HomeMy WebLinkAboutPD15-306 - Original - Washington Traffic Safety Commission - 2015-2017 Target Zero Manager - 07/01/2015 ® Records Management
KENT Document '
CONTRACT COVER SHEET
This is to be completed by the Contract Manager prior to submission
to City Clerks Office. All portions are to be completed.
If you have questions, please contact City Clerk's Office.
Vendor Name: Washington Traffic Safety Commission
Vendor Number:
JD Edwards Number
Contract Number: M 3 WU
This is assigned by City Clerk's Office
Project Name: 2015-2017 Target Zero Manager
Description: Interlocal Agreement ❑ Change Order ❑ Amendment X Contract
❑ Other:
Contract Effective Date: 7/1/2015 Termination Date: 6/30/2017
Contract Renewal Notice (Days): N/A
Number of days required notice for termination or renewal or amendment
Contract Manager: Sara Wood Department: Police
Contract Amount: $124,000
Approval Authority: (CIRCLE ONE) Department Director Mayor City Council
Detail: (i.e. address, location, parcel number, tax id, etc.):
This contract provides 60% of funding (salary and benefits) for the South King County-
-__.
Target Zero Manager who is an employee in the Kent Police Department.
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As of: 08/27/14
F
INTERAGENCY AGREEMENT
BETWEEN
Kent Police Department AND
WASHINGTON TRAFFIC SAFETY COMMISSION
THIS AGREEMENT is made and entered into by and between the Kent Police Department
hereinafter referred to as "CONTRACTOR," and the Washington Traffic Safety Commission,
hereinafter referred to as "WTSC."
THE PURPOSE OF THIS AGREEMENT is to provide funding for CONTRACTOR to provide
services as described in the Statement of Work, incorportated as "Exhibit A."
THEREFORE, IT IS MUTUALLY AGREED THAT:
STATEMENT OF WORK
The CONTRACTOR shall furnish the necessary personnel to act as the Target Zero Manager
(hereinafter referred to as "TZM") for the performance of duties as described in the Statement of
Work attached as Exhibit A.
PERIOD OF PERFORMANCE
The period of performance of this Agreement shall commence on July 1, 2015 and remain in
effect until June 30, 2017 unless terminated sooner, as provided herein.
COMPENSATION
Compensation for the work provided in accordance with this Agreement has been established
under the terms of RCW 39.34. The cost of accomplishing the work described in the Statement
of Work will not exceed $124,000.00 (One hundred twenty-four THOUSAND DOLLARS). If the
CONTRACTOR intends to charge indirect costs, submission of a cost allocation plan or a
Federal cognizant agency letter is required. Payment for satisfactory performance of the work
shall not exceed this amount unless the parties mutually agree to a higher amount. The
following summarizes total project costs under this Agreement.
Summary of costs Amount
Employee salaries and benefits $124,000.00
TOTAL $124,000.00
STATE AND FEDERAL TERMS AND CONDITIONS:
ACTIVITY REPORTS
The CONTRACTOR agrees to submit quarterly reports and a final report on the activity of this
project in the form provided by the WTSC entitled 'Traffic Safety Project Report" and
incorporated by reference as Exhibit B. Final reports are to be detailed and must describe
whether the project objectives were accomplished, if technical and fiscal problems were
encountered, and what improvements in traffic safety have resulted or probably will result.
Included in the final report will be copies of publications, training reports and any statistical data
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Federal Project 165T-17 CFDA#20.600
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generated in project execution. The final report is to be submitted to WTSC within 30 days of
termination of this Interagency Agreement.
ADVANCE PAYMENTS PROHIBITED
No payments in advance of or in anticipation of goods or services to be provided under this
Agreement shall be made by the WTSC.
AGREEMENT ALTERATIONS AND AMENDMENTS
This Agreement may be amended by mutual agreement of the parties. Such amendments shall
not be binding unless they are in writing and signed by personnel authorized to bind each of the
parties.
ALL WRITINGS CONTAINED HEREIN
This Agreement contains all the terms and conditions agreed upon by the parties. No other
understandings, oral or otherwise, regarding the subject matter of this Agreement shall be
deemed to exist or to bind any of the parties hereto.
ASSIGNMENT
The work to be provided under this Agreement, and any claim arising thereunder, is not
assignable or delegable by either party in whole or in part, without the express prior written
consent of the party, which consent shall not be unreasonably withheld. The CONTRACTOR
shall provide the WTSC a copy of all third-party contracts and agreements entered into for
purposes of fulfilling the Statement of Work outlined in Exhibit A. All third-party awards must
allow for the greatest practical competition in accordance with applicable procurement rules and
procedures.
ATTORNEYS' FEES
In the event of litigation or other action brought to enforce Agreement terms, each party agrees
to bear its own attorney fees and costs.
BILLING PROCEDURE
The CONTRACTOR shall submit invoices for reimbursement with supporting documentation to
WTSC monthly. All invoices for reimbursement shall be submitted using the A-19 attached as
Exhibit C or its pre-approved equivalent. Payment to the CONTRACTOR for approved and
completed work will be made by warrant or account transfer by WTSC within 30 days of receipt
of the invoice. Upon expiration of the Agreement, any claim for payment not already made shall
be submitted within 45 days after the expiration date of this Agreement. All invoices for goods
received or services performed on or prior to June 30, must be received by WTSC no later
than August 15. All invoices for goods or services performed on or prior to September 30,
must be received by WTSC no later than November 15.
