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CONTRACT COVER SHEET
This is to be completed by the Contract Manager prior to submission
to City Clerks Office. All portions are to be completed.
If you have questions, please contact City Clerk's Office.
Vendor Name: Kent Fire Department Regional Fire Authority
Vendor Number: N/A
JD Edwards Number
Contract Number: F
This is assigned by City Clerk's Office
Project Name: Emergency Management Performance Grant Award (E15-135)
Description: ❑ Interlocal Agreement ❑ Change Order ❑ Amendment ❑ Contract
❑ Other: Memorandum of Understanding
Contract Effective Date: June 1, 2014 Termination Date: August 31, 2015
Contract Renewal Notice (Days): 30 days
Number of days required notice for termination or renewal or amendment
Contract Manager: Robert Goehring Department: Finance
Contract Amount: N/A
Approval Authority: (CIRCLE ONE) Department Director Mayor City Council
Detail: (i.e. address, location, parcel number, tax id, etc.):
This MOU establishes the requirements governing the Kent Fire Department RFA's
administration of the EMPG Award (E15-135), including ensuring adherence to the terms
and conditions of the Grant Agreement and other federal grant requirements.
As of: 08/27/14
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HOMELAND SECURITY AWARD
MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITY OF KENT
AND
KENT FIRE DEPARTMENT REGIONAL FIRE AUTHORITY
EMERGENCY MANAGEMENT" PERFORMANCE GRANT
GRANT AGREEMENT NUMBER E15-135
This Memorandum of Understanding (MOU), entered into this_ day of between
the City of Kent, a Washington municipal corporation (hereinafter the "City") and the Kent
Fire Department Regional Fire Authority (hereinafter the "RFA"), a Washington municipal
corporation formed in accordance with Chapter 52,26 RCW.
RECITALS
WHEREAS, the City is an applicant for Emergency Management Performance Grant
("EMPG") funds (Catalogue of Federal Domestic Assistance-CFDA 97.042) under Public
Law 113-76, as amended by Post-Katrina Emergency Management Reforms Act of
2006 (PKEMRA), as amended, (Pub. L. No. 109-295) (Title 6 U.S.0 Chapter 762,
Section 662, Public Law 109-295, Title 6 U.S.C. 762, as amended by Earthquake
Hazards Reduction Act of 1977, Public Law 95-124, Title 42 U.S.0 7701, as amended
by Robert T. Stafford Disaster Relief and Emergency Assistance Act, Public Law 93-
288, Title 42 U.S.0 5121, as amended by National Flood Insurance Act of 1968, Public
Law 90-448, Title 42 U.S.0 4001;_and
WHEREAS, the City desires to contract with the RFA for the performance of certain eligible
activities described within this MOU; and
WHEREAS, it is appropriate and mutually desirable that the RFA be designated by the City
to undertake the aforementioned eligible activities, so long as the requirements of the
EMPG award, Homeland Security regulations, and state and local laws are adhered to,
as provided for herein; and
WHEREAS, the purpose of this MOU is to provide for cooperation between the City and the
RFA, as the parties to this MOU, in the provision of such eligible activities; and
WHEREAS, the parties are authorized and empowered to enter into this MOU pursuant to
the OMB Circular A-133, Chapter 39.34 RCW, and/or by the Constitution and the
enabling laws of the State of Washington; NOW THEREFORE,
For and In consideration of the terms and conditions provided in this MOU, the parties
mutually covenant and agree as follows;
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INDE)c To MOU
PART I - GENERAL CONDITIONS............. .......... ...... .......
1. Scope Of Mm.........................................................................................................................1
2, scope Of Project.......................................................................................................................1
3. Purpose And Primary Objective ..................................................................................................1
4. Commencement And Termination Of MOU ...................................................................................2
5, Administration .........................................................................................................................2
6, Compensation And Method Of Payment.............................................................. ........................2
7, Eligible Costs...........................................................................................................................3
S. Operating Budget.....................................................................................................................3
9, Amendments ...........................................................................................................................3
10. Assignment And Subcontracting .................................................................................................3
11, Hold Harmless And Indemnification........................ ....................................................................4
12. Project Close-Out......................-.............................................................................,...............4
1.3, Insurance...................................................................................................... .........................4
14. Conflict Of Interest-4................................. ................... .................................. ....__...............5
15. Suspension And Termination Of MOU..........................................................................................5
.PART II - FEDERAL, STATE, AND LOCAL PROGRAM REQUIREMENTS.............................................................
1. Nord iscrimlnatlon.....................................................................................................................6
2. Procurement Standards.............................................................................................................8
3. Uniform Administrative Requirements And Cost Principles.. ...........................................................8
4. Labor Standards.,.......................... .................._.......................................__........................_8
5. Data Universal Numbering System..............................................................................................9
6, Administrative And/Or Financial Requirements.............................................................................9
7, Reimbursement/Invoicing Procedures ................................................._...................... .......... 9
S. Reporting Requirements............................................................................................................9
9. Equipment Management........................................................................................................... 9
10. Environmental and Historical Preservation...................................................................................9
11. Procurement............................................................................................................................9
12. NIMS Compliancy ................................................................:..................................................10
13. EMPG Program Specific Requirements.......................................................................................10
14. General Terms And Conditions................................................................................................ 10
15, EMPG Work Plan..................................................................................................................... 10
16. Public Information.....................................................................................................:............ 10
17, Other Federal And State Requirements ..................................................................................... 10
18. Local Requirements................................................................................................................ 11
I.
PART III- MONITORING AND REPORTING REQUIREMENTS.........................................................................
1. Monitoring...................................................................................................................... ...... 11
2. Fiscal Reporting Responsibilities..............................................................................................................................11
3. Audits.......................... ........................__........................................ ...................... 11
PART IV- RECORDKEEPING REQUIREMENTS.,........... .................................. ..
1. Program Records and Inspections............................................................................................. 12 ;
2. Financial Records ......:........................................................................ .................., 1.3
3. Records Of Program Operations, Management And Evaluation...................................................... 13
4. Procurement Records............................................................................... 13
5. Nondiscrimination And Equal-Opportunity Records .....................................................................13
6, Conflict Of Interest................................................................................................................. 14
7. Verification Of Subcontractor's Eligibility....................................................................................14
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PART I d GENERAL CONDITIONS
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1. SCOPE OF MOU
The agreement between the parties shall consist of this MOU and its signature
page; the recitals page; the general conditions and any special conditions; the
federal, state and local program requirements; the monitoring and reporting
requirements; the recordkeeping requirements; each and every project exhibit,
appendix, and attachment incorporated into the MOU; all matters and laws
incorporated by reference herein; and any written amendments made according to
the general conditions. This MOU supersedes any and all former agreements
applicable to projects attached as Exhibits to this MOU.
2. SCOPE OF PROJECT
The RFA shall use the funds provided herein only to perform the activities
authorized by this MOU and as set forth in the Washington State Military
Department Grant Agreement No. E15-135 (Grant Agreement), which is attached
as Exhibit A and incorporated by this reference. This MOU may be amended in
writing from time to time, in accordance with the general conditions, for the
purpose of adding new projects, amending the scope of work, or for any other
lawful purpose,
3. PURPOSE AND PRIMARY OBJECTIVE I ,
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The purpose of the Grant Agreement (Exhibit A) is to provide U.S. Department of
Homeland Security (DHS) Emergency Management Performance Grant (EMPG) I
funds to local jurisdictions and tribes with emergency management programs to
support and enhance those programs as described in the 14EMPG Work Plan
(Exhibit C of the Grant Agreement).
Pursuant to Section III purpose of the Interlocal Agreement for the Division of
Services Resulting from the Formation of the Kent Fire Department Regional Fire
Authority, the RFA performs the following services on behalf of the City: Fire
Prevention, Emergency Management, and Fire Investigation Services. Further,
Exhibit C Office of_Emergency Management of the Interlocal Agreement requires the
RFA to apply for and manage all disaster recovery grants, Emergency Performance
Grants, and other public assistance grants.
Emergency Management Performance Grants (EMPG) can only be awarded to cities,
counties and tribes with emergency management programs. Therefore, the RFA is
not eligible to receive Emergency Performance Grants (EMPG) directly from the
Washington State Military Department, Because the RFA administers the City's
emergency management program, the City is providing the EMPG funds received
pursuant to the Grant Agreement to the RFA.
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4. COMMENCEMENT AND TERMINATION OF MOU III
This MOU will commence on June 1, 20141 and will terminate on August 31, 2015,
unless otherwise extended in writing through an amendment to the Grant
Agreement. No work on a project funded by this MOU shall occur prior to June 1,
2014. The RFA shall take all necessary precautions and shall be responsible for the
safety of its employees, agents, and subcontractors in the performance of the
contract work and shall utilize all protection necessary for that purpose. Costs
incurred prior to start date of this MOU will not be reimbursed.
This MOU is contingent upon the availability of funds to be allocated through federal
appropriations. Therefore, should funds to support RFA's services not be made
available through anticipated federal appropriations, this MOU shall immediately
terminate without risk or liability to the City and without obligation to disburse
funds or to reimburse RFA any funds expended in anticipation of funding
availability. All work shall be done at RFA's own risk, and RFA shall be responsible
for all losses associated with services provided before the City issues its written
notice to proceed. All acts consistent with the authority of the MOU and prior to the
date of the MOU's execution are hereby ratified and affirmed, and the terms of this
MOU shall be deemed to have applied.
5. ADMINISTRATION
A. The RFA shall appoint a liaison person who shall be responsible for overall
administration of EMPG funded project(s) and coordination with the City's
Finance Department. The person appointed shall be designated in Exhibit B,
which is attached and incorporated by this reference. The RFA shall also
designate one or more representatives who shall be authorized to submit the A-
19 Invoice Form and completed Reimbursement Spreadsheet (in the format
provided by the Washington State Military Department) detailing the
expenditures for which reimbursement is sought, which are established through
the Grant Agreement.
B. The RFA shall provide ten (10) days written notice to the City of any changes in
program personnel as established through this MOU and Article I Key Personnel
of the Grant Agreement,
6. COMPENSATION AND METHOD OF PAYMENT
A. The City shall reimburse the RFA only for eligible costs allowed pursuant to, and
in an amount not to exceed the amount specified, in the Grant Agreement, and
according to the procedures developed by the City of Kent, Reimbursement
shall be based on the A-19 Invoice Form, and completed Reimbursement
Any work performed in conformance with this MOU prior to the date of signing, but no earlier than June 1,2014,
is hereby ratified.
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Spreadsheet, which shall be submitted to the Military Department by the RFA's
authorized representative,
B. The RFA shall submit an A-19 Invoice Form and completed reimbursement no
later than the due dates listed within the Milestone Timeline (Exhibit D of the
Grant Agreement), but not more frequently than monthly. The City reserves
the right to demand and recover reimbursements made for ineligible costs.
7, ELIGIBLE COSTS
A. All casts incurred must be reasonable, necessary and of a nature which clearly
relate to the specific purposes and end product of the Grant Agreement under
which the services are being performed. Care must be taken by all concerned in
incurring costs to assure that expenditures conform to these general standards
and the following criteria for eligibility of costs.
B. To be eligible for reimbursement, costs must:
(1) Conform to the terms and conditions of the Grant Agreement;
(2) Be necessary and reasonable for proper and efficient execution of the
contractual requirements and in accordance with an approved budget;
(3) Be no more liberal than policies, procedures, and practices applied
uniformly to other activities of the RFA;
(4) Be accorded consistent treatment through application of account policy
and procedures approved and/or prescribed herein;
(5) Not be allowable under or included as costs of any other federal, state,
local or other RFA-financed programs in either prior or current periods;
(6) Be net of all applicable credits such as purchase discounts, rebates or
allowances, sales of publication or materials, or other Income or
refunds; and
(7) Be fully documented.
8. OPERATING BUDGET
The RFA shall apply the funds received from the City under this MOU in accordance
with Exhibit E Budget Sheet of the Grant Agreement.
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9, AMENDMENTS
Either party may request modifications in the scope of permissible activities, terms,
or conditions of this MOU, Proposed modifications which are mutually agreed upon
shall be incorporated by a written amendment to this MOU.
10. ASSIGNMENT AND SUBCONTRACTING
A. The RFA shall not assign any portion of this MOU without the written consent of
the City, and it is further agreed that said consent must be sought by the RFA
not less than fifteen (15) days prior to the date of any proposed assignment.
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B. Any work or services assigned or subcontracted hereunder shall be subject to
each provision of this MOU and proper bidding procedures to the extent herein.
11. HOLD HARMLESS AND INDEMNIFICATION
A. The RFA agrees that it is financially responsible and liable to the City for any
audit exception or other financial loss to the City which occurs due to the RFA's
negligence or failure to comply with the terms of this MOU unless such audit
exception or other financial loss is the result of the City's negligence or failure to
comply with the terms of this MOU in which case the City shall be financially
responsible for such audit exception or other financial loss.
B. The RFA further agrees to defend, indemnify, and hold the City, its elected and
appointed officials, agents, and employees, while acting within the scope of their
duties as such, harmless from and against all claims, demands, and causes of
action of any kind or character, including the cost of defense thereof, arising in
favor of any person(s), including RFA's employees or third parties on account of
personal injuries, death, or damage to property arising out of services
performed or omissions of services or in any way resulting from the acts or
omissions of the RFA and/or its agents, employees, volunteers, subcontractors,
or representatives under this MOU.
C. The City further agrees to defend, indemnify, and hold the RFA, its elected and
appointed officials, agents, and employees, while acting within the scope of their
duties as such, harmless from and against all claims, demands, and causes of
action of any kind or character, including the cost of defense thereof, arising in
favor of any person(s), including City's employees or third parties on account of
personal injuries, death, or damage to property arising out of services
performed or omissions of services or in any way resulting from the acts or
omissions of the City and/or its agents, employees, volunteers, subcontractors,
or representatives under this MOU.
12, PR0.7ECT CLOSE-OUT
The RFA acknowledges and agrees that the amounts set forth in the Grant
Agreement shall be used only to reimburse the RFA for eligible costs incurred by the
RFA during the period set forth in said Grant Agreement and that upon expiration of
such period, or upon earlier termination pursuant to this MOU, the.RFA shall have
no interest in any said amount which is not required to reimburse the Agency for
eligible costs incurred before such expiration or earlier termination.
13. INSURANCE
The RFA shall maintain insurance in the types and amounts set forth in Exhibit C,
which is attached and incorporated by this reference.
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14. CONFLICT OF INTEREST
A. Interest of Officers, Employees, or Agents - No officer, employee, or agent of
the City or RFA who exercises any functions or responsibilities in connection with
the planning and carrying out of the City EMPG program or the RFA's project, or
any other person who exercises any functions or responsibilities in connection
with the City's Finance Department, shall have any personal financial Interest,
direct or indirect, in the MOU, and the City and RFA shall take appropriate steps
to assure compliance.
B. Interest of Subcontractor and Their Employees - The RFA agrees that it will
incorporate Into every contract or subcontract, which is required to be in writing
and made pursuant to this MOU, the following provisions:
The Contractor covenants that no person who presently
exercises any functions or responsibilities in connection with the
City EMPG program has any personal financial interest, direct or
indirect, In this MOU. The Contractor further covenants that
he/she presently has no interest and shall not acquire any
interest, direct or Indirect, which would conflict in any manner or
degree with the performance of his/her services hereunder. The
Contractor further covenants that in the performance of this
MOU, no person having any conflict of interest shall be
employed. Any actual or potential conflict of interest on the
part of the Contractor or his/her employees must be disclosed to
the RFA and the City.
15. SUSPENSION AND TERMINATION OF MOU
A. Suspension for Failure to Perform - In the event of a failure to comply with any
terms or conditions of this MOU or failure to provide in any manner the activities
or other performance as agreed to herein, the City reserves the right to withhold
all or any part of payment, suspend all or any part of the MOU, or prohibit the
RFA from incurring additional obligations of funds until the City is satisfied that
corrective action has been taken or completed. The option to withhold funds is,
in addition to and not in lieu of, the City's right to terminate the MOU pursuant
to Paragraph (B) of this Section 15,
B. Termination of MOU by the City - This MOU is subject to termination upon thirty
(30) days written notice by the City to the Agency in the event that:
(1) The RFA mismanages or makes improper or unlawful use of EMPG
funds;
(2) The RFA fails to comply with any term or condition expressed herein or
any applicable federal, state, or local regulations or ordinances;
(3) EMPG funds no longer become available from the federal government or
through the City;
(4) The RFA fails to carry out activities required by this MOU; or
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(5) The RFA fails to submit reports or submits incomplete or inaccurate
reports in any material respect,
C. Termination of MOU by the RFA - This MOU is subject to termination upon thirty
(30) days written notice by the RFA to the City in the event that:
(1) The City fails in its commitment under this MOU to provide funding for
services rendered, as herein provided; or
(2) EMPG funds no longer become available from the federal government or
through the City,
D. Unless otherwise terminated pursuant to Paragraphs (B) and (C) of this Section
15, this MOU shall terminate on the termination date specified in Part 1 Section
1 of the MOU and shall be subject to extension only by mutual agreement and
amendment in accordance with Part 1, Section 9 of this MOU.
E. Upon termination of this MOU, any unexpended balance of Grant Agreement
funds shall remain with the City.
F. In the event termination occurs under Paragraph (B) of this Section 15, the RFA
shall return to the City all funds that were expended in violation of the terms of
this MOU, if any, including, but not limited to, any unexpended EMPG funds
distributed to the RFA under this MOU, any accounts receivable, or any assets or
interests therein of any type and in any form acquired, leased, or rehabilitated
with EMPG monies.
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PART II - FEDERAL, STATE, AND LOCAL PROGRAM REQUIREMENTS
1. NONDISCRIMINATION
A. General - The RFA shall comply with all federal, state, and local laws,
regulations, and policies. No person shall, on the grounds of age, race, creed,
color, sex, sexual orientation, religion, national origin, marital status, honorably
discharged veteran or military status, or disability (physical, mental, or sensory)
be denied the benefits of, or otherwise be subjected to discrimination under any
project, program, or activity, funded, In whole or in part, under the Grant
Agreement.
B, Specific Discriminatory Actions Prohibited:
(1) The RFA shall not, under any program or activity to which this MOU may
apply, directly or through contractual or other arrangements, on the
grounds of age, sex, marital status, race, creed, religion, color, national
origin, or the presence of any sensory, mental, or physical handicap:
1. Deny any person facilities, services, financial aid, or other benefits j
provided under the program or activity. '
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H. Provide any person with facilities, services, financial aid, or other
benefits which are different, or are provided in a form different,
from that provided to others under the program or activity.
iii. Subject any person to segregated or separate treatment in any
facility or in any matter or process related to receipt of any service
or benefit under the program or activity.
iv. Restrict in any way access to or enjoyment of any advantage or
privilege enjoyed by others in connection with facilities, services,
financial aid, or other benefits under the program or activity.
v. Treat any person differently from others in determining whether the
person satisfies any admission, enrollment, eligibility, membership,
or other requirement or condition which individuals must meet in
order to be provided facilities, services, or other benefits provided
under the program or activity.
