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Home My WebLink AboutPW15-233 - Supplement - #2 - KBA, Inc. - Central Ave S Pavement Preservation & Utility Improvements - 07/24/2015 Records M ernlen KEN7" £<a WASHI Document N GTGN + '.q is,M + CONTRACT COVER SHEET This is to be completed by the Contract Manager prior to submission to City Clerks Office. All portions are to be completed. If you have questions, please contact City Clerk's Office. Vendor Name: KBA Vendor Number: JD Edwards Number Contract Number: PVC/ 1`5 ` 233 ~ 03 This is assigned by City Clerk's Office I Project Name: Central Ave. S Pre-Con LAG Agreement Description: ❑ Interlocal Agreement ❑ Change Order ® Amendment ❑ Contract ❑ Other: Contract Effective Date: June 29, 2015 Termination Date: 9/1/2016 Contract Renewal Notice (Days): Number of days required Contract Manager: Eric Connor Department: Engineering Contract Amount: N/A Approval Authority: (CIRCLE ONE) Department Director,_ Mayor City Council Detail: (i.e address, location, parcel number, tax id, etc.): Central Ave S Pavement Preservation and Utility Improvements LAG Agreements with KB �LMIDIQM/1R�VltQ..Q �tG1V'e'C�Wl2�Vl�' NU. '�- As of: 08/27/14 i _ MEMORANDUM KBA,Inc.(Bellevue Office) Tel (425)455-9720 11201 SE 8th Street,Suite 160 Fax(425)455-9732 Bellevue,Washington 98004 KBACM.com Date: August 5, 2015 To: Eric Connor, City of Kent Subject: Central Ave S. Pre-Con LAG Agreement & CM LAG Agreement changes From: Deborah Ottum, Contracts Administration Manager, KBA, Inc. Hi, Eric, This memorandum is to outline the changes made to the Pre-con Supplemental 2 and the CM LAG doc packages, per our discussion yesterday. The following changes were made: • Hours (and budget) were moved from the CM Agreement to the Pre-con Agreement, increasing the Pfe-con Agreement budget by$28,300, and reducing the CM Agreement hours (and budget) by same dollar amount. This was accomplished by moving the first week of time in August, and the remaining hours from the end (September 2016). • The estimate included in Supplement 2 reflects "Actuals"through July and adds the estimated cost to complete into August. The highlighted box at the bottom of this estimate reflects the amount needed for Supplement 2. • The first page of the CM LAG was revised to show$571,700.00 (a reduction of$28,300), to reflect the adjustment moved to the Pre-Con LAG. • The Budget Assumption term in KBA's Scope was revised to show, "from August 10, 2015 into September 2016," as the revised Pre-con budget will fund KBA through this Friday, August 7. • KBA's field office assumption was added back into our Scope, should KBA provide the field office. We agreed that the budget for this would be added via Supplement later. If there is anything else you need in this regard, or if you have any questions or concerns, please feel free to call Ve directly at 425-214-5079. Thank you. ,st regards, Deborah Ottum, CPCM Contracts Administration Manager 11201 SE 8th Street, Suite 160, Bellevue, WA 98004 T 425.455.9720 x120 1 Direct 425.214.5079 1 F 425.455.9732 1 dottum@kbacm.com KBA, Inc. I Construction Management Specialists I www.kbacm.com 5;\Communications\Forms-KBA-masters\General\2015KSATemplate-Memorandum.docx Page 1 of 2 Amok Mm Washington State -'/ Department of Transportation Supplemental Agreement Organization and Address KBA, Inc. Number 2 11201 SE 8th St.,Suite 160 Bellevue,WA 98004 Original Agreement Number LA 8224 Phone: 425-455-9720 Project Number Execution Date Completion Date STPUL-1071(006) 6/29/15 9/1/15 Project Title New Maximum Amount Payable Central Ave. S. Pavement Preservation and Utility $ 62,224.00 Description of Work Continuation of pre-con services through August 7, 2015. No change in Scope,only a change in the level of effort needed for this phase of work,as reflected in the revised estimate,attached as Exhibit A. The Local Agency of the City of Kent desires to supplement the agreement entered into with KBA, Inc. and executed on 6/29/15 and identified as Agreement No. LA 8224 All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: I Section 1, SCOPE OF WORK, is hereby changed to read: No change. II Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for completion of the work to read: No change. III Section V, PAYMENT, shall be amended as follows: an increase of$28,300.00 to the authorized Maximum Amount Payable, effective July 24,2015, as set forth in the attached Exhibit A, and by this reference made a part of this supplement. If you concur with