BUY AMERICA ACT
The CONTRACTOR will comply with the provisions of the Buy America Act (49 U.S.C. 53230)),
which contains the following requirements:
Only steel, iron and manufactured products produced in the United States may be purchased
with Federal funds unless the Secretary of Transportation determines that such domestic
purchases would be inconsistent with the public interest, that such materials are not reasonably
available and of a satisfactory quality, or that inclusion of domestic materials will increase the
cost of the overall project agreement by more than 25 percent. Clear justification for the
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purchase of non-domestic items must be in the form of a waiver request submitted to and
approved by the Secretary of Transportation.
CONFIDENTIALITY/SAFEGUARDING OF INFORMATION
The CONTRACTOR shall not use or disclose any information concerning the WTSC, or
information which may be classified as confidential, for any purpose not directly connected with
the administration of this agreement, except with prior written consent of the WTSC, or as may
be required by law.
COST PRINCIPLES
Costs incurred under this Agreement shall adhere to provisions of OMB 2 CFR Part 225 and 49
CFR Part 18 for state and local agencies, OMB Circulars A-21 and A-110 for educational
institutions, and OMB Circular A-122 for nonprofit entities. The CONTRACTOR shall not utilize
Federal grant funds to replace routine and/or existing State or local expenditures; or utilize
Federal grant funds for costs of activities that constitute general expenses required to carry out
the overall responsibilities of State, local, or Federally-recognized Indian tribal governments.
COVENANT AGAINST CONTINGENT FEES
The CONTRACTOR warrants that no person or selling agent has been employed or retained to
solicit or secure this agreement upon an agreement or understanding for a commission,
percentage, brokerage or contingent fee, excepting bona fide employees or bona fide
established agents maintained by the CONTRACTOR for the purpose of securing business.
The WTSC shall have the right, in the event of breach of this clause by the CONTRACTOR, to
annul this agreement without liability or, in its discretion, to deduct from the agreement price or
consideration or recover by other means the full amount of such commission, percentage,
brokerage or contingent fee.
DEBARMENT AND SUSPENSION
Instructions for Lower Tier Certification
1. By signing and submitting this proposal, the CONTRACTOR (hereinafter in this section
referred to as "prospective lower tier participant') is providing the certification set out below.
2. The certification in this clause is a material representation of fact upon which reliance was
placed when this transaction was entered into. If it is later determined that the prospective lower
tier participant knowingly rendered an erroneous certification, in addition to other remedies
available to the Federal government, the department or agency with which this transaction
originated may pursue available remedies, including suspension and/or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to
which this proposal is submitted if at any time the prospective lower tier participant learns that
its certification was erroneous when submitted or has become erroneous by reason of changed
circumstances.
4. The terms covered transaction, debarred, suspended, ineligible, lower tier covered
transaction, participant, person, primary covered transaction, principal, proposal, and voluntarily
excluded, as used in this clause, have the meanings set out in the Definition and Coverage
sections of 49 CFR Part 29. You may contact the person to whom this proposal is submitted for
assistance in obtaining a copy of those regulations.
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5. The prospective lower tier participant agrees by submitting this proposal that, should the
proposed covered transaction be entered into, it shall not knowingly enter into any lower tier
covered transaction with a person who is proposed for debarment under 48
CFR Part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from
participation in this covered transaction, unless authorized by the department or agency with
which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this proposal that it will
include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and
Voluntary Exclusion -- Lower Tier Covered Transaction," without modification, in all lower tier
covered transactions and in all solicitations for lower tier covered transactions. (See below)
7. A participant in a covered transaction may rely upon a certification of a prospective participant
in a lower tier covered transaction that it is not proposed for debarment under
48 CFR Part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the
covered transaction, unless it knows that the certification is erroneous. A participant may decide
the method and frequency by which it determines the eligibility of its principals. Each participant
may, but is not required to, check the List of Parties Excluded from Federal Procurement and
Non-procurement Programs.
8. Nothing contained in the foregoing shall be construed to require establishment of a system of
records in order to render in good faith the certification required by this clause. The knowledge
and information of a participant is not required to exceed that which is normally possessed by a
prudent person in the ordinary course of business dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in
a covered transaction knowingly enters into a lower tier covered transaction with a person who
is proposed for debarment under 48 CFR Part 9, subpart 9.4, suspended, debarred, ineligible,
or voluntarily excluded from participation in this transaction, in addition to other remedies
available to the Federal government, the department or agency with which this transaction
originated may pursue available remedies, including suspension and/or debarment.
Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -- Lower
Tier Covered Transactions:
1. The prospective lower tier participant certifies, by submission of this proposal, that neither it
nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible,
or voluntarily excluded from participation in this transaction by any Federal department or
agency.
2. Where the prospective lower tier participant is unable to certify to any of the statements in this
certification, such prospective participant shall attach an explanation to this proposal.