A Deny any person any opportunity to participate in a program or
activity as an employee.
(2) The RFA shall not utilize criteria or methods of administration which
have the effect of subjecting individuals to unlawful discrimination on
the basis of age, race, creed, color, sex, sexual orientation, religion,
national origin, marital status, honorably discharged veteran or military
status, or disability (physical, mental, or sensory).
C. Employment;
(1) In all solicitations under this MOU, the RFA shall state that all qualified
applicants will be considered for employment, The words "equal
opportunity employer" in advertisements shall constitute compliance
with this section.
(2) The RFA shall not unlawfully discriminate against any employee or
applicant for employment in connection with the MOU because of age,
sex, marital status, race, creed, religion, color, national origin, or the
presence of any sensory, mental, or physical handicap, except when
there is a bona fide occupational limitation. Such action shall include,
but not be limited to the following: employment, upgrading, demotion
or transfer, . recruitment or recruitment advertising, layoff or
termination, rates of pay or other forms of compensation, and selection
for training (Chapter 49.46 RCW, Executive Order 11246, as amended),
(3) The RFA shall not unlawfully discriminate against any employee or
applicant for employment in connection with the MOU because of age,
race, creed, color, sex, sexual orientation, religion, national origin,
marital status, honorably discharged veteran or military status, or
disability (physical, mental, or sensory).
D. Contractors and Suppliers:
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(1) No contractor, subcontractor, union, or vendor engaged in any activity
under this MOU shall engage in any unlawful discrimination as defined in
any federal, state, or local law.
(2) EMPG funds shall not be used directly or indirectly to employ, award
contracts to, or otherwise engage the services of, or fund any contractor
or sub-recipient during any period of debarment, suspension, or
placement in ineligibility status. 2 CFR Part 180 and Federal Executive
Orders 12549 and 12689.
E. Notice:
The RFA shall include the provisions of the appropriate subsections A, B, C, D,
and E of this Part II, Section 1 in every contract or purchase order for goods and
services under this YOU, and shall send to each labor union or representative of
workers with which it has a collective bargaining agreement or other contract or
understanding, a notice advising the said labor union or worker's representative
of the commitments made in these subsections.
2. PROCUREMENT STANDARDS
In awarding contracts pursuant to this MOU, the RFA shall comply with all
applicable requirements of local and state law for awarding contracts, including but
not limited to procedures for competitive bidding, contractor's bonds, and retained
percentages (Ch, 60.28 RCW, Ch. 39.12 RCW, and Ch. 39.04 RCW). In addition,
the RFA shall comply with the requirements of 44 CFR Part 13 Uniform
Administrative Requirements for Grants and Cooperative Agreements to State and
Local Governments. Where federal standards differ from local or state standards,
the stricter standards shall apply.
3. UNIFORM ADMINISTRATIVE REQUIREMENTS AND COST PRINCIPLES
The RFA shall comply with the policies, guidelines, and requirements of OMB
Circular Nos. A-102, Uniform Administrative Requirements for Grants and
Cooperative Agreements to State and Local Governments (also known as "A-102
Common Rule"and are also located within Title 44 CFR Part 13), and OMB Circular
A-87 Cast Principles for State, Local, and Indian Tribal Governments relocated to 2
CFR Part 225.
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4. LABOR STANDARDS
A. The RFA shall require that project construction contractors and subcontractors
for contracts exceeding $2,000 awarded by the RFA pay their laborers and
mechanics at wage rates in accordance with the Davis-Bacon Act, as amended
(40 U.S.C. 276a through 276a-7), as supplemented by Department of. Labor
regulations (29 CFR Part 5). In addition to complying with these federal labor
standards, the RFA shall further require that all project construction contractors
comply with all applicable state and local public works bidding and contracting
regulations, specifically including, without limitation, the prevailing wage
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provisions set forth in Ch. 39.12 RCW and all regulations adopted by the State
of Washington Department of Labor and Industries.
B. The RFA shall require that project construction contractors and subcontractors
comply with Federal Labor Standards Provisions and the Davis-Bacon wage
determinations. For construction contracts, a copy of the Federal Labor
Standards Provisions and the current Davis-Bacon wage determinations must be
Included in all construction bid specs and/or contracts over $2,000.
5, DATA UNIVERSAL NUMBERING SYSTEM
Pursuant to 2 C.F.R. §25.100(a), the City is required to establish a Dun and
Bradstreet (D & B) Data Universal Numbering System (DUNS) as a universal
identifier in order to receive federal financial assistance. In addition, programs or
subrecipients receiving subawards from the City shall establish a DUNS. 2 C.F.R. §
25.200(c)(1). The RFA shall provide its DUNS to the City.
6. ADMINISTRATIVE AND/OR FINANCIAL REQUIREMENTS
The RFA will comply with all requirements as reflected in Article II Administrative,
Financial And Programmatic Requirements of the Grant Agreement.
s, REIMBURSEMENT/INVOICING PROCEDURES
The RFA will comply with all requirements as reflected in Article II Administrative,
Financial, Arad _Programmatic Requirements of the Grant Agreement and Part I
Section 6 Compensation And Method oframent of the MOU.
S. REPORTING REQUIREMENTS
The RFA will comply with all requirements as reflected in Article II Administrative,
Financial And Programmatic Requirements of the Grant Agreement and Part I
Section 6 CQmp_ensation And Method of Payment of the MOU.
9. EQUIPMENT MANAGEMENT
The RFA will comply with all requirements as reflected in Article II Administrative,
Financial And Programmatic Requirements of the Grant Agreement.
10. ENVIRONMENTAL AND HISTORICAL PRESERVATION
The RFA will comply with all requirements as reflected in Article II Administrative,
Financial And Programmatic Requirements of the Grant Agreement.
11. PROCUREMENT
The RFA will comply with all requirements as reflected in Article II Administrative..
Financial And Programmatic Requirements of the Grant Agreement.
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12. NIMS COMPLIANCY
The RFA will comply with all National Incident Management System (NIMS)
requirements as reflected in Article II Administrative, Financial And Programmatic
Requirements of the Grant Agreement.
13. EMPG PROGRAM SPECIFIC REQUIREMENTS
The RFA will comply with all requirements as reflected in Article II Administrative,
Financial, And Programmati_c._Reguirements of the Grant Agreement.
14. GENERAL TERMS AND CONDITIONS
The RFA will comply with all General Terms and Conditions established through
Exhibit B General Terms and Conditions of the Grant Agreement.
15, EMPG WORK PLAN
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The RFA will administer the EMPG award in accordance with the Work Plan
established through Exhibit C 14EMPG Work Plan of the Grant Agreement.
J.G. PUBLIC INFORMATION
A. In all news releases and other public notices related to projects funded under
this MOU, the RFA shall include information identifying the source of funds as
the City of Kent EMPG program.
B. Pursuant to EXhIbIt ,B Part A.23 of the Grant Agreement, the RFA agrees to
submit to the Washington Military Department prior to issuance all advertising
and publicity matters relating to the Grant Agreement wherein the Department's
name is mentioned or language used from which the connection of the
Department's name may, in the Department's judgment, be inferred or implied.
The RFA agrees not to publish or use such advertising and publicity matters
without the prior written consent of the Department.
C. The RFA acknowledges that this MOU and any other information provided by it
to the City and/or relevant to the project(s) described in the Exhibit(s), are
subject to the Washington State Public Disclosure Act, Chapter 42.56 RCW,
except to the extent specifically exempted from disclosure therein.
17. OTHER FEDERAL AND STATE REQUIREMENTS
The absence of mention in this MOU of any other federal or state requirements,
which apply to the award and expenditure of federal funds made available by this
MOU, is not intended to indicate that those federal or state requirements are not
applicable to RFA activities, The RFA shall comply with all other federal and state
requirements relating to the expenditure of federal funds, Including but not limited
to the Hatch Act (5 U.S.C. § 15) regarding political activities and the Architectural
Barrier Act of 1968 (42 U.S.C. § 4151, et seq.).
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18. LOCAL REQUIREMENTS
The activities performed under this MOU are for the purposes of serving residents of
the RFA service area and the RFA shall, to the extent reasonably possible, not use
said funds to provide services outside the RFA service area, or for any other
purpose, except as specifically authorized by this MOU.
III - MONITORING AND REPOR`fXNG REQUIREMENTS
1. MONITORING
I
Article 11 Administrative Financial, And Programmatic Requirements Part 6 Sub-
Grantee Monitoring of the Grant Agreement reflects that the Military Department
will monitor the activities of the Sub-grantee from award to close-out.
The RFA understands and agrees that it will be monitored by the City and the
Military Department from time to time to assure compliance with all terms and
conditions of this MOU and all applicable local, state, and federal laws, regulations,
and promulgated policies. Monitoring by the City under this MOU shall include, but
not be limited to on-site inspections.by City staff, The City reserves the right to
contract with another local government or other contracting party to perform this
service.
The RFA shall provide to the City a copy of any Military Department monitoring
report no later than thirty (30) days after the issuance of the report to the RFA.
The RFA shall provide to the City Its response and corrective action plan for all
areas of concern contained in the monitoring report.
2. FISCAL REPORTING RESPONSIBILITIES
The RFA shall provide fiscal statements or reports as may be required from time to
time by the City, which statements or reports, or both, must indicate the status of all
accounts and funds being used to perform under this MOU, The RFA shall maintain
proper documentation and records of all expenditures incurred pursuant to the terms
of this MOU in a manner as will facilitate auditing by the Department of Homeland
Security, the Washington Military Department, and/or the City.
3. AUDITS
A. If the RFA expends a total of $500,000 or more in federal financial assistance
and has received federal financial assistance from the City during its fiscal year,
It shall have an independent audit conducted of its financial- statement and
conditions, which shall comply with the requirements of generally accepted
auditing standards (GAAS); General Accounting Office (GAO's) Standards for
Audits of Governmental Organizations, Programs, Activities, and Functions; and
OMB Circular A-133, as amended, and as applicable. Such audits are to be
performed by the Washington State Auditor's Office (SAO),
MOU, Kent& RFA 11
EMPG E15-135
The RFA shall provide a copy of the audit report to the City no later than thirty
(30) days after the audit's completion or six (6) months subsequent to the end
of the RFA's fiscal year, whichever date is sooner. The RFA shall provide to the
City its response and corrective action plan for all findings and reportable
conditions contained in its audit. When reference is made In Its audit to a
Management Letter or other correspondence made by the auditor, the RFA shall
provide copies of those communications and the RFA's response and corrective
actions plan.
B. The Catalog of Federal Domestic Assistance (CFDA) number for the EMPG
program is 97.042.
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PART IV! -- RECOR@KEEPING REQUIREMENTS
1, PROGRAM RECORDS AND INSPECTIONS
The RFA shall make, maintain, and preserve books and records, of whatever form,
detailing all EMPG-related expenditures and costs incurred by the RFA. All such
books and records shall be made available to representatives of the City or the
Military Department, or both, for formal inspection and, where necessary, copying.
Intentional noncompliance with this provision shall constitute a material breach of
this MOU.
Throughout the term of this MOU, the RFA shall establish and maintain current the
records described in this Section. These records shall conform to the requirements
and specifications of their individual source authorities, which are cited herein. Be
advised that the listing in this Section is intended only to assist the RFA in
identifying the required records and their respective authorities, and is not all
inclusive,
A. Time for Retention of Records - Except where otherwise specifically provided,
all records as.of the end of the term of this MOU shall be kept in an accessible
file for at least six (6) years following final payment and closure of the grant
under the Grant Agreement.
B. Contract and Amendments - A complete copy of this MOU and all amendments
thereto and notices there under.
C. Records of City Approvals - Copies of all requests for amendments or revisions
to this MOU and the City's subsequent approval or denial of such requests as
are required under this MOU,
D. Subcontracts and Agreements - Complete copies of all contracts, subcontracts,
and agreements with third parties into which the RFA enters in the
performance under this MOU; and all correspondence, reports, and other
documentation pertaining to such contracts, subcontracts, and agreements.
E. Additional Contract Requirements -. The RFA shall submit to the City a copy of
the most recent independent financial audit and a current list of the RFA's
board of directors.
MOU, Kent&RFA 12
EMPG E15-135
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2. FINANCIAL RECORDS
The RFA shall maintain all accounting records that accurately record the source and
application of all funds; and recording funds received under this MOU, all other
receipts, assets, authorizations and appropriations, obligations, disbursements and
unobligated balances. The records must:
A. Permit comparison of actual outlays with budgeted amounts;
B. Permit reporting of financial data on the accrual basis;
C, Be supported by source documentation;
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D, Be independently audited usually annually, but not less frequently than every
two years.
3. RECORDS OF PROGRAM OPERATIONS, MANAGEMENT AND EVALUATION
The RFA shall maintain all records of:
A. Operating policies and procedures;
B. Employee qualifications, training, and evaluation;
C. Principal operations data: work units completed; clients served, classified by
client and service characteristics; staff hours utilized; etc.
D. Self-evaluation of services, programs, and employment practices for
compliance with 504 and ADA requirements,
4. PROCUREMENT RECORDS
The RFA shall maintain all records of:
A. RFA's adopted code of conduct governing officers' and employees' actions in
contracting and purchasing;
B. RFA's standard operating procedures for authorizing and executing purchases
and contract procurements of various sizes and types.
C. RFA's individual purchases or contracts over $10,000 as required by 44 CFR
Part 13, Uniform Administrative Requirements for Grants and Cooperative
Agreements to State and Loca!Governments.
D. RFA's procurement procedures utilized and the bases for supplier
selection/contract award, for individual purchases or contracts over $10,000.
5. NONDISCRIMINATION AND EQUAL-OPPORTUNITY RECORDS
The RFA shall maintain:
A. A tabulation of all RFA employees classified by race, position, and salary in the
format of the U.S. Equal Employment Opportunity Commission Form EEO-4.
B. Data identical to that required under A. and B. above for any subcontractor or
agent employed in the performance under this MOU.
MOU, Kent&RFA 3
EMPG E15-135
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C. Documentation of all substantive actions taken to assure that no prohibited
discrimination occurs In the conduct of any of the RFA's operations.
D. Documentation of all actions taken to make minority residents aware of the
RFA's services and provide them with equal access to benefits.
E. Record of the racial classification and gender of the majority owners of each
private for-profit business with which the RFA contracts with any funds
provided under this MOU.
6. CONFLICT OF INTEREST
A. The RFA shall maintain records documenting that all RFA board members,
officers, employees and consultants have been informed of the conflict of
interest provisions of Exhibit B Part A.9 of the Grant Agreement and have
acknowledged understanding those provisions,
B. The RFA shall maintain a complete record of all requests for exceptions
submitted under the Grant Agreement.
7. VERIFICATION OF SUBCONTRACTOR'S ELIGIBILITY
The RFA shall maintain records documenting that the RFA, all subcontractors, and
consultants have been determined not to be currently debarred, suspended, denied
participation or declared ineligible to participate in federal government funded
programs.
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MOU, Kent&RFA 14
EMPG E15-135
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KENT FIRE DEPARTMENT REGIONAL FIRE CITY OF KENT:
AUTHORITY:
Sian in blue or black ink only
Print Nagfe: Suzette Cooke
Print Name: Jim Schneider //
Tl la;'' Mayor .
Title: Fire Chief
DATE:
DATE:
� e '
APPROVED AS TO FORM:
I
Kent Law De Anent
jI
MOU, 1<ent & RFA 15
EMPG E15-135
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EXHIBIT A
MEMORANDUM OF UNDERSTANDING
Grant Agreement
EMPG Grant Agreement Number E15-135
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III
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MOU, Kent& RFA
EMPG E15-135
Washington State Mlitery Department
.HOMGl,AND SECURITY GRANT AGREEMENT FACE.SHUeT
1. Sub grant"Name end Addreaa: 2. GrantAgn amen Amount: 7Oraht roamonkNumbar.
City of Kant,OEM
24011 110th Avenue fay $93,526 116.136
Kent WA 9e0"39.
4, Su •grenfea.Contaot,phbnofamell: 6, Gran Agroemontstartpate: 6, bmnt Agreement End Dalai
JenniferKaizer,263.860 4342 tune 1,2014 August 31,2016
JDKolze dhent,wams
7, Depadmem Program Maaage6 p onolamo6; a. date Univereal Numhedng system(DONa); D, U91 flatetarevenue):
Krlatlu Ramos,(263)612 7083 020263613 173.000-002
litlethIramosomil.wo,gov
10, FundmgAullo ty:
Waahin toil State Military De ndment the°DEPARTMENT' ondlhoU.S.Do a m6ntoYHomoInndSgaQ±VjqHS
11, Funding SourmAgreementM I IZ, I-rQgramIHdaxIf & Osjj8uB,ojla. OFDAvtkjq1w 1 14. TIN;
EMW-2014-EP-00033•S01 743PT NZ $7.042 EMPG(14) 01-6001269
10, Suvloe oWdolat 10, Sarvloe Area by Dounly(lee)! 17, Womenlm1no ty-Owned,State
(BY LEGISLATIVE DISTRICT),33,47 Cor0ffift X NIA n NO
(BY CONGRESr,IONAL DISTRICT):B,9,11 w1m L] YBB,OMWBEIP
1B, Agreement ClosalUgatisn 101 Commat Type(ohaat ollihat apply):'
❑ Paraonslftvlods EI 011ent0ewloas X PdbllokooalONt Ct Contract X Grant X Agreement
f7 Caliabomilyo R0000 oh 0 Ar ❑ Other, ❑ Inisrgovemmentai (ROW 3g.M) M Inloreganoy
2D. 8u dramao Selection Procaae: zt. 8a"Gmntae type(ohack a2 uralapply
X To all Who apply B quality, ❑ CompeUdve Blddlno rl Ptivafo Org o("9onlladlddual ❑ For-Praht
0 8olo fiouroe Ll AIN RCW.. CI NIA X Public OrganfulIvnMuttad)odon U Nan•Peoln !,
L7 Flledw/OFM? ❑Advarfland? CI YES ❑NO D VENDOR X SUBHECIPIENT 0 OTHER
22, PURPOSE: Provide ,S, epartmento HamelandSecurty HS) a aralEmergency MarmpemontAtianny
(FEMA)Emeraenoy Manngement Performance Grant(EMPG)funds to local Jurisdictions and tribes with emergency
Nnaggementprollramslosuetain and enhancothose pr rams esdoscribadfnthoWorkPlan, •
IN WITNESS WHEREOF,the Deperment and Sall-GmnWa aoknowledga end wept the lands of,thls Grant Agreement, Including ail
referonced Exhibtla and Alieohmenls Whlah are hereby Incorporated In andmade a pad hereof,and have executed thia Grant Agreement
as of flia date and year wddan below. This G entAg eament Face Sisal;8psa1el Tehns&cmldnlans(ExhlBg A};Ganerol Ta ma aid
Cnndltlons(ltxhlblt B);Walk Plan(pcPoblt 0);Milestone 71malins(fhl6it D);Budget(Exhibit E);and oil other doodmanta,axhiblto and
ohaohmapta oxpreas y referenced end Incorpoaed heroin cornain all the tanna and candulans ell uod upon by the peruse and govern
the rghtsAoblIgmntshall be hdeemadto exia an
and parties y l of ari hernia,undendings,oralorothordso,regordingthoaubjaolmafWr
of i Want
in the owent of an Inconalotenoy In find WentAflreemant,unlace othervAee provided herald,the mronsletenoy shall be Medved by g vl4g
pmwdenca In the following order,
1, Applloablo Federal and State Stetulea and Ragutallone
2, Wod;Plan
a, Spoolal Terms and Condillons
4, Oaneral Tome end Oandillons,ond,
6. Other,Erwlola m of tho arentegraernontlncor mated b r lice, _
WHEREAS,the Ogg
herefa have exaouted this G ant Agreawe n lh ay and lac peolllad below.
