Loading...
HomeMy WebLinkAboutPK15-170 - Original - King Conservation District - Green Kent Partnership Year 6 Grant Funding - 04/01/2015 Records M eme KEN T Document WAlHINGTON .,...,;. � �- CONTRACT COVER SHEET This is to be completed by the Contract Manager prior to submission to City Clerks Office. All portions are to be completed. If you have questions, please contact City Clerk's Office. Vendor Name: King Conservation District Vendor Number: 55217 JD Edwards Number Contract Number: ?Y-1 - n 0 This is assigned by City Clerk's Office Project Name: Green Kent Partnership Year 6 Grant Funding Description: ❑ Interlocal Agreement ❑ Change Order ❑ Amendment ® Contract ❑ Other: Contract Effective Date: 4/1/15 Termination Date: 3/31/16 Contract Renewal Notice (Days): 0 Number of days required notice for termination or renewal or amendment Contract Manager: Victoria Andrews Department: Parks Planning & Dev. Contract Amount: $55,827.00 Approval Authority: ❑ Department Director ❑Mayor ®City Council Detail: (i.e. address, location, parcel number, tax id, etc.): Acceptance of $55,827.00 to support Year 6 of the Green Kent Partnership, including funding for Forterra Division Contract # PPD15-03 adccW 10877_8_14 AGREEMENT FOR AWARD OF KING CONSERVATION DISTRICT MEMBER JURISDICTION GRANT City of Kent This Agreement is made between the King Conservation District Number 9, a municipal corporation in King County, Washington, located at 1107 SW Grady Way, Suite 130, Renton, WA 98057 (referred to herein as "District"), and the City of Kent, a municipal corporation in King County, Washington, located at 220 4 h Ave S, Kent, WA 98032 (referred to herein as "Recipient"),for the purposes set forth herein. SECTION L RECITALS 1.1 Whereas, the District is a special purpose district organized and existing under authority of Chapter 89.08 RCW which engages in certain activities and programs to conserve natural resources, including soil and water, which activities are declared to protect and promote the health, safety, and general welfare of the people of the state of Washington; and 1.2 Whereas, pursuant to RCW 89.08.400 and/or RCW 89.08.405, King County has authorized and imposed a system of assessments and/or a system of rates and charges to finance the activities and programs of the District; and 1.3 Whereas, pursuant to RCW 89.08.220, RCW 89.08.341 and/or Chapter 39.34 RCW,the District is authorized to enter into agreements with, or to furnish financial or other aid to, municipal entities and agencies (governmental or otherwise), or their designees, or any p occu ier of lands within the District, in order to carry out and facilitate the activities and programs of the District to conserve natural resources; and 1.4 Whereas, the District has reviewed the grant application submitted by Recipient and has determined that the application meets the requirements of Chapter 89.08 RCW and t he District's policies and procedures for awarding grants; and 1.5 Whereas, the District and Recipient desire to enter into this Agreement for n the purpose of establishing the terms and conditions relating to the District s award of a grant Recipient. SECTION 2. AGREEMENT 11 The District agrees to award Recipient a grant in the total amount of Fifty-Five Thousand, Eight Hundred Twenty-Seven and No/100 Dollars ($55,827.00) from KCD-201 work 2014 Collections. Grant funds shall be used by Recipient solely for the performance of the The described in Exhibit A which is attached hereto and incorporated.herein by this reference. District shall ay the grant funds to Recipient in accordance with the Districts policies and p the policies and procedures, or as otherwise provided herein, including but not limited to, Procedures contained in the Member Jurisdiction&WRIA Forum Grant Application Instructions and Policies,provided that such funds have been collected and received by the District. Page 1 of 5 2.2 Recipient represents and warrants that it will only use the grant funds for the work described in Exhibit A, which may be amended by the parties pursuant to Paragraph 3.3 of the Agreement. Recipient shall be required to refund to the District that portion of any grant fund s g which are used for unauthorized work. Further, Recipient agrees to return to the District any completion of the work covered by this grant funds that are not expended or remain after com p Agreement. 2.3 Recipient acknowledges and agrees that the grant funds may only be expended on work which shall be entirely within the District's jurisdictional boundaries. The following municipal entities are not within the District's jurisdictional boundaries: Enumclaw, Federal Way, Milton, Pacific, and Skykomish. Recipient shall be required to refund to the District that portion of any grant funds which are used for work performed outside the District s jurisdictional boundaries. 2.4 In the event the scope of work authorized by this Agreement includes the use of grant funds to purchase houses located on real property within a flood hazard area, Recipient acknowledges and agrees that grant funds may only be used for such purposes if the houses to be purchased were constructed before floodplain mapping or sensitive areas regulations were in place for that area. Recipient shall be required to refund to the District that portion of any grant funds which are used for unauthorized purposes. 