HomeMy WebLinkAboutIT13-215 - Amendment - #2 - Preferred Copier Systems, Inc. - MFD Maintenance & Repair Services - 06/01/2015 e cords M em
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KENT Document
WAS.HlN.GTON
i
CONTRACT COVER SHEET
This is to be completed by the Contract Manager prior to submission
to City Clerks Office. All portions are to be completed.
If you have questions, please contact City Clerk's Office.
Vendor Name: P"k*y1 C lcl- S 5
Vendor Numbers
JD Edwards Number
Contract Number: ITH -2Z5- 00
This is assigned by City Clerk's Office
Project Name: Y.fl ica Vet no ftot s) 1 t..c' ACAY--ecAnnihit
Description: ❑ Interlocal Agreement ❑ Change Order &(Amendment ❑ Contract
❑"Other: No �-
Contract Effective Date: u 1 15 Termination Date: III
Contract Renewal Notice (Days): (
Number of days required notice for termination or renewal or amendment'-
Contract Manager: Department: 1T
Contract Amount:
Approval Authority: ❑ Department Director L(Mayor ❑City Council
Detail: (i.e. address, location, parcel number, tax id, etc.):
i
adccW10877_8_14
0
KENT
W A S H t N G T O N
AMENDMENT NO, 2
NAME OF CONSULTANT OR VENDOR: Preferred Copier Systems, Inc.
CONTRACT NAME & PROJECT NUMBER: Contract #IT 14-225 Goods & Services Agreement
ORIGINAL AGREEMENT DATE: 12/3/2013
This Amendment 'is made between the City, and the above-referenced ,Consultant or
.Vendor and amends the loriginal Agreement and all prior Amendments. All other provisions of
the original Agreement or prior Amendments not inconsistent with this Amendment shall 'remain
in full force and effect. For valuable consideration and by mutual consent of the parties,
Consultant or Vendor's work is modified as follows:
1. Section I of the Agreement, entitled "Description of Work," is hereby modified to
add additional work or revise existing work as follows:
The parties agree that each will continue to perform as provided for
under the original Agreement and any prior Amendments on a month-
to-month basis commencing on June 1, 2015, with a maximum
extension through December 31, 2015.1 The parties intend that this
Agreement will automatically 'terminate at midnight on January 1,
2016, or upon the City providing Vendor with thirty (30) calendar
days' notice of its need to terminate this Agreement due to a new
Vendor or new Contract having been acquired for replacement multi-
functioning devices and their related service.
2e The contract amount and time for performance provisions of Section II "Time of
Completion,," and p ," Section III, "Compensation," are modified as follows:
Original Contract Sum, $.0092 per black and white
including applicable WSST impression, and $.07 per color
impression
Net Change by Previous Amendments None
including applicable 'WSST
Current Contract Amount $.0092 per black and white
including all previous amendments impression, and $.07 per color
impression
Current Amendment Sum An increase to $.01 per black and
white impression, and $.075 per
color impression
Applicable WSST Tax on this Standard WSST per click
Amendment
Revised Contract Sum $.01 per black and white
i
impression, and $.075 per color
impression,
AMENDMENT - 1 OF 2
Original Time for Completion December 1, 2014
(insert date)
Revised Time for Completion under December 31, 2015
prior Amendments
(insert date)
Add'I Days Required O for this Maximum of 214.calendar days
Amendment
Revised Time for Completion Not to extend beyond
(insert date) December 31, 2015
The Consultant or Vendor accepts all requirements of this Amendment by signing below,
by its signature waives any protest or claim it may have regarding this Amendment, and
acknowledges and accepts that this Amendment constitutes full payment and final settlement of.
all claims of any kind or nature arising from or connected with any work either covered or
affected by this Amendment, including, without limitation, claims related to contract time,
contract acceleration, onsite or home office overhead, or lost profits. This Amendment, unless
otherwise provided, does not relieve the Consultant or Vendor from strict compliance with the
guarantee and warranty provisions of the original Agreement.
All acts consistent with the authority of the.Agreement,.previous Amendments (if any),
and this Amendment, prior to the effective date of this Amendment, are hereby ratified and
affirmed, and the terms of the Agreement, previous Amendments (if any),i and this Amendment
shall be deemed to have applied.
The parties whose names appear below swear under penalty of perjury that they are
authorized to enter into this Amendment, which is binding on the parties of this contract.
IN WITNESS, the parties below have executed this Amendment, which will
become effective on the last date written below.
CONSULTANT/VENDOR: CITY OF (CENT:
ey: By:
(signature) signature
Print Name: Pri N uz
Its Its AIL
(title) OW
DATE:_ DATE: i,y
APPROVED AS TO FORM:
(a li e if Mayor's signature required)
t L Department
P:1.Ci%,H\Fi1cs\0pcn Files\0073-IT General-2015Treferred Copiers MFD Maintenance Contract Extension 2015.doc
AMENDMENT _
2 OF 2
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Routing/nformation (ALL REQUESTS MUST FIRST BE ROUTED THROUGH THE'LAW DEPARTMENT)
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Originator: Dea Drake : Phone (Orginator):'253-856-4646
Date Sent: 06/01/2015 Date Required:' 06/15/2015
Return Signed Document to: Dea Drake(for Vendor) :CONTRACT TERMINATION DATE: 12/31/201�1I II,i,�1,�%
VENDOR NAME: Preferred Copier Systems, Inc. :, )AT `OF COUNCIL APPROVAL: 5/5/2015
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Brief Explanation of Document:
The previous City Fleet Multifunction>Devices (MFD/Copiers)six month extension expired'May 31,2015. This is a 2n1�I1 I�'�14�;�:�,::�-,��.I,":����,,1.-,,1,�,
extension of the Copier Fleet Maintenance Contract through the end of the year(December 2015)to'allow more time
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for Facilities to do their space study and IT to consider,the potential results as one of the factors in the ,
recommendations for copiers and printers citywide. Original Contract IT 3-215,& IT'14-225.
Law,has al ready'reviewed and approved prior to Council Action. (Tammy White). Vendor has signed.
Passed Council'Operations Com, t on a 3-O vote and full council on the consent.calendar on May 5;2015.
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Please return original to Dea.Drake after Mayor signature please. (to make vendor copy and contract cover.sh`eet)and,II1�1�,�I�-,i 1�I!�,,,-
will then transfer to Clerk for Records Retention.=Thank You
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All Contracts Must Be Routed'Through the Law Department
(This Area to be Completed By the Law Department)
Received: 1 --4 - --- -
/r pproval of-Law'Dept.: j
Law Dept. Comments:
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Date Forwarded to Mayor:
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Shaded Areas to Be Completed by Administration Sfaff .
Received`
Recomrnendatjons.& Comments
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