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HomeMy WebLinkAboutPK15-050 - Original - The Coats - Contract - 1/29/15 Records n-ag e,hti- KENT Document WP9XINGTON CONTRACT COVER SHEET This is to be completed by the Contract Manager prior to submission to City Clerks Office. All portions are to be completed. If you have questions, please contact City Clerk's Office. Vendor Name: Vendor Number: 9 JD Edwards Number Contract Number: �� This is assigned by City Clerk's Office Project Name: Description: ❑ Interlocal Agreement ❑ Change Order ❑ Amendment Contract ❑ Other: Contract Effective Date: i ( Termination Date: (b 2G } " Contract Renewal Notice (Days): Number of days required notice for termination or renewal or amendment Contract Manager: `( Department:' ( j ' Contract Amount: 6f' F. %�` F 0 Approval Authority: (CIRCLE ONE) Department Director Mayor City Council Detail: (i.e. address, allocation, parcel numb�e+r, tax id, etc.): p As of: 08/27/14 I O T W/.-SHIN�i[ N CONTRACTOR SERVICES AGREEMENT between the City of Kent and The Coats THIS AGREEMENT is made between the City of Kent, a Washington municipal corporation (hereinafter the "City"), and The Coats located and doing business at P.O. Box 296, Puyallup, WA 98371 (hereinafter the "Contractor"), 1. DESCRIPTION OF WORK. Contractor shall perform the following services for the City: Description: 1 hour outdoor concert headliners of the 81" Annual Music& Art Showcase Start Time/Duration/Stop Time: Stage set up 6:15, Concert 7-8 PM, clear equipment from stage by 8:30 PM Day, Date, Year: Thursday, June 25, 2015 Event Location: City of Kent Senior Activity Center, South Lawn, rain or shine Set-Up Time: Stage available for set up at 6:15 PM for after James Caddell's opening set. Contractor further represents that the services furnished under this Agreement will be performed in accordance with generally accepted professional practices in effect at the time those services are performed. If. COMPENSATION. The City shall pay Contractor the total sum of$3,200.00 for the work to be performed under this Agreement, upon satisfactory completion of all services and requirements specified in this Agreement. III. PRESS MATERIALS. Contractor agrees to provide to the City where appropriate, at his or her own expense, complete press materials, including hard copy or high resolution electronic photographs, biographic descriptions, and program materials, not less than six (6) weeks prior to the initial event date for the City's use in promoting the event. All publicity and promotional materials regarding the event released to the media or public by the Contractor shall credit the City of Kent for its support of the event or project. IV. PERFORMANCE SPACE. The City agrees to furnish, at its sole cost and expense, a place of performance on the date(s) and at the time(s) contained in Section I. The City shall also provide ushers, a house manager, and box office staff and any additional services and personnel as required by the City, for the efficient operation of the engagement. Other arrangements will be the responsibility of the City and Contractor as follows below: Venue: City of Kent Senior Activity Center, South Lawn, portable outdoor covered stage. Sound: Contract fee includes $700.00 for sound arrangements, equipment &tech stipend to be paid by contractor. Sound equipment set up time can begin on stage onlafter 12:30 PM. Dressing Rooms: Provided by City, includes boxed dinner for 4 band members, 1 sound tech after 5 PM. Technical Staff: Provided by Contractor 110 outlet available with extension cord. Staging: Outdoor covered stage with standard ramp. Quick concert turnaround. V. INDEPENDENT CONTRACTOR. The parties intend that an Independent Contractor-Employer Relationship will be created by this Agreement and that the Contractor has the ability to control and direct the performance and details of its work, the City being interested primarily only in the results obtained under this Agreement and compliance with its terms and conditions. VI. WORK PERFORMED AT CONTRACTOR'S RISK. Contractor shall be responsible for the safety of its employees, agents, and subcontractors in the performance of the contract work and shall utilize all protection necessary for that purpose. VII. INDEMNIFICATION. Contractor shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims,, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the Contractor's performance of this Agreement, except for that portion of the injuries and damages caused by the City's negligence, including assertions that the use or transfer of any software, book, document, report, film, tape or sound reproduction delivered in accordance with this Agreement constitutes an infringement of any copyright, patent trademark, trade name, or otherwise results in unfair trade practices. The City's inspection or acceptance of any of Contractor's work when completed shall not be grounds to avoid any of these covenants of indemnification. The provisions of this section shall survive the expiration or termination of this Agreement. CONTRACTOR SERVICES AGREEMENT- 1 (Undcr$10,000—Solc Pei fornrei) Vill. INSURANCE. The Contractor shall procure and maintain for the duration of the Agreement, insurance of the types and in the amounts described in Exhibit A attached and incorporated by this reference. IX. TERMINATION AND BREACH. Either party may terminate this Agreement, with or without cause, upon providing the other party