DISPUTES
In the event that a dispute arises under this Agreement, it shall be determined by a Dispute
Board in the following manner: Each party to this Agreement shall appoint one member to the
Dispute Board. The members so appointed shall jointly appoint an additional member to the
Dispute Board. The Dispute Board shall review the facts, agreement terms and applicable
statutes and rules and make a determination of the dispute. The determination of the Dispute
Board shall be final and binding on the parties hereto. As an alternative to this process, either
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of the parties may request intervention by the Governor, as provided by RCW 43,17.330, in
which event the Governor's process will control.
DRUG-FREE WORKPLACE
In accordance with the Drug-Free Workplace Act of 1988 (41 USC 8103 and 42 USC 12644),
the CONTRACTOR shall publish a statement notifying employees that the unlawful
manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited
in the workplace and shall specify the actions that will be taken against employees for violation
of such provision. The CONTRACTOR shall establish a drug-free awareness program and
require that employees provide notification of any criminal drug statute conviction for a violation
occurring in the workplace no later than five days after such incident. The CONTRACTOR shall
notify WTSC within ten days after such notification by an employee engaged in the performance
of the grant. Within 30 days, the CONTRACTOR will take appropriate personnel action against
such employee, up to and including termination, and require the employee to participate
satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes
by a Federal, state, or local health, law enforcement, or other appropriate agency.
FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT (FFATA)
In accordance with FFATA, the CONTRACTOR shall, upon request, provide WTSC the names
and total compensation of the five most highly compensated officers of the entity if:
(i) the entity in the preceding fiscal year received—
I. 80 percent or more of its annual gross revenues in Federal awards;
II. $25,000,000 or more in annual gross revenues from Federal awards; and
(ii) the public does not have access to information about the compensation of the senior
executives of the entity through periodic reports filed under section 13(a) or 15(d) of the
Securities Exchange Act of 1934 or section 6104 of the Internal Revenue Code of 1986;
FEDERAL LOBBYING
The undersigned certifies, to the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of
the undersigned, to any person for influencing or attempting to influence an officer or employee
of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with the awarding of any Federal contract, the making of any
Federal grant, the making of any Federal loan, the entering into of any cooperative agreement,
and the extension, continuation, renewal, amendment, or modification of any Federal contract,
grant, loan, or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the
undersigned shall complete and submit Standard Form- LLL, "Disclosure Form to Report
Lobbying," in accordance with its instructions.
3. The undersigned shall require that the language of this certification be included in the award
documents for all sub-award at all tiers (including subcontracts, subgrants, and contracts under
grant, loans, and cooperative agreements) and that all subrecipients shall certify and disclose
accordingly.
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This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for
making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any
person who fails to file the required certification shall be subject to a civil penalty of not less than
$10,000 and not more than $100,000 for each such failure.
GOVERNANCE
This Agreement is entered into pursuant to and under the authority granted by the laws of the
state of Washington and any applicable federal laws. The provisions of this Agreement shall be
construed to conform to those laws.
In the event of an inconsistency in the terms of this Agreement, or between its terms and any
applicable statute or rule, the inconsistency shall be resolved by giving precedence in the
following order:
a. Applicable state and federal statutes and rules;
b. Terms and Conditions of this agreement;
c. Any Amendment executed under this Agreement;
d. Any Statement of Work executed under this Agreement; and
e. Any other provisions of the agreement, including materials incorporated by reference.
INCOME
Income earned by the CONTRACTOR with respect to the conduct of the Statement of Work
(e.g. sale of publications, registration fees, service charges) must be accounted for and income
applied to project purposes or used to reduce project costs.
INDEMNIFICATION
To the fullest extent permitted by law, the CONTRACTOR shall indemnify, defend, and hold
harmless state, agencies of state and all officials, agents and employees of state, from and
against all claims for injuries or death arising out of or resulting from the performance of the
Agreement. The CONTRACTOR's obligation to indemnify, defend, and hold harmless includes
any claim by the CONTRACTOR's agents, employees, representatives, or any subcontractor or
its employees. The CONTRACTOR expressly agrees to indemnify, defend, and hold harmless
the state for any claim arising out of or incident to CONTRACTOR's or any subcontractor's
performance or failure to perform the Agreement.
The CONTRACTOR waives its immunity under Title 51 RCW to the extent it is required to
indemnify, defend and hold harmless state and its agencies, officials, agents or employees.
INDEPENDENT CAPACITY
The employees or agents of each party who are engaged in the performance of this Agreement
shall continue to be employees or agents of that party and shall not be considered for any
purpose to be employees or agents of the other party.
INDUSTRIAL INSURANCE COVERAGE
The CONTRACTOR shall comply with the provisions of Title 51 RCW, Industrial Insurance. If
the CONTRACTOR fails to provide industrial insurance coverage or fails to pay premiums or
penalties on behalf of its employees as may be required by law, the WTSC may collect from the
CONTRACTOR the full amount payable to the Industrial Insurance accident fund. The WTSC
may deduct the amount owed by the CONTRACTOR to the accident fund from the amount
payable to the CONTRACTOR by the WTSC under this Agreement, and transmit the deducted
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amount to the Department of Labor and Industries, (L&I) Division of Insurance Services. This
provision does not waive any of L&I's rights to collect from the CONTRACTOR.
LICENSING, ACCREDITATION AND REGISTRATION
The CONTRACTOR shall comply with all applicable local, state, and federal licensing,
accreditation and registration requirements/standards, necessary for the performance of this
Agreement.
