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HomeMy WebLinkAboutIT15-230 - Supplement - Denovo Ventures LLC - Consulting Services Statement of Work: Upgrade Tools Release 9.1.2 to 9.1.5 - 06/01/2015 F t,+ pg$�,p� �j wpm ®A Records O Po WesHiearoN ' Igo ument s}s'v CONTRACT COVER SHEET This is to be completed by the Contract Manager prior to submission to City Clerics Office. All portions are to be completed. If you have questions, please contact City Cleric's Office. Vendor Name: Denovo Vendor Number: 501809 JD Edwards Number Contract Number: This is assigned by City Clerk's Office Project Name: Consulting Services Statement of Work Description: ❑ Interlocal Agreement ❑ Change Order ❑ Amendment ® Contract ❑ Other: Contract Effective Date: 6/1/15 'Termination Date: 8/29/15 Contract Renewal Notice (Days): 90 Number of days required notice for termination or renewal or amendment Contract Manager: Curt Ryser Department: IT Systems Contract Amount: $3960.00 + tax Approval Authority: (CIRCLE ONE) Department Director Mayor City Council Detail: (i.e. address, location, parcel number, tax id, etc.): As of: 08/27/14 DocuSign Envelope ID:8E7EF07D-F490-4952-AC10-C347796D8AFt Den V ❑ A check In this box indicates that this agreement has been changed from the original CONSULTING SERVICES STATEMENT OF WORK This CONSULTING SERVICES STATEMENT OF WORK ("Consulting Services SOW"), dated as of the 22nd day of May, 2015 ("Effective Date"), is by and between DENOVO VENTURES LLC, a Colorado limited liability company ("Denovo"), and City of Kent, a Washington Public Agency (the "Client") (each a "Party' and together the "Parties"). Pursuant to Section 3(Scope of Services), in the Master Services Agreement(MSA) and the applicable Consulting Services Supplement each dated May 22, 2015, Denovo and Client desire to enter this Statement of Work for the performance by Denovo of certain consulting services, described herein. This Statement of Work provides details of the Services, related Products if any, Definitions, Service-specific terms, the responsibilities of the party's one-time and recurring fees, Change Control Process, and third party license agreements as applicable. Effective Date:May 22,2015 Delivery Period:June 1, 2015 through August 29, 2015 1. Project Scope The City of Kent is currently on JDEdwards EnterpriseOne version 9.1 Tools Release 9.1.2 and has engaged Denovo to upgrade their Tools Release from 9.1.2 to 9.1.5 or the most current release at the time of installation. - --- - - The Tools Release was last upgraded in May 2013, The tools release needs to be upgraded to receive new feature enhancements new platform certifications, and product maintenance. Most notably this Tools Release will enable the City to upgrade Internet Explorer browser versions to version 11. User menu enhancements and support for Mad is also included in Tools Release 9.1.5, 2. Consulting Services and Deliverables Work to be performed by Denovo: • Upgrade Tools Release from 9,1.2 to 9.1.5 for the multi-foundation, MF910,environment. • Apply any required ESU's and complete Special Instructions. • Ensure MF910 web environment is functioning for testing. Work to be done by City of Kent staff: • Refresh data from a production backup to the MF910 environment. Central Objects for the MF910 environment is currently maintained and is the same as the PY910 environment. • Build any update or full packages for the MF910 environment. • After end-user testing, move Tools Release 9.1.5 to the production, PD910, environment, and to the test and development environments, PY910 and DV910. Consulting Services Statement of Work 042314v2 © Denovo-Confidential Trade Secret Page 1 of 1 DocuSign Envelope ID:8E7EF07D-F490-4952-AC10-C347796D8AF1 Denovo 3. Schedule Project activity can begin in June and schedule will be mutually agreed upon by Denovo and Client. 4. Billing Rates _ Dan McIntyre Senior CNC Consultant $165/hour USD * Denovo rates listed above apply to this Statement of Work only 5. Service Fees Installation and upgrade of latest Tools Release 32 $3,960 Total Consulting Service Fees $3 960 The above is an estimate of hours that may be required. This is a time & materials project and only actual hours incurred"will be billed. - , (a) Fee Payment Schedule for Consulting Services. Unless otherwise agreed to in writing by both parties, Denovo will invoice the Client on a time and materials bi-weekly (every two weeks) basis for Consulting Services delivered, commencing two weeks after the Service Start Date at the rates specified in Section 4(Billing Rates). 