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HomeMy WebLinkAboutPW15-221 - Original - Transpo Group - 108th Ave SE and SE 208th St Signal Design - Contract - 06/17/2015 i Records anaerne 'nt,, , I. Document CONTRACT COVER SHEET This is to be completed by the Contract Manager prior to submission to City Clerks Office. All portions are to be completed. If you have questions, please contact City Clerk's Office. Vendor Name: Transpo Group Vendor Number: ID Edwards Number Contract Number: rw i )-� This is assigned by City Clerk's Office Project Name: 108t" Ave SE and SE 208`h St Signal Design Description: ❑ Interlocal Agreement ❑ Change Order ❑ Amendment ® Contract ❑ Other: Contract Effective Date: Date of the Mayor's signature Termination Date: 12/31/15 Contract Renewal Notice (Days): Number of days required notice for termination or renewal or amendment Contract Manager: Kelly Casteel Department: Engineering Contract Amount: $18 460.00 Approval Authority: (CIRCLE ONE) Department Director Mayor City Council Detail: (i.e. address, location, parcel number, tax id, etc.): The Consultant shall provide traffic engineering services for the design of traffic signal -- — - -- modifications for the 108cF Ave. SE and SE 208fh St. Improvement project, I As of: 08/27/14 I i KENT w.= ."" CONSULTANT SERVICES AGREEMENT between the City of Kent and Transpo Group THIS AGREEMENT is made between the City of Kent, a Washington municipal corporation (hereinafter the "City"), and Transpo Group organized under the laws of the State of Washington, located and doing business at 11730 118th Ave. NE, Suite 600, Kirkland, WA 98034, Phone: (425) 821-3665/Fax: (425) 825-8434, Contact: Ryan Peterson (hereinafter the "Consultant"). I. DESCRIPTION OF WORK. Consultant shall perform the following services for the City in accordance with the following described plans and/or specifications: The Consultant shall provide traffic engineering services for the design of traffic signal modifications for the 108th Ave. SE and SE 208th St. Improvement project. For a description, see the Consultant's Scope of Work which is attached as Exhibit A-1 and incorporated by this reference. Consultant further represents that the services furnished under this Agreement will be performed in accordance with generally accepted professional practices within the Puget Sound region in effect at the time those services are performed. II. TIME OF COMPLETION. The parties agree that work will begin on the tasks described in Section I above immediately upon the effective date of this Agreement. Consultant shall complete the work described in Section I by December 31, 2015, III. COMPENSATION. A. The City shall pay the Consultant, based on time and materials, an amount not to exceed Eighteen Thousand, Four Hundred Sixty Dollars ($18,460.00), for the services described in this Agreement. This is the maximum amount to be paid under this Agreement for the work described in Section I above, and shall not be exceeded without the prior written authorization of the City in the form of a negotiated and executed amendment to this agreement. The Consultant agrees that the hourly or flat rate charged by it for its services contracted for herein shall remain locked at the negotiated rate(s) for a period of one (1) year from the effective date of this Agreement. The Consultant's billing rates shall be as delineated in Exhibit E2. CONSULTANT SERVICES AGREEMENT - 1 (Over$10,000) B. The Consultant shall submit monthly payment invoices to the City for work performed, and a final bill upon completion of all services described in this Agreement. The City shall provide payment within forty-five (45) days of receipt of an invoice. If the City objects to all or any portion of an invoice, it shall notify the Consultant and reserves the option to only pay that portion of the invoice not in dispute. In that event, the parties will immediately make every effort to settle the disputed portion. IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent Contractor-Employer Relationship will be created by this Agreement. By their execution of this Agreement, and in accordance with Ch. 51.08 RCW, the parties make the following representations: A. The Consultant has the ability to control and direct the performance and details of its work, the City being interested only in the results obtained under this Agreement. B. The Consultant maintains and pays for its own place of business from which Consultant's services under this Agreement will be performed. C. The Consultant has an established and independent business that is eligible for a business deduction for federal income tax purposes that existed before the City retained Consultant's services, or the Consultant is engaged in an independently established trade, occupation, profession, or business of the same nature as that involved under this Agreement. D. The Consultant is responsible for filing as they become due all necessary tax documents with appropriate federal and state agencies, including the Internal Revenue Service and the state Department of Revenue. E. The Consultant has registered its business and established an account with the state Department of Revenue and other state agencies as may be required by Consultant's business, and has obtained a Unified