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PK15-237 - Original - Arc Architects - Contract - 06/03/2015
it c ree KEN T W .,.. .> Document CONTRACT COVER SHEET This is to be completed by the Contract Manager prior to submission to City Clerks Office. All portions are to be completed. If you have questions, please contact City Clerk's Office. Vendor Name: ARC Architects Vendor Number: JD Edwards Number Contract Number: g?�- V '` ` This is assigned by City Clerk's Office Project Name: City Hall Campus Space Efficiency Project Description: ❑ Interlocal Agreement ❑ Change Order ❑ Amendment Contract ❑ Other: Contract Effective Date: 6/3/2015 Termination Date: 10/31/2015 Contract Renewal Notice (Days): Number of days required notice for termination or renewal or amendment Contract Manager. Jeff Watling Department: Parks Administration Contract Amount: $40 193.00 Approval Authority: (CIRCLE ONE) Department Director IMayor City Council Detail: (i.e. address, location, parcel number, tax id, etc.): As of: 08/27/14 I PROFESSIONAL. SERVICES AGREEMENT between the City of Kent and ARC Architects THIS AGREEMENT is made between the City of Kent, a Washington municipal corporation (hereinafter the "City"), and ARC Architects, organized under the laws of the State of Washington, located and doing business at 1101 E. Pike Street, Floor 3, Seattle, Washington 98122. (206) 322-3322, Bond@ARCarchitects.com (hereinafter the "Contractor"). I. DESCRIPTION OF WORK. Contractor shall perform the following services for the City: City Hall Campus Space Efficiency Project, as described in the Scope of Services attached and incorporated as Exhibit A. Contractor further represents that the services furnished under this Agreement will be performed in accordance with generally accepted professional practices within the Puget Sound region in effect at the time those services are performed. II. TIME OF COMPLETION. The parties agree that work will begin on the tasks described in Section I above immediately upon the effective date of this Agreement, and Contractor shall complete the work by October 31, 2015. III. COMPENSATION. The City shall pay Contractor a total amount not to exceed Forty thousand, one hundred ninety three dollars and no cents. ($40,193.00) for the services described in this Agreement. The Contractor shall invoice the City monthly based on time and materials incurred during the preceding month. The hourly rates charged for Contractor's services shall be as delineated in the attached and incorporated Exhibit A. All hourly rates charged shall remain locked at the negotiated rates throughout the term of this Agreement. IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent Contractor- Employer Relationship will be created by this Agreement. By their execution of this Agreement, and in accordance with Ch. 51.08 RCW, the parties make the following representations: A. The Contractor has the ability to control and direct the performance and details of its work, the City being interested only in the results obtained under this Agreement. B. The Contractor maintains and pays for its own place of business from which Contractor's services under this Agreement will be performed. C. The Contractor has an established and independent business that is eligible for a business deduction for federal income tax purposes that existed before the City retained Contractor's services, or the Contractor is engaged in an independently established trade, occupation, profession, or business of the same nature as that involved under this Agreement. D. The Contractor is responsible for filing as they become due all necessary tax documents with appropriate federal and state agencies, including the Internal Revenue Service and the state Department of Revenue. E. The Contractor has registered its business and established an account with the state Department of Revenue and other state agencies as may be required by Contractor's business, and has obtained a Unified Business Identifier (UBI) number from the State of Washington. P:Contracts/PADM/ARC Architects i F. The Contractor maintains a set of books dedicated to the expenses and earnings of its business. V. TERMINATION. Either party may terminate this Agreement, with or without cause, upon providing the other party seven (7) calendar days written notice at its address set forth on the signature block of this Agreement. VI. DISCRIMINATION. In the hiring of employees for the performance of work under this Agreement or any subcontract, the Contractor, its subcontractors, or any person acting on behalf of the Contractor or subcontractor shall not discriminate against any person who is qualified and available to perform the work to which the employment relates as provided for by the City of Kent's Equal Employment Opportunity Policy. Contractor shall execute the attached City of Kent Equal Employment Opportunity Policy Declaration, Comply with City Administrative Policy 1.2, and upon completion of the contract work, file the attached Compliance Statement. VIZ. INDEMNIFICATION. Contractor shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the Contractor's performance of this Agreement, except for that portion of the injuries and damages caused by the City's negligence. The City's inspection or acceptance of any of Contractor's work when completed shall not be grounds to avoid any of these covenants of indemnification. The provisions of this section shall survive the expiration or termination of this Agreement. In the event Contractor refuses tender of defense in any suit or any claim, if that tender was made pursuant to this indemnification clause, and if that refusal is subsequently determined by a court having jurisdiction (or other agreed. tribunal) to have been a wrongful refusal on the Contractor's part, then Contractor shall pay all the City's costs for defense, including all reasonable expert witness fees and reasonable attorneys' fees, plus the City's legal costs and fees incurred because there was a wrongful refusal on the Contractor's part. VIII. INSURANCE. The Contractor shall procure and maintain for the duration of the Agreement, insurance of the types and in the amounts described in Exhibit B attached and incorporated by this reference. XII. CONTRACTOR'S WORK AND RISK. The Contractor agrees to comply with all federal, state, and municipal laws, rules, and regulations that are now effective or in the future become applicable to Contractor's business, equipment, and personnel engaged in operations covered by this Agreement or accruing out of the performance of those services. All work shall be done at Contractor's own risk, and Contractor shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. XIII. MISCELLANEOUS PROVISIONS. A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City requires its contractors and consultants to use recycled and recyclable products whenever practicable. A price preference may be available for any designated recycled product. B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of any of the covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in full force and effect. C. Resolution of Disputes and Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. If the parties are unable to settle any dispute, difference or claim arising from the parties' performance of this Agreement, the exclusive means of resolving that dispute, difference or claim, shall only be by filing suit exclusively under the venue, rules P:Contracts/PADM/ARC Architects and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in