FOR 'HE DEPARTMENT: ORT P.LICA
9 aiuro a BI Uta alo
Richard A,Woodruff Contracte Administrator oua coke,Mayor
Washington Stale MIlltary Department ®��/• ` A
i
1301LERPLATE APPROVED A9 TO FORM: 14
Data
Wan E.Buchholz (signature on file)0-27.2014 Jing m Sc a hnsidar,Fire Chlel
Assistant Attorney General
i VELD A�8"TO FORM(If appiicehle):
Gant a La si Review Date
Form IV/211001allb
DHS•FEMA.EMPG•FFY14 Pag of39 city at Kent OEM,E16-13a
Exhibit A
SPECIAL TERMS AND CONDITIONS
ARTICLE I. KEY PERSONNEL
The individuals listed below shall be considered key personnel for point of contact under this
Grant Agreement. Any substitution of key personnel by either party shall be made by written
notification to the current key personnel
SUB-GRANTEE MILITARY DEPARTMENT
Name. Jim Schneider Name Gar Stum In
Title Fire Chief Title Program Coordinator
L--Mail jschnelder@kentwa,gov E-Mall ga .stum h(o_Dmil.wa.gov
Phone 263.856-4311 Phone 263.612.7483
Name Jonnifer'Kelzer Name Kristin Ramos
Title EM Specialist Title Program Manager
E-Mail JDKeizer@cl,kent,wa.us E-Mall Frfsfin.ramos@mil.wa.gov
Phone 263-966.4342 one 253-612.7083
Name Dominic Marzano Name Dalton, amboa namilwa ov
Title Division Chief ;E-Mall
le Pro ram Assistant
E-Mail dmarzano@kentwa.gov Dalian.gamboa ILwa.gov
Phone 253.856-4316 one 263-512.7044
ARTICLE. iI. ADMINISTRATIVE, FINANCIAL, AND PROGRAMMATIC REQUIREMENTS I
The Sub-grantee shall comply with all applicable state and federal laws, rules, regulations,
requlrernents and program guidance identified or referenced in this Agreement and the
informational documents published by FEMA applicable to the FY 2014 EMPG Program,
including, but not limited to, all criteria, restrictions and requirements of the "Department of
Homeland Security Funding Opportunity Announcement FY 2014 Emergency Management
Performance Grant" document published by FEMA, the DHS Award Announcement Letter for
Grant No. EMW-2014-00033,.and the federal regulations commonly applicable to DNS/FEMA
grants,which are incorporated herein by reference,
The Sub-grantee acknowledges that since this Agreemenf Involves federal funding, the period
of performance described herein will likely begin prior to the availability of appropriated federal
funds. The Sub-grantee agrees that It will not hold the Department,the State of Washington, or
the United States liable for any damages, claim for reimbursement, or any type of payment
whatsoever for services performed under this Agreement prior to distribution of appropriated
federal funds.
The Sub-grantee agrees that it will not hold the Department, the State of Washington, or the
United States liable for any damages, claim for reimbursement or any type of payment if federal
funds are not appropriated or in a particular amount.
A, STATE AND FEDERAL REQUIREMENTS FOR DNS/FEMA PREPAREDNESS
GRANTS;
The following requirements, which must be met prior to reimbursement, apply to all
- DHS/FEMA Preparedness Grants adrninlstered by the Department.
1. REIMBURSEMENT&BUDGET REQUIREMENTS
a. This Is a fixed price, roimbursoment Grant Agreement, Within the total
Agreement amount, travel, sub-contracts,'salaries and wages, benefits,
printing, equipment, and other goods and sendoes or other budget
categories will be reimbursed on an aotual cost basis unless otherwise
provided in this Agreement,
DHS-FEMA-EMPG-FFY 14 Page 2 of 38 City of Kant OEM,F.15-135 ICI
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b. Any travel or subsistence reimbursement allowed under the Agreement
shall be paid in accordance with rates set pursuant to RCW 43,03.060
and RCW 43,03,060 as now existing or amended, but shall not exceed
federal maximum rates set forth at hftp://www.gsa.gov without prior
written approval by Department key personnel.
o. Receipts and/or backup documentation for any approved budget line
items that are authorized under this Agreement must be malntalned by
the Sub-grantee and be made available upon request by the Department,
and local, state, or federal auditors,
d, The Sub-grantee will submit reimbursement requests to (he Department
by submitting a properly completed State A-19 Invoice Form and
Reimbursement Spreadsheet (In the format provided by the Department)
detailing the expenditures for which reimbursement. Is sought:
Reimbursement requests must be submitted to
HL8,Retmbursements@mil.wa.gov no later than the due dates listed
within the Milestone Timellne (Exhibit D), but not more frequently than
monthly.
e, Any request for extension of a clue date will be treated as a request for
Amendment of the Agreement and must be submitted to the
Department's Key Personnel sufficiently in advance of the due date to
provide adequate time for Department review and consideration, and can
be granted or denied within the Department's sole discretion.
f, All work under this Agreement must end on or before the Agreement End
Date, and the final reimbursement request must be submitted to the
Department within 45 days after the Agreement End Date, except as
otherwise authorized by written amendment of the Agreement unless
written approval is issued from the Dopartment as permitted by
amendment,
g. The maximum amount of all reimbursement requests permitted to be
submitted under this Agreement, including the final reimbursement
request, is limited to and shall not exceed the total Agreement Amount.
h. No equipment or supply costs will be reimbursed until the related
equipment/supplles have been received by the Sub-grantee and Invoiced
by the vendor.
i, Requests for reimbursement of equipment purchases must Include a copy
of the vendor's invoice and packing slip or a statement signed and dated
by the Sub-grantee's authorized representative that states "all Items
Invoiced have been received In good working order, are operational, and
have been inventoried according to contract and local procurement
requirements".
Failure to timely submit complete reports and reimbursement requests as
required by this Agreement (Including but not limited to those reports in
the Milestone Timelino) will prohibit the Sub-grantee from being
reimbursed until such oompletu reports and reimbursement requests are
submitted and the Department has had reasonable time to conduct its
review.
k, Final reimbursement requests will not be approved for payment if the
Sub-grantee is not current with all reporting requirements contained In
this Agreement,
1. Cumulative changes to budget categories in excess of 10% of the
Agreement amount will not be reimbursed without prior written
I)HS-FEMA-FMPG-FFY 44 Page a of 38 Clly of Kant Q[M,F15-198
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authorization from the Department, In no case shall the total budget
amount exceed the Agreement amount. Budget categories are as
specified or defined on the Budget Sheet Exhibit E of the Agreement.
Any changes to budget categories other then in compliance with this
paragraph will not be reimbursed,
M. The Sub-grantee Is to ensure that Federal funds received under this
Agreement do not replace (supplant) funds that have been budgeted for
the same purpose through non-Federal sources, The EMPG Program
prohibits supplanting, and the Sub-grantee may be required to
demonstrate and document that a reduction In non-Federal resources
occurred for reasons other than the receipt or expected receipt of Federal
funds.
2. REPORTING REQUIREMENTS
III. The Sub-grantee shall submit with each reimbursement request a report
describing completed Work Plan activities for which relmbursement Is
sought In the format provided by the Department.
b, In conjunction with the next annual grant cycle application process, the
Sub-grantee shall submit to the Department's Key Personnel a final report
describing all completed activities under this Agreement and new
activities for which grant funding will be sought in the upcoming grant
cycle's Work Plan, If a Sub-grantee will not be applying for grant funding
during the next annual grant cycle application process, the Sub-grantee
will submit a final report with Its final reimbursement request to the
Department detailing progress on all activities listed In the Work Plan.
c. In conjunction 'with the final report, the Sub-grantee shall submit a
separate report detailing how the EMPG Exercise and Training
requirements were met for all personnel funded in any part through any
source of funding under this Agreement.
d, The Sub-grantee shall also comply with the Federal Funding
Accountability and Transparency Act (FFATA) and related OMB
Guidance consistent with Public Law 100-282 as emended by section
6202(a) of Public Law 110 252 (see 31 U.S.C, 8101 note) and complete
and return to the Department Attachment#1 attached to and made a part
of this Agreement.
e. The Sub-grantee shall participate in the State's annual capablllties
assessment.for the State Preparedness Report.
3. EQUIPMENT MANAGEMENT
All equipment purchased under this Agreement, by the Sub-grantee or a
contractor, will be recorded and maintained In the Sub-grantee's equipment
Inventory system.
a, Allowable equipment categorles for the FY 2014 EMPG Program are
listed on the web-based version of the Authorized Equipment List (AEL)
located at the DHS Lessons Learned Information Sharing Responder
Knowledge Base Home Page sponsored by FEMA at
http:llwww,lils,dhs.gov/l(nowledgebaso, Reimbursement will only be
provided for purchases of the following equipment; (1) equlpment
Identified on the AEL as applicable to the EMPG program for which the
Sub-grantee has received written approval'from the Department Key
Personnel prior to purchase and, (2) equipment not Identified on the AEL
as allowable under the EMPG Program for which the Sub-grantee has
pHs-FEMA-EMPG-FFY 14 Page 4 of 38 Glty of Kent OEM,E15-136
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received written approval from FEMA through the Department Key
Personnel prior to purchase. Sub-grantees must contact the Department
Key Personnel for assistance in seeking FEMA approval for purchase of
equipment not on the AEL. Unless expressly provided otherwise, all
equipment must meet all mandatory regulatory and/or FEMA adopted
standards to be eligible for purchase using EMPG Program funds, No
reimbursement will be provided unless the appropriate prior written
approval has been provided.
b. Upon successful completion of the terms of this Agreement, all equipment
purchased through this Agreement will be owned by the Sub-grantee, or a
recognized sub••rectpient for which a contract, sub-Grant Agreement, or
other means of legal transfer of ownership Is in place.
c. The Sub-grantee, or a recognized sub-reciplentlsub-contractor, shall be
responsible for any and all operational and maintenance expenses end
for the safe operation of their equipment including all questions of liability.
The Sub-grantee shall develop appropriate maintenance schedules and
procedures to ensure the equipment Is well maintained and kept in good
operating condition.
d, The Sub-grantee shall maintain equipment records that include: a
description of the property; the manufacturer's serlal number, model
number, or other identification number; the source of the equipment,
Including the Catalogue of Federal Domestic Assistance (CFDA) number;
who holds the title;the acquisition date;the cost of the equipment and the
percentage of Federal participation in the cost; the location, use and
condition of the equipment at the date the Information was reported; and
disposition data including the date of disposal and sale price of the
property.
e. Records for equipment shall be retained by the Sub-grantee for a period
of six years from the date of the disposition, replacement, or transfer,
If any litigation, claim, or audit Is started before the expiration of the six
year period, the records shall be retained by the Sub-grantee until all
litigation, claims, or audit findings Involving the records have been
resolved.
f. The Sub-grantee shall take a physical inventory of the equipment and
reconcile the results with the property records at least once every two
years. Any differences between quantities determined by the physical
Inspection and those shown In the records shall be Investigated by the
Sub-grartee to determine the cause of the difference, The Sub-grantee
shall, In connection with the Inventory, verify the existence, current
utilization, and continued need for the equipment-
g, The Sub-grantee shall develop a control system to ensure adequate
safeguards to prevent loss, damage,and theft of the property. Any loss,
damage, or theft shall be investigated and a report generated and sent to
the Department.
h, If the Sub-grantee Is authorized or required to sell the properly, proper
sales procedures must be established and followed to ensure the highest
Possible return.
I. When original or replacement equipment Is no longer needed for the
original project or program or for other activities currently or previously
supported by a Federal agency, disposition of the equipment will be made
as follows:
DNS-FEMA-EMPG-FFY 14 Page 5 of 3a City of Kent OEM,E15-135
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1. Items of equipment with a current per-unit fair market value of less
than $5,000 may be retained, sold or otherwise disposed of by the
Sub-grantee with no further obligation to the awarding agency,
il. Items of equipment with a current per-unit fair market value of more
than $5,000 may be retained or sold and the Sub-grantee shall
compensate the Federal-sponsoring agency for Its share.
J. As a recipient of federal funds, the Sub-grantee must pass on equipment
management requirements that meet or exceed the requirements outlined
above for all sub�oontraotors,consultants, and sub-recipients who receive
pass-through funding from this Agreement.
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k. The Sub-grantee must obtaln and maintain all necessary certifications
and licenses for the equipment. Sub-grantees are solely responsible for
ensuring equipment eligibility.
4, ENVIRONMENTAL AND HISTORICAL PRESERVATION
The Suh-grantee shall ensure full' compliance with FEMA's Environmental
Planning and Historic Preservation(EHP) Program.
a. sub-grantees proposing projects that have the potential to Impact the
environment, including but not limited to construction of communication
towers, modification or renovation of existing buildings, structures and
facilitles, or new construction including replacement of facilities, must
participate In the FEMA EHP review process.
b, The EHP review process involves the submission of a detailed project
description that explains the goals and objectives of the proposed project
along with supporting documentation so FEMA may determine whether
the proposed project has the potential to impact environmental resources
and/or historic properties.
o. The Sub-grantee agrees that to receive any federal preparedness
funding, all EHP compliance)requirements outlined in applicable guidance
must be met, The EHP review process most be completed before
funds are released to carry out the proposed project.
6. PROCUREMENT
The Sub-grantee shall comply with all.procurement requirements of 44 CFR Part
13.36, Procurement and as speclfled in the General Terms and Conditions,
Exhibit B, A,28. All sole source contracts expected to exceed$100,000 must be
submitted to the Department for review and approval prior to the Sub-grantee's
award and execution of a contract. This requirement must be passed on to all of
the Sub-grantee's sub-contractors, at which point the sub-grantee will be
responsible for reviewing and approving their sub-contractors' sole source
]ustifications.
6. SUB-GRANTEE MONITORING
a. The Department will monitor the aotivities of the Sub-grantoo from award
to closeout. The goal of the Department's monitoring activities will be to
ensure that agencies receiving federal pass-through funds are in
compliance with thls Agreement, federal and state audit requirements,
federal grant guidance, and applicable federal and state financial
regulatlons, as well as OMB Circular A-133, Audits of States, Local
Governments and Non-Proflt Organizations.
b, To document compliance with OMB Circular A-133 requirements, the
Sub-grantee shall complete and return to the Department Attachment#2
"OMB Circular A-133 Audit Certification Form"with the signed Agreement
DHS-FEMA-FMPG-FFY A Page 6 of 38 City of Kent OEM, E16A36
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and each fiscal year thereafter until the Agreement Is closed, upon which
the completed form is incorporated in and made a part of this Agreement.
G. Monitoring activlties may Include, but are not limited to:
t, review of performance reports;
11. monitoring and documenting the completion of Agreement
dellverabies;
III, documentation of phone calls, meetings, a-malls and correspondenoo;
iv, review of reimbursement requests and supporting documentation to
ensure allowability and consistency with Agreement work plan, budget
and federal requirements;
v, observation and documentation of Agreement related activities, such
as exercises, training,funded events and equipment demonstrations;
vl. on-slte visits to review equipment records and Inventories, to verify
source documentation for reimbursement requests and performance
reports, and to verify completion of delivershles,
d. The Sub-grantee is required to most or exceed the monitoring activities,
as outlined above, for all sub-contractors, consultants, end sub-reciplents
who receive pass-through funding from this Agreement.
7. NIMS COMPLIANCE 1
a. The National Incident Management System (NIMS) identifies concepts
and principles that answer how to manage emergencles from
preparedness to recovery regardless of their cause, size, location, or i
oomplexlty. NIMS provides a consistent, nationwide approach and
vocabulary for multiple agencies or Jurisdictions to work together to build,
sustain and deliver the core capabilities needed to achieve a secure and
resilient nation.
b. Consistent implementation of NIMS provides a solid foundation across
Jurisdictions and disciplines to ensure effecflve and integrated
preparedness, planning, and response. NIMS empowers the components
of the National Preparedness System, a requirement of Presidential
Policy Directive (PPD)-8, to guide activities within the public and private
sector and describes the planning, organizing, equipping, training and
exercising needed to build and sustain the core capabilities in support of
the National Preparedness Goal.
Q. The Sub-grantee agrees that in order to receive Federal Fiscal Year 2014
(FFY14) federal preparedness funding, to Inolude EMPG, NIMS
compliance requirements for 2014 must be met.
E. EMPG PROGRAM SPECIFIC REQUIREMENTS
1. The Department receives EMPG Program funding from the DHS/FEMA,which is
provided to assist state, local and tribal governments enhance and sustain ail-
hszards emergency management capabilities as authorized by Robert T.Stafford
- Disaster Relief and Emergency Assistance Act, as amended (42 U.S,C. §§ 5121
et seq) and Section 662 of the Post Katrina Emergency Management Act (6
U.S.C. $762).
2. The Sub-grantee shell comply with all applicable federal laws, regulations and
guldence referenced In the "Department of Homeland Security Funding
Opportunity Announcement FY 2014 Emergency Management Performance
Grant" document published by FEMA, winch can be found at
http;//wmv,fema.govipreparedness-non-disaster-grants and are hereby
Incorporated In and made a part of this Agreement.
3, A portion of the FFY•14 EMPG grant was Identified by the state to be passed
through to local jurisdictions and tribes with emergency management programs
bHS-FEMA-FMPC-FFY 14 Page 7 of 38 City of Kant OFM,E15-135
to supplement their focalitribal operating budgets to help sustain and enhance
emergency management capabilities under WAC 118-09.