2.5 Recipient shall be required to provide the District with biannual financial and project progress reports, along with an annual summary ent shall also be required to submitort. Financial and project reports Recipient report. shall be due June 30 and November 30 each year. p to the District a final report which documents the Recipient's completion of the work in conformance with this Agreement within thirty (30) days after the completion of the work. The final report shall, among other things, summarize the projects successes and shall address the regional benefits accomplished by the work. The final report shall also identify any obstacles or challenges which were encountered during the work, along with general recommendations regarding ways to avoid such obstacles or challenges in the future. If requested,Recipient agrees to provide the District with additional financial or progress reports from time to time, at reasonable intervals. 2.6 Recipient's expenditures of grant funds shall be separately identified in the Recipient's accounting records. If requested, Recipient shall comply with other reasonable requests made by the District with respect to the manner in which project expenditures are tracked and accounted for in Recipient's accounting books and records. Recipient shall maintain such records of expenditures as may be necessary to conform to generally accepted accounting principals and to meet the requirements of all applicable state and federal laws. 2.7 If the Recipient is a Washington municipal agency, Recipient shall be required to track project expenses using the Budget Accounting and Reporting System for the State of p Washington("BARS"). Page 2 of 5 2.8 The District or its representative shall have the right from time to time, at reasonable intervals, to audit the Recipient's books and records in order to verify compliance with the terms of this Agreement. Recipient shall cooperate with the District in any such audit. 2.9 Recipient shall retain all accounting records and project files relating to this Agreement in accordance with criteria established in the Revised Code of Washington and the Washington State Archivist. 2.10 Recipient shall ensure that all work performed by Recipient or its employees, agents, contractors or subcontractors is performed in a manner which protects and safeguards the environment and natural resources and which is in compliance with local, state and federal laws and regulations. Recipient shall implement an appropriate monitoring system or program to ensure compliance with this provision. 2.11 Recipient agrees to indemnify, defend and hold harmless the District, its elected or appointed officials, employees and agents, from all claims, alleged liability, damages, losses to or death of person or damage to property allegedly resulting from the negligent or intentional acts of the Recipient or any of its employees, agents, contractors or subcontractors in connection with this Agreement. 2.12 Recipient agrees to acknowledge the District as a source of funding for this project on all literature, signage or press releases related to said project. SECTION 3. GENERAL PROVISIONS 3.1 This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors and assigns. 3.2 This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof. No prior or contemporaneous representation, inducement, promise or agreement between or among the parties which relate to the subject matter hereof which are not embodied in this Agreement shall be of any force or effect. 3.3 No amendment to this Agreement shall be binding on any of the parties to this Agreement unless such amendment is in writing and is executed by the parties. The parties contemplate that this Agreement may from time to time be modified by written amendment which shall be executed by duly authorized representatives of the parties and attached to this Agreement. 3.4 Each party warrants and represents that such party has full and complete authority to enter into this Agreement and each person executing this Agreement on behalf of a party warrants and represents that he/she has been fully authorized to execute this Agreement on behalf of such party and that such party is bound by the signature of such representative. Page 3 of 5 DISTRICT: RECIPIENT: By By- William Knutsen N e Name— Chair,Board of Supervisors - King Conservation District � Title _ Title �''�c '-1 - 3 - o�� Date Date a 17- 1 Approved as to Form: Approved as to Form: DISTRICT LEGAL COUNSEL: RECIPIENT'S ATTORNEY: r C. 4 B By y Name C., L- r'f rim Name Date Date Page 4 of 5 Member Jurisdiction Grant Program King Conservation DEstrlct Pilot Grant Application Prom otinPr sustainable use-of natural resmirees tbrouuh Project Title: Green Kent Partnership, Year 6, 2015-16 Applicant: City of Kent Parks &Public Works Contact: Victoria L. Andrews Principal Partners (if any): Forterra, Kent Title: Special Programs Coordinator Parks Foundation, Green River Community College, Kent School District Amount of KCD Address: Funding Requested: $55,927 220 4tn Ave. S. Kent,WA 98032 Total Match (optional): Total Project Cost: $445,443 Project Start Date: April.1, 2015. _ _ Phone:._253-856-51.1.3. Project End Date: March 31, 2016 Fax: 253-856-6050 Project Location: City of Kent(Address, Parcel E-mail: vandrews@kentwa.gov #, L&L Points, if site