Business Identifier (UBI) number from the State of Washington. F. The Consultant maintains a set of books dedicated to the expenses and earnings of its business. V. TERMINATION. Either party may terminate this Agreement, with or without cause, upon providing the other party thirty (30) days written notice at its address set forth on the signature block of this Agreement. After termination, the City may take possession of all records and data within the Consultant's possession pertaining to this project, which may be used by the City without restriction. If the City's use of Consultant's records or data is not related to this project, it shall be without liability or legal exposure to the Consultant. VI. DISCRIMINATION. In the hiring of employees for the performance of work under this Agreement or any subcontract, the Consultant, its subcontractors, or any person acting on behalf of the Consultant or subcontractor shall not, by reason of race, religion, color, sex, age, sexual orientation, national origin, or the presence of any sensory, mental, or physical disability, discriminate against any person who is qualified and available to perform the work to which the employment relates. Consultant shall execute the attached City of Kent Equal Employment CONSULTANT SERVICES AGREEMENT - 2 (Over$10,000) I Opportunity Policy Declaration, Comply with City Administrative Policy 1.2, and upon completion of the contract work, file the attached Compliance Statement. VII. INDEMNIFICATION. Consultant shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the Consultant's performance of this Agreement, except for that portion of the injuries and damages caused by the City's negligence. The City's inspection or acceptance of any of Consultant's work when completed shall not be grounds to avoid any of these covenants of indemnification. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, agents and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER. In the event Consultant refuses tender of defense in any suit or any claim, if that tender was made pursuant to this indemnification clause, and if that refusal is subsequently determined by a court having jurisdiction (or other agreed tribunal) to have been a wrongful refusal on the Consultant's part, then Consultant shall pay all the City's costs for defense, including all reasonable expert witness fees and reasonable attorneys' fees, plus the City's legal costs and fees incurred because there was a wrongful refusal on the Consultant's part. The provisions of this section shall survive the expiration or termination of this Agreement. VIII. INSURANCE. The Consultant shall procure and maintain for the duration of the Agreement, insurance of the types and in the amounts described in Exhibit B attached and incorporated by this reference. IX. EXCHANGE OF INFORMATION. The City will provide its best efforts to provide reasonable accuracy of any information supplied by it to Consultant for the purpose of completion of the work under this Agreement. X. OWNERSHIP AND USE OF RECORDS AND DOCUMENTS. Original documents, drawings, designs, reports, or any other records developed or created under this Agreement shall belong to and become the property of the City. All records submitted by the City to the Consultant will be safeguarded by the Consultant. Consultant shall make such data, documents, and files available to the City upon the City's request. The City's use or reuse of any of the documents, data and files created by Consultant for this project by anyone other than Consultant on any other project shall be without liability or legal exposure to Consultant. XI. CITY'S RIGHT OF INSPECTION. Even though Consultant is an independent contractor with the authority to control and direct the performance and details of the work CONSULTANT SERVICES AGREEMENT - 3 (Over$10,000) authorized under this Agreement, the work must meet the approval of the City and shall be subject to the City's general right of inspection to secure satisfactory completion. XII. WORK PERFORMED AT CONSULTANT'S RISK. Consultant shall take all necessary precautions and shall be responsible for the safety of its employees, agents, and subcontractors in the performance of the contract work and shall utilize all protection necessary for that purpose. All work shall be done at Consultant's own risk, and Consultant shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. XIII. MISCELLANEOUS PROVISIONS. A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City requires its contractors and consultants to use recycled and recyclable products whenever practicable, A price preference may be available for any designated recycled product. B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of any of the covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in full force and effect. C. Resolution of Disputes and Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. If the parties are unable to settle any dispute, difference or claim arising from the parties' performance of this Agreement, the exclusive means of resolving that dispute, difference or claim, shall only be by filing suit exclusively under the venue, rules and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in writing to an alternative dispute resolution process. In any claim