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HomeMy WebLinkAboutPW15-009 - Change Order - Change Order #1 - Tapani, Inc. - Briscoe-Desimone Levee Improvements Reach 1 - 04/07/2015 ® Records Man,A' KENT '1 NINE Document WA$HINOTON CONTRACT COVER SHEET This is to be completed by the Contract Manager prior to submission to City Clerks Office. All portions are to be completed. If you have questions, please contact City Clerk's Office. Vendor Name: Tapani, Inc. Vendor Number: JD Edwards Number Contract Number: PW15-009 � > This is assigned by City Clerk's Office Project Name: Briscoe-Desimone Levee Improvements Reach 1 i Description: ❑ Interlocal Agreement ® Change Order ❑ Amendment ❑ Contract ❑ Other: Contract Effective Date: 2/3/2015 Termination Date: Contract Renewal Notice (Days): Number of days required notice for termination or renewal or amendment Contract Manager: K Casteel Department: PW Engineering Contract Amount: 1,852,461.32 Approval Authority: (CIRCLE ONE) Department Director Mayor City Council Detail: (i.e. address, location, parcel number, tax id, etc.): Change Order#1 I As of: 08/27/14 \17 [�E 1N`[" CHANGE ®RR No 1 NAME OF CONTRACTOR: Tapani, Inc. ("Contractor") CONTRACT NAME & PROJECT NUMBER: Briscoe-Desimone Levee Improvements Reach 1 ORIGINAL CONTRACT DATE: February 3, 2015 i This Change Order amends the above-referenced contract; all other provisions of the contract that are not inconsistent with this Change Order shall remain in effect. For valuable consideration and by mutual consent of the parties, the project contract is modified as follows: 1. Section I of the Agreement, entitled "Description of Work," is hereby modified to add additional work or revise existing work as follows: In addition to work required under the original Agreement and any prior Amendments, Contractor shall provide all labor, materials, and equipment necessary to: Tie back anchor design modifications including water flushing instead of air due to right-of-way allowable space contstraints. 2. The contract amount and time for performance provisions of Section II "Time of Completion," and Section III, "Compensation," are hereby modified as follows: Original Contract Sum, $1,852,461.32 (including applicable alternates and WSST) Net Change by Previous Change Orders $0.00 (incl. applicable WSST) Current Contract Amount $1,852,461.32 (incl. Previous Change Orders) Current Change Order $24,964.64 Applicable WSST Tax on this Change $2,371.64 Order Revised Contract Sum $1,879,797.60 CHANGE ORDER - 1 OF 3 i Original Time for Completion 100 (insert date) Revised Time for Completion under 0 prior Change Orders (insert date) Days Required (f) for this Change 100 calendar days Order Revised Time for Completion 100 (insert date) In accordance with Sections 1-04.4 and 1-04.5 of the Kent and WSDOT Standard Specifications, and Section VII of the Agreement, the Contractor accepts all requirements of this Change Order by signing below. Also, pursuant to the above-referenced contract, Contractor agrees to waive any protest it may have regarding this Change Order and acknowledges and accepts that this Change Order constitutes final settlement of all claims of any kind or nature arising from or connected with any work either- covered or affected by this Change Order, including, without limitation, claims related to contract time, contract acceleration, onsite or home office overhead, or lost profits: This Change Order, unless otherwise provided, does not relieve the Contractor from strict compliance with the guarantee and warranty provisions of the original contract, particularly those pertaining to substantial completion date. All acts consistent with the authority of the Agreement, previous Change Orders (if any), and this Change Order, prior to the effective date of this Change Order, are hereby ratified and affirmed, and the terms of the Agreement, previous Change Orders (if any), and this Change Order shall be deemed to have applied. The parties whose names appear below swear under penalty of perjury that they are authorized to enter into this contract modification, which is binding on the parties of this contract. 