6. Service Fee Assumptions Services may be added, revised or deducted via the Change Order Request process as defined in Section 9 of this Statement of Work. Additional Consulting Services requested by Client and added to the SOW within 90 days of Client's and Denovo's acceptance of the SOW ("Acceptance") will be priced according to the fees listed at the time of SOW Acceptance. Any Additional Consulting Services requested by Client after 90 days from the date of Client and Denovo's Acceptance of the SOW will be subject to the then current rates for such Services. It is understood that any Federal, State or Local Taxes applicable shall be added to each invoice for Services or materials rendered under this Agreement. Client shall pay any such taxes unless a valid exemption certificate is furnished to Service Provider for the State of use. Consulting Services Statement of Work 042314v2 0 Denovo-Confidential Trade Secret Paee 2 of 2 DocuSign Envelope ID:8E7EF07D-F490-4952-AC10-C347796D8AF1 p� y� 11 Y lo 7. Expenses If on-site consulting is required, travel expenses will be invoiced as actual incurred except for Per Diem for meals. It is anticipated that all work under this SOW will be conducted remotely. - Airfare Actual Cost Per Denovo Travel and Expense Policy -- Meals Per Diem Per Denovo Travel and Expense Policy Lodging - - Actual Cost Per Denovo Travel and Expense Policy Auto Mileage Actual Cost Per Denovo Travel and Expense Policy Parking Actual Cost Per Denovo Travel and Expense Policy Taxis,Car Rentals,Gasoline Actual Cost Per Denovo Travel and Expense Policy Laundry(if onsite for 5+straight days) Not Reimbursed Other incidental expenses Not Reimbursed -- *Actual Cost, Per Diem, Not to Exceed,or Not Reimbursed 8. Statement of Work Acceptance. Subject to the notice provisions below, Denovo reserves the right to modify or discontinue Services and to introduce new Services and features. Denovo may make available to Client all new services and features offered to all of its other clients. Denovo may, in its sole discretion, discontinue a Service at any time. Denovo will give the Client ninety (90) days' notice of the discontinuance of a Service. Discontinuance does not affect Change Orders accepted prior to the date of discontinuance, but new Change Orders for a Service will not be accepted afterthe date the Service is discontinued. Denovo may, in its sole discretion, modify a Service from time to time - for example to work with new third party products and services and to stay current with changing standards. Denovo will give the Client thirty (30) day's written notice of the modification of a Service and of substantive modifications to a Service Description. Such modifications will affect both existing Services and new Change Orders. Within sixty(60) days of receipt of a notice of modification to a Service, Client may cancel Change Order(s) for that Service without liability for cancellation charges if the modification has made the Service materially less useful to Client. 9. Change Order Process. A Change Order Request ("COR") is the method by which either Party may communicate and eventually effectuate Changes to the Services outlined In the applicable SOW. "Changes" include (1) the addition, subtraction, modification or other Change to any Services related to the applicable SOW, (ii) a Change that Consulting Services Statement of Work 042314v2 © Denovo-Confidential Trade Secret Page 3 of 3 DocuSign Envelope ID:8E7EF07D-F490-4952-AC10-C347796D8AF1 Denovo results in increased or reduced fees for applicable Services, and (III) Changes to the Service Levels not agreed to as part of this SOW. The Client or Denovo may request Changes by initiating the Change Order Process. To initiate the Change Order Process, the Party requesting the Change must fill out the Change Order Request form attached hereto and submit It to the appropriate project leader of the other Party. The Change Order Request must at a minimum describe the requested Change in sufficient detail for the Client and Denovo to make a reasonable --- assessment of the request. The Client and Denovo will review the Change Order Request promptly and follow up with each-other as necessary for further clarification or to discuss the impact that the Change will have on the Services, deliverables, implementation schedule, Service Availability Levels terms and conditions, and Client fees. A Change Order Request will not be effective nor will a Change be implemented unless the Change Order Request is executed by duly authorized representatives from both the Client and Denovo. Upon mutual acceptance of the Change Order Request, it becomes part of the entire agreement between Denovo and the Client with respect to the subject matter hereof. Denovo will provide a copy of all mutually accepted Change Order Requests to the Client for future reference. Each Party will be responsible for all costs and expenses incurred by It in participation of the Change Control Process unless otherwise agreed in writing. The failure of either Party to insist upon strict performance of the Change Order Request process for every Change shall not constitute a waiver of its rights as set forth in the Agreement, at law or equity. 10. Other Terms and Conditions [SIGNATURE PAGE TO FOLLOW] (- nm,dtino Carvirac Ctatemant of Mlnrk n47314v? n Denovn-Confidential Trade Secret Paee 4 of 4 DocuSign Envelope ID:BE7EF07D-F490-4952-AC10-C347796DBAF1 70 IN WITNESS WHEREOF, Denovo and the Client have executed this Statement of Work as of the date set forth - - - above. DENOVO VENTURES, LLC tr By; Name: Ronald E. English - - Title: Executive vice President -Date: 6/23/2015 City of Ke t r By: Name:LZf LL C —7-- Title: _ Date: Consulting Services Statement of Work 042314v2 ©Denovo-Confidential Trade Secret Page S of 5 I