or lawsuit for damages arising from the parties' performance of this Agreement, each party shall pay all its legal costs and attorney's fees incurred in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award provided by law; grovided, however, nothing in this paragraph shall be construed to limit the City's right to indemnification under Section VII of this Agreement. D. Written Notice. All communications regarding this Agreement shall be sent to the parties at the addresses listed on the signature page of the Agreement, unless notified to the contrary. Any written notice hereunder shall become effective three (3) business days after the date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. E, Assignment. Any assignment of this Agreement by either party without the written consent of the non-assigning party shall be void. If the non-assigning party gives its consent to any assignment, the terms of this Agreement shall continue in full force and effect and no further assignment shall be made without additional written consent. F. Modification. No waiver, alteration, or modification of any of the provisions of this Agreement shall be binding unless in writing and signed by a duly authorized representative of the City and Consultant. G. Entire Agreement. The written provisions and terms of this Agreement, together with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or CONSULTANT SERVICES AGREEMENT - 4 (Over $10,000) other representative of the City, and such statements shall not be effective or be construed as entering into or forming a part of or altering in any manner this Agreement. All of the above documents are hereby made a part of this Agreement. However, should any language in any of the Exhibits to this Agreement conflict with any language contained in this Agreement, the terms of this Agreement shall prevail, H. Compliance with Laws. The Consultant agrees to comply with all federal, state, and municipal laws, rules, and regulations that are now effective or in the future become applicable to Consultant's business, equipment, and personnel engaged in operations covered by this Agreement or accruing out of the performance of those operations. I. City Business License Required. Prior to commencing the tasks described in Section I, Contractor agrees to provide proof of a current city of Kent business license pursuant to Chapter 5.01 of the Kent City Code. J. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. IN WITNESS, the parties below execute this Agreement, which shall become effective on the last date entered below. CONSULTANT: CITY OF KENT'By: — /� G (signature) i' A (signature) Print Name: AP 1,iAz /2 Cd/�/� P(nt Nfi Suzette Cooke Its_ A6 /4 ci .-!a Its Mayor (title) s.DATE; � ��//�5 DATE: �v /,r/Z -- NOTICES TO BE SENT TO: NOTICES TO BE SENT TO: CONSULTANT: CITY OF KENT: Ryan Peterson Timothy J, LaPorte, P.E, Transpo Group City of Kent 11730 118t" Ave. NE, Suite 600 220 Fourth Avenue South Kirkland, WA 98034 Kent, WA 98032 (425) 821-3665 (telephone) (253) 856-5500 (telephone) (425) 825-8434 (facsimile) (253) 856-6500 (facsimile) APPROVED AS TO FORM: Kent Law Department` IIairspo-]OB°-IDs"signal oesleNCnsteel ICI CONSULTANT SERVICES AGREEMENT - 5 (Over $10,000) I DECLARATION CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY The City of Kent is committed to conform to Federal and State laws regarding equal opportunity. As such all contractors, subcontractors and suppliers who perform work with relation to this Agreement shall comply with the regulations of the City's equal employment opportunity policies. The following questions specifically identify the requirements the City deems necessary for any contractor, subcontractor or supplier on this specific Agreement to adhere to. An affirmative response is required on all of the following questions for this Agreement to be valid and binding. If any contractor, subcontractor or supplier willfully misrepresents themselves with regard to the directives outlines, it will be considered a breach of contract and it will be at the City's sole determination regarding suspension or termination for all or part of the Agreement; The questions are as follows: 1. _ I have read the attached City of Kent administrative policy number 1,2. 2. During the time of this Agreement I will not discriminate in employment on the basis of sex, race, color, national origin, age, or the presence of all sensory, mental or physical disability. 3. During the time of this Agreement the prime contractor will provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 4, During the time of the Agreement I, the prime contractor, will actively consider hiring and promotion of women and minorities. 