3. The Contractor will adjust the amount of its performance bond (if any) for this project to be consistent with the revised contract sum shown in section 2, above. IN WITNESS, the parties below have executed this Agreement, which will become effective on the last date written below. p,' CONTRACTOR: CITY OF KENT: By. By: � (signature) / signature) Print Name - V:r Vp Print Name: 4�, e �p� r�u Its c Snst Ai Its \-�-iM\tL (title) l (title) DATE: 1/ 1,. DATE: 4/ / 0/5- CHANGE ORDER - 2 OF 3 APPROVED AS TO FORM: -- (applicable if Mayor's signature required) Kent Law Department (M thm field,You may enter the eleRmnic Fllevath where the c.ntna pas he saved] CHANGE ORDER - 3 OF 3 KENT FILE NO: 200.2, CHANGE ORDER WORKS EET° NO. 1 Construction Management Division - Public Works Project: Briscoe-Desimone Levee Improve Project No.: 09-3011.5 Project Engineer: Kelly Casteel Fed-Aid No.: N/A Owners Rep: Jason Bryant Contractor: Tapani Inc Date: 3/13/2015 I. PROPOSED CHANGE Tie back anchor design modifications including water flushing instead of air. II. REASON AND BACKGROUND FOR CHANGE Right-of-way allowable space constraints required modifications to maintain tie back anchor structural integrity and levee certification. III. METHOD OF PAYMENT NEW PAY ITEM(S) © Not Applicable Change Order No. _ j FOR ACCOUNTING USE ONLY Sch. No. Item Description Total Est. Qty this Unit Unit Price , Total Estimated Cost of Qty PE Item 6 i Permanent Ground Anchors 1 1 FA If $24�964.64_ $24,964.64 _ I ® Independent Estimate Attached ! ❑ CREATE PAY ITEM ONLY - Payment to be made PAY THIS PAY ESTIMATE j -REQUIRED ___ I at a later date upon completion of work_. _ Material Submittals Required CC: Construction Coordinator ew Sub Reor No DELETE EXISTING PAY ITEM(S) per 1-09.5 ® Not Applicable Change Order No, l _. FOR ACCOUNTING USE ONLY Sch No. 1 B.I. No. 1 Item Description Qty Unit Unit Price Cost of Item _- '- -- -- -- --- - ._ -- --r -- - --- -- ❑ Independent Estimate Attached - REQUIRED I ❑ I INCREASE/DECREASE TO EXISTING PAY ITEdl(S) ® Not Applicable Change Order No. I _ j FOR ACCOUNTING USE ONLY Sch No. �., B 1. No. Item Description Qty { Unit i Unit Price Cost of Item ..-- __.... __--._- .. .. _.._ -.-----_ .. ----- I ------ --_-__-_ -----. - ---------- I I - - -� - --1-- --1 _ -- -- --- - - -- ❑ I Independent Estimate Attached - REQUIRED ❑ I 1 REV. DATE: 4/01/10 T FILE NO: 200.2 TOTAL ESTIMATED COST OF CHANGE ORDER �24,964�.64_] *Total of the Cost of Item columns THIS PAY ESTIMATE [ �_24,964,64 IV. WORKING DAYS Original Contract j 100 Due This Change Order* 14 —1 Previous Total 1 100 - ------------- DATE: 1 3/13/2015 DATE: ; 3/1342015 --- tionZJustification On Ex Jana Re WORKING DAYS* L=�10 *This Change Order + Previous Total All work, materials and measurements to be in accordance with the Standard Specifications and Contract Special Provisions for the type of work described. Prepared By: Date: Construction Supervisor: Date: Pau ehne Construction Manager: Date: Eric Connor 2 REV. DATE: 4/01/10 I Bryant, Jason From: Bryant, Jason Sent: Friday, March 13, 2015 5:43 PM To: Justin McClellan Cc: Derek Kemppainen; Ryan Nelson Subject: Fwd: Reach 1 COP#2 Attachments: image001.jpg; image003.jpg; image005.jpg; image011.Jpg; image012.jpg; image003.jpg; image005.jpg; image011.jpg; image012.jpg; image003.Jpg; image005.jpg; image011.jpg Justin, The change order for Condon Johnson has been approved. I'll prepare the paperwork and have Ryan sign it on Monday. Thank you, Jason Bryant Sent from my I phone Begin forwarded message: From: "Bieren, Chad" <CBierennkentwa.gov> Date: March 13, 2015 at 5:37:52 PM PDT To: "Connor, Eric" <EConnoraakentwa.Pov> Cc: "Bryant, Jason" <JBryant(a�kentwa.gcv> Subject: RE: Reach 1 COP 92 Eric, We have a green light, please proceed with the change order. Thanks, Chad From: Connor, Eric Sent: Friday, March 13, 2015 1:46 PM To: Bieren, Chad Subject: FW: Reach 1 COP #2 Importance: High Erie Connor, construction Engineering Manager Construction Management I Public Works Department Phone 253-SSG-5533 I Cell 253-797-0693 CITY OF KENT, WASHINGTON 1 From: Bryant, Jason Sent: Friday, March 13, 2015 1:34 PM To: Connor, Eric Subject: FW: Reach 1 COP #2 Eric, Any word on this C/O? Thank you, Y P Jason Bryant, Owners Representative 0 Construction Management I Public Works Department '.. 220 Fourth Avenue South, Kent, WA 98032 Phone 253-856-5541 1 Cell 253-261-5663 E brvantCa�KentWA.Uov www.KentWA.gov .. .:C.JS-U r FFEIUT UJ ,E I:C El IQI.Er,_.y:T �MSSL From: Connor, Eric Sent: Thursday, March 12, 2015 4:00 PM To: Bieren, Chad Subject: FW: Reach 1 COP #2 i Good Afternoon Chad, Did you get a chance to take a look at this? The work related to this change request is scheduled to begin on Monday. If you are in the process of obtaining higher level approval and need more time, please let us know so we can communicate an estimate of timing with the contractor. Thank you, Eric Eric Connor, Construction Engineering Manager Construction Management I Public Works Department Phone 253-856-5533 1 Cell 253-797-0693 CITY OF KENT, WASHINGTON PUr. �TSIIF.I rh ' .i.._, From: Bryant, Jason Sent: Thursday, March 12, 2015 3:47 PM To: Kuehne, Paul Cc: Connor, Eric; Casteel, Kelly Subject: FW: Reach 1 COP #2 Paul, 2 i I spoke with Kelly about the attached change order. She consulted with GEI and confirmed that the proposal looks reasonable based on the changes made after the bid. She also gave me verbal approval. Could you please confirm that we can proceed with processing the change order. Due to the fact that the subcontractor j will be on site on Monday, I need to get back to them by 3pm tomorrow. Thank you, j Jason Bryant, Owners Representative " construction Management I Public Works Department 220 Fourth Avenue South, Kent, WA 98032 Phone 253-856-SS41 I Cell 253-261-5663 PPIDbrva ntCai Ken t W A.g ov www.KentWA.gov Lr --gQP]5 f 4 SHE EI4 _0.UF YaI,!TFIE F'-tw-TI iLF-%JAIF From: Bryant, Jason Sent: Wednesday, February 25, 2015 3:09 PM To: Casteel, Kelly Cc: Langholz, Ken Subject: FW: Reach 1 COP #2 Kelly, ! As we expected Tapani has sent us the attached change order, due to the differences in the "Bid" set of plans and the "Issued for Construction" plans. I would like to discuss this and get it approved as soon as possible, Let me know what think. Thank you, Jason Bryant, Owners Representative x ""--'- --'-�--- construction Management I Public Works Department 220 Fourth Avenue South, Kent, WA 98032 Phone 253-856-5541 1 Cell 253-261-5663 �jbryantRa KentWA.gov i www.KentWA.gov _CA.,, _Uft_LL._4, ir,e eNVl_0Iif:_iII �C_PrIN. NG HIS waz� From: Justin McClellan [mailto:]mcclellan@tapaniunderground,com] Sent: Wednesday, February 25, 2015 2:20 PM To: Bryant, Jason Subject: Reach 1 COP #2 I Jason, 3 Sce attached for change order proposal #2. Thanks, Justin McClellan Tapani Inc Office 360-687-1148 Mobile 360-609-6380 4 I Page 1 of 1 