specific) King County Council District#: 5, 9 State Legislative District#: 11, 33, 47 Eligible projects: • Must be within the boundaries of the King Conservation District or meet certain partnering requirements • Must be with,or through,a member jurisdiction of the District,or an assigned partner such as a nonprofit organization or business • Must be consistent with purposes and requirements of RCW Chapter 89.08,encouraging voluntary stewardship • Leveraging other funding opportunities is encouraged Ineligible projects include: • Maintenance of existing facilities • Improvements to non-natural areas of parks or existing recreational facilities Application must • Articulate specific goals and outcomes of the project • Have an appropriate and reasonable budget meeting state auditor guidelines • Specify milestones and timelines • Identify the Project Lead and contact information • Present clear roles for project partners Member Jurisdiction Grant Program-Pilot Grant Application—vsn19dec13, Page 1 of 5 1. Criteria Checklist Please check all boxes next to criteria below that your project addresses Natural Resource Improvement Action: Education and Outreach—to raise awareness,deepen knowledge,and change behaviors(examples include fulfillment of municipal NPDES MS4 permit requirements;education about value of farmland,local farms and food systems,shorelines,salmon habitat,forests and other ecosystems) Natural Resource Improvement Action: Capacity Building—to enhance the ability of organizations,agencies, residential landowners and other land owners and managers to Lnsi implement best management practices and deliver natural resource management actions on the ground (examples include urban agriculture development,assistance to private property owners to address challenging regulatory situations,preservation and/or expansion of urban and/or rural agricultural lands,rural and urban forest lands,riparian restoration and stewardship on private and public lands) Natural Resource Improvement Action: Pilot and Demonstration Projects—to test ❑ and/or improve concepts and/or approaches in natural resource management that can be replicated by others(examples include LID or green infrastructure demonstration projects, development of new best management practices, distribution of local farm products,urban agriculture e.g.farmers markets and backyard food production to promote or support social economic independence and healthy living) Natural Resource Improvement Action: Direct Improvement of Natural Resource Conditions—to improve landscape and natural resource conditions as a result of direct Inj action(examples include supporting private property owners with land stewardship,water quality and aquatic and wildlife habitat resources,removal of invasive weeds,stewardship on public land) 2. Project Description—provide a brief description of the project that summarizes what you will do, how you will do it, and why you will do it. Describe target audience, outcomes, objectives and timelines. WHAT: The City of Kent is requesting assistance from KCD to continue implementing the Green Kent Partnership. The 20-year Management Plan provides a general roadmap; however, funding resources remaining unchanged. The management team will continue to adjust the annual work plan and site locations to maximize what can be done by volunteers, staff and crews. For 2015-2019, the management plan calls for enrolling 95-120 new acres in initial restoration each year. Given our projected long-term funding situation, this is not achievable. With KCD's support, we feel confident that we can: 1) enroll 5-10 new acres into restoration, 2) maintain all previously enrolled acres, 3) support 20 Stewards with a Green Kent temporary, 4) achieve 7,000 volunteer hours, 5) provide an internship to a capable student enrolled in Green River Community College's (GRCC) natural resources program, 6) augment Member,Jurisdiction Grant Program—Pilot Grant Application—vsnl9decl3 Page 2 of 5 staff:/Steward restoration work with contracted crew support and 7) continue our regional partnership with Forterra. With each year of the Green Kent Partnership, city staff from both departments have become better land managers. We are more efficient and effective in determining restoration priorities and documenting progress, more cohesive as a management team, and better able to provide focused training to Stewards and citizens in best management practices (BMPs). As a result, the public Lands where work has been ongoing have been protected and enhanced, some of them dramatically. HOW/WHY: The Green Kent temporary plays a key role in managing the stewardship component of the Partnership and assists with tracking overall restoration progress. In addition to being the primary contact and coach for Stewards, the Green Kent temporary will: 1) serve as their liaison to Park Operations staff, 2) support work parties, 3) enter work logs into GIS, 4) research and draft planting plans, 5) monitor and map plant survival, 6) write features for the monthly e-newsletter, 7) organize a booth at Kent's three-day Cornucopia Days festival, 8) solicit local business support, 9) participate on the management team and 10) provide daily mentoring oversight to the GRCC intern. The GRCC intern program gives a variety of real-world urban forestry experiences to a student. The 2014 