5. Before acceptance of this Agreement, an adherence statement will be signed by me, the Prime Contractor, that the Prime Contractor complied with the requirements as set forth above. By signing below, I agree to fulfill the five requirements referenced above. By: / For; i[�-,o� GA�. Title: v</� Date: EEO COMPLIANCE DOCUMENTS - 1 CITY OF KENT ADMINISTRATIVE POLICY NUMBER: 1.2 EFFECTIVE DATE: January 1, 1998 SUBJECT: MINORITY AND WOMEN SUPERSEDES: April 1, 1996 CONTRACTORS APPROVED BY Jim White, Mayor POLICY: Equal employment opportunity requirements for the City of Kent will conform to federal and state laws. All contractors, subcontractors, consultants and suppliers of the City must guarantee equal employment opportunity within their organization and, if holding Agreements with the City amounting to $10,000 or more within any given year, must take the following affirmative steps: 1. Provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 2. Actively consider for promotion and advancement available minorities and women. Any contractor, subcontractor, consultant or supplier who willfully disregards the City's nondiscrimination and equal opportunity requirements shall be considered in breach of contract and subject to suspension or termination for all or part of the Agreement. Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public Works Departments to assume the following duties for their respective departments. 1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these regulations are familiar with the regulations and the City's equal employment opportunity policy. 2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines. EEO COMPLIANCE DOCUMENTS - 2 CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the Agreement. I, the undersigned, a duly represented agent of Company, hereby acknowledge and declare that the before-mentioned company was the prime contractor for the Agreement known as that was entered into on the (date), between the firm I represent and the City of Kent. I declare that I complied fully with all of the requirements and obligations as outlined in the City of Kent Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity Policy that was part of the before-mentioned Agreement. By: For: Title: Date: EEO COMPLIANCE DOCUMENTS - 3 i Exhibit A-1—Scope of Services Client Name; City of Kent Washington Project Name: 108th Ave SE (SR515)and SE 208th St Signal Design Exhibit Dated: May 19, 2015 TG: 15188.PR Scope of Services Transpo Group (Transpo)will provide traffic engineering services to the Client for the design of traffic signal modifications associated with the proposed 108th Ave SE (SR515)and SE 208th St improvement project. Transpo proposes to prepare plans for construction and Electrical Special Provisions consistent with applicable WSDOT and City of Kent standards. Task 01—Traffic Signal Pole Foundation Analysis . Transpo will assist the City of Kent with modifications to the traffic signal located at the 108th Ave SE (SR515)and SE 208th St intersection. The intersection modifications include the addition of a southbound left-turn lane, The existing signal mast arm on the southwest corner of the intersection does not have the required length to place signal heads in the correct configuration per WSDOT standards and the Manual on Uniform Traffic Control Devices (MUTCD). Transpo will evaluate the feasibility of replacing the existing mast arm to achieve the required length. This work will involve laying out the proposed signal head configuration and calculating the estimated moment due to wind load on the pole foundation. WSDOT Standard Plan J-26,10-02 will then be used to identify the required foundation dimensions. These dimensions will then be compared to the existing foundation dimensions to identify whether the existing foundation will adequately carry the proposed load. Task 02—Geotechnical Investigation A geotechnical engineering Investigation will be performed by Amec Foster Wheeler to determine the design parameters needed to evaluate the existing pole foundation, as well as for the design of the new signal pole foundation. The City will provide information regarding the location of utilities prior to exploratory drilling. Amec Foster Wheeler will call the Utilities Underground Location Center and hire a private locator to check the drilling locations for utility conflicts. Drilling is planned to be located off the road so that traffic control is not needed, and so that a street use permit will not be needed. Final drilling location will depend on utility locations. • Amec Foster Wheeler will subcontract a driller to drill one boring at the southeast corner of the intersection. Amec Foster Wheeler will observe the drilling, log the borings, and collect samples. The holes will be backfllled and patched consistent with the surrounding ground. • In situ testing will include standard penetration tests(SPT)which are used by the WSDOT Geotechnical Design Manual to correlate lateral bearing pressure. No laboratory testing will be performed. • Amec Foster Wheeler will provide recommendations for the signal pole foundation (lateral bearing pressures). A Limited Geotechnical Engineering Report with recommendations for signal pole foundations using WSDOT design methods will be prepared and delivered by email in PDF format. It is assumed that the City will arrange temporary right-of-entry to drill a boring in the school parking lot adjacent to the southwest corner of the intersection. li Task 03—Traffic Signal Modification Design Transpo will prepare traffic signal plans and Electrical Special Provisions for the modification of the existing traffic signal at the 108th Ave SE (SR515) and SE 208th St intersection, per WSDOT and City of Kent standards. Depending on the outcome of Task 01. Transpo will prepare the design of either a new Traffic signal pole/foundation, or the design of