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Home My WebLink AboutPK15-203 - Original - Church of Jesus Christ LDS - MOU: ommunity Garden Management & Oversight - 03/02/2015 • eco r s ' M' KENT Document WASHINGTON CONTRACT COVER SHEET This is to be completed by the Contract Manager prior to submission to City Clerks Office. All portions are to be completed. If you have questions, please contact City Clerk's Office.' Vendor Name: Church of Jesus Christ LDS and Community Garden Leadership Group Vendor Number: JD Edwards Number Contract Number: MIS-- -D-0-73 is assigned by City Clerk's Office Project Name: Community Garden Management-& Oversight Description: ❑ Interlocal Agreement ❑.Change Order ❑ Amendment ❑ Contract ®'Other: Memorandum of Understanding Contract Effective Dater 3/2/2015 Termination Date: 3/1/2.016 Contract Renewal Notice (Days): 0 Number of days required notice for termination or renewal or amendment Contract Manager: Victoria Andrews Department: Parks Planning & Dev. Contract Amount: $0.00 Approval Authority: ® Department'Director ❑Mayor ❑City Council Detail: (i.e. .address, location, parcel number, tax id, etc.) An MOU detailing each party's responsibilities'with regard.to the Community Garden located at West James St. & 64- Ave. South in Kent. This MOU is subject to automatic 12-month extensions, UNLESS terminated as described in Section 6. adccW 10877_8_14 t MEMORANDUM OF UNDERSTANDING betweenthe CITY OF KENT, the CORPORATION OF THE PRESIDING BISHOP OF THE 'CHURCH OF JESUS CHRIST OF LATTER-DAY SAINTS, and the COMMUNITY GARDEN.LEADERSHIP GROUP, implementing a Community , Garden Volunteer Program 3 This Memorandum of Understanding ("MOU"), entered into by the City of Kent i ("CITY"), the Corporation of the Presiding Bishop of the Church of Jesus Christ of Latter-Day Saints ("LANDOWNER"), and the Community Garden Leadership Group ("CGLG"), to provide for the planning and implementation of a community garden volunteer program for the "P-Patch located at 64th Avenue South and West James Street in Kent, Washington 98030 ('"PROPERTY.' Now Therefore, and in consideration of the terms, conditions and obligations made herein, it is agreed as follows: I 1. Purpose of MOU. The purpose of the MOU is to formalize a cooperative arrangement between the City, the Landowner, and the CGLG for the purpose of providing for the assistance of the CGLG in overseeing the community garden located on the Property. 2. Responsibilities of the City. The City has the following responsibilities: a) Process community garden applications b) Administer payments and refunds g c) Advise the CGLG of the current gardeners d) Rototill the gardens annually e) :Pay water bills f) Provide and maintain a portable restroom f g) Remove yard waste in the compost bin upon request and at the end of d the season 3.'` Responsibilities of the Landowner. The Landowner has the following responsibilities: a) Maintain an agreement with the City for the non-exclusive use of the Property_ b) Provide water service 4. Responsibilities of the CBLG. The CGLG has the following day-to-day operational responsibilities, including but not limited to: a) Maintain the community garden's common areas and tool shed in good condition and working order b) Remove any rocks from inside the fence and place in the bins to allow the Landowner to mow P:\Planning\Community Garden P-Patch\2015 MOU Community Gardeners Group update.docx Page 1 of 3 1 c) Assist during the new gardeners' orientation d) Administer purchasing and dispersing compost or organic materials according to the Landowner's and City's directives f) Advise the City of angardeners failing to e Organize work parties Y 9 _9 adhere to the Community Garden Use Agreement E g) Advise the City of any abandoned plots (no activity for'30 days) h) Assist in the annual year-end closing of the community garden and in clearing debris, allowing storage of reusable stakes and tomato frames in j the tool shed i): Call 971-1 in the event there is a threat to any person's life or safety, and follow up with a call to the City's representative and the Landowner's representative identified in the Notices section below j) Ensure that gardeners properly secure the,gate(s) k) Notify the City of any issues with the lock(s) or gate(s) 5. Duration. This MOU shall become effective on March 2, 205 and shall remain in effect through March 1, 2016, with automatic extensions annually unless terminated as described in Section 6. 6. Termination. Any party may terminate its participation in this MOU with or without cause by giving the other parties thirty days prior written notice. If the non-exclusive agreement between the Landowner and the City terminates, this MOU will terminate automatically: 7. Notices. Notices to the parties shall be sent to the following persons: Victoria Andrews City of Kent Parks, Recreation & Community Services Department 220 Fourth Avenue South Kent, WA 98032 253-856-5113 vandrews@kentwa.gov Bill Lawirenson The Corporation of the Presiding Bishop of the Church of Jesus Christ of Latter-Day Saints 1412 West Morton St. Kent, WA 98032 253-852-8552 lawrensonwq@ldschurch.org P:\Planning\Community Garden P-Patch\2015 MOU Community Gardeners Group update.docx Page 2 of 3 i Grace Johnson Community Garden Leadership Group 22831 126tn Place SE Kent, WA "98031 253-638-8457 workof rcraace@comcast.net Nicole Turner Community Garden Leadership Group 6211S. 23 9th 0201 6021 S. 2 38th Place, #E205 i ent, WA 2 Kent, WA 98032 ul. zi er ail.com haydutceil@tvecom 8 Counterparts. This MOU may be Lexecuted by authorized counterparts and be valid as if each named representative has signed the original document, CITY OF KENT i Pa s, Re rea & Comm i�ty Sery es Director Date CORPORATION OF THE PRESIDING BISHOP OF THE CHURCH OF JESUS CH RI T F LATTER-DAY SAINTS ( f - 1 Date I COMMUNITY GARDEN LEADERSHIP GROUP ZdI Dat Date Date i : P\Planning\Community Garden P-Patch\2015 MOU Community Gardeners Group update.docx t Page 3 of 3 1