writing to an alternative dispute resolution process. In any claim or lawsuit for damages arising from the parties' performance of this Agreement, each party shall pay all its legal costs and attorney's fees incurred in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award provided by law; provided, however, nothing in this paragraph shall be construed to limit the City's right to indemnification under Section VII of this Agreement. D. Written Notice. All communications regarding this Agreement shall be sent to the parties at the addresses listed on the signature page of the Agreement, unless notified to the contrary. Any written notice hereunder shall become effective three (3) business days after the date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. E. Assignment. Any assignment of this Agreement by either party without the written consent of the non-assigning party shall be void. F. Modification. No waiver, alteration, or modification of any of the provisions of this Agreement shall be binding unless in writing and signed by a duly authorized representative of the City and Contractor. G. Entire Agreement. The written provisions and terms of this Agreement, together with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or other representative of the City, and such statements shall not be effective or be construed as entering into or forming a part of or altering in any manner this Agreement. Should any language In any of the exhibits to this Agreement conflict with any language contained in this Agreement, the terms of this Agreement shall prevail. H. City Business License Required. Prior to commencing the tasks described in Section I, Contractor agrees to provide proof of a current city of Kent business license pursuant to Chapter 5.01 of the Kent City Code. I. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. IN WITNESS, the parties below execute this Agreement, which shall become effective on the last date entered below. CONTRACTOR: CITY OF KENT-, - -; By. - By: L (signature) \ (signature) Print Name: Max k � Prot Name;= Sutette Cooke Its: 'L Its t or Ma (title) y DATE: Z, A /S— DATE: 6/ 0 %r 5 NOTICES TO BE SENT TO: NOTICES TO BE SENT TO: CONTRACTOR: CITY OF KENT: Rex Bond, Principal Jeff Watling, Director ARC Architects City of Kent P:Contracts/PADM/ARC Architects 1101 E. Pike Street 220 Fourth Avenue South Seattle, WA 98122 Kent, WA 98032 (206) 322-3322 (telephone) (253) 856-5007 (telephone) (206) 322-9323(facsimile) (253) 856-6050 (facsimile) APPROVED AS� O FORM, Kent Law Depart- P:Contracts/PADM/ARC Architects DECLARATION CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY I The City of Kent is committed to conform to Federal and State laws regarding equal opportunity. As such all contractors, subcontractors and suppliers who perform work with relation to this Agreement shall comply with the regulations of the City's equal employment opportunity policies. The following questions specifically identify the requirements the City deems necessary for any contractor, subcontractor or supplier on this specific Agreement to adhere to. An affirmative response is required on all of the following questions for this,Agreement to be valid and binding. If any contractor, subcontractor or supplier willfully misrepresents themselves with regard to the directives outlines, it will be considered a breach of contract and it will be at the City's sole determination regarding suspension or termination for all or part of the Agreement; The questions are as follows: 1. I have read the attached City of Kent administrative policy number 1.2. 2. During the time of this Agreement I will not discriminate in employment on the basis of sex, race, color, national origin, age, or the presence of all sensory, mental or physical disability. 3. During the time of this Agreement the prime contractor will provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 4. During the time of the Agreement I, the prime contractor, will actively consider hiring and promotion of women and minorities. S. Before acceptance of this Agreement, an adherence statement will be signed by me, the Prime Contractor, that the Prime Contractor complied with the requirements as set forth above. By signing below, I agree to fulfill the five requirements referenced above. &t Dated this day of 20 By: � Z— For: AR01 ear 4 r Title: pu t Date: EEO COMPLIANCE DOCUMENTS - 1 CITY OF KENT ADMINISTRATIVE POLICY NUMBER: 1.2 EFFECTIVE DATE: January 1, 1998 SUBJECT: MINORITY AND WOMEN SUPERSEDES: April 1, 1996 CONTRACTORS APPROVED BY Jim White, Mayor POLICY: Equal employment opportunity requirements for the City of Kent will conform to federal and state laws. All contractors, subcontractors, consultants and suppliers of the City must guarantee equal employment opportunity within their organization and, if holding Agreements with the City amounting to $10,000 or more within any given year, must take the following affirmative steps: 1. Provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 2. Actively consider for promotion and advancement available minorities and women. Any contractor, subcontractor, consultant or supplier who `willfully disregards the City's nondiscrimination and equal opportunity requirements shall be considered in breach of contract and subject to suspension or:termination for all or part of the Agreement. Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public Works Departments to assume the following duties for their respective departments. 1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these regulations are familiar with the regulations and the City's equal employment opportunity policy. 2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines. EEO COMPLIANCE DOCUMENTS - 2 CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the Agreement. I, the undersigned, a duly represented agent of Company, hereby acknowledge and declare that the before-mentioned company was the prime contractor for the Agreement known as that was entered into on the (date), between the firm I represent and the City of Kent. I declare that I complied fully with all of the requirements and obligations as outlined in the City of Kent Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity Policy that was part of the before-mentioned Agreement. Dated this day of 20_. By: Fo r: Title: Date: EEO COMPLIANCE DOCUMENTS - 3 4/27/15 KENT CITY HALL AND POLICE EFFICIENCY STUDY Scope of Work 1- Compile background materials including city and police organizational charts,fleet vehicles,as- built drawings 2- Meet with steering committee to review objectives,schedule and deliverables 3- Analyze facility requirements and trends including projected city growth and impact on staffing requirements. 4- Establish space standards for all staff based on current trends and steering committee direction. This will identify desired office sizing and systems furniture work stations based on staff position and work performed.Team will then walk each department to determine on-floor space requirements for each department and identify current inefficiencies. 5- Complete draft program with assigned square footages per department 6- Meet with department heads to determine best adjacencies between working groups.The adjacency diagram will provide direction for department locations within the 4 building campus 7- Determine if available square footage is adequate to meet the space needs of city hall and police. 