4. The Sub-grantee shall use the EMPG funds authorized under this Agreement
only to perform tasks as described In the Work Plan of the Sub-grantee's
application for funding, as approved by the Department and incorporated Into this
Agreement. Funding may not be used to replace or supplant existing local or
tribal government funding of emergency management programs.
5. The Sub-grantee shall provide a fifty percent match of $93,626 of non-federal
origin. To meet matching requirements, the Sub-grantee cash matching
contributions must be reasonable, allowable, allocable, and necessary under the
grant program and must comply with all Federal requirements and regulations,
Including but not limited to 2 CFR Pan 225, 2 CFR Part 215.23, and 44 CFR Part
13.24. An appropriate mechanism must be In place to capture, track, and
document match.
o Exercises that are implemented with EMPG Program funds under-this Agreement
must meet the requirements of the FFY14 FMPG Program. All personnel funded
In any part through any source of funding under this Agreement shall participate
In no less than three exercises in a 12-month poriod'.
7. All personnel funded in any part through any source of funding under this
Agreement shall complete the following training requirements and record proof of
completion: NIMS Training IS 100, IS 200, IS 700, and IS 800 and the FEMA
Professional Development Series IS 120, IS 230, IS 235, IS 240, IS 241, IS 242,
and IS244.
C, DiAS FFY14 EMPG TERMS AND CONDITIONS
As a reciplant of EMPG Program funding, the Sub-granteo shall comply with all
applicable DHS terms and renditions of the FFY14 EMPG Award Letter documents for
DHS Grant No. EMW-2014-EP-00033, which are incorporated herein by reference,
Including but not limited to the following;
1. Administrative Requirements — The administrative requirements that apply to
DHS award recipients originate from two sources:
a. Office of Management and Budget (OMB) Circular A-102, Uniform
Administrative Requirements for Grants and Cooperative Agreements to
State and local Governments (also known as the "A-102 Common
Rule"), These A-102 requirements are also located within DHS
regulations at Title 44. Code of Federal Regulations (CFR)Part 13,
b. OMB Circular A-110, Uniform Administrative Requirements for Grants
and Agreements with Institutions of Higher Education, Hospitals, and
Other Nan-Profit Organizations, relocated to 2 CPR Part 215,
21 Cost Principles-- The cost principles that apply to DNS award recipients originate
from one of the following sources:
a. OMB Circular A-21, Cost Principles for Educational Institutions, relocated
to 2 CPR Part 220,
b. OMB Circular A-87, Cost Principles for State, Local, and Indian TNdal
Governmonts, roiooated to 2 CFR Part 223.
c. OMB Circular A-122, Cost Principles for Non-Profit Organizations,
relocated to 2 CPR Part 230.
3, Audit Requirements -- The audit requirements for State, Local and Tribal
recipients of DHS awards originate from OMB Circular A-13% Audits of Slates,
Local Governments and Non-Profit Organizations.
4, Acknowledgement of Federal Funding from DHS -- The Sub-grantoo must
acknowledge Its use of Federal funding when Issuing statements, press releases,
DHS.FEMA-EMPG-FFY 14 Page 8 of 30 City of Kant OEM,E16.136
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requests for proposals, bid invitations, and other documents describing projects
or programs funded in whole or in part with Federal funds,
5. Activities Conducted Abroad--The Sub-grantee must ensure that project
activities carried on outside the United States are coordinated as necessary with
appropriate government authorities and that appropriate licenses, permits, or
approvals are obtained.
6. Ago Discrimination Act of 1975 (42 U.S..C. § 6101 at soq) -- The Sub-grantee
must oornply with the Act, which prohibits discrimination on the basis of age In
any program of activity receiving Federal financial assistance.
7. Americans with Disabilities Act of 1990 (42 U.S.C. §§ 12101-12213)—The Sub- I
grantee must comply with the requirements of Titles I, 11, and III of the Act, which
prohibits recipients from discriminating on the basis of disability In the operation
of public entities, public and private transportation systems, places of public
accommodation, and certain testing entities.
8, Best Practices for Collection and Use of Personally identifiable information (Pil)—
If a Sub-grantee collects Pll, it Is required to have a publically-available privacy
policy that describes what Pit they collect, how they use the PII, whether they
share Pil with third parties, and haw individuals may have their PII corrected
where appropriate, The DHS Privacy Impact Assessments is available as a
resource on this requirement at:
http:]Mww.dtis,gov/xiibrary/assets/privacy/prlvscy—pla_g uidancojune2010.pdf
and http;//www.dhs.gov/xiibrarylassets/privacy/privacy_pla template.pdf,
respectively.
9. Title VI of the Civil Rights Act of 1964 (42 U,S.C. § 2000d at seq.), codified at 6
CFR Part 21 and 44 CFR Part 7 -- The Sub-grantee must comply with the
requirements of the Act, which provides that no person in the United States will,
on the grounds of race, color, or natlohal origin, be excluded from participation in,
be denied the benefits of, or be subjected to discrimination under any program or
activity receiving Federal financial assistance.
10, Civil Rights Act of 1968 — The.Sub-grumee must comply with the Act, which
prohibits recipients from discriminating in the sale, rental, financing, and
advertising of dwellings, or in the provlslon of services in connection therewith,
on the basis of race, color, national origin, religion, disability, familial status, and
sex (42 U.S.C. § 3601 at seq.), as implemented by the Department of !lousing
and Urban Developmant at 24 CFR Part 100, The prohibition on disability
discrimination includes the requirement that new multifamily housing with four or
more dwelling units--i.e., the public and common use areas and individual
apartment units (all units In buildings with elevators and ground-floor units in
buildings without olovators)—be designed and constructed with certain
accessible features(see 24 CFR § 100.201).
_ 11. Copyright— The Sub-grantee must affix the applicable copyright notices of 17
U.S.C. § 401 or 402 and an acknowledgement of Government sponsorship
(including award number) to any work first produced under Federal financial
assistance awards, unless the work includes any information that is otherwise
controlled by the Government (e.g., classified information or other Information
subject to national security or export control laws or regulations).
12. 0abarment and Suspension —The Sub-grantee must comply with Executive
Orders 12549 and 12689, which provide protection against waste, fraud and
abuse by debarring or suspending those persons deemed lrresponsiblo in their
dealings with the Federal government.
p1i5-FEMA-EMPG-FFY 14 Page 9 of 38 City of Kent OEM,EIU-136
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13, Drug-Froo Workplace Regulations -- The Sub-grantee must comply with the
Drug-Freo Workplace Act of 1968(412 U.S.C. §701 et seq.),which requires that
all organizations receiving grants from any Federal agency agree to maintain a
drug-free workplace.These regulelions are codified At 2 CFR 3001.
14, Duplication of Benefits — The Sub-grantee must comply with 2 GFR Part 225,
Appendix A, paragraph (C)(3)(c), which provides that any cost allocable to a
particular Federal award or cost objective under the principles provided for in this
authority may not be charged to other Federal awards to overcome fund
def ciencles.
15, False Claims Act and Program Fraud Civil Remedies— The Sub-grantee must
comply with the requirements of 31 U.S.C. § 3729 which set forth that no
recipient of federal payments shall submit a false claim for payment. See also 38
U.S.C. § 3801-3812 which details the administrative remedies for false claims
and statements made.
% Federal Debt Status—The Sub-grantee is required to be non-delinquent In their
repayment of any Federal debt. Examples of relevant debt include delinquent
payroll and other taxes, audit disallowances, and benefit overpayments. See
OMB Circular A-129 and form SF-424B, Item number 17 for additional
Information and guidance,
17, Fly America Act of 1974 — The Sub-grantee must comply with Preference for
U.S. Flag Air Carriers; (air carriers holding certificates under 49 U.S.G. §41102)
far International air transportation of people and property to the extent that such
service is available, In accordance with the International Air Transportation Fair
Competitive Practices Act of 1974 (49 U.S,C. § 40118) and the interpretative
guidelines issued by the Comptroller General of the United States in the March
31, '1981, amendment to Comptroller General Decision 13138942. i
18. Hotel and Motel Fire Safety Act of 1990—In accordance with Section 6 of the Act
(15 U.S.C. §2225(a)),the Sub-grantee must ensure that all conference, meeting,
convention, or training space funded in whole or in part with Federal funds
complies with the fire prevention and control guidelines of the Federal File
Prevention and Control Act of 1974, 15 U.S.C. §2225,
19. Limited English Proficiency (civil Rights Act of 1964, Title VI) — The Sub-
grantee must comply with the Act's prohibition against discrimination on the
basis of national origin, which requires that recipients of federal financial
assistance take reasonable steps to provide meaningful access to persons
with limited English proficiency (LEP) to their programs and services.
Providing meaningful access for persons with LEP may entail providing
language assistance services, including oral Interpretation and +written
translation.. In order to facilitate compliance with Title VI, recipients are
encouraged to consider the need for language services for LEP persons
served or encountered In developing program budgets. Executive order
13.166, Improving Access to Services for Persons with Limited English
Proficiency (August 11, 2000), requires federal agencies to issue guidance
to recipients, assisting such organizations and entities in understanding their
language access obligations. DHS published the required reolpient gudance
In April 2011, DHS Guidance to Federal Financial Assistance Recipients
Regarding Title VI Prohibition Against National Origin Discrimination
Affecting limited English Proficient Persons,. 76 Fed, Reg. 21755-21768,
(April 18, 2011). The Guidance provides helpful Information such as how a
recipient can determine the extent of its obligation to provide language
services; selecting language services; and elements of an effective plan on
language assistance for LEP persons. For additional assistance and
information regarding language access obligations, please refer to the DHS
DHS-FEMA-EMPG-FFY 14 Pago 10 of 38 city of ISmit OCM, F15--135
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Recipient Guidance http:liwww.dhs.govlguidance-published-help depariment-
supported-organizations-provide-meaningful-access-people-limited and additional
resources on http://www,lep.gov.
20, Lobbying Prohibitions — The Sub-grantee must comply with 31 U,S.C, § 1352,
which provides that none of the funds provided under an award may be
expended by the recipient to pay any person to influence, or attempt to influence
an officer or employee of any agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in connection
with any Federal action concerning the award or renewal.
21. Non-supplanting Requirement -- The Sub-grantee must ensure that Federal
funds do not replace (supplant) funds that have been budgeted for the same
purpose through non-Federal sources. Where federal statues for a particular
program prohibits supplanting, applicants or recipients may be required to
demonstrate and document that a reduction in non-Federal resources occurred
for reasons other than the receipt or expected receipt of Federal funds,
22. SAFECOM — If the Sub-grantee Is awarded funds to provide emergency
communication equipment and related activities, the Sub-grantee must
comply with the SAFECOM Guidance for Emergency Communication j
Grants, including provisions on technical standards that ensure and enhance -
interoperable communications !
(hitp:/Iwww.safec,,omprogram.gov/ecg/2014,.,3afecotii—guidance final,pdf).
23. Title iX of the Educatlon Amendments of 1975 (Equal Opportunity in Education
Act) — The Sub-grantee must comply with the requirements of Title IX of the
Education Amendments of 1972 (20 U.S.C. § 1681 et seq.),which provides that
no person In the United States will, on the basis of sex, be excluded from
participation in, be denied the benefits of, or be subjected to discrimination under
any educational program or activity receiving Federal financial
assistance. These regulations are codified at 6 CPR Part 17 and 44 CFR Part
19.
24, Tra{ficldng Victims Protection Art of 2000—The Sub-grantee must comply with
the requirements or the government-wide award term which implements Section
106(g) of the Traffioldng Victims Protoction Act(TVPA) of 2000, as amended (22
U.S.C, §7104), located at 2 CFR Part 176. This is Implemented in accordance
with OMB Interim Final Guidance, Federal Register, Volume 72, No,.218,
November 13,2007.
+ 4
In aocordanee with the statutory requirement, the Agreement shall be terminated,
without penalty, If the Sub-grantee;
a. Engages In severe forms of trafficking In persons during the period of time
that the award is In effect;
b. Procures a commercial sex act during the period of time that the award is
in effect; or
c, Uses forced labor in the performance of the award or subawards under
the award.
25. Rehabilitation Ac1 of 1973—The Sub-grantee must comply with the requirements
of Section.504 of the Rehabilitation Act of 1973, 29 U.S.C. § 794, as amended,
which provides that no otherwise qualified handicapped individual In the United
States will, solely by reason of the handicap, be excluded from participation in,
be denied the benefits of, or be subjected to dlscriminatlon under any program or
aoWity receiving Federal financial assistance. These requirements pertain to the
provision of benefits or services as well as to employment,
bHS-FEMA-EMPG-FFY 14 Page 11 of 58 city of Kant OEM,E15-135
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26, USA Patriot Act of 2001 —The Sub-grantee must comply with the requirements
of the Uniting and Strengthening Amarice by Providing- Appropriate Tools
Required io Intercept and Obstruct Terrorism Act (USA PATRIOT Act), which
amends 18 U,S,C, §§ 175-175c, Among other things, the USA PATRIOT Act
prescribes criminal penalties for possession of any biological agent, toxin, or
delivery system of a type or in a quantity that Is not reasonably justified by a
prophylactic, protective, bona fide research,or other peaceful purpose.
27. Use of DNS Seal, Logo, and Flags — The Sub-grantee must obtain DHS's
approval prior to using the DHS seal(s), logos, crests or reproductions of flags or
likenesses of DHS agency officials, including use of the United States Coast
Guard seal, logo, crests or reproductions of flags or likenesses of Coast Guard
officials.
28, DHS Specific Acknowledgements and Assurances — The Sub-grantee
acknowledges and agrees, and will require any s.uh-raclplonts, contractors,
successors, transferees, and assignees to acknowledge and agree to comply
with applicable provisions governing DHS access to records, accounts,
documents, information,facilities, and staff,
a. Cooperate with any compliance review or complaint Investigation
conducted by DHS,
b. Give DHS access to and the right to examine and copy records,
accounts, and other documents and sources of information related 10 the
grant and permit access to facilities, personnel, and other individuals and
information as may be necessary, as required by DHS regulations and
other applicable laws or program guidance
c. Submit timely, complete, and accurate reports to the appropriate DHS
officials and maintain appropriate back-up documentation to support the
reports.
d. Comply with all other special reporting, date collection, and evaluation
requirements, as prescrlbed by law or detailed program guidance.
e. If, during the past three years, the Sub-grantee has been accused of
discrimination on the grounds of race, color, national origin (Including
limited English proficiency), sex, age, disability, religion, or familial status,
provide a list of all such proceedings, pending or completed, including
outcome and copies of settlement agreements to the DHS awarding office
and the DHS Office of Civil Rights and Civil!-loonies.
f, h1 the event any court or administrative agency makes a finding of
discrimination on grounds of race, color, national origin (including limited
English proficiency),sex, age, disability, religion, or famtilal status against
the Sub-grantee, or the Sub-grantea settles a case or matter alleging
such discrimination, the Sub-grantee must forward a copy of the
complaint and findings to the DHS Component andlor awarding office.
The United States has the right to seek Judicial enforcement of these obligations,
DNS-FEMA-EMPO-FFY 14 Paas 12 of 38 City of Kent OEM,E155-1so
Exhibit B
Washington State Military Department
GENERAL TERMS AND CONDITIONS
Department of Homeland Security(DHS)/
Federal Emergency Management Agency(FEMA)
Grants
A,1 DEFINITIONS
As used throughout this Grant Agreement, the following terms will have the meaning set
forth below:
a. "Department" means the Washington State Military Department, as a state agency,
any division, section, office, unit or other entity of the Department, or any of the
officers or other officials lawfully representing that Department,
b, "Sub-grantee" means the government or other eligible legal entity to which a sub-
grant is awarded and which is accountable to the Grantee for the use of the funds
provided under this Grant Agreement, and includes all employees of the Sub-grantee
and any sub-contractor retained by the Sub-grantee as permitted under the terms of
this Grant Agreement. The term "Sub-grantee" and "Contractor" may be used
interchangeably in this Agreement.
e. "Sub-grantee Agent" means the official representative and alternate designated or
appointed by the Sub-grantee In writing and authorized to mako decisions on behalf
of the Sub-grantee.
d "Grantee" means the government to which a grant is awarded and which is
accountable for the use of the funds provided. The Grantee is an entire legal entity
even it only a particular component of the entity Is 'designated in the grant award
document. For the purpose of this Grant Agreement, the state of Washington Is the
Grantee, The Grantee and the DEPARTMENT are one and the same,
o. "Monitoring Activities" means all odminlstrative,financial, or other review activities
that are conducted to ensure compliance with all state and federal laws, rules,
authorities and policies,
f. "Investment Justification" means grant application investment justification
submitted by the sub grantee describing the project for which federal funding is
sought and provided under this Grant Agreement. Such grant application Investment
justification is hereby incorporated Into this Grant Agreement by reference.
g, "PL"—is defined and used herein to mean the Public Law.
h, "CFR"—is defined and used herein to mean the Code of Federal Regulations.
I. "OMB"—is defined and used herein to mean the Office of Management and Budget.
j, "WAC"—is deflbod and used herein to mean the Washington Administrative Code.
k. "RCW"—is defined and used herein to mean the Revised Code of Washington.
A,2 SINGLE AUDIT ACT REQUIREMENTS(including all AMENDMENTS)
Non-federal entitles, as subrecipients of a federal award, that expend$800,000 or more
In one fiscal year of federal funds from all sources, direct and indirect, are required to
have a single or a program-spoclfic audit conducted in eccordance with the Office of
Management and Budget (OMB) Circular A-133-Audits of States, Local Governments,
and Non-Profit Organizations (amended June 27, 2003, effective for fiscal years ending
after December 31, 2003, and further amended June 26, 2007). Non-fec[eral entities
that spend less than $600,000 a year In federal awards are exempt from federal audit
requirements for that year, except as noted In Circular A-133. As defined in Circular A-
133, the term "non-federal entity" means a State, local government, or non-profit
organization, and the term "State" includes Indian tribes. Circular A-133 is available on
the OMB Homo Pago at http:llwmv.omh.gov.
SUB-GRANTEFS that qualify as subrecipients required to have an audit must ensure
the audit is performed in accordance with Generally Accepted Government Auditing
Standards (GAGAS) as found In the Government Auditing Standards (the Revised
Yellow Book) developed by the Comptroller General and the OMB Complianeq
NH6-FEMA-EMP0-FI=Y 14 Page 0 of 88 city of Kent OEM,El6-135
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Supplement. The SUB-GRANTEE has the responsibility of notifying Its auditor and
requesting an audit in compliance with Circular A-133, to Include the Washington State
Auditor's Office, a federal auditor, or a public accountant performing work using GAGAS,
as appropriate. Costs of the audit may be an allowable grant expenditure as authorized
by Circular A-133.
