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IT15-064 - Original - Trebron Company, Inc. - Sophos Maintenance & Support - 01/01/2015
. rIs M ' -, -, ge KENT ���� ���•'�' Document W IDS HINGTON �� t/M1`G 4f Y � . � v +t: CONTRACT COVER SHEET This is to be completed by the Contract Manager prior to submission to City Clerks Office. All portions are to be completed. If you have questions, please contact City Clerk's Office. Vendor Name: Trebron Company Inc. Vendor Number: 359396 JD Edwards Number Contract Number: �"T 6�,)-- b[1r# This is assigned by City Clerk's Office Project Name: 2015 - 2018 Trebron - Sophos Maintenance and Support Description: ❑ Interlocal Agreement ❑ Change Order ❑ Amendment ® Contract ❑ Other: Contract Effective Date: 1/1/2015 Termination Date: 12/31/2017 Contract Renewal Notice (Days): N/A Number of days required notice for termination or renewal or amendment Contract Manager: Sean Kelsey Department: Information Technology Contract Amount: $82,546 Approval Authority: ❑ Department Director ❑Mayor ®City Council Detail: (i.e. address, location, parcel number, tax id, etc.): I I adccW10877 8 14 6 1 1 ® 11 M��H�� -._.__. www.trebron.com PlnlOuun Partner COMPANY ING. — Date: January 13, 2015 Buyer: City of Kent, WA Trebron Account Executive: Eric Peters Trebron Company,Inc. 5506 35t'Ave. N.E. Seattle,WA 98105 Mailing 220 4th Ave S Telephone: 206-527-3477 Corporate Address: Kent, WA 98032 Email: epetersCaMrebron.com Purchase Agreement 3 Years The Parties hereto, "Buyer," City of Kent,WA and"Seller,"Trebron Company, Inc. hereby agree as follows: 1. Description: Buyer agrees to purchase from Seller,"Product"as listed in the table below for$75,384.00(Seventy Five Thousand Three Hundred Eighty Four United States Dollars and 00/100). plus applicable shipping costs and sales tax, unless Buyer is exempt from the payment of such tax and provides Seller with evidence of such exemption. tQty Included Components Term Total Price Users (Months) $USD 1,000 Sophos EndUser Protection 36" $67,300.00 1,000 Sophos Email Protection—Advanced 36" Included 1,000 Sophos Web Protection—Advanced 36` Included - Trebron Professional Services—10 hours - No Cost 200 Sophos Server Protection for Windows, Linux and vShield 36 $8,084.00 2. Payment: To be made to Seller in three annual installments of$25,128.00 each. The first payment is due on or before January 31, 2015, The second payment is due on or before January 31, 2016. The third and final payment is due on or before January 31, 2017. Payment Terms are net thirty(30)days from date of invoice. All payments shall be by check made payable to Trebron Company, Inc. at the address listed above. 3. Term: Buyer's license for the product expires approximately 12-31-2017 (3 years). 4. Representations: Buyer understands that Seller is a reseller of hardware and software products. Buyer acknowledges that it has not relied on any representations by Seller and has independently investigated the products and determined the suitability of the products for Buyer's intended purposes. 5. Warranty: Seller shall pass through to Buyer any original manufacturers'warranties for Product acquired by Seller for Buyer, including Licensor's warranties for Product. Except for the foregoing, Seller shall deliver the Product"as is" and Seller makes no other warranty, express or implied, including any warranty of merchantability or fitness for a particular purpose. 6. Limitation of Liability: Under no circumstances will Seller be liable for any incidental, indirect, special or consequential damages from Buyer or any third party, including damages for lost revenue, profits, data or use, even if Seller has been advised of the possibility of such damages. 