ninety (90) days written notice at its address set forth on the signature block of this Agreement. All costs incurred by the City due to Contractor's failure to comply with the terms and conditions of this Agreement shall be the responsibility of the Contractor. The City may deduct its costs from any payments due to the Contractor or pro-rate the Agreement amount based upon the actual time of Contractor's performance compared to the contracted performance schedule. X. IMPOSSIBILITY OF PERFORMANCE. Outdoor performances are considered "rain or shine." In the event that extreme inclement weather renders an outdoor performance impossible, the City will attempt to arrange an alternate performance space and Contractor will employ its best efforts to provide the contract work in that alternate performance space. Neither party shall be under liability for failure to perform in the event that such failure is caused by or due to acts or regulations of public authorities, civil tumult, strike, epidemic or any other cause beyond the control of either party. In the event of a failure to perform as provided in this section, neither party shall be liable for the balance of the Agreement. XI. MISCELLANEOUS PROVISIONS. A. Discrimination. In the performance of work under this Agreement or any sub-contract, the Contractor shall not, by reason of race, religion, color, sex, age, sexual orientation, national origin, or the presence of any sensory, mental, or physical disability, discriminate against any person. B. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City requires its Contractors to use recycled and recyclable products whenever practicable. A price preference may be available for any designated recycled product. C. Non-Waiver of Breach. The failure of the City to insist upon strict performance of any of the covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in full force and effect. D. Resolution of Disputes and Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. If the parties are unable to settle any dispute, difference or claim arising from the parties' performance of this Agreement, the exclusive means of resolving that dispute, difference or claim, shall only be by filing suit exclusively under the venue, rules and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in writing to an alternative dispute resolution process. In any claim or lawsuit for damages arising from the parties' performance of this Agreement, each party shall pay all its legal costs and attorney's fees incurred in defending or bringing such claim or lawsuit, in addition to any other recovery or award provided by law; provided, however, nothing in this paragraph shall be construed to limit the City's right to indemnification under Section VII of this Agreement. E. Written Notice. All communications regarding this Agreement shall be sent to the parties at the addresses listed on the signature page of the Agreement, unless notified to the contrary. Any written notice hereunder shall become effective three (3) business days after the date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. F. Assignment. Any assignment of this Agreement by either party without the written consent of the non- assigning party shall be void. If the non-assigning party gives its consent to any assignment, the terms of this Agreement shall continue in full force and effect and no further assignment shall be made without additional written consent. G. Modification. No waiver, alteration, or modification of any of the provisions of this Agreement shall be binding unless in writing and signed by a duly authorized representative of the City and Contractor. H. Entire Agreement. The written provisions and terms of this Agreement, together with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or other representative of the City, and such statements shall not be effective or be construed as entering into or forming a part of or altering in any manner this Agreement. All of the above documents are hereby made a part of this Agreement. However, should any language in any of the Exhibits to this Agreement conflict with any language contained in this Agreement, the terms of this Agreement shall prevail I. Compliance with Laws. The Contractor agrees to comply with all federal, state, and municipal laws, rules, and regulations that are now effective or in the future become applicable to Contractor's business, equipment, and personnel engaged in operations covered by this Agreement or arising out of the performance of this Agreement. CONTRACTOR SERVICES AGREEMENT-2 (Under$10,000—Sole Peiformei) IN WITNESS, the parties below execute this Agreement,which shall become effective on the last date entered below. CONTRACTOR: CITY OF KENT: By: (signatu e) By Print Name: Lori Hogan (signature) Recreation and Cultural Servi Superintendent Print Name: Doua Wisness Kent Parks, Recreation and Community Services Title) Its President DATE: • /$� (Title) DATE: 1/29/15 NOTICES TO BE SENT TO: NOTICES TO BE SENT TO: CONTRACTOR: CITY OF KENT: The Coats Helena Reynolds, Parks Program Coordinator Doug Wisness City of Kent Senior Activity Center P.O. Box 296 600 E. Smith Street Puyallup, WA 98371 Kent, WA 98030 (253)446-0580 (telephone) (facsimile) (253) 856-5150 (telephone) (253) 856-6150 (facsimile) P:LIVIM1ONIASLOilI1NGN:enl:lelCanraaebFII WLS'Ceveu9enl5ervM.eNpeemenls'AarYSConlrap.perlormerSrlmY tlw ill CONTRACTOR SERVICES AGREEMENT-3 (Under$10,000—Sole Pei formei)