Tapani Inc. Main office Tri-Cities Office PO Box 1900• PO Box 2378 1904 SE 6"Place 1153 Columbia Park Trail Battle Ground,WA 98604 Richland,WA 99352 360.687.1148•360.687.7968 FAX 809.783.8993• 360.702.0687 FAX Request for Information # 1 Briscoe-Desimone Levee Contract#: 09-3011.5 Tapani Inc. Project #: 151207. Improvements Reach 1 TO: Jason Bryant FROM: Derek Kemppainen City of Kent Tapani Inc PO Box 1900 220 Fourth Avenue South, Battle Ground WA 98604 KentWA98032 PHONE: 253-856-5546 PHONE: 360-687-1148 FAX: FAX: 360-687-7968 EMAIL: jbryant@kentWA.gov EMAIL: derekk@tapani.com CC: Kelly Casteel Subject: Tieback Right of Way Drawing #: Date Sent: 1/27/2014 Spec Section: Question See below question from Spark Johnston at Condon Johnson: What is happening regarding the Right of Way issue on the approximately 10 each tiebacks? I was contacted about them by Michael Flynn at GEI consultants. We discussed some ideas on how to address the issue but it just ended there. My original design lengths to carry the required loads crossed the right of way. I cannot get the submittals completed without some direction on how we are going to deal with this ROW issue. The ideas discussed to shorten the bond lengths of the tiebacks were more tiebacks, different drilling methods, post grouting, and pressure grouting. All are different than was planned to install the original tiebacks and take additional time and cost. Please let me know how you want me to proceed. Response Date Answered: Bryant, Jason From: Justin McClellan <jmcclellan@tapaniunderground.com> Sent: Tuesday, January 27, 2015 1:21 PM To: Bryant, Jason Subject: Re: Briscoe Reach 1 - Starting Soon Thanks Jason, I appreciate it. On Tue, Jan 27, 2015 at 1:18 PM, Bryant, Jason<JBryant a)kentwa.gov> wrote: Justin, I spoke with our engineer Kelly and she asked for an official RFI. Meanwhile we'll start working on it. Thank you, Jason Bryant Sent from my I phone On Jan 27, 2015, at 12:20 PM, Justin McClellan<jmcclellanCa)tapaniunde wrote: Jason, I I See below from Spark. Can you get an answer for me or should I have Derek send in an RFI? ---------- Forwarded message ---------- From: Spark Johnston <SJohnston(c�condon-iolmson.com> Date: Tue, Jan 27, 2015 at 12:18 PM Subject: RE: Briscoe Reach 1 - Starting Soon To: Justin McClellan <jmcclellangtapanitmderground.com> Cc: Derek Kemppainen <derekk a tapaniundereround.com> Justin, What is happening regarding the Right of Way issue on approximately 10 each tiebacks I was contacted PP g g g g y PP V about from Michael Flynn at GEI consultants. We discussed some ideas on how to address the issue but it just ended there. My original design lengths to carry the required loads crossed the right of way. I cannot get the submittals completed without some direction on how we are going to deal with this ROW issue. The ideas discussed to shorten the bond lengths of the tiebacks were more tiebacks, different drilling methods, post grouting, and pressure grouting. All are different than was planned to install the original tiebacks and tal<e additional time and costs. t I thought there was going to be a meeting with GEI and the City to discuss the above issue. Please let me know how you want me to proceed. Thanks, Spark From: Justin McClellan [mailto:imcclellanCa�tapaniunderg[ound.com] Sent: Tuesday, January 27, 2015 8:26 AM To: Spark Johnston Cc: Derek Kemppainen Subject: Briscoe Reach 1 - Starting Soon Spark; i �I We recently got award for Briscoe Reach 1 and I plan on using you for the project. Can you send me your submittals as soon as you can? I expect it to start up pretty quick. Thanks! Justin McClellan Tapani Inc Office 360-687-1148 Mobile 360-609-63BO