NONDISCRIMINATION
The CONTRACTOR will comply with all Federal statutes and implementing regulations relating
to nondiscrimination. These include but are not limited to:
(a) Title VI of the Civil Rights Act of 1964 (Pub. L. 88-352), which prohibits discrimination on the
basis of race, color or national origin (and 49 CFR Part 21);
(b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683 and
1685-1686), which prohibits discrimination on the basis of sex;
(c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794), and the
Americans with Disabilities Act of 1990 (Pub. L. 101-336), as amended (42 U.S.C. 12101, et
seq.), which prohibits discrimination on the basis of disabilities (and 49 CFR Part 27);
(d) the Age Discrimination Act of 1975, as amended (42 U.S.C. 6101-6107), which prohibits
discrimination on the basis of age;
(e) the Civil Rights Restoration Act of 1987 (Pub. L.100-259), which requires Federal-aid
recipients and all subrecipients to prevent discrimination and ensure nondiscrimination in all of
their programs and activities;
(f) the Drug Abuse Office and Treatment Act of 1972 (Pub. L. 92-255), as amended, relating to
nondiscrimination on the basis of drug abuse;
(g) the comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation
Act of 1970 (Pub. L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol
abuse or alcoholism;
(h) Sections 523 and 527 of the Public Health Service Act of 1912, as amended (42 U.S.C.
290dd-3 and 290ee-3), relating to confidentiality of alcohol and drug abuse patient records;
(i) Title VIII of the Civil Rights Act of 1968, as amended (42 U.S.C. 3601, et seq.), relating to
nondiscrimination in the sale, rental or financing of housing;
Q) any other nondiscrimination provisions in the specific statute(s) under which application for
Federal assistance is being made; and
(k) the requirements of any other nondiscrimination statute(s) which may apply to the
application.
In the event the CONTRACTOR is in non-compliance or refuses to comply with any
nondiscrimination law, regulation, or policy, this Agreement may be rescinded, canceled or
terminated in whole or in part, and the CONTRACTOR may be declared ineligible for further
contracts with the WTSC. The CONTRACTOR shall, however, be given a reasonable time in
which to cure this noncompliance. Any dispute may be resolved in accordance with the
"Disputes" procedure set forth herein.
PERSONNEL
If CONTRACTOR personnel performing the required tasks and activities of this agreement
separate from service or otherwise terminate their employment with the CONTRACTOR,
whether voluntarily or involuntarily, the CONTRACTOR must receive prior written approval of
the WTSC in advance of recruitment and selection of substitute personnel. In circumstances
when performance of the provisions of this agreement constitutes more than fifty percent of the
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time of the CONTRACTOR's designated personnel, the CONTRACTOR will make available to
the WTSC the opportunity to actively participate in recruitment and selection.
POLITICAL ACTIVITY (HATCH ACT)
The CONTRACTOR will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508) which
limits the political activities of employees whose principal employment activities are funded in
whole or in part with Federal funds.
RECORDS MAINTENANCE j
The parties to this Agreement shall each maintain books, records, documents and other
evidence that sufficiently and properly reflect all direct and indirect costs expended by either
party in the performance of the service(s) described herein. These records shall be subject to
inspection, review or audit by personnel of both parties, other personnel duly authorized by
either party, the Office of the State Auditor, and federal officials so authorized by law. All books,
records, documents, and other material relevant to this Agreement will be retained for six years
after expiration and the Office of the State Auditor, federal auditors, and any persons duly
authorized by the parties shall have full access and the right to examine any of these materials
during this period.
Records and other documents, in any medium, furnished by one party to this Agreement to the
other party, will remain the property of the furnishing party, unless otherwise agreed. The
receiving party will not disclose or make available this material to any third parties without first
giving notice to the furnishing party and giving it a reasonable opportunity to respond. Each
party will utilize reasonable security procedures and protections to assure that records and
documents provided by the other party are not erroneously disclosed to third parties.
REGISTRATION WITH DEPARTMENT OF REVENUE
The CONTRACTOR shall complete registration with the Washington State Department of
Revenue and be responsible for payment of all taxes due on payments made under this
Agreement.
RIGHT OF INSPECTION
The CONTRACTOR shall provide right of access to its facilities to the WTSC, or any of its
officers, or to any other authorized agent or official of the state of Washington or the federal
government, at all reasonable times, in order to monitor and evaluate performance, compliance,
and/or quality assurance under this Agreement.
The CONTRACTOR shall make available information necessary for WTSC to comply with the
client's right to access, amend, and receive an accounting of disclosures of their Personal
Information according to the Health Insurance Portability and Accountability Act of 1996
(HIPAA) or any regulations enacted or revised pursuant to the HIPAA provisions and applicable
provisions of Washington State law. The CONTRACTOR shall upon request make available to
the WTS and the U.S. Secretary of the Department of Health & Human Services all internal
policies and procedures, books, and records relating to the safeguarding, use, and disclosure of
Personal Information obtained or used as a result of this Agreement.
RIGHTS IN DATA
Unless otherwise provided, data that originates from this Agreement shall be "works for hire' as
defined by the U.S. Copyright Act and shall be owned by the WTSC and the State Of
Washington. In the event the Materials are not considered "works for hire" under the U.S.