The SUB-GRANTEE shall maintain audltable records and accounts so as to facilltate the
audit requirement and shall ensure that any sub-contractors also maintain aLich,bie
records,
The SUB-GRANTEE is responsible for any-audit exceptions incurred by Its own
organization or that of its sub-contractors. Responses to any unresolved management
findings and disallowed or quostloned costs shall be included with the audit report. The
SUB-GRANTEE must respond to Department requests for Information or corrective
action concerning audit Issues or findings within 30 days of the date of request. The
DEPARTMENT reserves the right to recover from the SUB-GRANTEE all disallowed
costs resulting from the audit.
Once the single audit has been completed,the SUB-GRANTEE must send a full copy of
the audit to the DEPARTMENT and a letter stating there were no findings, or if there
were findings,the letter should provide a list of the findings. The SUB-GRANTEE must
send the audit and the letter no later than nine (9) months after the end of the SUB-
GRANTEE's fiscal year(s) to:
Contracts Office
Washington Military Department
Finance Division,Building#1 TA-20
Camp Murray,WA 98430-6032
In addition to sending a copy of the audit,the SUB-GRANTEE must include a corrective
action plan for any audit findings and a copy of the management letter if one was
received,
if SUB-GRANTEE claims It Is exempt from the audit requirements of Circular A-133,
SUB-GRANTEE must send a letter identifying this Grant Agreement and explaining the
criteria for exemption no later than nine (9) months after the end of the SUB-GRANTEE
fiscal year(s) to:
Contracts Office
Washington Military Department
Finance Division, Building#1 TA-20
Camp Murray,WA 98430-6032
The DEPARTMENT retalrls the solo discretion to determine whether a valid claim for on
exemption from the audit requirements of this provision has boon established.
The SUB-GRANTEE shalf include the above audit requirements In any sub-contracts.
Conducting a single or program-specific audit in compliance with Circular A-133 Is a
material requirement of this Grant Agreement. In the absence of a valid claim of
exemption from the audit requirements of Circular A-133, tho $UB-GRANTEES failure to
comply with said audit requirements may result 10 one or more of the following actions In
the Department's solo discretion: a percentage of federal awards being withheld until the
audit is completed in accordance with Circular A-133; the withholding or disallowing of
overhead costs; the suspension of federal awards until the audit is conducted and
submitted;or termination of the fedora[award.
DI15-FEMA-EMPG-FFY 14 Page 14 of 38 City of Kent OEM,E16-136
A.3 ADVANCE PAYMENTS PROHIBITED
The Department shall make no payments in advance, or in anticipation of goods or
services to be provided under this Agreement. SUB-GRANTEE shall not Invoice the
Department In advance of delivery and invoicing of such goods or services,
A,4 AMENDMENTS AND MODIFICATIONS
The SUB-GRANTEE or the DEPARTMENT may request, In writing, an amendment or
modification of this Grant Agreement, However, such amendment or modification shall
not be binding, take effect or be incorporated herein until made in writing and signed by
the authorized representatives of the DEPARTMENT and the SUB-GRANTEE. No other
understandings or agreements, written or oral, shall be binding on the parties.
A.6 AMERICANS WITH DISABILITIES ACT (ADA) OF 1990 PUBLIC LAW 101-336 42
U S b 12b 12101 ET SEQ.AND ITS IMPLEMENTING REGULATIONS ALSO REFERRED
TO AS THE°ADA"28 CFR Part 35.
The SUB-GRANTEE must comply with the ADA, which provides comprehensive civil
rights protection to individuals with disabilities In the areas of employment, public .
accommodations, state and local government services, and telecommunication.
A.6 ASSURANCES
DEPARTMENT and SUB-GRANTEE agree that all activity pursuant to this Grant
Agreement will be In accordance with all the applicable current federal, state and local
laws, rides and regulations,
AJ CERTIFICATION REGARDING DEBARMENT, SUSPENSION, OR INELIGIBILITY
As federal funds are a basis for this Grant Agreement, the SUB-GRANTEE certifies that
the SUB-GRANTEE is not presently debarred, suspended, proposed for debarment,
declared Ineligible, or voluMarlly excluded from participating in this Grant Agreement by
any federal department or agency.
If requested by the DEPARTMENT, the SUB-GRANTEE shall complete and sign a
Certification Regarding Debarment, Suspension, Ineligibility, and Voittntary Exclusion
form, Any such form completed by the SUB-GRANTEE for this Grant Agreement shall
be incorporated into this Grant Agreement by reference,
Further, the SUB-GRANTEE agrees to comply with all applicable federal regulations
concerning the federal debarment and suspension system, including 2 CFR Part 180.
The SUB-GRANTEE certifies that it will ensure that potential sub-contractors or sub-
recip'lents or any of their principals. are not debarred, suspended, proposed for
debarment, declared Ineligible, or voluntarily excluded from participation in "covered
transactions" by any federal department or agency. "Covered transactions" include
procurement contracts for goods or services awarded under a non-procurement
transaction (e g. grant or cooperative agreement) that are expected to equal or exceed
$25,000, and sub-awards to sup-reciplents for any amount. With respect to covered
transactions, the SUB-GRANTEE may comply with this provision by obtaining a
certification statement from the potential sub-contractor or sub-recipient or by checking
the System for Award Management {httgLiwww.sam.goy) maintained by the federal
government. The SUB-GRANTEE also agrees not to enter into any arrangements or
contracts with any party on the Washington State Department of Labor and Industries'
"Debarred Contractor List" (hflP://www.Inl,wa.ciovLTradesLlo8nsin.q/PrevWige/Aw—ardjrig
Aclencles/DobarredGontraetorsll. The SUB-GRANTEE also agrees not to onter into any
agrcements or contacts for the purchase of goods and services with any party on the
Department of Enterprise Services' Debarred Vendor List
(hh p:llwww de4 wa gov/servcns/ContractingPurchaslnq/Business/PagesNendor-
Debarmrrnt.aspx).
DFIS-FEMA•CMPC-FFY 14 Page 16 of 38 City of Kent OEM,E16-135
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A.8 CERTIFICATION REGARDING RESTRICTIONS ON LOBBYING
As required by 10 CFR Part 601, the Sub-grantee hereby certifies that to the best of Its
knowledge and belief: (1) no federally appropriated funds have been paid or will be paid
by or on behalf of the Sub-grantee to any person for influencing or attempting to
Influence an officer or employee of an agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in connection with the
awarding of any federal contract, the making of any federal grant, the making of any
federal loan, [tie entering Into of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of any federal contract, grant,loan,or
cooperative agreement; (2) that If any funds other than federal appropriated funds have
been paid or will be paid to any person for influencing or attempting to Influenco an
officer or employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress In connection with this Grant
Agreement, grant, loan, or cooperative agreement, the Sub-grantee will complete and
submit Standard Form-LLL, "Disclosure Form to Report Lobbying," In accordance with its
Instruction's; (3)and that, as applicable,the Sub-grantee will require that the language of
this certification be included' in the award documents for all subawards at all tiers
(including sub-contraots, sub-grants, and contracts under grants, loans, and cooperative
agreements) and that all sub-reciplents shall certify and cilsclose accordingly, This
certification is a material representation of fact upon which reliance was placed when
this transaction was made or entered into, and Is a prerequisite for making or entering
Into this transaction Imposed by section 1352,title 31, U,S,Code.
A.9 CONFLICT OF INTEREST
No officer or employee of the DEPARTMENT; no member, officer, or employee of the
SUB-GRANTEE or its designees or agents; no member of the governing body of the
jurisdiction In which the project is undertaken or located; and no other official of such the
SUB-GRANTEE who exercises any functions or responsibllitlos with respect to the
project during his or her tenure, shall have any personal or pecuniary gain or interest,
direct or Indirect, in any contract, subcontract, or the proceeds thereof, for work to be
paiformod In connection with the project assisted under this Grant Agreement,
The SUB-GRANTEE shall Incorporate, or cause to Incorporate, in all such contracts or
subcontracts,a provision prohibiting such Interest pursuant to this provision.
AA COMPLIANCE WITH APPLICABLE STATUZES RULES AND DEPARTMENT
POLICIES
The SUB-GRANTEE and all its contractors shall comply with, and the DEPARTMENT Is
not responsible for detennining compliance with, any and all applicable federal, state,
and local laws, regulations, executive orders, OMB Circulars, and/or policles• This
obligation Includes, but is not limited to: nondiscrimination laws and/or policies, Energy
Policy and Conservation Act(PL 94-168, as amended), the Americans with Disabilities
Act (ADA), the Robert T. Stafford Disaster Relief and Emergency Assistance Act, (PL
93-288, as amended), Ethics in Public Service (RCW 42.62), Covenant Against
Contingent Fees (48 CFR Section 52.203.5), Public Records Act (RCW 42,56),
Prevailing Wages on Public Works (RCW 39.12), State Environmental Policy Act (RCW
43.210), Shoreline Management Act of 1971 (RCW 90.68), State Bulldldg Code (RCW i
19.27), Energy Related Building Standards (RCW 19.27A), Provisions In Buildings for
Aged and Handicapped Persons(RCW 70.92), and safety and health regulations,
In the event of the SUB-GRANTEE's or Its contractor's noncompliance or refusal to
comply with any applicable law, regulation, executive order, OMB Circular or policy, the
DEPARTMENT may rescind, cancel, or terminate the Grant Agreement in whole or in
part in ]is sole discretion. The SUB-GRANTEE Is responsible for all costs or liability.
arising from Its failure to comply with applicable law, regulation, executive order, OMB
Circular or policy,
CH8+KmA-EMPa+YY 14 Page 16 of 33 City of{Cent OEM,E16.135
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AA1 DISCLOSURE
The use or disclosure by any party of any information concerning the DEPARTMENT for
any purpose not directly connected with the administration of the DEPARTMENT's or the
SUB-GRANTEE's responsibilities with respect to services provided under this Grant
Agreement is prohibited except by prior written consent of the DEPARTMENT or as
required to complywith the state Public Records Act, other law or court order:
A,12 DISPUTES
Except as otherwise provided In this contract, when a bona fide dispute arises between
the parties and It cannot be resolved through discussion and negotiation, either party
may request a dispute resolution panel to resolve the dispute. A request for a dispute
resolution board shall be in writing, state the disputed issues, state the relative positions
of the parties, and be sent to all parties. The panel shall consist of a representative
appointed by the Department, a representative appointed by the Contractor and a third
party mutually agreed upon by both parties. The panel shall, by majority vote, resolve
the dispute. Each party shall bear the cost for its panel member and its attorney fees
and costs, and share equally the cost of the third panel member.
A.13 LEGAL RELATIONS
It is`understood and agreed that this Grant Agreement is solely for the benefit of the
parties to the Grant Agreement and gives no right to any other party, No joint venture or
partnership Is fanned as a result of this Grant Agreement.
To the extent allowed by law, the SUB-GRANTEE, Its successors or assigns, will
protect, save and hold harmless the DEPARTMENT, the State of Washington, and the
United States Government and their authorized agents and employees, from all claims,
actions, costs, damages or expenses of any nature whatsoever by reason of the acts or
omissions of the SUB-GRANTEE, its sub-contractors, assigns, agents, contractors,
consultants, licensees, Invitees, employees or any person whomsoever arising out of or
In connection with any acts or activities authorized by this Grant Agreement.
To the extent allowed by law, the SUB-GRANTEE further agrees to defend the
DEPARTMENT and the State of Washington and their authorized agents and employees
in any litigation; including payment of any costs or attorneys' fees for any claims or
action commenced thereon arising out of or in connection with acts or activities
authorized by this Grant Agreement.
This obligation shall not Include such claims,costs,damages or expenses which may be
caused by the sole negligence of the DEPARTMENT; provided, that If the claims or
damages are caused by or result from the concurrent negligence of (1) the
DEPARTMENT, and (2) the SUB-GRANTEE, Its agents, or employees, this Indemnity
provision shall be valid and enforceable only to the extent of the negligence of the SUB-
GRANTEE, or SUB-GRANTEE's agents or employees.
Insofar as the funding source, the Department of Homeland Security (DHS)/Federal
Emergency Management Agency (FEMA), Is an agency of the federal government, the
following shall apply,
44 CFR 206.0 Non-Ilabillt , The federal government shall not be liable for any claim
based upon the exercise or performance of, or the failure to exercise or perform a
discretionary function or duty on the pail of a federal agency or an employee of the
federal government In carrying out the provisions of the Stafford Act.
A,14 LIMI_TATiONOFAUTHORITY—AUTHORIZEDSIGNPTURE
The signatories to this Agreement represent that they have the authority to bind their
respective organizations to this Agreement. Only the DEPARTMENT'S Authorized
Signature and the Authorized Signature of the assigned SUES-GRANTEE Agent or
Alternate for the SUB,GRANTEE Agent, formally designated in writing, shall have the
express, Implied, or apparent authority to alter, amend, modify, or waive any clause op
condition of this Grant Agreement. Any alteration, amendment, modification, or waiver
nHS-FEMA-EMPO-FFY'14 Page 17 of 36 city of Kent OEM,E15-135
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of any clause or condition of this Grant Agreement is not effective or binding unless
made in writing and signed by both parties Authorized Signature representatives,
Further, only the Authorized Signature representative or Alternate for the SUB-
GRANTEE shall have signature authority to sign reimbursement requests, time
extension requests, amendment and modification requests, requests for changes to
projects or work plans, and other requests, certifications and documents authorized by
or required under this Agreement.
A,15 LOSS OR REDUCTION OF FUNDING'
In the event funding from state, federal, or other sources Is withdrawn, reduced, or
limited in any way after the effective date of this Agreement and prior to normal
completion or end date, the DEPARTMENT may unilaterally reduce the scope of work
and budget or unilaterally terminate all or part of the Agreement as a "Termination for
Cause"without providing the SUB-GRANTEE an opportunity to cure. Alternatively, the
parties may renegotiate the terms of this Agreement under "Amendments and
Modificatlons" to comply with new funding limitations and conditions, although the
Department has no obligation to do so.
A.16 NONASSIGNABILITY
Neither this Grant Agreement, nor any claim arising under this Grant Agreement, shall
be transferred or assigned by the SUB-GRANTEE.
A,17 NONDISCRIMINATION
The SUB-GRANTEE shall comply with all applicable federal and state non-discrimination
laws, regulations, and policies. No person shall, on the grounds of age, race, creed,
color, sex, sexual orientation, religion, national origin, marital status, honorably
discharged veteran or military status, or disability (physical, mental, or sensory) be
denied the benefits of, or otherwise be subjected to discrimination under any project,
program, or activity;funded, in whole or In part, under this Grant Agreement.
AA8 NOTICES
The SUB-GRANTEE shall comply with all public notices or notices to Individuals
required by applicable local, state and federal laws and shall maintain a record of this
compllanco.
A.19 OCCUPATIONAL SAFETY/HEALTH ACT and WASHINGTON INDUSTRIAL SAFETY/
HEALTH ACT(OSHA/WISHA)
The SUB-GRANTEE represents and warrants that its work place does now or will meet
all applicable federal and state safety and health regulations that are in effect during the
SUB-GRANTEE's perfonnance under this Grant Agreement. To the extent allowed by
law, the SUB-GRANTEE further agrees to indemnify and hold harmless the j
DEPARTMENT and Its employees and agents from all liability, damages and costs of
any nature, including but not limited to, costs of suits and attorneys' fees assessed
against the DEPARTMENT, as a result of the failure of the SUB-GRANTEE to so
comply.
A.20 OWNERSHIP OF PROJECT/CAPITAL PACILITIES
The DEPARTMENT makes no calm to any capital facilities or real property Improved or
constructed with funds under this Grant Agreement, and by this grant of funds does not
and will not acquire any ownership Interest or title to such property of the SUB-
GRANTEE. The SUB-GRANTEE shall assume ail liabilities arising from the ownership
and operation of the project and agrees to hold the DEPARTMENT and the state of
Washington and the United States government harmless from any and all causes of
action arising from the ownership and operation of the project,
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A.21 POLITICAL ACTIVITY
No portion of the funds provided herein shall he used for any partisan political activity or
to further the election or defeat of any candidate for public office or Influence the
approval or defeat of any ballot Issue.
A,22 PROHIBITION AGAINST PAYMENT OF BONUS OR COMMISSION
The assistance provided under this Grant Agreement shall not be used In payment of
any bonus or commission for the purpose of obtaining approval of the application for
such assistance or any other approval or concurrence under this Grant Agreement
provided, however, that reasonable fees or bona fide technical consultant, managerial,
or other such services, ether than actual solicitation, are not hereby prohibited if
otherwise eligible as project costs.
A.23 PUBLICITY
The SUB-GRANTEE agrees to submit to the DEPARTMENT prior to issuance ail
advertising and publicity matters relating to this Orant Agreement wherein the
DEPARTMENT's name is mentioned or language used from which the connection of the
DEPARTMENT's name may, in the DEPARTMENT's judgment, be Inferred or implied.'
The SUB-GRANTEE agrees not to publish or use such advertising and publicity matters
without the. prior written consent of the DEPARTMENT. The SUB-GRANTEE may
copyright original work. it develops In the course of or under this Grant Agreement;
however, pursuant to 44 CFR 13,34, FEMA reserves a royalty-free, nonexclusive, and
Irrevocable license to reproduce, publish or otherwise use, and to authorize others to
use the work for government purposes.
Publication resulting from work performed under this Grant Agreement shall Include an
acknowledgement of FFMA's financial support, by CFDA number, and a statement that
the publication does not constitute an endorsement by FEMA or reflect FEMA's views,
A.24 RECAPTURE PRQVISION
In the event the SUB-GRANTEE falls to expend funds under this Agreement in
accordance with applicable federal, state, and local laws and/or the provisions of the
Grant Agreomont,the DEPARTMENT reserves the right to recapture funds In an amount
equivalent to the extent of noncompliance. Such right of recapture shall exist for the life
of the project following Grant Agreement ten»Ination. Repayment by the SUB-
GRANTEE of funds under this recapture provision shall occur within 30 days of demand.
In the event the DEPARTMENT Is required to institute legal proceedings to enforce the
recapture provision, the DEPARTMENT shall be entitled to Its costs thereof, including
attorney fees.
A.25 RECORDS
a. The SUB-GRANTEE agrees to maintain all books, records, documents, receipts, l
Invoices and all other electronic or written records necessary to sufficiently and
properly reflect the SUB-GRANTEE's contracts, grant administration, and payments,
Including all direct and indirect charges, and expenditures in the performance of this f
Grant Agreement(the"records.).
b, The SUB-GRANTEE's records related to this Grant Agreement and the projects
funded may be Inspected and audited by the DEPARTMENT or Its designee, by the
Office of the State Auditor, DHS, FEMA or their designees, by the Comptroller
General of the United States or Its designees, or by other state or federal officials
authorized by law, for the purposes of determining compliance by the SUB-
GRANTEE with the terms of this Grant Agreement and to determhno the appropriate
level of funding to be paid under the Grant Agreement,
o. 'rho records shall be made available by the SUB-GRANTEE for such inspection and
audit, together with suitable apaoe for such purpose, at any and all times during the
SUB-GRANTEFs normal working day.
