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Home My WebLink AboutPD15-314 - Original - King County Sheriff's Office (KCSO) - Registered Sex Offender Checks & Reimbursement Agreement - Contract - 07/01/2015 i KENT W..H 1. It Document GTG - _ y CONTRACT COVER SKEET This is to be completed by the Contract Manager prior to submission to City Clerks Office. All portions are to be completed, If you have questions, please contact City Clerk's Office. Vendor Name: Vendor Number: JD Edwards Number Contract Number. �I' p This is assigned by City Clerk's Office Project Name: 6o> 3YVtil1 tll _. t dU1t� f-3k,rc d � �a Description: ❑ nterlocal Agreement ❑ Change Order ❑ Amendment ❑ Contract Other: Cfj �P fYVIJdIY t Contract Effective Date: P ZOIT Termination Date 0 Z61 Contract Renewal Notice (Days): Number of days required notice for termination or renewal or amendment Contract Manager: S-Wood Department: PQ Contract Amount: Approval Authority: ❑ Department Director C 4ayor 116ty Council Detail: (i.e. address, location, parcel number, tax id, etc.): Col` �O W Pkrj ( af�m1dit Sit t no e.xccect , ad«W10877 8 14 Cost Reimbursement Agreement Executed By King County Sheriffs Office, a department of King County,hereinafter referred to as "KCSO," Department Authorized Representative: John Urquhart, Sheriff King County Sheriff's Office W-150 King County Courthouse 516 Third Avenue Seattle, WA 98104 and Kent Police Department, a department of King County,hereinafter referred to as ""Contractor," Department Authorized Representative: Suzette Cooke, Mayor 220 4t"Avenue South Kent, WA 98032 WHEREAS, KCSO and Contractor have mutually agreed to work together for the purpose of verifying the address and residency of registered sex and kidnapping offenders; and WHEREAS, the goal of registered sex and kidnapping offender address and residency verification is to improve public safety by establishing a greater presence and emphasis by Contractor in King County neighborhoods; and WHEREAS, as part of this coordinated effort, Contractor will increase inmlediate and direct contact with registered sex and kidnapping offenders in their jurisdiction, and WHEREAS,KCSO is the recipient of a Washington State Registered Sex and Kidnapping Offender Address and Residency Verification Program grant through the Washington Association of Sheriffs and Police Chiefs for this purpose, and WHEREAS,KCSO will oversee efforts undertaken by program participants in King County; NOW THEREFORE,the parties hereto agree as follows: KCSO will utilize Washington State Registered Sex and Kidnapping Offender Address and Residency Verification Program funding to reimburse for expenditures associated i Cost Reimbursement Agreement with(lie Contractor for the verification of registered sex and kidnapping offender address and residency as set forth below. This Interagency Agreement contains eight (8)Articles: ARTICLE I. TERM OF AGREEMENT The term of this Cost Reimbursement Agreement shall commence on July 1, 2015 and shall end on June 30, 2016 mrless terminated earlier pursuant to the provisions hereof. ARTICLE H. (DESCRIPTION OF SERVICES This agreement is for the purpose of reimbursing the Contractor for participation in the Registered Sex and Kidnapping Offender Address and Residency Verification Program. The program's purpose is to verify the address and residency of all registered sex and kidnapping offenders under RCW 9A.44.130. "the requirement of this program is for face-to-face verification of a registered sex and kidnapping offender's address at the place of residency. In the case of ® level I offenders, once every twelve months. ® of level II offenders, once every six months. ® of level III offenders, once every three months. For the purposes of this program unclassified offenders and kidnapping offenders shall be considered at risk level I, unless in the opinion of the local jurisdiction a higher elassification is in the interest of public safety. ARTICLE III. REPORTING Two reports are required in order to receive reimbursement for grant-related expenditures. Both forms are included as exhibits to this agreement. "Exhibit A"is the Offender Watch generated "Advanced Verification Request Report" that the sex or kidnapping offender completes and signs during a face-to-face contact. "Exhibit B" is an "Officer Contact Workshcet" completed in full by an officer/detective during each verification contact. Both exhibits representing each contact are due quarterly and must be complete and received before reimbursement can be made following the quarter reported. Original signed report forms are to be submitted by the 5th of the month following the end of the quarter. The first report is due October 5, 2015. Page 2 of 5 July 30,2015 Cost Reimbursement Agreement Quarterly progress reports shall be delivered to Attn: Tina Keller,Project Manager King County Sheriff's Office 500 Fourth Avenue, Suite 200 M/S ADM-SO-0200 Seattle, WA 98104 Phone: 206-263-2122 Email: tina.keller@kingcounty.gov ARTICLE IV. RE,ELMBURSEM NT Requests for reimbursement will be made on a monthly basis and