Copyright laws, the CONTRACTOR hereby irrevocably assigns all right, title, and interest in
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data includingall intellectual property rights, to the WTSC effective from the moment of
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creation. Data shall include, but not be limited to data, reports, documents, pamphlets,
advertisements, books, magazines, surveys, studies, computer programs, films, tapes, and/or
sound reproductions. Ownership includes the right to copyright, patent, register, and the ability
to transfer these rights.
The CONTRACTOR may publish, at its own expense, the results of project activities without
prior review by the WTSC, provided that any publications (written, visual, or sound) contain
acknowledgment of the support provided by the National Highway Traffic Safety Administration
(NHTSA) and the WTSC. Any discovery or invention derived from work performed under this
project shall be referred to the WTSC, who will determine through NHTSA whether patent
protections will be sought, how any rights will be administered, and other actions required to
protect the public interest.
SAVINGS
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any
way after the effective date of this Agreement and prior to normal completion, the WTSC may
terminate the Agreement under the "Termination for Convenience" clause, without the ten day
notice requirement, subject to renegotiation at the WTSC's discretion under those new funding
limitations and conditions.
SEVERABILITY
If any provision of this Agreement or any provision of any document incorporated by reference
shall be held invalid, such invalidity shall not affect the other provisions of this Agreement which
can be given effect without the invalid provision, if such remainder conforms to the requirements
of applicable law and the fundamental purpose of this agreement, and to this end the provisions
of this Agreement are declared to be severable.
SITE SECURITY
While on AGENCY premises, the CONTRACTOR, its agents, employees, or subcontractors
shall conform in all respects with physical, fire or other security policies or regulations.
STATE LOBBYING
None of the funds under this program will be used for any activity specifically designed to urge
or influence a State or local legislator to favor or oppose the adoption of any specific legislative
proposal pending before any State or local legislative body. Such activities include both direct
and indirect (e.g., "grassroots") lobbying activities, with one exception. This does not preclude a
State official whose salary is supported with NHTSA funds from engaging in direct
communications with State or local legislative officials, in accordance with customary State
practice, even if such communications urge legislative officials to favor or oppose the adoption
of a specific pending legislative proposal.
TAXES
All payments accrued on account of payroll taxes, unemployment contributions, any other taxes,
insurance or other expenses for the CONTRACTOR or its staff shall be the sole responsibility of
the CONTRACTOR.
TERMINATION
Either party may terminate this Agreement upon thirty (30) days prior written notification to the
other party. If this Agreement is so terminated, the parties shall be liable only for performance
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rendered or costs incurred in accordance with the terms of this Agreement prior to the effective
date of termination.
TERMINATION FOR CAUSE
If, for any cause, either party does not fulfill in a timely and proper manner its obligations under
this Agreement, or if either party violates any of these terms and conditions, the aggrieved party
will give the other party written notice of such failure or violation. The responsible party will be
given the opportunity to correct the violation or failure within fifteen (15) working days. If failure
of violation is not corrected, this Interagency Agreement may be terminated immediately by
written notice of the aggrieved party to the other.
TERMINATION FOR CONVENIENCE
Except as otherwise provided in this Agreement, the WTSC may, by 10 days written notice,
beginning on the second day after the mailing, terminate this Agreement in whole or in part. If
this Agreement is so terminated, the WTSC shall be liable only for payment required under the
terms of this Agreement for services rendered or goods delivered prior to the effective date of
termination.
TREATMENT OF ASSETS
1. Title to all property furnished by the WTSC shall remain property of the WTSC. Title to all
property furnished by the CONTRACTOR, for the cost of which the CONTRACTOR is
entitled to be reimbursed as a direct item of cost under this Agreement, shall pass to and
vest in the WTSC upon delivery of such property by the CONTRACTOR. Title to other
property, the cost of which is reimbursable to the CONTRACTOR under this Agreement,
shall pass to and vest in the WTSC upon (i) issuance for use of such property in the
performance of this Agreement, or (ii) commencement of use of such property in the
performance of this Agreement, or(iii) reimbursement of the cost thereof by the WTSC in
whole or in part, whichever first occurs.
2. Any property of the WTSC furnished to the CONTRACTOR shall, unless otherwise provided
herein or approved by the WTSC, be used only for the performance of this Agreement.
3. The CONTRACTOR shall be responsible for any loss or damage to property of the WTSC
which results from the negligence of the CONTRACTOR or which results from the failure on
the part of the CONTRACTOR to maintain and administer that property in accordance with
sound management practices.
4. If any WTSC property is lost, destroyed or damaged, the CONTRACTOR shall immediately
notify the WTSC and shall take all reasonable steps to protect the property from further
damage.
5. The CONTRACTOR shall surrender to the WTSC all property of the CONTRACTOR prior to
settlement upon completion, termination or cancellation of this Agreement.
6. All reference to the CONTRACTOR under this clause shall also include CONTRACTOR 's
employees, agents or Subcontractors.
WAIVER
A failure by either party to exercise its rights under this Agreement shall not preclude that party
from subsequent exercise of such rights and shall not constitute a waiver of any other rights
under this Agreement unless stated to be such in a writing signed by an authorized
representative of the party and attached to the original Agreement.