8- if adequate, provide diagrammatic options for departmental location/relocation.Test fits will be presented to steering committee for review and comment. 9- Provide final efficiency study including program and test fit. 10- Direction from steering committee on advancing the project. i l: Compile background materials Non-building solutions - and the extent to We will review the availability and adequacy of which they may be applied to space your previous studies and plans as well as requirements as a result of: background information including property Hotels -where staff schedule office or maps and appraisals, facility as-built drawings, conference space on a reservation basis to departmental space layout drawings and coincide with their in-office time schedules, organization charts, and existing and projected Telecommuting-where staff work off-site level-of-service (LOS) information. using e-mail, network, and other electronic connections rather than on-site 2: Meet with Protect participants workstations, or We will meet with you, your staff, officials, and Teleconferencing -where staff conduct any other persons appropriate to review project conferences with other employees using objectives, telecommunications equipment rather than 1 time in-office spaces. y schedules, budgets, and We will enter the results of our tour into a other work database worksheet projecting the net square program footage requirements for each department over particulars. the projection periods. Your meeting participants We will also analyze and project space savings will resolve a final scope of work detailing possible from the application of systems major task contents, responsibilities, products, furnishing concepts in appropriate agency open and other features. office work areas and functions. ® . - t • , - . 0 5 Conduct adjacency workshop We will conduct a'gaming'or planning charrette 3: Analyze facility requirements trends with your directors and representatives of your Using the information gathered during task 1-2, departments to be co-located in various we will compile and analyze your level-of- facilities. service impacts due to: Your workshop participants will manipulate a • Population growth and dem ographic series of schematic representations of each composition- including the impact of future department's critical space features using the city development, department tour results elicited in task 4. The • Planning, building, and finance activity - gaming session will determine the reasons including development plans, building permit behind each department's adjacency trends, financial accounting and management preferences and any other location practices, considerations that maybe affected by: • Any other key trend or statistic - that may '.. indicate workload or level of service Common visitors -or clientele, requirements. Shared use -of support or special space, • Common environmental requirements - 4: Tour facilities such as security, lighting or mechanical, We will tour department space and facilities to Common building environments -large observe and evaluate: and open as opposed to small and structured floor plans, offices, and work areas, • Space requirements-by office and Ground floor- or high access location workstation(private and open), support services needs, and/or (reception, files, storage, reproduction and Special security requirements. equipment), and special purpose activities (conference and lounge), 1 We will develop the results of the gaming increments from the present over the next S to sessions into a series of schematic drawings 20 year time period. The projections will be depicting weighted adjacency scores, activity based on the results of task 3-4 and include: clusters, and zones that should be considered in your subsequent building use evaluations. Staff and equipment needs - accounting for building and non-building solutions, The product of the adjacency or cluster analysis guilding space needs -including will be a series of drawings illustrating the ideal specialized facility requirements and functional location of each department or section within an relationships, overall, ideal context were there no limitations Supporting building or site improvements affected by building constraints. We will use -including special storage, shop, parking, or this idealized diagram as a benchmark by which loading areas, and departments can be organized into alternative 7: Review space/adjacency requirements with rp oject participants OwnWe will review and discuss the space requirements forecast for each department and special purpose activity with your elected officials and key department directors during workshop sessions. 17. c � ri Your workshop participants will evaluate forecast consequences and resolve a final space requirement forecast for each department to be V n •�-y used in your subsequent planning tasks. building schemes in subsequent tasks. 6: Project facility space requirements We will project future facility needs corresponding with population service level 2 a i C ARCHITECTS Kent City Hall &Police Efficiency Study FEE PROPOSAL- Part One SCOPE: Programming/adjacencies!test fit 412912015 FEE SUMMARY fee amount remarks Architecture $21,828 ARC Architects Consultants programmer $18,365 $18,365 Beckwith Consulting landscape $0 none at this time structural $0 none at this time mechanical $0 none at this time '... electrical $0 none at this time audio visual $0 none at this time acoustic $0 none at this.time Expenses $0 none at this time TOTAL:FEES, ARC ARCHITECTS TASK ANALYSIS BY PHASE (2015)BILLING RATES partner $165 project manager $140 project architect $126 design staff $75 TASK partner proj mgr design staff remarks Part One programming 16 16 adjacencies 4 4 '..... as-built verification 16 16 test fits 16 16 40 presentation graphics 12 24 Team Coordination programmer 4 4 Meetings presentation of findings 4 Hours 44 68 80 Hourly Rate $165 $126 $75 Subtotal Fee $7,260 $8,568 $6,000 1 � EXHIBIT B INSURANCE REQUIREMENTS FOR CONSULTANT SERVICES AGREEMENTS Insurance The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, their agents, representatives, employees or subcontractors. A. Minimum Scope of Insurance Consultant shall obtain insurance of the types described below: 1. Automobile Liabilitv insurance covering all owned, non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products-completed operations, personal injury and advertising injury, and liability assumed under an insured contract. The City shall be named as an insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City using ISO additional insured endorsement CG 20 10 11 85 or a substitute endorsement providing equivalent coverage. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 4. Professional Liability insurance appropriate to the Consultant's profession. B. Minimum Amounts of Insurance Consultant shall maintain the following insurance limits: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. 2. Commercial General Liability insurance shall be written with limits no less than $1,000,000 each occurrence, $2,000,000general EXHIBIT B (Continued) aggregate and a $1,000,000 products-completed operations aggregate limit. 3. Professional Liability insurance shall be written with limits no less than $1,000,000 per claim and $1,000,000 policy aggregate limit. C. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability and Commercial General Liability insurance: 1. The Consultant's insurance coverage shall be primary insurance as respect the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not contribute with it. 2. The Consultant's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. 