a new mast arm to be attached to the existing mast arm for southbound traffic at the intersection. Also, replacement of loops for the southbound approach will be included in the design. It is also anticipated that all pushbuttons at the intersection will be upgraded to APS-style to meet ADA requirements. This may require the addition of pedestrian pushbutton posts on some corners. Only new facilities and changes to the existing signal system will be detailed on plans. Unmodified elements of the existing signal system (conduit runs, wiring, and signal pole and head placement)will not be shown in detail. Relocation/replacement of the existing controller cabinet, service cabinet, and signal poles on other corners of the Intersection is not anticipated and not included In the scope of services to be performed. The need for a temporary signal is also not expected. It is anticipated that the traffic signal modification plan set would include the following plan sheets: • Traffic Signal Plan at V=20' scale(1 sheet) • Traffic Signal Pole Details (1 sheet) • Traffic Signal Field Wiring/Cabinet Termination Details (1 sheet) i Electrical Special Provisions will also be prepared to WSDOT NW Region standards, Submittals Calculations for Task 01, Traffic Signal Pole Foundation Analysis as well as the Limited Geotechnical Engineering Report will be submitted via technical memorandum. Submittal of the Traffic Signal Modification Plans and Electrical Special Provisions for the traffic signal improvements will be prepared to the 90-percent and final completion levels. Comments from the City of Kent will be reflected in each subsequent submittal. Two(2)submittals of drawings and special provisions are included In this proposal, Should additional revisions and/or submittals be required for approval, beyond the two anticipated,this may constitute extra services necessitating a change to the scope of services, fee projection, and/or schedule. Schedule Submittal of the technical memorandum for Task 01 analysis and the Limited Geotechnical Engineering Report will be made within 4 weeks following contract execution and receipt of right-of-entry to the school property. Submittal of the 90-percent Traffic Signal Modification Plans and Electrical Special Provisions will occur within 1 week of finalization of Task 01 technical memorandum. The first round review process for WSDOT and City of Kent is estimated to be 2 to 3 weeks. Submittal of final Traffic Signal Pole Details and Electrical Special Provisions will be made within 1 week of receipt of 90-percent comments from the City of Kent. Client's Responsibilities The Client shall provide the following information and/or services to Transpo: 1. Soils investigation and pit logs with respect to signal and illumination pole foundation design. Transpo will provide direction to the client with respect to soils testing needs and locations. 2. Right-of-way acquisitions, easements, and/or legal descriptions If required. 3. Electronic copies of the final roadway basemaps and plans, including existing and proposed features in an AutoCAD formal, Topographic survey basemaps within the project limits shall include an as-bullt of existing roadway features and proposed features including overhead and underground utilities, structures, ditches, roadway centerline with stationing, and right-of-way and easement boundaries. Topographic survey information shall be provided to Transpo in an AutoCAD format. It is assumed that others will prepare all civil-related plans not described in Transpc Group USA, Inc. E2 - Cost Estimate Worksheet transpogroup P r wirAT innN91'(1n*\rroN alit o[ i Number!Pro)ect Name t Pay rates are effective from June 28,2014 through June 26,2015,within the ranges shown in the attachment. Only key staff are shown and other staff may work on and charge to the project as needed by the project manager. Project Quality Project CAD/ Project Manager Control Engineer Graphics Admin Initials -MT W.." OLgiiii Job file Eng L6 Eng L6 Eng L3 Frig 1-1 PA L1 cost rate $46.22 $51.50 $34.62 $25.60 $21.64 Labor: 1 Traffic Signal Pole Foundation Analysis -_ 0 $0 ayalsof Exlslmg Foundation _ 1 2 _ _ 3 $115 An Teclmical Memorandum _ 1 0.6 2 3.5 $141 2 Geotechnlcal Investigation 2 2 $92-_ 3 Traffic Signal ModlBcallon Design _ 0 $0 — 90%resign 0 $D Trafnc Signal Plan sheet _ _0.5 8 _ 20 - 28.5 $810 _ Traffic Signal Pole retells _ 0.5 2 8 8.5 $245 Traffic Signal field Wnng/Cabinet Termineuon usage 1 8 20 29 $833 Elearlenl Special Provisions 1 4 5 $185 Prepare 90%Subm Hal 2 3 4 9 $386 Flnfbesfgh D $0 Address Comments from ee%Sulanlfal 0.5 4 12 16.6 $468 Prepare 100%Submittal 1 _2 4 7 $288 .. o $0 — o $0 $o Q5.. 2 2.5 $66 I Total Hours 11 6.5 38 68 2 114.5 + R;.: .I.•'= $508 $283 1 $1,318 Miscellaneous Expenses: subconsultants: 1 Federal Express I Courlor $0 1 AMEC Faster Wheeler $6,482 " ugsntc $0 4 Postoga -- - $ s 0 _. 4 Subconullanl0 -- $0 l' 5 Graphic supfelles_ _ _ $0 5 SubwnsullentE $0 6 Photography -__-. $0 7 Travel expenses(mileage) $100 8 Reproducllon ,_$Q.__- 9 Traffic counts - $0 10 TmffcaWdent data _ $0 11 Spec.MPS mode-run $0 12 Transportation Concurrency Application $0 _ MWMWTWRAMW—A_ .