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DHS-FEMA-EMPG-FFY 14 Pogo 19 of 38 Oily of Kent QEM,E15--'135
d. The SUB-GRANTEE shall retain and allow access to all records related to this Grant
Agreement and the funded project(s)for a period of at least six(6) years following
final payment and closure of the grant under this Grant Agreement,
A,26 RESPONSIBILITY FOR PROJECT/STATEMENT CF WORKIWORK PLAN
While the DEPARTMENT undertakes to assist the SUB-GRANTEE with the
project/statement of work/work plan (project) by providing grant funds pursuant to this
Grant Agreement, the project itself remains the sole responsibillty of the SUB-
GRANTEE, The DEPARTMENT undertakes no responsibility to the.SUB-GRANTEE, or
to any third party, other than as is expressly set out in this Grant Agreement.
The responsibility for the design, development, construction, Implementation, operation
and maintenance of the project, as these phrases are applicable to this project, is solely
that of the SUES-GRANTEE, as is responsibillty for any claim or suit of any nature by any
third party rotated in any way to the project.
Prior to the start of any construction activity, the SUB-GRANTEE shall ensure that all
applicable Federal, State, and local permits and clearanoes are obtained, including but
not limited to FEMA compliance with the National Environmental Policy Act, the National
Historic Preservation Act,the Endangered Species Act, and all other environmental laws
and executive orders,
The SUB-GRANTEE shall defend, at its own cost, any and all claims or suits at law or in
equity,which may be brought against the SUB-GRANTEE In connection with the project.
The SUB-GRANTEE shall not look to the DEPARTMENT, or to any state or federal
agency, or to any of their employees or agents,for any performance, ossistanoo, or any
payment or Indemnity, Including but not limited to cost of defense and/or attorneys'fees,
In connection with any claim or lawsuit brought by any third party related to any design,
development, construction, Implementation, operation and/or maintenance of a project.
A.27 SEVERABILITY
If any court of rightful jurisdiction holds any provision or condition under this Grant
Agreement or its application to any person or circumstances invalid, this invalidity does
not affect other provisions, terms or conditions of the Grant Agreement, which can be
given effect without the invalid provision. To this end, the terms and conditions of this
Grant Agreement are declared severable,
A.28 :Jl B-CONTRACTING
The SUB-GRANTEE shall use a competitive procurement process in the. award of any
contracts with contractors or sub-contraotora that are entered into under the original
contract award. The procurement process followed shall be In accordance with 44 CFR
Part 13, Uniform Administrative Requirements for Grants and Cooperative Agreements
to State and Local Governments, or with OMB Circular A-110, Uniform Administrative
Requlroments for Grants and Other Agreements with Institutions of Higher Education,
Hospitals, and Other Nonprofit Organizations, as apielicoNo to the SUB-GRANTEE.
Sub-Grantees must comply with the following provisions regarding procurement, and all
Sub-Cranteo contracts with sub-oontractors or sub recipients must contain the following
provisions regarding procurement, per44 CPR Part 13.36(l):
1. Administrative, contractual, or legal remedies in Instances whore contractors violate
or breach contract terms, and provide for such sanctions and penalties as may be
appropriate. (All contracts more than the simplified acquisition threshold).
2. Termination for cause and for convenience by the grantee of sub-grantee including.
the manner by which it will be effected and the basis for settlement. (All contracts in
excess of$10,000).
3, Compliance with Executive Order 11246 of September 24, 1906, entltled "Equal
Employment Opportunity," as amended by ExeCLIWe Order 11376 of October 13,
1967, and as supplemented In Department of Labor regulations (41 CFR chapter
DI]a-FFMA-FMPG-FFY 14 Page 20 of as City of Kent OEM,E15-135
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60), (All construction contracts awarded In excess of$10.000 by grantees and their
contractors or sub-grantees),
4, Compliance with the Copeland"Antt-Kickback"Act(18 U.S.C. $74) as supplemented
In Department of Labor regulations(29 CFR Part 3). (All contracts and sub-grants for
construction or repair).
5. Compliance with the Davis-Bacon Act (40 U,S•C, 276a to 276a-7) as supplemented
by Department of Labor regulations (29 CFR part 5). (Construction contracts In
excess of$2,000 awarded by grantees and sub-grantees when required by Federal
grant program legislation).
6. Compliance with Sections 103 and 107 of the Contract Work Hours and Safety
Standards Act (40 U.S.C. 327-330) as supplemented by Department of Labor
regulations(29 CFR Part 6), (Construction contracts awarded by grantees and sub-
grantees in excess of $2,000, and in excess of $2,500 for other contracts which
Involve the employment of mechanics or laborers),
7. Notice of awarding agency requirements and regulations pertaining to reporting.
8, Notice of awarding agency requirements and regulations pertaining to patent rights
with respect to any discovery or invention which arises or is developed In the course
of or under such contract.
9, Awarding agency requirements and regulations pertalning to copyrights and rights In
data.
10.Access by the grantee, the sub-granted,the Federal grantor agency,the Comptroller
General of the United States, or any of their duly authorized representatives to any
books, documents, papers, and records of the contractor which are directly pertinent
to that specific contract for the purpose of making audit, examination, excerpts, and
transcriptions.
11,Retention of all required records for three years after grantees or sub-grantees make
final payments and all other pending matters are closed.
12.Compliance with all appllcablo standards, orders, or requirements Issued under
section 306 of the Clean Air Act(42 U.S.C• 1857(h)), section BOB of the Clean Water
Act(33 U,S,C. 1368), Executive Order 11738,end Environmental Protection Agency
regulations (40 CFR part 15)..(All contracts, sub-contracts, and sub-grants of
amounts in excess of$100,000),
13.Mandatory standards and policies relating to energy efficiency which are contained in
the state energy conservation plan issued In compliance with the Energy Policy and
Conservation Act(Pub. L. 94-163, 69 Stat, 871),
The DEPARTMENT reserves the right to review the Sub-Grantee procurement plans
and documents, and require the Sub-Grantee to make changes to bring Its plans and
documents Into compliance with the requirements of 44 CFR Pad 13,36. The Sub-
Grantee must ensure that its procurement process requires contractors and
subcontractors to provide adequate documentation with sufficient detail to support the
costs of the project and to allow both the Sub-Grantee and DEPARTMENT to make a
determination on eligibiilty of project costs.
All sub-contracting agreements entered Into pursuant to this Grant Agreement shall
Incorporate this Grant Agreement by reference.
A.20 SUB-GRANTEE NOT EMPLOYEE
The parties Intend that an independent contractor relationship will be created by this
Grant Agreement, The SUB-GRANTEE, andlor employees or agents performing under
this Grant Agreement are not employees or agents of the DEPARTMENT In any manner
whatsoever. The SUB-GRANTEE will not be presented as nor claim to be an officer or
CHS-FF.MA•EMPo-FFY 14 Page 21 of 311 City of Kent OEM,E15-135 I'i
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employee of the DEPARTMENT or of the Slate of Washington by reason of this Grant
Agreement, nor will the SUB-GRANTEE make any cialm, demand, or application to or
for any right or privilege applicable to an officer or employee of the DEPARTMENT or of
the State of Washington by reason of this Grant Agreement, including, but not limited to,
Workmen's Compensation coverage, unemployment Insurance benefits, social security
benefits,retirement membership or credit,or privilege or benefit which would accrue to a
civil service employee under Chapter 41.06 RCW.
It Is understood that it the SUB-GRANTEE is another state department, state agency,
state university, state college, state community college, state board, or state
commission, that the officers and employees are employed by the state of Washington In
their own right and not by reason of this Grant Agreement.
A.30 TAXES FEES AND LICENSES
Unless otherwise provided in this Grant Agreement, the SUB-GRANTEE shall be
responsible for, pay and maintain In current status all taxes, unemployment
contributions, fees, licenses, assessments, permit charges and expenses of any other
kind for the SUB-GRANTEE or its staff required by statute or Tegulation that are
applicable to Grant Agreement performance.
A.31 TERMINATION FOR CONVENIEf�CE
Notwithstanding any provislons of this Grant Agreement, the SUB-GRANTEE may
terminate this Grant Agreement by providing written notice of such termination to the
DEPARTMENTS's Key Personnel identified in the Grant Agreement, specifying the
effective date thereof,at least thirty(30)days prior to such date.
Excopt as otherwise provided in this Grant Agreement, the DEPARTMENT, in its sole
discretion and in the best Interests of the State of Washington, may terminate this Grant
Agreeient In whole or In part by providing ten (10) calendar days written notice,
beginning on the second day after malting to the SUB-GRANTEE. Upon notice of
termination for convenience, the DEPARTMENT reserves the right to suspond all or part
of the Grant Agreement, withhold further payments, or prohibit the SUB-GRANTEE from
Incurring additional obligations of funds. In the event of termination,the SUB-GRANTEE
shall be liable for all damages as authorized by law. The rights and remedies of the
DEPARTMENT provided for in this section shall not be exclusive and are In addition to
any other rights and remedies provided by law,
A,32 TERMINATION OR SUSPENSION FOR CAUSE
In the event the DEPARMENT, In its sole discretion, determines the SUB-GRANTEE
has failed to fulfill In a timely and proper manner Its obligations under this Grant
Agreement, Is In an unsound financial condition so as to endanger performehce
hereunder, is In violation of any laws or regulations that render the SUB-GRANTEE
unable to perform any aspect of the Grant Agreement, or has violated any of the
covenants, agreements or stipulations of this Grant Agreement, the DEPARTMENT has
the right to immediately suspend or terminate this GrantAgreement in whole or in part.
The DEPARTMENT may notify the SUB-GRANTEE in writing of the need to take
_ corrective action and provide a period of time in which to cure, The DEPARTMENT Is
not required to allow the SUBGRANTEE an opportunity to cure if It is not feasible as
determined solely within the DEPARTMENT's discretion. Any time allowed for cure shall
not diminish or eliminate the SUB-GRANTEE's liability for damages or otherwise affect
any other remedies available to the DEPARTMENT. If the DEPARTMENT allows the
SUB-GRANTEE an opportunity to cure, the DEPARTMENT shall notify the SUB-
GRANTEE in writing of the,noed to take corrective action. if the corrective action Is not
taken within ten(10) calendar days or as otherwise specified by the DEPARTMENT, or If
such oorrective action is deemed by the DEPARTMENT to be insufficient, the Grant
Agreement may be terminated in whole or In part,
DHS-FEMA-EMPG-FFY 14 Page 22 of 30 city of I<ent OEM,E16.135
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The DEPARTMENT reserves the right to suspend all or part of the Grant Agreement,
withhold further payments, or prohibit the SUB-GRANTEE from incurring additional
obligations of funds during investigation of the alleged compliance breach, pending
corrective action by the SUB-GRANTEE, If allowed, or pending a decision by the
DEPARTMENT to terminate the Grant Agreement in whole or in part.
In the event of termination, the SUB-GRANTEE shall be liable for all damages as
authorized by law, including but not limited to, any cost difference between the,origlnal
Grant Agreement and the replacement or cover Grant Agreement and all administrative
costs directly related to the replacement Grant Agreement,e.g,, cost of administering the
competitive solicitation process, mailing, advertising and other associated staff time.
The rights and remedies of the DEPARTMENT provided for in this section shall not be
exclusive and are in addition to any other rights and remedies provided by law.
If it Is determined that the SUB-GRANTEE: (1)was not in default or material breach, or
(2) failure to perform was outside of the SUB-GRANTEE's control, fault or negligence,
the termination shall be deemed to be a"Termination for Convenience".
A,33 TERMINATION PROCEDURES
In addition to the procedures set forth below, if the DEPARTMENT terminates this Grant
Agreement, the SUB-GRANTEE shall follow any procedures specified in the termination
notice. Upon termination of this Grant Agreement and in addition to any other rights
provided In this Grant Agreement, the DEPARTMENT may require the SUB-GRANTEE
to dellver to the DEPARTMENT any property specifically produced or acquired for the
performance of such part of this Grant Agreement as has been terminated.
If the termination Is for convenience, the DEPARTMENT shell pay to the SUB-
GRANTEE the agreed upon price, if separately stated, for properly authorized and
completed work and services rendered or goods delivered to and accepted by the
DEPARTMENT prior to the effective date of Grant Agreement torminatton, and the
amount agreed upon by the SUB-GRANTEE and (lie DEPARTMENT for (I) completed
work and services and/or equipment or supplies provided for which no separate price is
stated, ((i) partially completed work and services andlor equipment or supplies provided
which aro accepted by the DEPARTMENT, (iii) other work, services and/or equipment or
supplies which are accepted by the DEPARTMENT, and (Iv) the protection and
preservation of property.
Failure to agree with such amounts shall be a dispute within the meaning of the
"Disputes" clause of this Grant Agreement. If the termination is for cause, the
DEPARTMENT shall determine the extent of the liability of the DEPARTMENT.- The
DEPARTMENT shall have no other obligation to the SUB-GRANTEE for termination.
The DEPARTMENT may withhold from any amounts due the SUB-GRANTEE such sum
as the DEPARTMENT determines to be nocessuiy to protect the DEPARTMENT against
potential loss or liability,
The rights and remedies of the DEPARTMENT provided In this Grant Agreement shall
not be exclusive and are in addition to any other rights and remedies provided by law.
After recelpt of a notice of termination, and except as otherwise directed by the
DEPARTMENT in writing,the SUB-GRANTEE shall:
a. Stop work under the Grant Agreement on the date, and to the extent specified, In the
notice;
b. Place no further orders or sub-contracts for materials, services, supplies, equipment
and/or facilities In relation to this Grant Agreement except as may he necessary for
completion of such portion of the work under the Grant Agreement as is not
terminated;
c. Assign to the DEPARTMENT, in the manner, at the(lines, and to the extent directed
by the DEPARTMENT, all of the rights, title, and interest of tho SUB-GRANTEE
under the orders and sub-contracts so terminated, In which case the DEPARTMENT
DHS•FEMA-FMPGFFY 14 Page 23 of 30 Cily of Kom OGM,G16-"3
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has the right, at its discretion, to settle or pay any or all claims arising out of the
termination of such orders and sub-contracts;
d, Settle all outstanding liabilities and all claims arising out of such termination of orders
and sub-contracts, with the approval or ratification of the DEPARTMENT to the
extent the DEPARTMENT may require,which approval or ratification shall be final for
all the purposes of this clause;
e. Transfer title to the DEPARTMENT and deilver in the manner, at the times, and to
the extent directed by the DEPATMENT any property which, if the Grant Agreement
had been completed, would have been required to be furnished to the
DEPARTMENT;
f. Complete performance of such part of the work as shall not have been terminated by
the DEPARTMENT In compliance with all contractual requirements; and
g. Take such action as may be necessary, or as the DEPARTMENT may require, for
the protection and preservation of the property related to this Grant Agreement which
Is in the possession of the SUB-GRANTEE and In which the DEPARTMENT has or
may acquire an interest.
A.34 TRAVEL AND SUBSISTENCE REIMBURSEMENT
Unless the Grant Agreement specifically provides for different rates, any travel or
subsistence reimbursement allowed under the.Agreement shall be paid in accordance
with rates set pursuant to RCW 43.03.050 and RCW 43.03.060 as now existing or
amended. The SUB-GRANTEE may be required to provide to the Department copies of
receipts for any travel related expenses other than meals and mileage (example;
parking)that are authorized under this Agreement.
A.35 UTILIZATION OF MINORITY AND WOMEN BUSINESS ENTERPRISES fMWBEj
The SUB-GRANTEE Is encouraged to utiilzo business firms that are certified as
minority-owned and/or women-owned In carrying out the purposes of this Grant
Agreement. The SUB-GRANTEE may set utillzaflon standards, based upon local
conditions or may utilize the state of Washington MWBE goals, as identified In WAG
326.30-041,
A.36 WAIVERS
No conditions or provisions of this Grant Agreement can be waived unless approved in
advance by the DEPARTMENT in writing. The DEPARTMENT's failure to insist upon
strict performance of any provision of the Grant Agreement or to exercise any right
based upon a breach thereof, or the acceptance of any performance during such preach,
shall not constitute a waiver of any right under this Grant Agreement,
A.37 VENUE
This Grant Agreement shall be construed and enforced in accordance with, and the
validity and performance shall be governed by, the laws of the state of Washington.
Venue of any suit between Elie parties arising out of this Grant Agreement shall be the
Superior Court of Thurston county, Washington. The SUB-GRANTEE, by execution of
this Grant Agreement acknowledges the jurisdiction of the courts of the State of
Washington.
DHS-FEMA-EMPG-FFY 14 Page 24 of 38 City of Kant OEM,EIS-135
Exhibit C
14EMPG WORK PLAN
Emergency Management Organization: City of Kent—Office of Emergency Management
The purpose of EMPG is to assist with the enhancement,Bust' and Improvement of state, local, and
tribal emergency management programs.AoUvitles conducted using EMPG funding should relate directly to
the five elements of emergency management; prevention; protection;response; recovery, and mitigation,
Washington State does not require a specific number of arllvitles to receive EMPG funding. I lowever,
there are required capabllltlos that must be conducted in order to remain eligible for EMPG funding,
Including but not limited to the ability to communicate and warn, educate the public,train and exercise,plan
and be NIBS compliant. The Work Plan delineates the EMO's emergency management program planning
and priority focus for this grant cycle(to include 14EMPG grant and local funds).
Program Area#9 Public Educatlon f Community Training
To educate the citizens of the types of disasters and threats that could happen In this region and to help
them uridorstand ways they can prevent, asslet and help In the during the different phases of a disaster,
By having more citizens tralned and/or having a greater understanding of what to do In a disaster it will help
In the rebuilding of our community by having fewer injuries and less strain on emergency ersonnel.
Emergency Management Function: Crisis Communlcations,Public Educatlon and Information
Sustairnaient or
# Activity Enhancement
Community Emergency Response Team (CERT) sustainment
Teach two Iterations of the full 8 week long FEMA CERT course using the
approved curriculum. Accommodate students from the general citizenry in
Description: Kent and Fire District 37, the business community In the greater Kent area,
y and employees from the City of Kent, City of Covington, Kent Fire
w Department, and KentlGovington Schools
Buslness/Neighborhood/School Trainings sustainment
2 Conduct public disaster I emergency preparodness education programs for
4 Descriptions the citizens, schools, end businesses in the community.
CERT Continuing Education sustainment
3 Conduct continuing education classes for past CERT graduates, to improve
Desrrlptlonr and refresh skills, and to enhance ability to respond in the community,
Program Area#2 Kent Communication Support Team(KCST)
KCST's primary role is providing communications for the ECC'and staffing RFA station emergency
communications,and meets and trains regularly to maintain a roster of competent communications
volunteers, KCST conducts weekly drills and periodic regionaltstatewide exercises such as field day, the
great shakeout and on 5th Saturdays.The emphasis in on filling communications gaps Identified in the
communication plan. Gaps were related to otifficiont trained staff, a moblie communications cache, and
communications Interoperability with dispatching qijqriclosjaqd neighboring jurisdictions.