3. The City of Kent shall be named as an additional insured on all policies (except Professional Liability) as respects work performed by or on behalf of the Consultant and a copy of the endorsement naming the City as additional insured shall be attached to the Certificate of Insurance. The City reserves the right to receive a certified copy of all required insurance policies. The Consultant's Commercial General Liability insurance shall also contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer's liability. D. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best rating of not less than ANII. E. Verification of Coverage Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. F. Subcontractors Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the same insurance requirements as stated herein for the Consultant, Client#: 326841 ARCARC ACOR®Tn CERTIFICATE OF LIABILITY INSURANCE OAT s 7r2n7/20OVYY 015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S)2 AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER, IMPORTANT:If the certificate holder Is an ADDITIONAL INSURED,the policy(ies)must be endorsed.If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). CONTACT PRODUCER NAME: Kibble&Prentice,a USI Co PR PHONE 206 441-6300 _ FAx 610.362-8528 IA/G No ExD: (A1C No): 601 Union Street,Suite 1000 E-MAIL PL.Certre k .com 'ADDRESS: quest� Pcom_ Seattle,WA 98101 INSURER(S)AFFOROING COVERAGE NAICN INSURERA:Hartford Casualty Insurance Com 29424 INSURED INSURER B:Travelers Casualty&Surety Co. 31194 ARC Architects INSURER C:Hartford Fire Insurance Company 19682 1101 E Pike Street - Seattle,WA 98122 INSURER INS USER E: �'.. INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TOTHE INSURED NAMEDABOVE FORTHE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. _ INSR rypE OF INSURANCE ADDLSUBR - POLICY EFF POLICY EXP LIMITS LTR INS WVD POLICY NUMBER MMIDDN— GLIB YVj_ ,. A GENERAL LIABILITY 52SBARZ7170 12109/201AI 1 210 9/2 01 EACH OCCURRENCE $1 000,000 DAMAGE TOp gENTER X COMMERCIAL GENERAL LIABILITY PREMISES 1Eaoccurrencs) $300000 CLAIMS-MADE a OCCUR MED EXP(An Y.O.psrson) $10 000 X Business Liability PERSONALa ADV INJURY $1,000,000 GENERAL AGGREGATE $2,000,000 '.. GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMPIOP AGO I$2,000,000 POLICY A JECT LOC COMBINE SINGLE LIMIT $ C AUTOMOBILE LIABILITY 52UECPRO324 12/09/201512/091201 Ea.cd&nO $1,000,000 X ANY AUTO BODILY INJURY(Per person) $ ALL OWNED SCHEDULED BODILY INJURY(Per.cedanf $ AUTOS AUTOS PROPERTY DAMAGE X HIREDAUTO9 X AONOOWNCD Per accident ___ $ _. X Drive Oth Car $ -- UMBRELLA LIAR OCCUR EACH OCCURRENCE $ _ EXCESS LIAR CLAIMS-MADE AGGREGATE _._. $ _.. DED _ RETENTION$ _ _ $ A WORKERS COMPENSATIONZ$2,000,000 ATU- OTH- AND EMPLOYERS'LIABILITY 52SBARZ7170 12/09/2014L-61X E ANY PROPRIFTORIPARTNER!EXECUTIVE�VINI (WA Stop Gap) CCIDENT $1000000OFFICERIMEMBER EXCLUDED? aNIA (MandatoD,In NH) E-EA EMPLOYEE $_j 000000If yes,descdhe under E-POLICY LIMIT $1,000,000DESCRIPTION OF OPERATIONSbelowB Professional 106026762 12/0912014000 per claim Liability ,000 annl aggr. DESCRIPTION OF OPERATIONS I LOCATIONS 1 VEHICLES(Attach ACORD 101,Additlonal Remsrks Schedule,if more space is mqulred) RE: Kent City Hall Campus Space Efficiency Project The General Liability and Automobile Liability policies includes an automatic Additional Insured endorsement that provides Additional Insured status to the City of Kent only when there is a written contract that requires such status,and only with regard to work performed on behalf of the named insured. The General Liability policy contains a special endorsement with"Primary and Noncontributory"wording, when required by written contract. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OFTHE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Kent THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Parks,Recreation and Community Services ACCORDANCE WITH THE POLICY PROVISIONS. 220 4th Avenue South Kent,WA 98032 AUTHORIZED REPRESENTATIVE ©1988-2010 ACORD CORPORATION,All rights reserved. ACORD 25(2010/05) 1 of 1 The ACORD name and logo are registered marks of ACORD #S15574671/M13833968 PYDJU i This page has been left blank intentionally: BUSINESS LIABILITY COVERAGE FORM (b) Rented to, in the care, custody or b. Coverage under this provision does not control of, or over which physical apply to: control is being exercised for any (1) "Bodily injury" or 'property damage" purpose by you, any of your that occurred; or "employees", "volunteer workers", (2) "Personal and advertising injury" any partner or member (if you are a partnership or joint venture), or arising out of an offense committed any member (if you are a limited before you acquired or formed the liability company). organization. b. Real Estate Manager 4. Operator Of Mobile Equipment Any person (other than your"employee" or With respect to "mobile equipment' registered in "volunteer worker"), or any organization your name under any motor vehicle registration while acting as your real estate manager, law, any person is an insured while driving such c. Temporary Custodians Of Your equipment along a public highway with your Property permission. Any other person or organization responsible for the conduct of such person is Any person or organization having proper also an insured, but only with respect to liability temporary custody of your property if you arising out of the operation of the equipment, and die, but only: only if no other insurance of any kind is available (1) With respect to liability arising out of the to that person or organization for this liability. maintenance or use of that property;and However, no person or organization is an insured (2) Until your legal representative has with respect to: been appointed. a. 'Bodily injury" to a co-"employee" of the d, Legal Representative If You Die person driving the equipment; or Your legal representative if you die, but b. 'Property damage" to property owned by, only with respect to duties as such. That rented to, in the charge of or occupied by representative will have all your rights and you or the employer of any person who is duties under this insurance. an insured under this provision. e. Unnamed Subsidiary 5. Operator of Nonowned Watercraft Any subsidiary and subsidiary thereof, of With respect to watercraft you do not own that yours which is a legally incorporated entity is less than 51 feet long and is not being used of which you own a financial interest of to carry persons for a charge, any person is an more than 50% of the voting stock on the insured while operating such watercraft with effective date of this Coverage Part. your permission. Any other person or organization responsible for the conduct of The insurance afforded herein for any such person is also an insured, but only with subsidiary not shown in the Declarations respect to liability arising out of the operation as a named insured does not apply to of the watercraft, and only if no other injury or damage with respect to which an insurance of any kind is available to that insured under this insurance is also an person or organization for this liability. insured under another policy or would be an insured under such policy but for its However, no person or organization is an termination or upon the exhaustion of its insured with respect to: limits of insurance. a. 