�% 46' Distributed 10n/04 Cost Estimate Prepared on:5/1912015 i transpoOrOu WFNf TWv h'ipOHTA90N CAN bP, Transpo Cost Rate Range Schedule Rates are effective June 28, 2014 through June 26, 2015 Engird WPlanner/Analyst/PrincipaUDrreeTor Le{g17 - $55 • $115 Engineer/Planner/Analyst/Proj Adm-Level 6 $50 $85 -„-- 77 - -'-�.1 Engineer/Planner/Analysl(Pot Adm Level Engineer/Planner/Analyst/Proj Adm- Level 4 $30 $45 E agirteer/Planner/Analyst/Prot Adm' Levei Engineer/Planner/Analyst/Proi Adm - Level 2 $20 $35 Engines�Planne/A taty t/Pio1 Adm •LevQl 1 $16 K $30 'i II 108th Avenue SE&SE 208th Street Light Polo Replacement Breakdown of Labor Costa Porsonnel and Houny Rates Per Category 17 Ql oa �o°c1 y�Q EJI e AVq3V Ccc�,¢ TaskliesC�LlfoB - '539.95 . Sfi4.aD-- I$42,00« ��3000 -$32'.00< S39%b0--' $22,D0'S' Contract and subcontract 8alnp 1 1 2 R6Naw asbu0ls and Improvement plans 2 Tra(flcwrhd plane Site mcon&Wllty locate 2 Pre arellon(ar lMOd woM 2 Lab tasting D°dng lope,she EI.m, 3 2 EngineMn8 Mal As 4 Report nrepafahee 2 4 2 Meeting$ Project Management 2 2 Sobtctel a 12 0 18 e 1 6 Tolel labor Cosls ,Lever $0 $7E8 $0 $884 $0 $00 $132 Tolal Labor Costs 1,844 AMEC Expenses o'e J�- Joy tio� I Mllaape Ito mile $o.SFi $61 Field mlpplles 0 LB $100 0 Traffic wnbol plane 0 Each $200 0 Marku ®70% B Subtol6l Ex rases $61 Laboratory Testing O°e° ,, J7x` GDRI Each $500 $0 pull gm,n size Eech $100 $0 McW,ca Each $20 $D MoBu 10% $0 Subtcml Laboratory $e ExP 0rellon Subcontractor Expense% �� cP Private lcceto 2 h. 85 We Drillln 21.5 it 18 $307 edllln 1 hr. 185 Me Bentonlls Chips 6 ea M5 $78 Cold ParCNCiOncrete 2 ea 11 $22 Extra Samples i OR 25 $25 Mobilization 1 ea 500 $500 Permlls 1 ea 25 $25 Tralfc Conlwi 0 days $sea $0 Maro 010% $ 139 SubP,WSubwahaclor Expenses $1,531 DIRECT LABOR COST $1,044,00 OVERHEAD®167.11 $2,747.28 PROFIT®0.30 $493.10 '.. EXPENSE SUBTOTAL $1.597,81 TOTAL COST ESTIMATE $6,482 I i I Exhibit A. This is anticipated to include the design of curbs, sidewalks, paving, grading, utilities, and related work. 4. As-built information dimensions of the foundation supporting the signal pole and mast arm on the southwest corner of the 108th Ave SE (SR515)and SE 208th St intersection. 5. Transpo is entitled to rely upon the completeness and accuracy of Information and services furnished by the Client, l ii I i II EXHIBIT B INSURANCE REQUIREMENTS FOR CONSULTANT SERVICES AGREEMENTS Insurance The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, their agents, representatives, employees or subcontractors. A. Minimum Scope of Insurance Consultant shall obtain insurance of the types described below: 1. Automobile Liability insurance covering all owned, non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products-completed operations, personal injury and advertising injury, and liability assumed under an insured contract. The City shall be named as an insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City using ISO additional insured endorsement CG 20 10 11 85 or a substitute endorsement providing equivalent coverage. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 4. Professional Liability insurance appropriate to the Consultant's profession. B. Minimum Amounts of Insurance Consultant shall maintain the following insurance limits: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. 2. Commercial General Liability insurance shall be written with limits no less than $2,000,000 each occurrence, $2,000,000 general aggregate and a $1,000,000 products-completed operations aggregate limit. EXHIBIT B (continued) 3. Professional Liability insurance shall be written with limits no less than $2,000,000 per claim and $2,000,000 policy aggregate limit. C. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability and Commercial General Liability insurance: 1. The Consultant's insurance coverage shall be primary insurance as respect the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not contribute with it. 2. The Consultant's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. 3. The City of Kent shall be named as an additional insured on all policies (except Professional Liability) as respects work performed by or on behalf of the Consultant and a copy of the endorsement naming the City as additional insured shall be attached to the Certificate of Insurance. The City reserves the right to receive a certified copy of all required insurance policies. The Consultant's Commercial General Liability insurance shall also contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer's liability. D. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best rating of not less than ANII. E. Verification of Coverage Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. F. Subcontractors Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the same insurance requirements as stated herein for the Consultant. Ac®� CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDD YYY) 6/16/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS 1, CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in IIeU of such endorsements. PRODUCER CONTACT Marie Swaney _ NAME' Dealey, Renton&Associates PHONE 626 844-3070 FAx 199 S Los Robles Ave Ste 540 uVC'Ne�' --- - Pasadena, CA 91101 ADDRESS,mswaney@dealeyrenton.com License#0020739 INSURERIS)AFFORDINGCOVERAGE NAIC9 INSURERA:Travelers Indemnity Company_of Amer 25666 INSURED TRANSGRO INSURER a:Travelers Property Casualty Co of A 