Emergency Management Function: I Crisis Communications, Public Educatlon and Information
DH8-FEMA-EMPG-FFY 14 Page 25 of 38 City of Kent OEM,E16-136
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Sustainment or
# Arfivty Enhancement
Field Day sustainment
KCST participates in the annual"Field Day"nation-wide exercise which
emphasizes emergency communications.This two-day exercise is
conducted in the field and relies on emergency power; and provides a
Description;
chance to test the gasoline generators and our disaster communications
center kits, as well as coordinaflon with local CERT teams.
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5th Saturday Drill enhancement
Kent Communications Support Team(KCST)to holds a drill on each 5th
Saturday in 2 01 411 01 5. In addition to taking part in the emergency scenario
2 designed by the state EMD. KCST conducts its own exercise to achieve
Descriptlow local objectives.The drill Includes communicating with King County, regional
EOC, and with the state l_MD In a variety of redundant communications,
such as phone,fax, amateur radio, and email,
Weekly NETS/Regular meetings sustainment
Weekly nets are radio-based"meetings" requiring members to use radio
equipment to check-In, pass formal or informal messages,and verify the
3 proper operation of their equipment. The"net control' role is rotated through
Desaipffon: the membership to give each practice in this important skill. In addition, the
KCST team meets monthly to conduct business and offer short training
sessions on technical and preparedness topics.
Developing mobile communications capability enhancement
The KCST continues to enhance Ito mobile/portablo communications
capability by re-activating a portable"disaster communications center"for
4 the City. In addition, some older equipment is being re purposed to serve as
Descripflon: a part of a radio cache to be distributed as needed in an emergency
situation.Along with the positioning of equipment, procedures and trainings
are in development to make more Volunteers competent in system use.
Participate In development of regional communication plan enhancement
Team members participate In the development of a regional communications
5 plan by documenting equipment, procedures, and systems ourrently used in
-- Description: the Kant F-.CC, Based on identifled capabilities and gaps, recommendations
are made to resolve the problems and Implement best practices.
Program Area#3 community Events
To discuss with the community the importance of disaster preparedness and make them aware of the
disasters I threats In our community. Also to teach our younger community the importance of preparedness
through activities geared towards kids of all apes.
Emergency Management Function: ICrisis Communications, Public Education and Information
DHs-F'EMA-EMPG-FFY 14 Page 26 of 38 City of Kent OEM,E164M
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Sustainment or
# Activity Enhancement
Cornucopia 1 Covington Days sustainment
1 Set up and staff visual public display emergency preparation booths for(2)
Descriptlow large citywide events (Kent Cornucopia Days and Covington Days); and
distribute preparedness Information and flyers.
National Night Out I sustainment
National Night Out(NNO) is a neighborhood crime prevention end
2 preparedness event held every August. Kent OEM visits with multiple
Descriptlon: neighborhoods to hand out disaster preparedness Information and talk to the
community about personallnetghborhbod disaster preparedness and the
CERT Class.
Kid Safety Day sustatnment
H King County Fire& Life Safety Assoclatlon host's the Annual Kid's Safety
Day at the museum of flight every July. Fire/Police/Emergency Management
3 Departments from the region get together to talk to kids about safety, Kent
Description: OEM has a tent for kids to participate in a preparedness activity and also
hands out flyers and information to parents to include disaster preparedness
and CERT training Opportunities,
You, Me,We Event sustatnment I
A free annual event in Kent every August to celebrate kids in the community,
4 Desot'iption: with a preparedness activity booth for kids, as well as handing out important
disaster preparedness Information to children and adults.
School Events sustainment
5 Conduct disastarlemergency preparedness education programs for the
Doscription: schools in the oommunity.
Program Area#4 Operational Communication
Ensure communication is maintained and personnel are well trained;,participate in multiple radio drills;
develop a backup radios stem plan to ensure redundant communications In a disaster.
Emergency Management Function; I crisis Communications, Public Education and Information
Sustalnment or
# Activity Enhancement
CEMNET j sustainment
Work with EMD to ensure Comprehensive Emergency Management Network
f (CEMNET) capability is maintained and participate in scheduled testing
Description. between local Emergency Operatoons Center(EOC) or similar facility and the
rn state EOC,
w Citywide Radios sustalnment
Conduct a monthly Citywide radio drill on the 800 MHz radio Kent Citywide
2 Desarip$on: Radio System between the Kent FCC end all designated Department
Operating Centers (DOC's).
County 800 MHz sustainment
3 Desodpilon; Participate in the King County 800 MHz radio test monthly,
h 1 VHF sustainment
DHS-FEMA-EMPG-FFY 14 Page 27 of 38 City of Kent GEM,El6-135
Description: Working with City Radio shop to develop a backup radio system and
communications plan.
Program Area#5 Exercises/Testing/Training
Continue to enhance capabilities through testing,exercises and training.
Emergency Management Function; I Exercises, Evaluations and Corrective Actions
Sustainment or
# Activity Enhancement
School Exercises/trainings enhancement
t Description: To participate in the design, conduct,and evaluation of at least one exercise
during the performance period.
2 Great Washington Shakeout enhancement
Description.'FTb participate in the Great Washington Shakeout 2014.Exercise.
ECC Setup I Drills iTralnings I enhancement
3 Continue to conduct monthly ECC in service days to test systems on a
pascriptlon; rotating basis. All systems such as electronics, displays,forms, and other
material required for activation are checked and tested.
Collaborative training with NGO's,FBO's and other regional partners enhancement
4 To participate In the design, conduct and evaluation of drills/exercise
pesorrption: /trainings with area Non-Governmental Organizations (NGOs), Faith Based
Organizations (FBOs), and other regional partners.
Program Area#6 Professional Development
Continue to enhance professional development of staff through attendance to conferences,tralnings, and
Classes,
Emergency Management Function; I Training
Sustainment or
# Activity Enhancement
Conferences sustainment
1 Send staff to approved conferences, such as but not limited to, Partners In
Description: Preparedness and WSEMA to enhance personnel professionalism in
emergency management,
Trainings I Classes sustainment
0)
p 2 Send staff to approved available trainings/classes to enhance professional
Description: development in emergency managernont.
v -
C EMI I sustainment
3 Sond staff to approved available FEMA EMI (Emergency Management
Description: Institute)classes to enhance professional development in emergency
management,
WSEMA, Partners, IAEM,Zone 3 EM, EMAC sustainment
4 pescription: I Participate in local emergency management organization meetings.
DI-IS-FEMA-EMPa-FFY 14 Page 28 of 38 City of Kent OEM,E'15.135
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Program Area 97 Planning
Continue to review, coordinate, and participate In required and other planning that supports}Cent
Emergency Management.
Emergency Management Function: Operational Planning
sustainment or
# Activity Enhancement
CEMP sustainment
To review the Comprehensive Emergency Management Plan (CEMP) and
1 supporting Emergency Support Functions (ESFs)for compliance with both
Description: the National Response Framework and National Incident Management
Systom. update plan based on gaps Identified during exercises and incident
response.
COOP sustainment � '
vi 2 Desrripfiorrr To continue to coordinate COOP plan development for all city departments,
w review draft plans and assist with standardizations for essential functions,
Sara Titio-Tier Il 1sustainment
3 To Receive, Review and Document Tier Is from Hazmat facillties In Kent,
Description: updating to close gapo identified during exercises and Incident response.
NIMS Isustainment
4 To be#uliy compilont with Federal National Incident Management System
Oesrrlplionr (NIMS}training requirements, and track personnel training completion.
or groups (Citizen Corp, Mass Care, LEPC, EPC, RCPG) sustainment
5 To continue participation In and/or conduct local emergency management
Description: workgroups/meetings,Including LEPC (Local Emergency Planning Group),
EPC(Kent Emergency Planning Committee), RCPG(Regional Catastrophic
Planning Grou Mass Care and Citizen Cor
Program Area #8 Upgrades/Improvements
Fx and the capabilities and effectiveness of the Kant ECC, DOC's, Volunteer Management and KCST.
Emergency Management Function: Operations and Procedures
Sustalnment or
A Activity Enhancement
ECC enhancement
1 Identify enhancement opportunities of the Kent OEM FOC and plan for
Desciiptlonr upgrades and updates. _
DOC enhancement
to 2 Identify enhancement opportunities of Kent DOC's(Department Operating
w t7esrriptio0. Centers functionallties and capabilities and !an for upgrades and updates,
a ) p P pg p .
tiVolunteerpAanagement enhancement
3 Develop and train a volunteer team to support multiple functions within the
Description: ECC and/or Disaster Preparedness/Recovery as per WAG 118.04
KCST I enhancement
4 Acquire and deploy approved mobile radio equipment to provide emergency
Description: backup communications service for all responder sites,to inolude training of
o erators and assembling of mobile kits which are self contained and
DI IS-FEMA•EMPG-FFY 14 Page 29 of 88 City of Kant OEM,E15-138
supports both voice and data communications, independent of commercial
communications infrastructure. Obtain a cache of emergency
communications a uipment.
Program Area##9 Public Information and Warning
Continue to communicate with the public via multiple ways in order to relay emergency Information,
preparedness info, claasitrainings schedules or any other import nt Information that the public may need.
Emergency Management Function: I Communications and Warning
Sustainment or
#6 Activi Enhancement
Code Red sustelnment
I TO maintain and update the reverse 911 community alert system (CodeRod)
Description; for Kent.
Social Media (Face Book,Twitter) sustainment
L Description; I-o utilize the city and fire dept. social media channels to communicate with
the community,
Webslte sustalnment
N 3 To utilize the city and fire dept.WobPages as a resource for outreach and
w Description; information to Ehe local,regional, and business communities,
H
5 Emergency Alart System (EAS) sustalnment
c~i Work with the local Area Emergency Alert System (PAS) Committee to
Q 4 complete a EAS plan and the Local Relay Network(LRN)per existing
Description; guidance from the FCC, FEMA, and the State Emergency Communications
Committee with assistance from the State EMD Telecommunications staff.
Community Rating System (CRS)I Storm Ready sustainment
Review the requirements for the FEMA Community Rating System Including j
5 any impact analysis reports and ORS activities, Coordinate activities with
Description: Public works to determine activities necessary and achievable to reduce
Insurance premiums; participate and renew Storm Ready Communities
within Kent.
_ Program Area##10 Hazard Mitigation
Work fo mitigate known hazards to the area and research current and new threats. Develop programs and
procedures when necessary to address hazards,
Emergency Management Function. I Hazard Mitigation
sustainment or
# Activity Enhancement
Research and mitigation plan development for different hazards In the sustainment
Kent area. (Landslides, oil/coal trains, atc)
fill1 Continue public awareness level for current and future hazards and threats
Description:
to the region. Incorporate Into existing plans and procedural.
Pipeline awareness and plan development I sustainment
a 2 Description: Continue an awareness of hazards associated with pipelines.Attend local
and regional meetings/training to address issues.
3 Cybar security sustainmont
I)HS-FEMA-EMPG-FFY 14 Page 30 of 38 City or Kent ORM,E15-115
Continue an awareness of cyber security Issues and how they relate to
emergency management. Coordinate work with information technology
Dascrlptlon: department to enhance security:Attend local and regional meetings&
trainings to address Issues.
Plan Maintenance-for Hazard Mitigation Plan sustairnnent
a Review and update hazard mitigation plan In coordination with King County
Description; OEM.
Program Area#11 Marketing and Information Support
To expand our services to non-English speaking or hard of hearing/deaf community and to increase
marketing through multiple channels to Include vehicle graphics,marketing documents,flyers, and to
Increase ability document development to enhance the emergency management program.
Emergency Management Function: Administration and Finance
Sus'tainrnent or
# Activity Enhancement
Interpretation and Translation services enhancement
t To utfllze interpreters or translation services when needed in
Descrlpflonr tralningslexerclses In order to communicate effectively with the publio.
Vehicle Graphics enhancement
2 To enhance vehicles with graphics that supports the emergency
Description: management mission and the KCST team.
Document and mamlal printing I enhancement
3 Printing of Emergency Management documents and manuals for public
Descrtptlont education distribution,
d Document development enhancement
4 Creation of documents for our ECC, DOC,KCST, etc,to enhance functional
Descriptlonr ability
dovelo ment enhancement
Technology p
5 Description: Research and update approved software and other related technology, and
develoo or research systems that serve the community more efficiently.
Program Aroa 912 OEM vehicles
Purchase 2 cargo vans; 1 cargo van for Kent Communications Support Team (KCS ) and 1 cargo van for
Kent Office of Emergency Management.There is no plan to replace current vehicles from local funding.
Emergency Management Function: Crisis Go nmunications, Public Education and Information
Sustainment or
it Activitv Enhancement
DHS-FEMA•EMPG-FFY 14 Page 31 of 88 Clty of Kent OEM,EI5-185
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Purchase Vehicles orihancement
w
Descrlption: purchasing of two approved cargo vans.
Equip Vans sustalnment
4 Descr/ption: Equip vans with the necessar/equipment such as radios, antennas,
computers, eto.,to achieve operational objectives
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Program Aron#13 LEPC
Continue to support the growth of regional hazmat response and facility coordination through trainings and
ddlis. Coordinate and conduct analysis of crude oil movement through the valley and its impacts. Continue
database support for Tier II eiteslintegrate Into response access. Ensure EPCRA mandates are met.
Emergency Management.Function: Hazard Identification, Risk Assessment, and Consequence
Analysis
�MSustainment or
# Acilvltv Enhancement
Drills 1 Exercises sustalnment
Coordinate with Zone 3 hazmat teams to conduct drills and exercises In
1 existing facilities or through simulation to test plans, personnel, and
Description: equipment capabilities. Continue to Coordinate with Zone 1 &Zone b hazmat
teams regarding collaboration of functionality,
Hazmat Mitigation Emergency Response Plan(HMERP) sustalnment
w 2 Update the Kent HMERP to include recent changes and data inputs
5 Doscr7ptlnnt regarding Tier II sites, response areas, and overall mission guidance.
Local 1 Regional Meetings sustainment
Represent the LEPC on the King County Emergency Management Advisory
3 Committee atthe monthly meetings. Participate with the King County LEPC,
Description; Conduct Kent LEPC meetings as needod and supportwebsite accuracy on
current events related to hazardous materlals.
Database Management I sustainment
4 Description; Expand the Tier 11 database created by Kent LEPC for use by external
partners such as King County and Zone 3 hazmat partners and affiliates.
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DHR-FEMA-EMPG-FFY 14 Page 32 of 38 City of kentOEM,E16-136
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Exhibit Q
MILESTONE TIMELINE
FFY14 Emergency Management Performance Grant Program
MILESTONE TASK
June 1, 2014 Otnrtof Grant Agreement performance period,
January81, 2015 Submit relmbursomentrequest
Juno 30, 2015 Submit reimbursement request
August 31, 2015 find of grant performance period.
October 15, 2018 Submit final reimbursoment request, additional reports, andlor
deliverables.
DHS-FEMA-EMPG-FFY 14 Page 33 of 38 Cliy of Kent OFM,M-M
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Exhibit E
Budget Sheet
FFY14 Emergency Management Performance Grant Program
SOLUTION r
AREA BUDGETCATEGORY AMOUNT NARRATIVE j
m Planning,printing,sofbma re,COOP grid LEPC
Goods Ft$ervl ces $ 1,250 planrdngmatorials
Indirect $
o.
Submm! $ 1,250
Consultants Contractors $ 19,175 For FCC u grader
EM Office Supplies,materials,Instructional
s�7 supportfor day to day operations,IT,copier
6 Goods&Services $ 1,300 Usage (tones and uniforms
Indirect _
subtotol $ 20,475
Tools/Equipment-2 Vehicle purchases for((ant
OEM and Kent Colnmurdeatloll Support'reom
a (KCST),Tools/Equipment-for OEM,FCC,DOC's
Equipment $ 64,000
Indlrert $
subtoto) $ 64,000
supplies,MaMrinls,Instructional Supportfor
W Goods&Services $ 1,n00 OEM tralnitgs
g Travel/Conferances/Reglstmtton/Por
z OI era/Train)ng. Examples are WSEMA,EMI,
Travel/Prr Diem $ 6000 IAEMI PIED LEPC
Indirect
--- _ Subtotal $ 7,000
w Supplies,Materials,instructional supportfor
rrru Goods&.Services $ g00 OEM exeretses
Indirect
Subtotal $ 800
�TOTAL Grant Agreement Contract
^ AMOUNT; $ 93 525 y
® City of Kent-Office of Emergency Management(Of_M)will provide a match of$0,525, 50%of the total projoct cost
(local/tribal budget plus EMPG award),of non-federal origin.
Cumulative changes to budgot calog❑rigs In excess of 1 D%of the grant agreement award will not be reimbursed
without prior wrllten aulhorizalion frorn the Department.
-- n This award will not be used to supplant the local/tribal funds.
0 The DeparltnetiN Roimbursament Spreadsheet must accompany each reimbursement request submitted.
The Sub-grantee agroos to make all records avallable to Department staff,upon request.
Funding Source: U.S,Department of Homeland Socurity-PI#743PT—F.MPG
DNS-FEMA-EMPG-FFY 14 Page 34 of 313 City of Kant OEM,El5-135
ATTACHMENT#1
ADDITIONAL AGREEMENT PROVISIONS AND WORKSHEET
For Compliance With The
Federal Funding Accountability and Transparency Act of 2006(P.L, 109�262) (FFATA)
The Federal Funding Accountability and Transparency Act(FFATA) was signed on September 26, 2006, The
FFATA legislation requires information on federal awards (federal financial assistance and expenditures) be
made available to the public via a single, searchable website. Federal awards.Include grants, subgrants, loans,
awards, cooperative agreements, and other farms of financlal assistance as well as contracts, subcontracts,
purchase orders, task orders, and delivery orders. The legislation does not require inclusion of individual
transactions below$25,000 or credit card transactions before October 1, 2008. However, If an award Is initially
below this amount yet later increased, the act Is triggered. Due to this varlablllty in compliance Subrecipients
are re uired by the Military Department to be familiar with the FFATA requirements and complete this
Worksheet for s arh contract for the State's submisslon in to the FFATA portal,
ADDITIONAL PROVISIONS
A. This grant agreement contract(subaward) Is supported by federal funds, requiring compliance with the
Federal Funding Accountability and Transparency Act (FFATA or the Transparency Act) and Office of
Management and Budget Guidance (OMB). Public Law '109-282 as amended by section 6202(a) of
Public Law 110-262 (see 31 U,S,C, 6101 note). By entering into this grant agreement controot, the
sub-grantee agrees to provide all applicable reporting information to the Washington Military
Department(WMD)required by FFATA and OMB Guidance.