'Bodily injury" to a co-"employee" of the 3. Newly Acquired Or Formed Organization person operating the watercraft; or Any organization you newly acquire or form, b. 'Property damage" to property owned by, other than a partnership, joint venture or rented to, in the charge of or occupied by limited liability company, and over which you you or the employer of any person who is maintain financial interest of more than 50% of an insured under this provision. the voting stock, will qualify as a Named 6. Additional Insureds When Required By Insured if there is no other similar insurance Written Contract, Written Agreement Or available to that organization. However: Permit a. Coverage under this provision is afforded The person(s) or organization(s) identified in only until the 180th day after you acquire Paragraphs a. through f. below are additional or form the organization or the end of the insureds when you have agreed, in a written policy period, whichever is earlier; and Form SS 00 08 04 05 Page 11 of 24 i BUSINESS LIABILITY COVERAGE FORM contract, written agreement or because of a (a) Any failure to make such permit issued by a state or political inspections, adjustments, tests or subdivision, that such person or organization servicing as the vendor has be added as an additional insured on your agreed to make or normally policy, provided the injury or damage occurs undertakes to make in the usual subsequent to the execution of the contract or course of business, in connection agreement, or the issuance of the permit. with the distribution or sale of the A person or organization is an additional products; insured under this provision only for that (f) Demonstration, installation, period of time required by the contract, servicing or repair operations, agreement or permit. except such operations performed at the vendor's premises in However, no such person or organization is an connection with the sale of the additional insured under this provision if such product; person or organization is included as an additional insured by an endorsement issued (g) Products which, after distribution by us and made a part of this Coverage Part, or sale you, have been labeled including all persons or organizations added or relabeled used a as additional insureds under the specific container, part ingredient o of f any additional insured coverage grants in Section other thing or substance bstance by or for the vendor;or F.—Optional Additional Insured Coverages. a. Vendors (h) "Bodily injury" or "property damage" arising out of the sole Any person(s) or organization(s) (referred to negligence of the vendor for its below as vendor), but only with respect to own acts or omissions or those of "bodily injury" or "property damage" arising its employees or anyone else out of "your products" which are distributed acting on its behalf. However, this or sold in the regular course of the vendor's exclusion does not apply to: business and only if this Coverage Part (i) The exceptions contained in provides coverage for "bodily injury" or Subparagraphs "property damage" included within the O or(�; or "products-completed operations hazard". (ii) Such inspections, adjustments, (1) The insurance afforded to the vendor tests or servicing as the vendor is subject to the following additional has agreed to make or normally exclusions: undertakes to make in the usual course of business, in This insurance does not apply to: connection with the distribution (a) "Bodily injury" or "property or sale of the products. damage" for which the vendor is (2) This insurance does not apply to any obligated to pay damages by insured person or organization from reason of the assumption of whom you have acquired such products, liability in a contract or agreement, or any ingredient, part or container, This exclusion does not apply to entering into, accompanying or liability for damages that the containing such products, vendor would have in the absence b. Lessors Of Equipment of the contract or agreement; (b) Any express warranty (1) Any person or organization from unauthorized by you; whom you lease equipment; but only with respect to their liability for"bodily (c) Any physical or chemical change injury", "property damage" or in the product made intentionally "personal and advertising injury" by the vendor; caused, in whole or in part, by your (d) Repackaging, except when maintenance, operation or use of unpacked solely for the purpose of equipment leased to you by such inspection, demonstration, testing, person or organization. or the substitution of parts under instructions from the manufacturer, and then repackaged in the original container; Page 12 of 24 Form SS 00 08 04 05 i i BUSINESS LIABILITY COVERAGE FORM (2) With respect to the insurance afforded e. Permits Issued By State Or Political to these additional insureds, this Subdivisions insurance does not apply to any (1) Any state or political subdivision, but "occurrence" which takes place after only with respect to operations you cease to lease that equipment. performed by you or on your behalf for c. Lessors Of Land Or Premises which the state or political subdivision (1) Any person or organization from has issued a permit. whom you lease land or premises, but (2) With respect to the insurance afforded only with respect to liability arising out to these additional insureds, this of the ownership, maintenance or use insurance does not apply to: of that part of the land or premises (a) "Bodily injury", "property damage' leased to you. or "personal and advertising (2) With respect to the insurance afforded injury" arising out of operations to these additional insureds, this performed for the state or insurance does not apply to: municipality; or (a) Any "occurrence" which takes (b) "Bodily injury" or "property damage" place after you cease to lease that included within the "products- land or be a tenant in that completed operations hazard". premises; or f. Any Other Party (b) Structural alterations, new (1) Any other person or organization who construction or demolition is not an insured under Paragraphs a. operations performed by or on through e. above, but only with behalf of such person or respect to liability for "bodily injury", organization. "property damage" or "personal and d. Architects, Engineers Or Surveyors advertising injury" caused, in whole or (1) Any architect, engineer, or surveyor, but in part, by your acts or omissions or only with respect to liability for "bodily the acts or omissions of those acting injury", "property damage" or "personal on your behalf: and advertising injury" caused, in whole (a) In the performance of your or in part, by your acts or omissions or ongoing operations; the acts or omissions of those acting on (b) In connection with your premises your behalf: owned by or rented to you; or (a) In connection with your premises; (c) In connection with "your work" and or included within the "products- (b) In the performance of your completed operations hazard", but ongoing operations performed by only if you or on your behalf. (i) The written contract or written (2) With respect to the insurance afforded agreement requires you to to these additional insureds, the provide such coverage to following additional exclusion applies: such additional insured; and This insurance does not apply to (ii) This Coverage Part provides "bodily injury", "property damage" or coverage for "bodily injury" or "personal and advertising injury" "property damage" included arising out of the rendering of or the within the "products- failure to render any professional completed operations