shall be forwarded to KCSO by the 10t'of the month following the billing period. Overtime reimbursements for personnel assigned to the Registered Sex and Kidnapping Offender Address and Residency Verification Program will be calculated at the usual rate for which the individual's' time would be compensated in the absence of this agreement. Each request for reimbursement will include the name,rank, overtime compensation rate, number of reimbursable hours claimed and the dates of those hours for each officer for whom reimbursement is sought. Each reimbursement request must be accompanied by a certification signed by an appropriate supervisor of the department that the request has been personally reviewed, that the information described in the request is accurate, and the personnel for whom reimbursement is claimed were working on an overtime basis for the Registered Sex and Kidnapping Offender Address and Residency Verification Program. Overtime and all other expenditures under this Agreement are restricted to the following criteria: 1. For the purpose of verifying the address and residency of registered sex and kidnapping offenders; and 2. For the goal of improving public safety by establishing a greater presence and emphasis in King County neighborhoods; and 3. For increasing immediate and direct contact with registered sex and kidnapping offenders in their jurisdiction Any non-overtime related expenditures must be pre-approved by KCSO. Your request for pre-approval must include: 1) The item you would like to purchase, 2) The puupose of the item, 3) 'The cost of the item you would like to purchase. You may send this request for pre-approval in email format. Requests for reimbursement Page 3 of 5 July 30,20n5 Cost Reimbursement Agreement from KCSO for the above non-overtime expendihues must be accompanied by a spreadsheet detailing the expenditures as well as a vendor's invoice and a packing slip. The packing slip must be signed by an authorized representative of the Contractor. All costs must be included in the request for reimbursement and be within the overall contract amount. Over expenditures for any reason, including additional cost of sales tax, shipping, or installation,will be the responsibility of the Contractor. Requests for reimbursement must be sent to Attn: Tina Keller, Project Manager King County Sheriff's Office 500 Fourth Avenue, State 200 M/S ADM-SO-0200 Seattle, WA 98104 Phone: 206-263-2122 Email: lina.keller@kingcounty.gov 'The maximum amount to be paid under this cost reimbursement agreement shall not exceed Fifty Two Thousand Nine Hundred Eighty Eight Dollars and Seven Cents ($52,988.07). Expenditures exceeding the maximum amount shall be the responsibility of Contractor. All requests for reimbursement must be received by KCSO by July 31, 2016 to be payable. ARTICLE V. WITNESS STATEMENTS "Exhibit C"is a"Sex/Kidnapping Offender Address and Residency Verification Program Witness Statement Form." This form is to be completed by any witnesses encountered during a contact when the offender is suspected of not living at the registered address and there is a resulting felony "Failure to Register as a Sex Offender" case to be referred/filed with the KCPAO. Unless, due to extenuating circumstances the witness is incapable of writing out their own statement, the contacting officer/detective will have the witness write and sign the statement in their own handwriting to contain, verbatim, the information on the witness form. ARTICLE VI. FILING NON-DISCOVERABLE. FACE SHEET "Exhibit D" is the "Piling Non-Discoverable Face Sheet." This form shall be attached to each"Felony Failure to Register as a Sex Offender" case that is referred to the King County Prosecuting Attorney's Office. ARTICLE. VII. SUPPLEMENTING, NOT SUPPLANTING Funds may not be used to supplant (replace) existing local, state, or Bureau of Indian Affairs funds that would be spent for identical purposes in the absence of the grant. Page 4 of 5 J111y 30,2015 Cost Reimbursement Agreement Overtime - To meet this grant condition, you must ensure that: ® Overtime exceeds expenditures that the grantee is obligated or funded to pay in the current budget. Funds currently allocated to pay for overtime may not be reallocated to other purposes or reimbursed upon the award of a grant. ® Additionally, by the conditions of this grant, you are required to track all overtime fiuided through the grant ARTICLE VIl. AMENDMENTS No modification or amendment of the provisions hereof shall be effective unless in writing and signed by authorized representatives of the parties hereto. The parties hereto expressly reserve the right to modify this Agreement, by mutual agreement. IN WITNESS WHEREOF,the parties have executed this Agreement by having their representatives affix their signatures below. Kent Police Department KING COUNTY SHERIFF'S OFFICE. /Su Cobke, Mayor John Urquhart, Sheriff 7 Date Date i Page 5 of 5 July 30,2015 APPEWDIA Page: 1 Verification Request Agency: King County WA Sheriffs Office Administrator. King County Sheriffs Office RSCphone: (206)263-2120 Date: 