B. The FFATA requires the OMB to establish a publicly available online databaso (USASpending.gov)
containing Information about entities that are awarded Federal grants, loans, and contracts. As
required by FFATA and OMB Guidance, certain Information on the first-tier subawards related to
Federal contracts and grants, and the executive compensation of awardees, must be made publicly
available.
C. For new Federal grants beginning October 1, 2010, if the Initial subaward is equal to or greater than
$25,000, reporting of the subaward and executive compensation information is required. If the initial
subaward is below $25,000 but subsequent grant modifications result In a total subaward equal to or
over$26,000, the subaward will be subject to the reporting requirements as of the date the subaward
exceeds $25,000. If the Initial subaward equals or exceeds $26,000 but funding is subsequently de.,
obligated such that the total award amount falls below $26,000, the subaward continues to be subject
to the reporting requirements of the Transparency Act and OMB Guidance,
D. As a Federal grant subawardee under this grant agreement contract, your organization is required by
FFATA, OMB Guidance and this grant agreement contract to provide the WMD, as the prime grant
awardee, all information required for FFATA compliant reporting by WMD. This includes all applicable
subawardee entity Information required by FFATA and OMB Guidance, subawardee DUNS number,
and relevant executive compensation data,as applicable.
1. Data about your organization will be provided to USASpending.gov by the WMD. System for Award
Management (SAM) is a government wide registration system for organizations that do business
_. with the Federal Government, SAM stores information about awardees including financial account
Information for payment purposes and a link to D&B for maintaining ourront DUNS information,
http:/1www,sam,gov, WMD requires SAM registration and annual renewal by your organization to
minimize unnecessary data entry and re-entry required by both WMD and your organization. It will
also reduce the potential of Inconsistent or Inaccurate data entry.
2. Your organization must have a Data Universal Numbering System (DUNS) number obtained from
the firm Dun and Bradstreet (D&B) (http:(lwww,dnb.com), A DUNS number provides a method to
verify data about your organization. D&B is responsible for maintaining unique IdenNflers and
organizational linkages on behalf of the Federal Govemment for organizations receiving Federal
assistance.
DHS-FEMA-EMPG-FFY 14 Page 36 of38 City of 1<ent OEM,E15-136
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E. The WMD, as the prime awardee, Is required by FFATA to report names and total compensation of the
five (6) most highly compensated officers of your organization(as the subawardee) if;
1. Your organization (the subawardee), In the preceding fiscal year, received 80 percent or more of its
annual gross revenues from Federal awards and $26,000,000 or more in annual gross revenues
from Federal awards; and
2. The public does not have access to this Information about the compensation of the senior
executives of your organization through periodic reports filed under section 13(a) or 15(d) of the
Securities and Exchange Act of 1934(16 U.S.C, §§ 78m(a), 78o(d) or section 6194 of the Internal
Revenue Code of 1986.
"Total compensaflW for purposes of this requirement generally means the cash and non-cash value
earned by the executive during the past fiscal year and Includes salary and bonus; awards of stock,
stock options and stook appreciation rights; and other compensation such as severance and
termination payments, and value of life Insurance paid on behalf of the employee, and as otherwise
provided by FFATA and applicable OMB guidance.
F. If (1) in the preceding fiscal year your organlzatlon received 80 percent or more of Its annual gross
revenues from Federal awards and $26,000,000 or more In annual gross revenues from Federal
awards, and (2) the public does not have access to this information about the compensation of the
senior executives of your organization through periodic reports filed under section 13(a) or 15(d) of the
Securitles and Exchange Act of 1934 (16 U.S.C. §§ 78m(a), 78o(d) or section 6104 of the Internal
Revenue Code of 1986, insert the names and total compensation for the five rnost highly compensated
officers of your organization in the table below,
I
i
i
DHS-FEMA-EMP9-FFY 14 Page 38 of 38 City of Kent OEM,El5A3G
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WORK NEST
SnbreclpieneAgency: _ Mtn
GrantondYear EM aO AgresmantNamber' 05. ,
Ramp etod by: ,yy .4 t(3r�
Noma K,P.iZPi' Tigo�(n eCl IS .7ela ho n'o
Data Completed:
OWN p
7
YES STop no furtheranolyala NO
In your grant agtoemant loam then$26,0007 rl f needed,G0 to Stop 6 d0 to Step 2.
In your preceding fiscal year,did your YES NO STOP,no furlhar
organization receive 00%ormore of Its annual r7f 00 to STEP 3 f� analysis needed,Go
gross revenues from federal funding? l r to Stop 6
siMW�I° " •a.
In your preceding fiscal year,did your YES NO STOP,no further
organization reoelva$25,000,000 or more In f 00 to STEP 4 n( analysis needed,00 '
federal funding? r to Stop 6
Does the public have 000ess to information about YES STOP,n4 furtheranaly6ls NO
the total componsolloW of senior oxeoullvas In jai needed,00 to step 6 of 00 to STEP 6
yourorganizallon7 r s
1011
,, y 'tiY
,_ >, � .1�:;�«q, •r u,s� ,>.. , .�ss .. M1 1 , t r
�0_A5pp1ua1�U�� �in�9 @•. �. x`x.� C'�1 A.n.� .�. .a k�c '['� ,,tr �..- �a � .I� tad ;a ..P
e"FNC.k`c�
Exeoutivedl2 Name:
rTotal compensation omaant $
t;it rf7�> iylY,``SSrr��,��jji rr,1 yi ,6 e { r t ..ds Z�TMr' an
s t ,. [V x �4c rfr' T•t
t i :,� •,I' f•,S %t''!. Q klat�an'allle"tlJ.t{(�+.+$ ,r., k7...k,
15xeouliveft4 Name.
Total Compensation amount: $ q
}t.,•�
IQp�. {i ?•2�. "'..,.tF.,i
° v 'i ,
If your organization does not moot theme to terls,apoolfloeliy Idenliry below each criteria that Is not mat for your
organization! or(igg¢7ule "OuroraanlzellonrQpQivedtentjinq$26000"
8tgnature 1 r
• z�h Data; Illig11�
;
"Total componsatlon refers to;
o Salary and bonuses
a Awards of stack,stock options,and slook appreciation rights
• Other componeatian Including,but not limited to,oeveranoo and termination payments
a Life Ineuraneovalue paid on behalf of the employee
Additional Resources:
hup•1/Www.whltahouae gov/0mblcumn
hlhx/lwurw.hrsa.aavlaranlslifale.html
hd0J/ww,vmoo aavRdsve/akafpR-2090-09-141odF12010-22706 p.�
hdo:llwgwf arants,aov!
phis-FEMA•P.PAr'd-PPYM Page 37of00 city of gont OrM,E`IMM
ATTACHMENT#2
0MA Circular A-133 Audit Certification Form
Audits of States, Local Governments,and Non-Profit Organizations
dY
Suhraolpla0t(Sub-tarentea)Nemo(Agenoy,LasaiDovemmenh, ropsnlzailDnj;
Authorized Ohlef Flnatic(al DlFlsar(canlrel Accsunvrre om�ey:
Emall; fl� Phaneay;
Purposm s pass through agene o federal grant the Waadngion Mlgtary Pepe en margeaoy ertagamant Plvlelan
1WMP1efA0)Is required by Office of Alanagament and Wont(OM9)GiroulsrA•733 to monitor saUVltlea of aubreotplente M spears
ftadoral evrarde wo used for authorized purposes and ensure lhatl aubreaiplants,ogpndlnD"00,000 or more In federal aware$during
their peed your have met the NO Olroular A-133 Audit Hoqulroneonla. Your anOly is a aubred lent subject to such monitoring by
MIUEMD because It Ise non-federal anhlythatoxponde isdemf gmnl fudde racsived fmm MltlEMD as 0 pose-1hmugh early to no"
outnfadsral.progmm, DMBChoulsr.A•133caribefoundotlfffiJAyaauwhkahnuso.vov/sHe�dgrsulUtl/esromb/axae(s/gt�,Q(
alQ rrWsod 2tl07pd(,and U ehauld b'a consulted when complagng this tome
Dlreatlonst As requited by OMB ClroularA-183, non-faderal angles that expend$5D0,000In federal awards Ina fiscal year shall - it
have a Dingle or program-st»dRc audit conducted for that year, If your ungty It net subject to A•133 requitaments,you must i
complete 8eollon A of thin perm. If your singly/g required to complete on A-133 Audit,you must camµlato Scotian B of this form,
When completed,you must slop,dale,and return this farm Will ill your grant agreament.contraot and every fiscal yyear thereafter until
die grant eoroemalit ooatraid Is dosed. Failure to return (his completed Audit Cedlgoallon Form may naedt In delay of grant
oareementprooessing,wIthhoiding of federal awards orcluollowance ofeoete,and euapanalon ortermh atlon of fademl awards.
HeJ'
Our engly fs ntlt subject to the requhamente of CMB 01raulerA-133 beauuse(oheck ell that apply);
p We did not expand$500,000 or more of total federal Awards dudnp Via fiscal year,
❑ We are a fooprofit aganoy.
i] We are exempt for other reasons(deandbs):
However,by eloping below,I Ogren thatwe are 011 subject to the audit requirements,Iowa and regulations govqmlno the progni
In which we pamolpde,that we are requlredto maintain records of federal funding end to pmvide access to such records byfederal
and state agencies end their doslgeieos,and that WMDIEMD may request and be provided access to additional Information and/or
doaumehlaucnw ensure proper etewardehipoffederetfunds. -
j5ED' 8`the" r ' 11 U1,01VIE1 I OfF4im dr, i'7 Si" 'I t 4rll L "ji
�,i7. ,,1 "'ill 11Ptfa ".th'r4. U• � ` t e ' t:S :'�'' x,::�,I.1ac•. �1�.. :s 'r�, i a I1,e
d Wonomplotedourlaet A-133•Audlton 1onterddo —for Flow]Year ending tenter dote) ; There vrere no
findings related to redomi awards from=11710D��v No follow•up actlonis required by WMDIFMD as the pees-thmuoil omtty.
A complete Dopy of the nadir report,which tncludos exaepdone,oamcgve notion plan and msnagomsnt.
reapbasa,le aithor provided niaolmnloDlIV to pc ntrads,ofnoo@mfl.wa.pov or provide the auto auditor ropart
number. . .
idWecomploled our last A-933AudIt Oil tenter dals6 o for Fiscal Year ending[enter dute7,i11A1/o,:Tharewero
Wings related to redord awards.
A complete cog of the audit report,whlah includes a tagpgono,oorrsonve action plan end management response,
Is ohhor provids sleotrorlually to n c .Offrne gq we. av or provide the etato auditor report
namUer: ire 1vl 7K
rJ OureornpietedA•133Auditwlllboaveilebloon Jenterdale]for Ronal Yeorendlno.�_i enter dote], i
—• WawlllprovldealscUanlnrapyofUfeaudHmpafto anhaols.aGco[a1_mllWa.agvatiliattimaorprovldethoetete
oudltor report number.
i
horaby oorttfy that I am uti Individual authorized by the above Idunilf ed cooly to complete this form, Pudber,I codify that
the above Information Is true and correct and ail relev nafadel tin Inge don slnod In audit repuritxtatement have been
dleoloeod,Addltlondiy,l untloretand fhia Fenn le lobe ub fled der Usoat ear 111e1)this endly a suhraoiplent of
federal giantfuntlu from M1l1EMD until the grantagre f a Is as
Signature of Aulhorl Chief Flnan al oUf ar:
Print Nzme&TP Witt f I Ah
WMD Farm 100043,a[tur2ats
DHS•PEMA-EMPq.fW14 Page30of00 011yofKentOEM,EIH•136
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EXHIBIT B
MEMORANDUM OF UNDERSTANDING
Appointment of Liaison
EMPG Grant Agreement Number EIS-135
The Kent Fire Department Regional Fire Authority appoints the following
person as the liaison for the Memorandum of Understanding between the City
and the Kent Fire Department Regional Fire Authority; this person shall be
responsible for overall administration of the EMPG funded program:
Liaison: Jennifer Keiaer Emergency Management Specialist
MOU, Kent& RFA
EMPG E14.088
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EXHIBIT C
INSURANCE REQUIREMENTS FOR
EPMG SUB-AWARD AGREEMENT
Insurance
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The RFA shall procure and maintain for the duration of the Agreement, insurance
against claims for injuries to persons or damage to property which may arise from j
or in connection with the performance of the work hereunder by the RFA, their
agents, representatives, employees or subcontractors,
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A. Minimum Scope of Insurance
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RFA shall obtain insurance of the types described below:
1. Commercial General Liability insurance shall be written on ISO
occurrence form CG 00 01 or its equivalent, with minimum limits of
$3,000,000 per occurrence and in the aggregate for each 1 year
policy period, This coverage may be any combination of primary,
umbrella or excess liability coverage affording total liability limits of
not less than $3,000,000 per occurrence and in the aggregate.
Products and Completed Operations coverage shall be provided for
a period of 3 years following Substantial Completion of the work. f
The Commercial General Liability insurance shall be endorsed to
provide the Aggregate per Project Endorsement ISO form CG 25 03
1185. The City shall be named as an Additional Insured
under the Contactor's Commercial General Liability
insurance policy with respect to the work performed for the
City. All endorsements adding Additional Insureds shall be
issued on form CG 20 10 1185 or a form deemed equivalent,
providing the Additional Insureds with all policies and
endorsements set forth in this section.
2. Automobile Liability insurance covering all owned, non-owned,
hired and leased vehicles. Coverage shall be written on Insurance
Services Office (ISO) form CA 00 01 or a substitute form providing
equivalent liability coverage. If necessary, the policy shall be
endorsed to provide contractual liability coverage,
3. Workers' Compensation coverage as required by the Industrial
Insurance laws of the State of Washington.
13, Minimum Amounts of Insurance
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RFA shall maintain the following insurance limits:
1, Commercial General Liability insurance shall be written with
minimum limits of$3,000,000 per occurrence and in the aggregate
for each 1 year policy period. This coverage may be any
MOU, Kent&RFA
EMPG E15-135
EXHIBIT C (Continued)
combination of primary, umbrella or excess liability coverage
affording total liability limits of not less than $3,000,000 per
occurrence and in the aggregate, Products and Completed
Operations coverage shall be provided for a period of 3 years
following Substantial Completion of the work.
2. Automobile Liability insurance with a minimum combined single
limit for bodily injury and property damage of $1,000,000 per
accident.
C. Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following
provisions for Automobile. Liability and Commercial General Liability:
1. The RFA's insurance coverage shall be primary insurance as respect
the City. Any insurance, self-insurance, or insurance pool coverage
maintained by the City shall be excess of the RFA's insurance and
shall not contribute with it.
2. The RFA's insurance shall be endorsed to state that coverage shall
not be cancelled by either party, except after thirty (30) days prior
written notice by certified mail, return receipt requested, has been
given to the City.
3. The City of Kent shall be named as an additional insured on all
policies (except Professional Liability) as respects work performed
by or on behalf of the RFA and a copy of the endorsement naming
the City as additional insured shall be attached to the Certi icate of
Insurance, The City reserves the right to receive a certified copy
of all required insurance policies. The RFA's Commercial General
Liability insurance shall also contain a clause stating that coverage
shall apply separately to each insured against whom claim is made
or suit is brought, except with respects to the limits of the insurer's
liability.
D. RFXs Insurance for Other Losses
The RFA shall assume full responsibility for all loss or damage from any cause
whatsoever to any tools, RFA's employee owned tools, machinery, equipment, or
motor vehicles owned or rented by the RFA, or the RFA's agents, suppliers or
contractors as well as to any temporary structures, scaffolding and protective
fences,
MOU, Kent& RFA
EMPG El5.135
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EXHIBIT C (Continued)
E. Waiver of Subrogation
The RFA and the City waive all rights against each other any of their
Subcontractors, Sub-subcontractors, agents and employees, each of the other, for
damages caused by fire or other perils to the extend covered by Builders Risk
insurance or other property insurance obtained pursuant to the Insurance
Requirements Section of this Contract or other property insurance applicable to the j
work. The policies shall provide such waivers by endorsement or otherwise.
F. Acceptability of Insurers
Insurance is to be placed with insurers with a current AM. Best rating of not less
than ANII.
G. Verification of Coverage
RFA shall furnish the City with original certificates and a copy of the amendatory
endorsements, including but not necessarily limited to the additional insured
endorsement, evidencing the Automobile Liability and Commercial General Liability
insurance of the RFA before commencement of the work.
H. Subcontractors
RFA shall include all subcontractors as insureds under its policies or shall furnish
separate certificates and endorsements for each subcontractor. All coverages for
subcontractors shall be subject to all of the same insurance requirements as stated
herein for the RFA.
MOU, Kent& RFA
EMPG E15.135
REQUEST FOR MAYOR'S SIGNATURE
T Please Fill in All Applicable Boxes
Routing Information (ALL REQUESTS MUST FIRST BE ROUTED THROUGH THE LAW DEPARTMENT)
Originator: Robert Goehrin Phone Originator): 5262
Date Sent: February 25, 2015 Date Required: March 6,_2015
Return Signed Document to: Robert CONTRACT TERMINATION DATE: Contract
Goehring covers the period June 1, 2014 through Aug 31,
2015
VENDOR NAME: --- DATE OF COUNCIL APPROVAL: Feb 17, 2015
Kent Fire De artment RFA
Brief Explanation of Document:
The City Council authorized acceptance of this Emergency Management Performance Grant
from the Washington Military Department on November 18, 2014 which provides a total of
$93,525 for the period June 1, 2014 through August 31, 2015.
The purpose of this grant is to assist with the enhancement, sustainment and improvement of
state, local, and tribal emergency management programs. Regional fire authorities and fire
protection districts are not eligible to receive these grants directly from the Washington Military
Department. Accordingly, this grant is awarded directly to the City and Is then passed-through
to the Kent Fire Department RFA.
This MOU establishes the requirements governing the Kent Fire Department RFA's
administration of the EMPG Award (E15-135); including ensuring adherence to the terms and
conditions of the Grant Agreement and other federal grant requirements.
All Contracts Must Be Routed Through The Law Department
(This area to be completed by the l.aw Deq rtment)
Received: r d ) d rj . L
Approval DF Law Dept.: i C'_ q rfi, ;i iEt i tf 11:i cr k"€ V_'.A1!'YPik'e"'il J
Law Dept. Comments: i 44 yy .,`,' •,., i ) r• .._.��
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Date Forwarded to Mayor: j �k
�( ..� t ���.jr+ r<(:'( i t , t,f
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Shaded Areas To Be Completed By Administration Staff
Received:
Recommendations and Comments:
Disposition:
/' -f W . y 1'' /l• I�`�i ' 'j/
(1`
Date Returned;
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