DESIGNATED CONTACT
The following named individuals will serve as designated contacts for each of the parties, for all
communications and billings regarding the performance of this Agreement:
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The Contact for the CONTRACTOR is: The Contact for WTSC is:
Sara Wood Edica Esqueda
Project Director— South King County Program Manager—WTSC
Target Zero Task Force P.O. Box 40944
220 4th Avenue South Olympia, WA 98504-0944
Kent, WA 98032 (360) 725-9886 (office)
253-856-5856 (office) (360) 586-6489 (fax)
253-856-6800 fax
IN WITNESS WHEREOF, the parties have executed this Agreement.
AGENCY NAME
,Sign ure
I !
t Suzette Cooke
Printed Name
Mayor
Title f Date
I
WASHINGTON TRAFFIC SAFETY COMMISSION
A !
Signature
Chris Madill
Printed Name
Deputy Director [t>
Title a e
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Exhibit A
STATEMENT OF WORK
• General. CONTRACTOR shall provide personnel to serve as the Target Zero
Manager (TZM) providing services consistently for the entire period of performance. The
TZM will perform TZM duties exclusively for the following county(s): King County.
Required Core Tasks
(Approximately 50%of coordinator time)
Task:Facilitating Task Force Meeting
Deliverables Reporting
• Conduct monthly or quarterly Task Force Taskforce meeting dates
meetings
• Expand task force membership through new
partnerships with local/regional/tribal
stakeholders
Task:Leading develo nient and update of the CountylRegion Tra tc Sae Strategic Plan
Deliverables Reporting
■ Strategic plan that has been approved in Describe recent efforts in creating/updating
the past 12 months the strategic plan
• Diverse stakeholder involvement in
strategic plan development
Task: Coordinating High Visibility Enforcement and Media Campaigns
Deliverables-All High Visibility,Enforcement Reporting
and Media Campaigns HVEM
• Determine funding amounts for each Submit mobilization funding plan spreadsheet
participating law enforcement agency detailing amounts for each participating law
• Create and submit signed interagency enforcement agency and emphasis type
agreements for each participating law Submit County mobilizations funding plan status
enforcement agency report with quarterly report
• Monitor interagency agreements for budget
and performance
Deliverables-Statewide HVEM Reporting
• Provide input to localize WTSC news releases Submit HVE activity total log to WTSC within
• Conduct community outreach one week prior 72 hours end of the mobilization
and during the statewide mobilization Submit county/region law enforcement
• Forward news releases and detailed 1 IVE participation summary within 72 hours
campaign information to LE agency media Submit community outreach report form with
contacts. uarterl report
Deliverables-Local Mobilizations;(Flex,Target Reporting
Zero Teams,pilot,other HVEMprojects)
• Develop HVE enforcement plans quarterly Submit HVE enforcement plans quarterly(or
• Develop and distribute news releases to annually)
publicize HVE Flex patrols Submit HVE activity total log to WTSC within
Page 12 of 23
• Conduct community outreach to support HVE one week of patrols
Flex patrols • Submit copies of news releases sent to local
• Develop localized media creative to support media with quarterly report
HVE Flex patrols(required for TZT, optional • Submit media and community outreach report
otherwise.) form with quarterly report
• Submit county/region law enforcement
artier ation summary with uarterly re ort
Task: Complete required -eports
Deliverables Reporting
• Complete quarterly reports and billable hour • Submission of Quarterly Reports to WTSC
logs within 30 days of end of quarter
• Submission of Daily Billable Hours logs to
WTSC within 10 business days after the end
month
Task:Participating in WTSGs onsored trainin and develo ment events
Deliverables ' Reporting
• Attend annual TZM meeting and other Provide summary on development events, upon
development events as assigned or upon request
approval
Strategies related to the Target Zero Plan
(Approximately 30%of coordinator tune)
Strategy: Generate awareness and news media around Target Zero Platt priorities
Deliverables Reporting
• Create unpaid media opportunities via social Describe recent results in generating news
media,web,print, radio, PSA's, and other media for local Target Zero Plan priorities
media formats Copies of news releases sent to media
Strategy:Publicizing data trends and Target Zero priorities based on fatality and serious
injury data
Deliverables Reporting
• Deliver traffic safety presentations to the local Number of presentations to local stakeholders
Task Force,affiliated agencies, councils,
commissions, employers, civic groups, and
other stakeholders highlighting local trends and
opportunities
Strategy: Coordinate enforcement, education, and engineetkig e forts for pedestrian safety
Deliverables Reporting
■ Coordinate efforts of law enforcement, Include project status reports within
engineering targeting pedestrian safety quarterly reports
■ Conduct pedestrian education campaigns in
support of enforcement/engineering efforts
Page 13 of 23
Strategy:Eneouraga eer-delivered outh tra rc safety awareness programs
Deliverables Reporting
Educate high school administrators and student Describe outreach efforts to
leaders on available programs and resources for administrators/student leaders and results
student led traffic safety programs
Strategy:Educate parents around young driver issues
Deliverables Reporting
Inform parents about young driver risk and Dates of presentations to parents on young
their roles in enforcing the elements of the driver issues
Intermediate Driver's License o Driver Training School Parent Nights
o Parent Teacher Organization meetings
(PTO/PTA)
Strategy:Encourage training opportunities for alcohol/drug detection and effective
prosecution
Deliverables Ite_'ortin
Regularly communicate with local law Describe communication work within quarterly
enforcement and prosecuting agencies about reports
training opportunities such as:
o Blood Alcohol Content Training(BAC)
o Standard Field Sobriety Testing(SFST)
o Advanced Roadside Impaired Driving
Enforcement (ARIDE)
o Traffic Safety Resource Prosecutor(TSRP)
Strategy:Promote car seat technician training
Deliverables Reporting
• Recruit candidates for car seat technician training • Describe recruitment for car seat
• Promote local inspection stations and events technical training and promotion
efforts of inspection events
Strategy: Other Target Zero Plan Strategies
Deliverables Reporting
• Promote Data Driven Approaches to Crime and • Include DDACTS status reports within
Traffic Safety (DDACTS)DDACTS quarterly reports
• Assist in the implementation of targeted • Include results of DDACTS patrols within
enforcement patrols in support of the Kent quarterly reports.