Justin McClellan Tapani Inc Office 360-687-1148 2 I Mobile 360-609-6380 Justin McClellan Tapani Inc Office 360-687-1148 Mobile 360-609-6380 I 3 Main Office Tri-Cities Office PO Box 1900 PO Box 2378 1904 SE 6°'Place 1153 Columbia Park Trail Battle Ground,WA 98604 Richland,WA 99352 360.687.1148•360.687.7968 FAX 509.783.8993•360.702.0687 FAX Change Order Request Project Name: Briscoe Reach 1 Date 2 25 2U15 Contract No: 09-3011.5 TUI Job No. 151207 TUI.No, 2 Owner No, 0 General No. 0 Description: Restricted Tieback Lengths n Labor, h,- Unit Rate Hours Unit Total Operator $ 66.51 14 HR $ 931.14 Laborer $ 52.44 7 HR $ 36T08 5 0 $ $ 0 $ La or Sub Total $ 1,298.22 0% Markup $ - 29% Small Tools $ 376.48 Total Labor Hours 21 Equipment _ Unit Rate Hours Unit Total Rental Jahn Deere 35 $ 800.00 1 2 1 Week $ 1,600.00 It - 0 $ - $ 0 $ $ 0 $ Equipment Sul,Total $ 1,60D,00 21%1 Mark-Up $ 336,00 Mitt t it I Unit net. Quantity Unit Total $ 0 $ $ 0 $ $ 0 $ $ 0 $ Material Sub Total $ - 21% Mark-Up $ - Sub Contractors Unit Rate Quantity Unit Total Condon-Johnson $19,066.01 1 LS 1$ 19,066.01 $ 0 It $ 0 $ $ 0 $ Sub Contractors Sub Total $ 99,066.0, 1 F/_61 Mark-Up $ 2,287.92 isc Unit Rate Quantity Unit Total $ 6 $ $ 0 $ $ 0 $ $ Lo Misc.Total $ - 21°a Mark-Up $ - Notes The Change Increases the time to complete the protect by! 2 Day(s) We reserve the right to claLn cost andlm schedule Inpacls at later date Total Cost $ 21,964.23 0% Overhead $ - Sub Total $ 24,964.64 General Liability Insurance $ 0.00% Bond $ - Total Amount $ 24,964.64 I NOTE:THIS CHANGE ORDER REQUEST SHALL BE ACCEPTED AS APPROVED AND INCORPORATED INTOTHE CONTRACT UNLESS WE RECEIVE A WRITTEN RESPONSE FROM YOU STATING OTHERWISE WITHIN 40 HOURS)WE WOULQ PREFER THIS CHANGE ORDER REQUEST FORM TO BE SIGNED AND RETURNED). Prepared by: Accepted by: Date: Dale: I I & ASSOCIATES, I N C. CONTRACTORS AND ENGINEERS Tapani,Inc. February 23,2015 1904 Southeast 6Ib Place CiA Job No. 1509 Battle Ground, WA 98604 ATTENTION: Justin McClellan Project Manager SUBJECT: Briscoe-Deli more Tiebacks RE; Serial Letter 001: Restricted Tieback Lengths Dear Mr. McClellan, Per the "conformed plans" dated 1/29/2015 and further clarified at the meeting with City of Kent, Condon-Johnson & Associates (CJA), GEI, and Tapani,the maximum length for the 10 each upstream tiebacks has been reduced from SO-ft to 40-ft. Limiting the tieback anchor lengths for the upstream tiebacks will require the following changes to achieve the specified anchor loads: • drill the holes by externally flushing with water instead of internally flushing with air to increase the drill hole diameter, • pressure grout the anchor as the casing is extracted, • post-grouting the anchors. The cost impacts associated with the changes are: • additional time due to externally flushing with water, • additional time due to pressure grouting the anchor as the casing is extracted, • additional equipment in order to externally flush the casing the depth, • additional cement to compensate for the larger drill hole, • post-grout with post-grout tubes in each tieback drill hole, • additional cement for past-grouting. I CONDONJOHNSON &ASSOCIATES, Inc. I 9012 South 208"Street Kent,WA 98031 Condon-Johnson Serial Letter No.001 Page 2 February 23,2015 Due to the change of limiting the tieback length CIA requests a lump sum change order in the amount of $19,066,01 and two additional days added to our schedule. A signed change order covering the costs associated with these changes is required before CIA commences the upstream tieback installation. If you have any questions,please contact me at(425) 958-2150. Sincerely, Condon Johnson Y (-WO Ty Jalm Project Engineer _ i �I I