hazard". services by or for you, including: (2) With respect to the insurance afforded (a) The preparing, approving, or to these additional insureds, this failure to prepare or approve, insurance does not apply to: maps, shop drawings, opinions, "Bodily injury", "property damage" or reports, surveys, field orders, "personal and advertising injury" change orders, designs or arising out of the rendering of, or the drawings and specifications; or failure to render, any professional (b) Supervisory, inspection, architectural, engineering or surveying architectural or engineering services, including: activities. Form SS 00 08 04 05 Page 13 of 24 BUSINESS LIABILITY COVERAGE FORM (a) The preparing, approving, or This General Aggregate limit does not failure to prepare or approve, apply to "property damage" to premises maps, shop drawings, opinions, while rented to you or temporarily reports, surveys, field orders, occupied by you with permission of the change orders, designs or owner, arising out of fire, lightning or drawings and specifications; or explosion. (b) Supervisory, inspection, 3. Each Occurrence Limit architectural or engineering Subject to 2.a. or 2.b above, whichever activities. applies, the most we will pay for the sum of all The limits of insurance that apply to additional damages because of all "bodily injury", insureds are described in Section D. — Limits "property damage" and medical expenses Of Insurance. arising out of any one "occurrence" is the How this insurance applies when other Liability and Medical Expenses Limit shown in insurance is available to an additional insured the Declarations. is described in the Other Insurance Condition The most we will pay for all medical expenses in Section E. —Liability And Medical Expenses because of "bodily injury" sustained by any General Conditions. one person is the Medical Expenses Limit No person or organization is an insured with shown in the Declarations. respect to the conduct of any current or past 4. Personal And Advertising Injury Limit partnership, joint venture or limited liability Subject to 2.b. above, the most we will pay for company that is not shown as a Named Insured in the sum of all damages because of all the Declarations. 'personal and advertising injury" sustained by D. LIABILITY AND MEDICAL EXPENSES any one person or organization is the Personal LIMITS OF INSURANCE and Advertising Injury Limit shown in the Declarations. 1. The Most We Will Pay 5. Damage To Premises Rented To You Limit The Limits of Insurance shown in the The Damage To Premises Rented To You Declarations and the rules below fix the most Limit is the most we will pay under Business we will pay regardless of the number of: Liability Coverage for damages because of a. Insureds; 'property damage" to any one premises, while b. Claims made or"suits" brought; or rented to you, or in the case of damage by fire, c. Persons or organizations making claims or lightning or explosion, while rented to you or bringing "suits". temporarily occupied by you with permission of 2. Aggregate Limits the owner. The most we will pay for: In the case of damage by fire, lightning or explosion, the Damage to Premises Rented To a. Damages because of "bodily injury" and You Limit applies to all damage proximately "property damage" included in the caused by the same event, whether such "products-completed operations hazard" is damage results from fire, lightning or explosion the Products-Completed Operations or any combination of these. Aggregate Limit shown in the 6. How Limits Apply To Additional Insureds Declarations. b. Damages because of all other "bodily a The most we will pay o behalf a person or organization who is an additional nal insured injury", 'property damage" or 'personal a under this Coverage Part is the lesser of: and advertising injury", including medical expenses, is the General Aggregate Limit a. The limits of insurance specified in a shown in the Declarations. written contract, written agreement or This General Aggregate Limit applies permit issued by a state or political separately to each of your "locations" subdivision; or owned by or rented to you. b. The Limits of Insurance shown in the "Location" means premises involving the Declarations. same or connecting lots, or premises Such amount shall be a part of and not in whose connection is interrupted only by a addition to the Limits of Insurance shown in street, roadway or right-of-way of a the Declarations and described in this Section. railroad. Page 14 of 24 Form SS 00 08 04 05 BUSINESS LIABILITY COVERAGE FORM If more than one limit of insurance under this (1) Immediately send us copies of any policy and any endorsements attached thereto demands, notices, summonses or applies to any claim or"suit", the most we will pay legal papers received in connection under this policy and the endorsements is the with the claim or"suit"; single highest limit of liability of all coverages (2) Authorize us to obtain records and applicable to such claim or "suit". However, this other information; paragraph does not apply to the Medical Expenses (3) Cooperate with us in the investigation, limit set forth in Paragraph 3.above. settlement of the claim or defense The Limits of Insurance of this Coverage Part apply against the "suit"; and separately to each consecutive annual period and to (4) Assist us, upon our request, in the any remaining period of less than 12 months, starting enforcement of any right against any with the beginning of the policy period shown in the person or organization that may be Declarations, unless the policy period is extended liable to the insured because of injury after issuance for an additional period of less than 12 or damage to which this insurance months. In that case, the additional period will be may also apply. deemed part of the last preceding period for purposes of determining the Limits of Insurance. d. Obligations At The Insured's Own Cost E. LIABILITY AND MEDICAL EXPENSES c o insured will, except at that insured's own cost, voluntarily make a paymentt,, assume GENERAL CONDITIONS any obligation, or incur any expense, other 1. Bankruptcy than for first aid,without our consent. Bankruptcy or insolvency of the insured or of e. Additional Insured's Other Insurance the insured's estate will not relieve us of our If we cover a claim or "suit" under this obligations under this Coverage Part. Coverage Part that may also be covered 2. Duties In The Event Of Occurrence, by other insurance available to an Offense, Claim Or Suit additional insured, such additional insured a. Notice Of Occurrence Or Offense must submit such claim or "suit" to the other insurer for defense and indemnity. You or any additional insured must see to However, this provision does not apply to it that we are notified as soon as practicable of an "occurrence" or an the extent that you have agreed in a offense which may result in a claim. To written contract, written agreement or the extent possible, notice should include: permit that this insurance is primary and non-contributory with the additional (1) How, when and where the "occurrence" insured's own insurance. or offense took place; f. Knowledge Of An Occurrence, Offense, (2) The names and addresses of any Claim Or Suit injured persons and witnesses; and Paragraphs a. and b. apply to you or to (3) The nature and location of any injury any additional insured only when such or damage arising out of the "occurrence", offense, claim or "suit" is "occurrence"or offense. known to: b. Notice Of Claim (1) You or any additional insured that is If a claim is made or "suit" is brought an individual; against any insured, you or any additional (2) Any partner, if you or an additional insured must: insured is a partnership; (1) Immediately record the specifics of the (3) Any manager, if you or an additional claim or "suit" and the date received; insured is a limited liability company; and (4) Any "executive officer" or insurance (2) Notify us as soon as practicable. manager, if you or an additional You or any additional insured must see to insured is a corporation; it that we receive a written notice of the (5) Any trustee, if you or an additional claim or"suit" as soon as practicable. insured is a trust; or c. Assistance And Cooperation Of The (6) Any elected or appointed official, if you Insured or an additional insured is a political You and any other involved insured must: subdivision or public entity. Form SS 00 08 04 05 Page 15 of 24 BUSINESS LIABILITY COVERAGE FORM This Paragraph f. applies separately to (3) We have issued this policy in reliance you and any additional insured. upon your representations. 