Police Department's DDACTS grant.
Page 14 of 23
Other Duties
(Approximately 20%of coordinator time)
Other Duties:Support Kin County Distracted Driving Grant
Deliverables Reporting
Work with North King Comity TZM to develop I I V E . Include Results within quarterly reports.
enforcement plans and local media in support of the
King County Distracted Driving Grant.
Other Duties.-Anti-Street Racing Public Awareness
Deliverables Reporting
Assist in promotinge an anti- Street Racing message Describe efforts within the quarterly reports.
through PSA's and literature in support of the State
Farm Grant.
Page 15 of 23
i
Exhibit B
W A S H I N G T O N
Traffic Safety
COMMISSION
Traffic Safety Project Report
Agency: IDate Submitted:
Project Title: IWTSC Contract Number:
Report Submitted By: JGrantee Contract Number (if applicable):
Quarterly Report Number:
❑15t Quarter Report Oct. 1 — Dec. 31 Due on Jan. 30
❑2" Quarter Report Jan. 1 — Mar. 31 Due on Apr. 30
❑3' Quarter Report Apr. 1 —Jun. 30 Due on Jul. 30
❑4 1h Quarter Report July 1 —Sept. 30 Due on Oct. 30
Other Report:
❑Final Report Due within 30 days of project close
Required Core Tasks
(Approximately 50%of coordinator time)
Task:Facilitating Task Force Meeting
Deliverables Reporting
• Conduct monthly or quarterly Task Force Taskforce meeting dates
meetings
• Expand task force membership through new
partnerships with local/regional/tribal
stakeholders
Narrative:
Task:Leadin development and update o the Coun /Re ion Tra is Sae Strategic Plan
Deliverables Reporting
• Strategic plan that has been approved in the Describe recent efforts in creating/updating the
past 12 months strategic plan
• Diverse stakeholder involvement in strategic
plan development
Narrative:
Page 16 of 23
Federal Project 16ST-17 CFDA#20.600
Task: Coordinating High Visibility Enforcement and Media Campaigns
Deliverables All High Visibility Enforcement Reporting
and Media Campaigns EM
Determine funding amounts for each Attach mobilization funding plan spreadsheet
participating law enforcement agency detailing amounts for each participating law
Create and submit signed interagency enforcement agency and emphasis type
agreements for each participating law County mobilizations funding plan status update
enforcement agency
Monitor interagency agreements for budget
and performance
Narrative:
it
i
Deliverables—Statewide HVEM Reporting
• Provide input to localize WTSC news releases Description of LEA p'art'lcipation in Statewide
• Conduct community outreach one week prior IVEM, including list of agencies, patrol types,
and during the statewide mobilization " and sucdess'as and problems encountered during
• Forward news releases and detailed HVE quartcr ,,
campaign information to LE agency media- Community outreach report form with quarterly
contacts. report
Narrative:
Deliverables-Local Mobilizations(Flex, Reporting
Target Zero Teams,pilot,other HVEM
projects)
• Develop HVE enforeelne ' flans qda erly �'' Attach HVE enforcement plans
• Develop and distribute news:�eleases tole Attach copies/links of news releases sent to
publicize HyE Flex patrols �� media
• Conduct cofhmunity outreach t{support HVE Attach media and community outreach report
Flex patrols l. form
• Develop localized media cieatieto support Attach county/region law enforcement
HVE Flex patrols(regylred for ZT,optional participation summary
otherwise.)
Narrative:
i
Page 17 of 23
I
Task:Participating in WTSGs onsored training and development events
Deliverables Reporting
• Attend annual TZM meeting and other Provide summary on development events,upon
development events as assigned or upon request
approval
Narrative:
ii
Strategies related to the Targetero.Plan
Strategy: Generate awareness and news media around Target Zero Plan priorities
Deliverables Reporting
Create unpaid media opportunities via social •, Describe recent results in generating news
media,web,print,radio,PSA's, and other media f6r4ocal Target Zero Plan priorities
media formats '::Copies ofnews releases sent to media
Narrative:
Strategy:Publicizing data trends and Target Zero priorities based on fatality and serious
injury data
Deliverables Reporting ,
Deliver tfaffrc safeTy,presentations to the local, ; + 'Number of presentations to local stakeholders
Task rorce, affiliated agoncies, ootlnotls,
commissions, employers;civic groups,'and
other stake kao]ders highlightin ocal trends,and
opportunities ,.