this supplement and agree to the changes as stated above, please sign in the appropriate spaces below and return to this office for final action. By. KBA, Inc. By. City of Kent Consultant Signature .t Approving Authority Signature Roger Smith, PE, Principal DOT Form 140-063 EF Date Revised 912005 EXHIBIT A-SUMMARY OF PAYMENTS Basic Agreement Supplement 1 Supplement 2 i. Total Direct Salary Cost $ 12,192 $ $ 10,190 $ 22,382 Overhead (Including Payroll Additives) $ 16,869 $ - $ 14,097 $ 30,966 Direct Non-Salary Costs $ 1,206 $ $ 956 $ 2,162 Subconsultants $ - $ $ - $ - Fixed Fee $ 3,658 $ $ 3,056 $ 6,714 Management Reserve $ - $ $ - $ TOTAL $ 33,925 $ $ 28,299 $ 62,224` Date Extension I II I SUPPLEMENTAL EXHIBITA I Project Name: Central Ave.S.Pavement Month Jun-15 Jul-15 Aug-15 Sep 15 Oct-15 A o Client Project No.: Fed Aid#STPUL1071(006) osysmta 22 22 21 21 22 KBA Project No.: 015014-01 €,= HnMo 176 176 'I 168 168 176 CONSTRUCTION Contract Type: Cost+Fixed Fee(on DEC only) d Exire walk 12% 12% 12% 12% 11% MANAGEMENT Date Prepared: 8/4/2015 AaJ Nr1Mo 197 197 ': 188 `188 195 Prepared by: Sam Schuyler ACTUALS ':Estimated I' t n- KBA Labor Hours Ph 15etvicss Only(CTC) Ph services ' Employee , Title 2015 Rates Total Hours 2015 Total Jun75 Jub15 Aug15 Sep-15 Oct-15 K.Adams (M4)Principal $80,00 - '- - - - - Sam Schuyler (M2)Project Manager $56.48 41 41 , - 29 12 - - Cameron Bloomer (E4)RE/OE $36.48 177 177 , -r fT `; - 137 40 - - Steve Cox (P4)Inspector $41,00 180 180 -�_, 125 55 - - Nsharra Key (P2)Project Admin $28.48 198 198 ,."_,y"r 3 - 158 40 - Deborah Ottum M1 Contract Admin $48.00 13 13 „',-,*x;. 11 2 - - Subtotal-KBA Labor Hours - Direct Expenses Item Total Costs 2015 Total s `; Jun-15 Jul-15 ;Aug-15 Sep15 OCI15 Vehicles @$5.76lhour $ 2,056 2056 s+ s - 1,509 547 Mileage(for non-Ins actor) $ 106 106 n 50 56 - Subtotal-Direct Expenses $ 2,162 2,162 { _ - 1,559 603 - Subconsultant s I Subconsultants Total Costs 2015 Total Jun 15 Jul 15 Aug 15 Sep-15 Oct-is Materials Testing Services-TEDSpecialty Inspection Services-TBD $ - - - - - Subtotal-Subconsultant Costs $ - - - - - Combined Costs Employee This 2015 Rate Total DSC 2015 TQtel Jun-15 Jul-15 Aug-15 Sep15 00115 , K.Adams (M4)Principal $80.00 $ "' Sam Schuyler (102)Project Manager $56.48 $ 2,287 2,287 R,,I: - 1,610 678 - - Cameron Bloomer (E4)REJOE $36.48 $ 6,472 6,472 '«r ' - 5,012 1,459 - - Steve Cox (P4)Inspector $41.00 $ 7,360 7,360 5,105 2,255 - Nsharra Key (P2)Project Admin $28A8 $ 51639 51639 s+ - 4,500 1,139 - -r Deborah Ottum M1 Contract Admin $48.00 $ 624 624 ', - 528 96 - Direct Salary Cost $ 22,3821 22,382 'rs - 16,754 5,627 - - Overhead @ 138.36% $ 30,967 30,967 r,L` r jF - 23,181 7,786 - Fixed Fee on DSC only)@ 30.00% $ 6,?i4 6,714 ,r r "`v3. - 5,026 1,688 - - Subtotal(DSC+OH+FF) $ 6Q,D631 60,063 44,962 15,101 - Direct Costs(No Markup) $ 2,162 2,162 + w - 1,559 603 - - Subconsultant(s) $Management Reserve $ - TOTAL ESTIMATED COSTS 1 $ 62,224 L 62 z24 rl- 46,520 15,704 Original Authorized Budget - $ 33,925i Less'Actuals+CTC Estimate'through August 7,2015 ': $ (62224). ; Supplement 2-additional budget.needed $ (28,300) 4f, CONFIDENTIAL AND PROPRIETARY TO KBA,INC. i Printed B14/20156:00 PM s,a srmxze c�resxmismeoweanesu Ww „slma. u.sv�nw.r�wxs rznams e.m,soava REQUEST FOR MAYOR'S SIGNATURE IT ;- 1 .Routing Information.(ALL REQUESTS MUST FIRST BE ROUTED THROUGH THE LAWIf3EPOT)NENW Appr K- 'y D-ectorF Originator: Eric Connor Phone (Originator): 5533 f d� Date Sent: r... :1 {,s+'- Date Reciuired: Return Si ned Document to:Nancy Yoshitake Contract Termination Date:,9/1/16 VENDOR NAME: Date Finance Notified: KBA, Inc. (only required on contracts 7/23/15 i0 ODO and over or oo an Grant DATE OF COUNCIL APPROVAL- Date Risk Manager Notified:N/A 8/4/15 (Required onr Non-City Standard Contracts/Agreements) Has this Document been;Specifica11 Account Number: R90100, W90100, 590100* Authorized in the Bud et? * YES t NO Brief Explanation of Document: *D90100 The attached agreement is for KBA to provide construction management services for the Central Ave. S. Pavement Preservation and Utility Improvements project. All Contracts Must Be Routed Through The Law Department (This area to be completed by the Law Department) 1 Received: r t0' z t,£ y t 4"A s Approval of Law Dept.: �fr t tom„• .� � , '1 Law De t. Comments: Date Forwarded to Mayor. Shaded Areas To Be Completed By Administration Staff Received; Recommendations and Comments: Disposition: Date Returned: akc rnromso emv. sgaen.as�dmMys.,eemreno.