3. Financial Responsibility Laws b. Unintentional Failure To Disclose a. When this policy is certified as proof of Hazards financial responsibility for the future under If unintentionally you should fail to disclose the provisions of any motor vehicle all hazards relating to the conduct of your financial responsibility law, the insurance business at the inception date of this provided by the policy for "bodily injury" Coverage Part, we shall not deny any liability and "property damage" liability will coverage under this Coverage Part comply with the provisions of the law to because of such failure. the extent of the coverage and limits of 7, Other Insurance insurance required by that law. If other valid and collectible insurance is b. With respect to "mobile equipment" to available for a loss we cover under this which this insurance applies, we will Coverage Part, our obligations are limited as provide any liability, uninsured motorists, follows: underinsured motorists, no-fault or other coverage required by any motor vehicle a. Primary Insurance law. We will provide the required limits for This insurance is primary except when b. those coverages, below applies. If other insurance is also 4. Legal Action Against Us primary, we will share with all that other insurance by the method described in c. No person or organization has a right under below. this Coverage Form: b. Excess Insurance a. To join us as a party or otherwise bring us into a "suit" asking for damages from an This insurance is excess over any of the insured; or other insurance, whether primary, excess, b. To sue us on this Coverage Form unless contingent or on any other basis: all of its terms have been fully complied (1) Your Work with. That is Fire, Extended Coverage, A person or organization may sue us to recover Builder's Risk, Installation Risk or on an agreed settlement or on a final judgment similar coverage for"your work'; against an insured; but we will not be liable for (2) Premises Rented To You damages that are not payable under the terms of That is fire, lightning or explosion this insurance or that are in excess of the insurance for premises rented to you applicable limit of insurance. An agreed or temporarily occupied by you with settlement means a settlement and release of permission of the owner; liability signed by us, the insured and the claimant or the claimant's legal representative. (3) Tenant Liability 5. Separation Of Insureds That is insurance purchased by you to cover your liability as a tenant for Except with respect to the Limits of Insurance, and any rights or duties specifically assigned .'property damage" to premises rented in this policy to the first Named Insured, this w you or temporarily occupied by you with permission of the owner; insurance applies: w a. As if each Named Insured were the only (4) Aircraft,Auto Or Watercraft Named Insured; and If the loss arises out of the maintenance or use of aircraft, "autos"or watercraft to b. Separately to each insured against whom a claim is made or"suit" is brought. the extent not subject to Exclusion g. of Section A.—Coverages. 6. Representations (5) Property Damage To Borrowed a. When You Accept This Policy Equipment Or Use Of Elevators By accepting this policy, you agree: If the loss arises out of "property (1) The statements in the Declarations damage" to borrowed equipment or are accurate and complete; the use of elevators to the extent not (2) Those statements are based upon subject to Exclusion k. of Section A. — representations you made to us; and Coverages. Page 16 of 24 Form SS 00 08 04 05 BUSINESS LIABILITY COVERAGE FORM i (6) When You Are Added As An When this insurance is excess over other Additional Insured To Other insurance, we will pay only our share of Insurance the amount of the loss, if any, that That is other insurance available to exceeds the sum of., you covering liability for damages (1) The total amount that all such other arising out of the premises or insurance would pay for the loss in the operations, or products and completed absence of this insurance; and operations, for which you have been (2) The total of all deductible and self- added as an additional insured by that insured amounts under all that other insurance; or insurance. (7) When You Add Others As An We will share the remaining loss, if any,with Additional Insured To This any other insurance that is not described in Insurance this Excess Insurance provision and was not That is other insurance available to an bought specifically to apply in excess of the additional insured. Limits of Insurance shown in the However, the following provisions Declarations of this Coverage Part. apply to other insurance available to c. Method Of Sharing any person or organization who is an If all the other insurance permits additional insured under this Coverage contribution by equal shares,we will follow Part this method also. Under this approach, (a) Primary Insurance When each insurer contributes equal amounts Required By Contract until it has paid its applicable limit of This insurance is primary if you insurance or none of the loss remains, have agreed in a written contract, whichever comes first. written agreement or permit that If any of the other insurance does not permit this insurance be primary. If other contribution by equal shares, we will insurance is also primary, we will contribute by limits. Under this method, each share with all that other insurance insurer's share is based on the ratio of its by the method described in c. applicable limit of insurance to the total below. applicable limits of insurance of all insurers. (b) Primary And Non-Contributory 8. Transfer Of Rights Of Recovery Against To Other Insurance When Others To Us Required By Contract a. Transfer Of Rights Of Recovery If you have agreed in a written If the insured has rights to recover all or contract, written agreement or part of any payment, including permit that this insurance is Supplementary Payments, we have made primary and non-contributory with under this Coverage Part, those rights are the additional insured's own transferred to us. The insured must do insurance, this insurance is nothing after loss to impair them. At our primary and we will not seek request, the insured will bring "suit" or contribution from that other transfer those rights to us and help us insurance. enforce them. This condition does not Paragraphs (a)and (b) do not apply to apply to Medical Expenses Coverage. other insurance to which the additional b. Waiver Of Rights Of Recovery (Waiver insured has been added as an Of Subrogation) additional insured. If the insured has waived any rights of When this insurance is excess, we will recovery against any person or have no duty under this Coverage Part to organization for all or part of any payment, defend the insured against any"suit" if any including Supplementary Payments, we other insurer has a duty to defend the have made under this Coverage Part, we insured against that "suit". If no other also waive that right, provided the insured insurer defends, we will undertake to do waived their rights of recovery against so, but we will be entitled to the insured's such person or organization in a contract, rights against all those other insurers. agreement or permit that was executed prior to the injury or damage. Form SS 00 08 04 05 Page 17 of 24 ACORD,. p Client#: 182955 100874475 AC®R®,. CERTIFICATE OF LIABILITY INSURANCE DATE /DBIYYYYI 06/17 /2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certiflcate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed.If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certiflcate holder in lieu of such endorsement(s). CON ACT PRODUCER NAME: USAA INSURANCE AGENCY,INC. PHONe 800 531-8722 _ n/c,No: 888 900-5380 AIC No Exn: - .-- 9800 FREDERICKSBURG RD. E-MAIL ADDRESS: _. - SANANTONIO,TX 78284.9836 INSURERS)AFFORDING COVERAGE NAG# 800 531-8722 _ INSURERA;Hartford Casualty Insurance Com INSURED INSURER B:CONTINENTAL CASUALTY COMPANY BECKWITH CONSULTING GROUP INsuRER c: _ PG BOX 704 INSURERD: - LA CONNER,WA 98257 - INSURERE: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMEDABOVE FOR'I-HE POLICYPERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR - ADDLSUBR - POLICY EFF POLICY EXP LIMITS - LTR TYPE OF INSURANCE INSR MG POLICY NUMBER MMIDD MM1DDlYYYV)_ A GENERAL LIABILITY 65SBAPT0539 0811312014 0811312015 EACHOCCURRENCC $1,000,000 ' XI COMMERCIAL GENERAL LIABILITY DAMqGE'rO RENTED PREMISES(Ea occurrence $300I CLAIMS-MADE OCCUR MED EXP(Anyne person) $10PERSONAL&ADV INJURY_ ,$1 0GENERAL AGGREGATE I 12,0GEN'LAGGREGATE LIMIT APPLIES PER: PRODUCTS-COMPIOPAGG $2,0POLICY PRO- LOC _- COMBINED SINGLE LIMITA AUTOMOBILE LIABILITY 65SBAPT0539 08/13/2014 08/13/201 Eaaoidem 1,0 BODILY INJURY(Per person) $ ANY AUTO ALL OWNED SCHEDULED BODILY INJURY(Per awldent) $ OS ALTOS PROPERTY DAMAGE X HRDAUTOS X ALTOSWNED Par.aldcati $ $ UMBRELLA LIAR OCCUR EACH OCCURRENCE $ EXCESS LIAR CLAIMS-MADE AGGREGATE _$ DED RETENTIONS _ - - H- WC STATU- OTH- $ lTSWORKERSCOMPENSATION AND EMPLOYERS'LIABILITY ANY PROPRIETORIPARTNERIEXECUTIVEYIN El,EACH ACCIDENT $ OFFICERIMEMBI EXCW OEOR NIA (Mandatory in NH) EL DISEASE-EA EMPLOYEE $ If yes,describe under El,DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS below _ B PROFESSIONAL MCH288357209 081061L2014 0810612017 $1,000,000 PER CLAIM LIABILITY $1,000,000 AGGREGATE I DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(Attach ACORD 101,Additional Remarks Schedule,if more space is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Kent THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Attn: Teri Petrole, Parks Admin ACCORDANCE WITH THE POLICY PROVISIONS. Parks, Recreation and Community Services AUTHORIZED REPRESENTATIVE 220-4th Avenue South , -Vj A-., KENT WA 98032 ©1988-2010 ACORD CORPORATION.All rights reserved. ACORD 25(2010105) 1 of 1 The ACORD name and logo are registered marks of ACORD #S84752IM84748 CHH Corporations: Registration Detail Page 1 of 1 ARCARCHUMS,INC. UBI Number 600534003 Category REG Profit/Nonprofit Profit Active/Inactive Active State Of Incorporation WA WA Filing Date 05/15/1984 Expiration Date 05/31/2016 Inactive Date Duration Perpetual '[Registered Agent Information Agent Name REX BOND Address 1101 EPIKE STFL3 '.. City SEATTLE State WA. ZIP 981223938 Special Address Information Address I city State Zip GovemingPersons '...',. Title Name Address PresidentTreasurer,Chairman,Director BOND,REX 1101 E PIKE 5T3RD FLR SEATTLE,WA 98122 Vice President5ecretary,Director LOKTING,STAN 1101 E PIKE ST 3RD FLR SEATTLE,WA 98122 http://www.sos.wa.gov/corps/search_detail.aspx?ubi=600534003 6/22/2015 0 T w.. �NGf.N Agenda Item: Consent TO: City Council DATE: June 2, 2015 SUBJECT: Professional Services Agreement with ARC Architects for the City Hall Campus Space Efficiency Project - Authorize Authorize the mayor to sign the professional services agreement with ARC Architects for $40,193.00 to complete the City Hall Campus Space Efficiency Project, subject to final terms and conditions acceptable to the parks director and city attorney. SUMMARY: With the results of the November vote on the Public Safety bond measure, discussion was held at the City Council Retreat on the efficiency of current office space within the City Hall campus, and whether there is a creative way to find additional capacity that would allow us to address our public safety space needs in a cost effective manner. Utilizing the city's Consultant Roster, three architectural firms with experience in the design and development of City Halls were contacted to submit statements of qualifications (SOQ) for the City Hall Campus Space Efficiency Project. From requests and submittals, staff recommends the selection of ARC architects, to perform this work. ARC and city staff worked on finalizing the scope of work and fee. ARC has direct experience in designing city halls from the ground up, as well as city hall renovations that create better efficiency. Derek Matheson and Jeff Watling are co-leading this effort. They are putting together a city team with representatives from work groups within City Hall to provide input and guidance through the process. EXHIBITS: Draft Professional Services Agreement RECOMMENDED BY: Parks and Human Services Committee YEA: Ranniger - Higgins - Fincher NAY: BUDGET IMPACT: Increase expenditure budget of $40,193 for Professional Services in the Facilities Fund. This will be funded with 2014 ending fund balance REQUEST FOR MAYOR'S SIGNATURE ® Please fill in all applicable boxes '�" Director Reviewed:-�" Routing,Information (ALL REQUESTS MUST FIRST BE ROUTED THROUGH THE LAW DEPARTMENT) Originator: Jeff Watling/Teri Petrole _-Phone (Originator)_ x5007/5101 Date Sent: 6/22/2015 Date Required: 6/26/2015 Return Signed Document to: Teri Petrole Contract Termination Date: 10/31/2015 VENDOR NAMES ARC Architects Date Finance Notified: 5/13/2015 (Only required on contracts $10,000 and over or on any Gra DATE OF COUNCIL APPROVAL: 6/2/2015 Date Risk Manager Notified: 5/11/2015 (Required on Non-City,Standard Contracts/Aq reerne nts) __ Has this Document been Specifically Account Number: Authorized in the Budget? YES NO Professional Services in the Facilities Fund: 54006900 Brief Explanation of Document: Professional Services agreement In the amount of $40,103.00 with ARC Architects to complete the City Hall Campus Space Efficiency Project to see if there is a creative way to find additional capacity in the current 125,000 square feet of space in the campus that would allow us to address our public safety space n--eds in a cost effective manner. Blue Sheet attached. All Contracts Must Be Routed Through The Law Department (This area to be completed by the Law Department) - :eceived: Approval of Law Dept.: Law Dept. Comments: ' Date Forwarded to Mayor: Shaded Areas To Be Completed By Administration Staff Received: Recommendations and Comments: Disposition: Date Returned