intern was a cost-effective, mature and capable addition to the Green Kent staff. About half the intern's time will be spent in the office, 1) providing GIS mapping, 2) compiling photo documentation, 3) assisting with special projects (e.g. conservation action plans, adding to the BMP manual), 4) participating in planning and site meetings, 5) maintaining the tool inventory and 6) conducting outreach activities. The other half of the intern's time will be spent in the field with our Stewards and also serving as the crew lead for a new partnership with the Kent School District: five high school interns funded by a separate grant. Contracted crews will support staff efforts by conducting fieldwork, including prepping sites for Green Kent Day and providing any necessary follow-up work. Founding partner Forterra continues to be a valuable resource and heightens Kent's presence in the region. In 2015-16, Forterra staff will once again organize four training classes for our Stewards, opening them up to other Green Cities' Stewards if class size permits. A Forterra liaison will participate quarterly in management team meetings and at a Steward orientation, including allowable travel reimbursement. Forterra will maintain and contribute to the resource- sharing site and calendar that all Green Cities access, inform city staff of potential new funding opportunities as they become available, and provide letters of support if appropriate. Finally, Forterra will promote the Green Kent Partnership regionally to the media, general public and on volunteer sites e.g. Boeing, especially Green Kent Day. This will again include a staffed booth with Green Kent materials at the WA State Fair. Forterra is also able to loan tools for larger events. Member Jurisdiction Grant Program—Pilot Grant Application—vsnl9decl3 Page 3 of 5 3. Project Activities and Measurable Results—using the table below, list specific project activities to be completed,the timetable for the activities, and the deliverables associated with those activities. Consider the following in your answer to this question: What actions, interventions,programs,services will be deployed; NOTE: If you want to attach Item 3 as a separate page,feel free to do so. Activity Description Deliverables Timeline 1. Fieldwork (Green Kent temp., Manage site visits, work 4/1/15- interns and other city staff, plans, work parties, 3/31/16 Stewards, volunteers. removal of debris, GRCC delivery of chips, internship: cardboard, plants 460 hrs., @ May-Sept. YES Corps (high school interns): Jul -Au ust 2. Community outreach (Green Recruit, train and support 4/1/15- Kent temp. and city staff, w. Stewards; recruit vols. & 3/31/16 support from....Forterra _ _ _ promote events.via online vol. sites. Quarterly trainings for Stewards plus bi-monthly informal gatherings (some w. speakers). Monthly e- newsletter and daily Facebook postings, articles in appropriate print/electronic media. Monthly mgmt. team meetings- Forterra attends 4/yr. for regional updates. 3. Annual Green Kent Day Green Kent temp. will Tent. create planting plan, vols. 10/24/15 will help clear and plant native plants in two areas, lay cardboard and spread-mulch. 4. Regional support- Forterra Grant description defines .4/1/15- contract deliverables 3/31/16 5. Contracted crews to Prep for Green Kent Day Oct-Nov. supplement field work and clear/maintain staff- 2015 identified sites. Member Jurisdiction Grant Program—Pilot Grant Application—vsnl9decl 3 Page 4 of 5 4. Project Budget& Expenses (Use attached worksheets 5. KCD Acknowledgement—By signing below,the applicant agrees to acknowledge King Conservation District funding by placing the KCD logo on signs, materials,and documents produced as part of the above proposal. In addition,the applicant will notify KCD of public events and activities funded by the KCD. Authorized Signature Date Member Jurisdiction Grant Program—Pilot Grant Application—vsnl9decl3 Page 5 of 5 Member Jurisdiction Grant Program C 0 Grant Application Proiect Budzet Form King Conservation District Promoting sustainable uses of natural resources through Project Name Green Kent Partnership, Year 6, 2015-16 Applicant City of Kent Parks & Public Works Contact Victoria L. Andrews Mailing Address 220 4th Ave. S., Kent, WA 98032 E-mail vandrews@kentwa.gov Project Start Date: 1-Apr-15 Phone 253-856-5113 Project End Date: 31-Mar-16 Budget Item lKCD Funds Other Funds Other Funds Total City match WFFE, Weyerhaeuser, Vols. Salaries&Benefits $31,233 $248,735 $2,923 $282,891 Travel/ Meals/ Mileage $500 $150 $650 Office Supplies $0 Field Supplies $500 $1,648 $2,148 Contracted/ $23,594 $23,594 Professional Services Land Acquisition $0 Permits $0 Other: (Volunteer labor) $136,160 $1365160 Other: (specify) $0 Other: (specify) $0 Other: (specify) $0$0 Other: (specify) TOTAL $559827 $248,885 $1409731 $4459443 Total Project Cost $4459443 Total Match $3899616 Amount of KCD Funding Requested $559827 Match Percentage 87% If your KCD Member Jurisdiction Grant Project is approved as a part of this process, this spreadsheet will also be used for project tracking. Please don't forget to attach this tab to your application. There are mutiple Expense&Project Report forms in the following tabs that will automatically load your KCD project information and budgeted line items, as well as a blank form that can be