Narrative:
Strategy: Coordinate enforcement, education, and engineering efforts for pedestrian safety
Deliverables Reporting
■ Coordinate efforts of law enforcement, Include project status reports within
engineering targeting pedestrian safety quarterly reports
■ Conduct pedestrian education campaigns in
support of enforcement/engineering efforts
Narrative:
Page 18 of 23
Strategy:Encourage eei-delivered youth traffic safety awareness rogranrs
Deliverables Reporting
• Educate high school administrators and student Describe outreach efforts to
leaders on available programs and resources for administrators/student leaders and results
student led traffic safety programs
Narrative:
Strategy:Educate parents around young driver issues
Deliverables Re"orfin
Inform parents about young driver risk and Dates of presentations to parents on young
their roles in enforcing the elements of the driver issues '
Intermediate Driver's License o Driver Training School Parent Nights
o Parent Teacher Organization meetings
(PTO/PTA)
Narrative:
Strategy:Encourage training opportunities for alcohol/drug detection and effective
prosecution
Deliverables Reporting
nnforcemen gYotnmumcate with local laic Y :Describe communication work within quarterly
t and prus cuti agehcics aborit reports
training opportunities sGch as
o Blood Alcohol Content (naming(ve
o Stan64„FreldSobrretyTesting(SFS1),
o AdvandedRoadsideImpaireT ri i
Enfbrcemenf'(ARIDE)
o Traffic Safety"K4 re Prose;gutor(TSRP)
Narrative:
Page 19 of 23
Strafe :Promote car seat technician training
Deliverables Reporting
• Recruit candidates for car seat technician Describe recruitment for car seat technical
training training and promotion efforts of inspection
• Promote local inspection stations and events events
Narrative:
i
Strategy: Other Target Zero Plan Strategies
Deliverable`s Reporting
• Promote Data Driven Approaches to Crime and :Include DDACTS status reports within
Traffic Safety (DDACTS)DDACTS :-quarterly reports,. .;,:
• Assist in the implementation of targeted •' Include results of DDACTS patrols within
enforcement patrols in support of the Kent quarterly reports.
Police Department's DDACTS grant.
Narrative:
I
Other Duties
(Include function and t surement method)
Other Dailies:Support King Couno Distracted iving Grant
Deliverables, Reporting
Work with North King County TZM to develop": . Include Results within quarterly reports.
HVE enforcement plans and local media in
support of the King County Distracted Driving
Grant
Narrative.
i•
j I
Other Dnties:Anti-Street Racing Public Awareness
Deliverables Reporting
Assist in promotinge an anti- Street Racing • Describe efforts within the quarterly reports.
message through PSA's and literature in support
of the State Farm Grant.
Narrative:
Page 20 of 23
Other Comments:
i
TZM Signature Date Project Director Signature Date
TZM Printed Name Project Director Printed Name
i
Page 21 of 23
Federal Project 16ST-17 CFDA#20.600
Exhibit C
FORM STATE OF WASHINGTON AGENCY USE ONLY
A 19-TZM INVOICE VOUCHER AGENCY No. Pro ram Mana er
(Rev.5113)
1. AGENCY NAME
WTSC ONLY
Washington Traffic Safety Commission
62181,Ave SE, Suite 409 Date
PO Box 40944
Olympia,WA 98504 Project#
Approved By
VENDOR OR CLAIMANT(Warrant is to be payable to)
Vendors Certificate: I hereby certify under penalty of perjury that the items
and totals listed herein are proper charges for materials,merchandise or
services furnished to the State of Washington,and that all goads furnished
and/or services rendered have been provided without discrimination
because of age,sex,marital status,race,creed,color,national origin,
handicap,religion,or Vietnam era or disabled veterans status.
BY
PROJECT DIRECTOR
5WV#: Print Name
Fed ID#:
Date
Project Title: Target Zero Managers
Inclusive Dates of Claim- From: to
Submitted herewith for payment are expenditures made for services made for services performed and/or supplies and materials received
during the above period. Original documentation including time slips, invoices and vouchers are maintained with hosting agency. Ensure
duplicate copies of a time sheet summary, invoices,vouchers, etc, are attached. Invoice must be received by WTSC no later
than the 151h of each month following the current billing cycle.
Project Budget Expenditures Claimed Cumulative Balance
This Period Expenditures to Date
Salaries and Waaes
Employee Benefits
Contractual Services
Indirect Costs
SUBTOTAL
ADJUSTED TOTAL
lREFlTRANSJMl FUND I MASTERINOEX SUB SUB ORG WORKCLASS I COUNW Cl WOWN PROJE01 SUB I PROJ I AMOUNT INVOICENUMBER
Page 22 of 23
Federal Project 16ST-17 CFDA#20.600
DOC CODE 0 OBD SUB INDEX T PROD PRAS
SUF D APPN PROGRAM OBJECT BUDGET
INDEX INDEX ALLOO UNIT MOD
ACCOUNTING APPROVAL FOR PAYMENT DATE WARRANTTOTAL WARRANT NUMBER
f✓'l
f
+r
I
I
Page 23 of 23