7. Late Fees: Late payments shall accrue interest beginning from the payment due date at a rate of eighteen percent (18%) per annum or the maximum allowable legal rate whichever is lower. In the event that any payment or amount owed is more than ninety (90)days past due, Seller may declare the entire amount due and owing in addition to accrued fees and costs. Buyer's failure to pay under this agreement may result in termination of Buyer's software license. 8. Cancellation: Once Seller has accepted Buyer's order, Buyer cannot cancel the agreement, in whole or in part, without Seller's express written consent. Such cancellation is conditioned upon Buyer's reimbursement to Seller for all costs incurred by Seller in connection with the order up to the time of cancellation—including, but not limited to Seller's cost for cancellation. 9. Special Offer: By taking advantage of the 3 year"Purchase Agreement' Buyer will save a tremendous amount over purchasing 1 year at a time. Should Buyer select to upgrade to a Sophos UTM product during the course of the contract then assuming V payment has been made in full the balance of the remaining unused license may be applied to a purchase with Seller for Sophos UTM product with a prorated amount of the balance applied to the future purchase for Sophos UTM Licensing. Seattle,WA(Corporate) 5506 35P Ave NE,Seattle,WA 9al05 1 Office(206)527-3477 1 Fax(206)527-4288 Springfield,MO Office(417)473-9199 1 Fax(206)527-4288 Page 1 of 2 7 10. Attorney's Fees: In the event any cost or expense, including reasonable attorney's fees("Costs")are incurred in the enforcement of this Agreement, the prevailing party shall be entitled to reimbursement for all such Costs in addition to damages. 11. Governing Law: This Agreement shall be construed and interpreted in accordance with the laws of the State of Washington. Venue for any and all actions shall be in the state or federal courts of King County,Washington. 12. Software: Buyer will negotiate all software license provisions of Product directly with the Licensor 13. Miscellaneous:This Agreement must be executed on or before 2-17-15 or it becomes void. 14. Waiver: The waiver of any breach of any provision of this Agreement shall not operate or be construed as a waiver of any subsequent breach and shall be effective only if presented in writing. 15. Severability: If any provision of this Agreement is deemed invalid or unenforceable, all other provisions of this Agreement shall remain in full force and effect. 16. Entire Agreement: This Agreement constitutes the entire Agreement of the parties and may not be amended or superseded except in writing with execution by both parties. City f Ken . i I Director Signature usi fficP.0 �rPRequi�d Printed Name Printed Name L\/L e Title Title Date Date3� s Must be signed by an authorized representative of Buyer 'I Billing Information Do you accept invoices via Email? Y❑ N ❑ Trebron Company, Inc. Signature Accounts Payable Contact Norbert van Dam Printed Name Email Address President Title Phone Date 1-26-15 Page 2 of 2 ( \ ( \ \ \ \ co , _ \ ƒ Cf) Cli \a. / 0 \ - j \ � « „ 2 ) k 3 a) { \ / Q r 2 A ® / £ M0 0 ; & COLo a k q } G \ / \ \ \ „ & 0M 2 m tee = = Et \ k \ / [ ) / ( E fD , fD u 0 0 _ \ @ } \2 � % \ � a) \ \ ] \ \ \ . a = E � « U) � � y U m EE � § ! g = 5 ( \ 0 »/ / > ® k o , < « R \ \ \ % \ / t £ 4a - - \ > ( \ E \ \ \0. ) 2 \ \ \ / E } 5 £ s 6 x \ \ - 5 ( \ 0 Ka / -0L \? .