25674 Transpo Group USA, Inc. INSURERC:Travelers Indemnity Company 25658 11730 118th Ave NE, Ste 600 INSURERD:Sentinel Insurance Co. LTD 11000 Kirkland, WA 98034 -- --- 425 821-3665 JNSURER F:Catlin Specialty Ins. Co. 15989 INSURER F: COVERAGES CERTIFICATE NUMBER: 1098142079 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES,LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. IN SR rypE OF INSURANCE 'AItiL SOBR -- POLICY EFF POLICY EXP LIMITS LTR INSD MD POLICY NUMBER MWOD,YfYY MMIDD (YYY A X COMMERCIAL GENERAL LIABILITY Y Y 6807C433B94 V 1/l/2015 1/V2016 EACH OCCURRENCE S1,000,000 _ B 68070434184(CA) 1/1/2016 1/1/2016 DAMAGE TO RENTED - CLAIMS-MADE F1i OCCUR - 1 PREMISES(Ea occurrence. S1,000,000 X Contractual Uab j MED EXP(Any one person) $10,000 _ 1 - - x XCU Included PERSONAL&ADVINJURY S1,000,000 GENTAGGREI�GArE LIMIT APPLIES PER GENERAL AGGREGATE S2,000,000 POLICY a PROJECT L_ LOC PRODUCES-COMPIOP AGO S2,000,000 J' OTHER'. $ A AUTOMOBILE LIABILITY 1 Y BA7C434228 J ./1/2015 111/2016 Ea uccideM) IT $1,00Q000 _ —1 ANY AUTO BODILY INJURY(Per person) 5 ALL OWNED SCHEDULED ! BODILY INJURY(Per accident) S �! AUTOS NON OWNED PROPERT DAMAGE $ X !, HIRED AUTOS x AUTOS 1, Peraccident S C X UMBRELLA LAB X J OCCUR Y Y CUP7C434461 /2015 1/1/2016 EACHOCCURRENCE _ $2,000,000 EXCESS DUE, CLAIMS 1/1 -MADE AGGREGATE _$2,000,000 DEO x I RETENTIONS10,000 / $ A WORKERS COMPENSATION 68070433894(WA Stop Gap) V 1/1/2015 1/1/2016 X STATIRE OERH D AND EMPLOYERS'LIABILITY YIN 67WEGKU8222 /912015 11/1/2016 _.- ANYPROPRIETOR/PARTNERIEXECUrIVE ❑ NIA E.L.EACH ACCIDENT _ $1,000,000 OFFICERIMEMBER E%CLUOEW (Mandatory In NH) E.L.DISEASE-EAEMPI.OYE 51,000,000 /y descdbe under DE SCRIPTION OF OPERA LIONS below EL DISEASE-POLICY OMIT 51,000,000 E Professional Liability AED6926341215 /1/2015 1/1/2016 $2,000,000 Per Claim Claims Made form $4,000,000 Annual Aggregate DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more apace is namnlred) III *General Liability policy excludes claims arising out of the performance of professional services. Umbrella policy is a follow-farm to underlying General/Hired&Non-Owned Auto/Employers Liability Policies. 6807C433894(WA Stop Gap)* Re: Project#15188.00, 108th Ave SE(SR515)and SE 208th Street, Kent,WA-City of Kent is named as an additional insured as respects general and hired/non owned auto liability for claims arising from the operations of the named insured as required per written contract or agreement. Coverage afforded the additional insured is primary and non-contributory as respects to general liability coverage. SEE CANCELLATION SECTION of Certificate for 30 Day NOC/10 Day for Non-Payment of Premium. CERTIFICATE HOLDER CANCELLATION 30 Day NOC/10 Day for NonPay of Prem SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Kent ACCORDANCE WITH THE POLICY PROVISIONS. 220 Fourth Avenue South Kent WA 98032 AUTHORIZED REPRESENTATIVE ©198B-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014101) The ACORD name and logo are registered marks of ACORD POLICY NUMBER: 6807C433894 COMMERICAL GENERAL LIABILITY ISSUE DATE:6/16/2015 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED (ARCHITECTS, ENGINEERS AND SURVEYORS) This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE NAME OF PERSON(S) OR ORGANIZATION(S): city of Kent 220 Bourth Avenue South Kent WA 98032 PROJECT/LOCATION OF COVERED OPERATIONS: Re: Project #1518B. 00, 108th Ave SE (SR515) and SE 208th Street, Kent, WA - City of. Kent PROVISIONS A The following is added to WHO IS AN INSURED The insurance provided to such additional (Section II): insured is limited as follows: The person or organization shown in the Schad-,7` ule above is an additional insured on this Cover- d. This insurance does not apply to the render- age Part, but only with respect to liability for bod- ing of or failure to render any "professional ily injury', 'property damage" or 'personal injury services'. caused, in whole or in part, by your acts or omis- sions or the acts or omissions of those acting on e. The limits of insurance afforded to the addi- yourbehalf tional insured shall be the limits which you agreed in that 'contract or agreement requir- a. In the performance of your ongoing oper- ing insurance" to provide for that additional ations; insured, or the limits shown in the Declarations for this Coverage Part, b. In connection with premises owned by or whichever are less. This endorsement does rented to you; or not increase the limits of insurance stated in the LIMITS OF INSURANCE (Section III) for C. In connection with your work and included this Coverage Part. within the "products-completed operations hazard." B. The following is added to Paragraph a. of 4. Other Insurance in COMMERCIAL GENERAL Such person or organization does not qualify as LIABILITY CONDITIONS (Section IV): an additional insured for "bodily injury", "property However, if you specifically agree in a contract or damage"or"personal injury'for which that person agreement requiring insurance that, for the addi- or organization has assumed liability in a contract tional insured shown n the Schedule, the insur- oragreement. ance provided to that additional insured under this CIS D3 82 09 07 Page I ©2007 The Travelers Companies,Inc. . Includes the copyrighted material of Insurance Services Office