 2: Customer Contact City,State, Postal: Kent,WA 98032 Phone#: 253-856-4620 Fax#: 253-856-4700 CUSTOMER BILLING CONTACT INFORMATION: Billing Contact: Billing Contact Phone#: Cusfo erSignature (Required) ate < � ��CC� Customer Printed Name(Required) R c ily O Its 'ESP: SO NAME TE CREDIT DEPT USE ONLY Credit Associate Signature: Date: Rev 11/2013 2D.11 e REQUEST FOR MAYOR'S SIGNATURE f r� >, n',! w , Routing Information: (ALL REQUESTS MUST FIRST BE ROUTED THROUGH THE LAW DEPARTMENT) Approved by Direc{ 0 Originator: James Endicott Phone (Originator): 253-856-4620 Date Sent: 9/4/15 Date Required: 9/9/15 Return Signed Document to: Heather Haley Contract Termination Date: 7/31/16 VENDOR NAME: Date Finance Notified: Emerson Network Power Liebert Svs. (Only required on contracts 7/16/15 20 000 and over or on any Grant) DATE OF COUNCIL APPROVAL: 12/16/14 Date Risk Manager Notified: (Required on Non-City Standard Contracts A reements Has this Document been Specificall Account Number: 52001740.64830.1800 Authorized in the Budget? ® YESONO Brief Explanation of Document: Goods & Services Agreement for 2015-2016 Emerson Liebert - UPS Annual Maintenance Renewal for City Hall and Fire Station 74 locations. (8/1/15 - 7/31/16) PO# 124515 $21,653.62 PO# 124521 $5,467.33 All ConPr�of3 1Npst Be pouted Through The Law Department . < , (This area tgpe completed by the Law,nDepart ent) Received: �, , "' Approval of Law Dept.: ; Law Dept. Comments: T ` �• Date Forwarded to Mayor':*�a. ° � �t - °�`c "� Shaded Areas To Be Completed By Administration Staff Received: Recommendations and Comments: 1 Disposition: Date Returned: F1Gml1 wnis omen[ mce..ang cQULIIo,MayoiE 9lgneWre. occ