¥} ƒ/ ) f 0 ,J) a \ \ § \ 2= \ § 2 ° ® Cl) o 2 ©© © fE ° ® ! \ ƒ k / \ \ } /( A = SE / ko § 2 E ) � = „ CL > \ a It ) § % £0 - } REQUEST FOR MAYOR'S SIGNATURE � ID T Please Fill in All Applicable Boxes Routing Information (ALL REQUESTS MUST FIRST BE ROUTED THROUGH THE LAW DEPARTMENT) Originator: James Endicott Phone Originator): 4620 Date Sent: 2/21/2015 Date Required: 2/17/2015 Return Signed Document to: J. Endicott CONTRACT TERMINATION DATE: 12/31/2017 VENDOR NAME: Trebron Company Inc. DATE OF COUNCIL APPROVAL: .Q2/1-7f2O -- - fl Brief Explanation of Document: + Sophos Security and Data Protection software support - 3 year contract renewal with annual payments of $27,515 due on January lst for the next 3 years. This software protects our network from viruses and other cyber-threats at the edge of the City of Kent network. IT Operational Budget funds approved in the 2015 - 1016 Biennial budget are earmarked for this expenditure. All Contracts Must Be Routed Through The Law Department I (This area to be completed by the Law Department) R Received: Approval of Law Dept.: Law Dept. Comments:` y a Date Forwarded to Mayor: Shaded Areas To Be Completed By Administration Staff Received: i Recommendations and Comments: Disposition: _ - - Y ., Date Returned: i REQUEST FOR MAYOR®S SIGNATURE I<ETiT Purchase Order Only ® Print on Yellow Paper 1 °IT.° Please Fill in All Applicable Boxes ALL REQUESTS ARE ROUTED DIRECTLY TO THE MAYOR AND RETURNED TO THE ORIGINATING DEP fZTdENT DO NOT ROUTE TO CLERK'S OFFICE Approved by Dtrec or I Orig inator:James Endicott Phone (Originator): 253-856-4620 Date Sent: 1/21/2016 Date Required: 1/22/2016 Return Signed Document to: Heather Haley Contract Termination Date: 12/31/2017 VENDOR NAME: Date Finance Notified: Trebron Company (Only required on contracts 111 10 000 and over or on an Grant 1 6666 YOOOJJJ'""' DATE OF COUNCIL APPROVAL: 12/16/14 Date Risk Mena er Notified: N/A Specifically Authorized in Budget?OYES Q NO Account Number: 52001740.64830.1800 Brief Explanation of Document: Sophos Security and Data Protection software support -3 year contract renewal with annual payments of $27,515.16 due on January 1st for the next 3 years. I This is the 2nd installment of $27,515.16 for 1/1/2016-12/31/2017 I Attached co of signed and approved PO#120624 for reference and copy g pp copy of Trebron's 3year Purchase Agreement. Funds were approved in the 2015-2016 IT Operational Biennial budget. Shaded Areas to Be Completed By Administration Staff Received: Recommendations and Comments: t / C �`��%n ��_• Disposition: Date Returned: iaceu eqie#o...oyo.s pro vm v ase e..oc -- ITI —v�oy Y W N > N C B ._:ry CD Er I ? O 1P � `D S` I 3 (D o- w a In a DN � o 0 (D m 3 O CD > 7 k e co !2 N °< 3 = Np O N n O a_ _ N 0.�N ® W SDN c9 m 3 N � o m n Qz0 # N O j O CD 0 cr\ 0 7 W `1 IN 0 3 C N (D toe\,O a 0) C n m o < 3 � v 0 a Q � O m � � � S Q � (D N o W (D d O 0 I CD CL CD < S' Uj (D ®1 ya" p DDN o F � O 0 w CO CD N co D o.O C A A A Q (DE3 p s m m m O Ul (D �0 g W S 7 O_ N' o N f9 N N U v rn n CD y � CD a w w w O C (D v m > A m m v,v' � M m m W o O -c -- cn Q c sn ' m N w ' D < 3 W D N N N n 3 m a C 0 0 o W Z 3 CO N N 7i�: N) 00o z m`< m o rn v, w m v o -i .os m w Nw N (D O K o 0 0 � N y N N N N N N (D w w w D z N W W W N an d D N OD 0 cn J N '�I Ch p U � OD o rnsrn m t Remit Payment To: Trebron Company, Inc. Invoice 5506 35th Ave. N.E. Seattle, WA 98105 DATE 1NVOICE97 (206) 527-3477 Phone In/zot6 35518 (206) 527-4288 Fax BILL of SHIP fK City of Kent JAN 1 � ZL� ' City of Kent 220 4th Ave. S Information Technology Kent, WA 98032 ! 400 West Gowe St., Ste.122 j Attn: Accounts Payable Kent, WA 98032 P.O.NO, TERMS DUE DATE REP 120624 OP Net 30 1/31/2016 i� EP QTY. ITEM CODE DESCRI ION RATE AMOUNT 1 SOPHOS PP SECOND OF 3 ANNUAL PAYMENTS 25,128.00 25,128,00T SOPH05 ENDUSER PROTECTION ADVANCED SOPHOS WEB PROTECTION ADVANCED SOPHOS EMAIL PROTECTION ADVANCED SOPH05 SERVER PROTECTION FOR WINDOWS, UNUX&VSHIELD - 1,000 USERS - 3 YEARS (12119/14- 12118117) TREBRON REMOTE PROFESSIONAL SERVICES - 10 HRS. Payment Schedule: Payment 1 Due March 2015 25 128,00 a meet Z Due January 2016 $25,128.00 Payment Due January 2017 $25,128.00 Sales Tax - Kent 9.50% 2,387.16 I ` Please note finance charges will apply if invoice is not paid within 30 days of due date. TOTAL $27,515.16