Inc.,with its permission I I COMMERICAL GENERAL LIABILITY Coverage Part must apply on a primary injury" arising out of"your work" on or for the basis, or a primary and non-contributory project, or at the location, shown in the basis, this insurance is primary to other Schedule above, performed by you, or on insurance that is available to such additional your behalf, under a "contract or agreement insured which covers such additional insured requiring insurance" with that additional as a named insured, and we will not share insured. We waive these rights only where with the other insurance, provided that: you have agreed to do so as part of the "contract or agreement requiring insurance" (1) The "bodily injury" or "property damage" with that additional insured entered into by for which coverage is sought occurs; you before, and in effect when, the "bodily and injury" or "property damage" occurs, or the "personal injury" offense is committed. (2) The "personal injury' for which coverage is sought arises out of an offense D, The following definition is added to committed; DEFINITIONS (Section V): after you have entered into that "contract or "Contract or agreement requiring insurance" agreement requiring insurance" for such means that part of any contract or additional insured. But this insurance still is agreement under which you are required to excess over valid and collectible other include the person or organization shown in insurance, whether primary, excess, the Schedule as an additional insured on contingent or on any other basis, that is this Coverage Part, provided that the "bodily available to the additional insured when the injury" and "property damage" occurs, and additional insured is also an additional the "personal injury" is caused by an offense insured under any other insurance. committed: C. The following is added to Paragraph 8. a. After you have entered into that contract Transfer Of Rights Of Recovery Against or agreement; Others To Us in COMMERCIAL GENERAL LIABILITY CONDITIONS (Section IV): b. While that part of the contract or agreement is in effect; and We waive any rights of recovery we may have against the additional insured shown in c. Before the end of the policy period. the Schedule above because of payments we make for "bodily injury", "property damage" or"personal Ili CG D3 82 09 07 Page 2 ©2007 The Travelers Companies, Inc. Includes the copyrighted material of Insurance Services Office Inc.,with its permission L POLICY#:aA7C434228 COMMERCIAL AUTO CA 20 48 02 99 THIS ENDORSEMENT CHANGES THE POLICY, PLEASE READ IT CAREFULLY. DESIGNATED INSURED This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE FORM GARAGE COVERAGE FORM MOTOR CARRIER COVERAGE FORM TRUCKERS COVERAGE FORM With respect to coverage provided by this endorsement, the provisions ofthe Coverage Form apply unless modi- fied by this endorsement. This endorsement identifies person(s) or organization(s)who are"insureds" under the Who Is An Insured Provi- sion of the Coverage Form. This endorsement does not alter coverage provided in the Coverage Form. This endorsement changes the policy effective on the inception date of the policy unless another date is indicated below. Endorsement Effective: 6/16/201.5 Countersigned By: Named Insured: Transpo Group USA, Inc. ' Authorized Representative) SCHEDULE Name of Person(s) or Organization(s): Re: Project #15188 . 00, 108th Ave SE (SR515) and SE 208th Street, Kent, WA - City of Kent (If no entry appears above, information required to complete this endorsement will be shown in the Declarations as applicable to the endorsement.) Each person or organization shown in the Schedule is an "insured" for Liability Coverage, but only to the extent that person or organization qualifies as an "insured" under the Who Is An Insured Provision contained in Section II of the Coverage Form. CA 20 48 02 99 Copyright, Insurance Services Office, Inc., 1998 REQUEST FOR MAYOR'S SIGNATURE 9«NT r�. n Routing Information (ALL REQUESTS MUST FIRST BE ROUTED THROUGH THE LAW DEPARTMENT) Approved b y�irecp6r_v Originator: Kelly Casteel Phone (Originator): 5561 Date Sent;4-b-:1/t6 Date Re uired:Z� i ` Return Signed Document to: Nancy Yoshitake Contract Termination Date:12/31/15 VENDOR NAME: Date Finance Notified: TranslO �rOU (only required on contracts 5/28/15 Y p 10 000 and over or on any Grant) DATE OF COUNCIL APPROVAL- Date Risk<Manager`Notified:N/A N/A (Required on Non-Citv Standard Contracts/A reements Has this Document been;Speciflcall Account Number: R20067 Authorized in the Bud get?(DYES NO Brief Explanation of Document: The attached agreement is for Transpo to provide traffic engineering services for the design of traffic signal modifications for the 108th Ave. SE and SE 208th St Improvement project t.. s� 4F All Contract ,ht t,Be Routed Through The Law Department a e. i iTM••i � E=F (This area to be completed by:the Law Departmgnt) Received`, ')! i✓i `/ t rC) Approval of Law Dept,: t r 'tjj ea Law_pep Comments: ,i vt` :f Date Forwarded to Mayor: t ; l Shaded Areas To Be Completed By Administration Staff Received: �Recommendations and pComments: � �}S [�} y.�l�(� k'1�� �`"r•l.l t t 4.Y'.l I a�l,`.�*..fi'�5 £.a��.� Disposition: t4 C t j` _ { r .r Fv c t e Date Returned. P)Crvi !Oro enfProces gl2P �b 'eywa gwNn Joc¢