6/15/2015 Offender Information Offender Photo Name TEST,TEST TEST Registration# 2236249, P05 SSN DOB 01/0111 9 9 9 Age 1e Alt Reg# Sex Orient Drv,Lic./Stete PHOTO NOTAVAILABLE Race Nat No Selection FBI - j Height Hair State 10 - - Weight Eyes Last Verified m Risk Type Date Comm. s Active Officer Alert t- Employment/School u ` Name Address Supervisor Phone Residence (Bold-Primary Home Address) Street Alias Phone (Bold-Primary Contact Numbers).,,,,,' ScarslTaHoos Number Type ,Descnpflon Location Type Descdptlon Vehicle Make Model Color. � Year License State VIN Comments Offense Date RS CodelDescrlption " Convicted Released Case# Crime Details i do hereby attest,under penalties of perjury,that any and all information contained here is current and accurate on this day of 20 Offender Signature: Officer Signature: Date: I j Produwd by0R derINatch-�Hwl.kalcheysteme.mm � i y ® o � md d cn ii o u o C) oyo �3 Boob zp y y a a CA � m El El El do o \ e r y y � i APPENDIX C Date Agency/Officer Incident number Witness Statement—Failure to Register Suspect's Name: Suspect's Last Registered Address: Witness' Name: Witness's Home Address: Witness' Home Phone Number Cell: Other: How do they know the suspect(please be as detailed as possible)? *If suspect rented an apartment or a room from the witness,please have them provide a copy of any documentations to this effect and any documentations the suspect moved out. Did the witness ever see the suspect at his/her last registered address? How often would they see him/her there? When did the witness start seeing him/her there? When did they stop? Why did the suspect stop staying at the address? Did the suspect keep any personal belongings there? In general,when is the last time they saw the suspect? Do they know where the suspect moved to or their current whereabouts? Can they provide the names and contact information of any other witnesses who would have seen the suspect staying at his/her last registered address? Is the witness willing to assist in prosecution? Under penalty of perjury of the laws of the State of Washington, I certify that the foregoing is true and correct, Witness' Signature _ date ____ i �I EXHIBIT D WASPC GRANT FILING NON-DISCOVERABLE TO: KCPAO— Special Assault Unit—Seattle DATE: FROM: INCIDENT#: AGENCY: SUSPECT#1: DOB: RACE: SEX: M ❑ F❑ HGT: WGT: SUSP#1 ADDRESS: CHARGE: Failure to Register as a Sex Offender DATE OF CRIME: VICTIM#1: State of Washington DOB: VICTIM#2: DOB: INTERVIEWED BY: NO ONE DPA NAME: TYPE OF CASE: FTR-Failure To Register OTHER TYPE: THIS CASE IS BEING REFERRED FOR THE FOLLOWING REASONS FILING OF CHARGES: - Comments: DECLINE: - Comments: ASPC STATISTICAL REPORTING TO KCSO Case Referral Received by KCPAO on this date: Case filed by KCPAO: YES ❑ NO ❑ Cause Number Assigned: If no, please indicate why: Other Explanation: REQUEST FOR MAYOR'S SIGNATURE -EST Routing Information (ALL REQUESTS MUST FIRST BE ROUTED THROUGH THE LAW DEPARTMENT) Approved by Director_ Originator:Sara wood Phone (Originator): x5856 Date Sent:Augusts,2m5 Date Required: August 12,2015 Return Signed Document to: Sara Wood Contract Termination Date: N/A VENDOR NAME: Date Finance Notified: (Only required on contracts 8/5/1 5 ._ 10 000 and over or on an Grant DATE OF COUNCIL APPROV Lf: Date Risk Manager Notified: September�075.W rl 1/ I„ atel q'tci �' ,1��( Required an Non-CityStandard Contracts/A reements Has this Document been Specifically Account Number: IVOOO77 Authorized in the Budget? O YES 0 NO Brief Explanation of Document: The Kent Police Department receives grant funding from the Washington Association of Sheriffs and Police Chiefs (WASPC) through the King County Sheriff's Office to conduct registration of sex offender checks in Kent. Detectives and officers conduct these checks on overtime and the grant funds reimburse Kent's work. The 2015-2016 grant is for $52,988.07, All Contracts Must Be Routed Through The Law Department (rhis area.to be completed by the Law Department) Received: Approval of Law Dept.: Law Dept. Comments: Date Forwarded to Mayor I r,� Shaded Areas To Be Completed By Administration Staff -_ Received: I Recommendations and Comments: t Disposition: }1 J'�t1 .... ( 9 Date Returned: iNi of nv Doounenl loo onq� cquo,Iof M o,ols ,a l ore. o ' , I�u s J V a SHERIFF KING COUNTY SHERIFF'S OFFICE 516 Third Avenue,W-116 Seattle,WA 98104-2312 AUG 0 .32015 Tel:206-296-4155•Fax:206-296-0168 John Urquhartxll�1 fat: Ys,v'.if SheriffR July 31, 2015 RE: Cost Reimbursement Agreement - 2015-2016 Registered Sex Offender Grant Please have both copies of the enclosed Cast Reimbursement Agreement signed by your Department Authorized Representative. Please mail both copies to: King County Sheriff's Office Attention: Joe Lewis, Grant Administrator 616 Third Avenue Seattle, WA 98104 Joe Lewis will have both copies of the Agreement signed by Sheriff Urquhart and will return one copy to your attention. If you have any questions, please feel free to call Tina Keller at 206/263-2122. Thank you. Sincerely, Tina Keller Project/Program Manager II King County Sheriffs Office Enclosures it