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Home My WebLink AboutFI12-211 - Amendment - #1 - Cintas Corporation - Rental & Laundering of Uniforms & Linens - 08/27/2015 h • r erne KENT" - N DocumenMI WASHINOTON _ - CONTRACT COVER SHEET This is to be completed by the Contract Manager prior to submission to City Clerks Office. All portions are to be completed. If you have questions, please contact City Clerk's Office. Vendor Name: Cintas Corporation Vendor Number: 36030 3D Edwards Number _ i Contract Number: This is assigned by City Clerk's Office Project Name: Linen and Uniform Services Description: ❑ Interlocal Agreement ❑ Change Order ® Amendment ❑ Contract ❑ Other: Contract Effective Date: 9/1/2015 Termination Date: 08/31/2016 Contract Renewal Notice (Days): Number of days required notice for termination or renewal or amendment Contract Manager: Lavina Brennecke Department: Finance Contract Amount: $65,000 addition, new total $221,683 Approval Authority: ❑ Department Director ® Mayor ❑ City Council Detail: (i.e. address, location, parcel number, tax id, etc.): This is the only renewal of the original contract. As of: 08/27/14 i KENT WnanNa+au AMENDMENT NO. 1 NAME OF CONSULTANT OR VENDOR: Cintas Corporation CONTRACT NAME & PROJECT NUMBER: Linen and Uniform Services ORIGINAL AGREEMENT DATE: 8/19/2012 This Amendment is made between the City and the above-referenced Consultant or Vendor and amends the original Agreement and all prior Amendments. All other provisions of the original Agreement or prior Amendments not inconsistent with this Amendment shall remain in full force and effect. For valuable consideration and by mutual consent of the parties, Consultant or Vendor's work Is modified as follows: 1. Section I of the Agreement, entitled "Description of Work," is hereby modified to add additional work or revise existing work as follows: In addition to work required under the original Agreement and any prior Amendments,the Consultant or Vendor shall No additional work required. 2. The contract amount and time for performance provisions of Section II "Time of Completion," and Section III, "Compensation," are modified as follows: Original Contract Sum, $156,683 including applicable WSST Net Change by Previous Amendments $0. including applicable WSST Current Contract Amount $156,683 Including all previous amendments Current Amendment Sum $65,000 Applicable WSST Tax on this $5,640 Amendment Revised Contract Sum $221,683 I AMENDMENT - i OF 2 i original Time for Completion 8/31/2015 (insert date) Revised Time for Completion under prior Amendments (insert date) Add'I Days Required (�) for this 865 calendar days Amendment Revised Time for Completion 8/31/2016 (insert date) The Consultant or Vendor accepts all requirements of this Amendment by signing below, by Its signature waives any protest or claim It may have regarding this Amendment, and acknowledges and accepts that this Amendment constitutes full payment and final settlement of all claims of any kind or nature arising from or connected with any work either covered or affected by this Amendment, including, without limitation, claims related to contract time, contract acceleration, onsite or home office overhead, or lost profits. This Amendment, unless otherwise provided, does not relieve the Consultant or Vendor from strict compliance with the guarantee and warranty provisions of the original Agreement. All acts consistent with the authority of the Agreement, previous Amendments (if any), and this Amendment, prior to the effective date of this Amendment, are hereby ratified and affirmed, and the terms of the Agreement, previous Amendments (if any), and this Amendment shall be deemed to have applied. The parties whose names appear below swear under penalty of perjury that they are authorized to enter into this Amendment, which is binding on the parties of this contract, IN WITNESS, the parties below have executed this Amendment, which will become effective on the last date written below, CONSULTANT/VENDOR: CITY OF KENT: ,f f By; p (signature) t'" 1 3 (signatures Print//Name: D-J4u 'lIsie ll Print N Its be�t.zr,;:{- i9 ram^< Its . rir-<v�1 (title) f f(tRle) DATE: ��i3/aolS DATE; ,ff` , APPROVED AS TO FORM: (applica0le if Mayors?IgnatutO required) y 4, Kent Law Departm pLj` M this Reed,you mey ester the ded-No CIQneth where the eontmd hOs teen saved] AMENDMENT - 2 OF 2 I REQUEST FOR MAYOR'S SIGNATURE ® T Print on Cherry-Colored Paper KEAI W. IIcT u. Routing Information: 4, (ALL REQUESTS MUST FIRST BE ROUTED THROUGH THE LAW DEPARTMENT) Approved by Director}--f a Originator: Lavina Brennecke Phone (Originator): 253-856-5265 Date Sent: 8/24/2015 Date Required: 8/31/2015 Return Signed Document to: L.Brennecke Contract Termination Date: 8/31/2016 VENDOR NAME: Date Finance Notified: p i Cintas Corporation (Only required contracts O/ 1/2® 1 5 {� 20 000 and over or on an Grant DATE OFiCOUNCIL APPROVAL: Date Risk Manager Notified: (Required on Non-City Standard Contracts/Agreements) Has this Document been Speclfi B1 I Account Number:Authorized in the Budget? OYES NO fJI/( Various 10006600.64910 Brief Explanation of Document: Extends Cintas Contract one year to end 8/31/2016. Addition of $65,000 for additional costs. All Contr _t�,e Routed Through The Law Department (This area to be completed by the Law Department) r s r Received: L° Approval of Law Dept.: it Law Dept. Comments: Y'1 Date Forwarded to Mayor: L a- Shaded Areas To Be Completed By Administration Staff Received: Recommendations and Comments: rI ,,yy Disposition: � % ,. - f ff r�, ^. r`t-v' .P S af;4r 7 Date Returned: 1Cry armsIDowm t raasvn ema Ilmr aYMa sipneNre,ov t Brig s, Patrick From: Brennecke, Lavina Sent: Thursday, August 27, 2015 10:36 AM To: Briggs, Patrick Subject: RE: Cintas Corporation Contract Patrick, T,he original contract was signed by Mayor Cooke on 9/21/12. 1 see the approval of the Cintas contract on the minutes for the 9/18/12� eeting. The anginal contract states that upon mutual agreement, the Agreement may be extended un arnonth-to-rnonth basis, up to an additional one year term. The contract states that the City shall pay the Vendor an amount not to exceed $156,683 f-qr the original three year term of this agreement. Further, it states that if the parties agree to extend this agreement after fTie initial three year term, and should the "not to exceed" amount provided for in this section prove insufficient to cover the costs associated with that extension, the parties shall properly negotiate and execute an amendment to this agreement. It is also stated that the amount "not to exceed" is an estimate only, based on the number and type of uniform garrnents the City reasonably expects to purchase and rent from the Vendor during the term of Agreement. The additional $65,000 is also an estimate that should cover an additional year costs. If you need any further information, please don't hesitate to contact me. Lavina Drenneel(e, Accounting & Reporting manager Finance Department 220 Fourth Avenue South, Kent, WA 98032 Phone 253-856-5265 1 Fax 253-856-6255 I renneckeog KentWA oov 9 h ef'I CITY OF KENT, WASHINGTON l KentTV21.com Facebook YouTube `AG9/u Lt'/°y-° t -- --- 416 From: Briggs, Patrick Sent: Thursday, August 27, 2015 8:14 AM To: Brennecke, Lavina Subject: Cintas Corporation Contract Lavina: The Mayor reviewed the contract she is asked to sign... extending the contract through August 2016. There is an addition of$65,000 requested. The Mayor would like to know when was the original contract approved by Council and signed. She has been told that the Council authorized extension when it was initially authorized, but did they authorize the additional amount? Let me know what you have related to these questions. Once the Mayor has that, she will likely sign... I hope. Patrick 1