HomeMy WebLinkAboutPW15-049 - Original - King County - 2015-2016 Comprehensive Solid Waste Management Plan - 02/23/2015 Y3' A L
Records tr i3r ' ^ 5
�r
�E4T xit x.3.. x!J
w.
' ®OCUIlICflt
WASHINGTON
Er
CONTRACT COVER SHEET
This is to be completed by the Contract Manager prior to submission
to City Clerks Office. All portions are to be completed.
If you have questions, please contact City Clerk's Office.
Vendor Name: `s� '
Vendor Number:
JD Edwards Number
Contract Number: HE
This is assigned by City Clerk's Office
Project Name: 1'Y�ksf Prr�tiy�f riiGl �rCsStiyitt,
Description: ❑'Interlocal Agreement ❑ Change Order ❑ Amendment ❑ Contract
❑ Other:
Contract Effective Date: i I ( Termination Date l
Contract Renewal Notice (Days):
Number of days required notice for termination or renewal or amendment
Contract Manager: (1 , O ^{ A�f7/#Department: f Vv/
Contract Amount:
Approval Authority: ❑ Department Director ❑Mayor ❑City Council
Detail: (i.e. address, location, parcel number, tax id, etc.):
adccW10877 8 14
CONTRACT # 5728404
INTERAGENCY AGREEMENT FOR 2015 and 2016
Between
KING COUNTY and the CITY OF KENT
i
This two-year Interagency Agreement"Agreement' is executed between King County, a Charter County
and political subdivision of the State of Washington, and the City of Kent, a municipal corporation of the
State of Washington,hereinafter referred to as "County" and "City" respectively. Collectively, the
County and City will be referred to as "Party" or "Parties."
PREAMBLF,
King County and the City of Kent adopted the 2001 King County Comprehensive Solid Waste
Management Plan, which includes waste reduction and recycling goals. In order to help meet these
goals, the King County Solid Waste Division has established a waste reduction and recycling grant
program for the cities that operate under the King County Comprehensive Solid Waste Management
Plan. This program provides funding to further the development and/or enhancement of local waste
reduction and recycling projects and for broader resource conservation projects that integrate with waste
reduction and recycling programs and services. This grant program does not fund household hazardous
waste collection activities. Program eligibility and grant administration terms are discussed in the Grant
Guidelines, attached to this Agreement as Exhibit B. Grant funding for this program is subject to the
budget approval process of the King County Council.
Grant funding approved by the King County Council is available to all King County cities that operate
under the King County Comprehensive Solid Waste Management Plan. The City will spend its grant
funds to fulfill the terms and conditions set forth in the scope of work which is attached hereto as Exhibit
A and incorporated herein by reference. The County expects that any information and/or experience
gained through the grant program by the City will be shared with the County and other King County
cities.
I. PURPOSE
The purpose of this Agreement is to define the terms and conditions for funding to be provided to the
City of Kent by the County for waste reduction and recycling programs and/or services as outlined in the
scope of work and budget attached as Exhibit A.
I
I1. RESPONSIBILITIES OF THE PARTIES
The responsibilities of the Parties to this Agreement shall be as follows:
A. The Citv
1. Funds provided to the City by the County pursuant to this Agreement shall be used to provide
waste reduction and recycling programs and/or services as outlined in Exhibit A. The total
amount of fimds available from this grant in 2015 and 2016 shall not exceed $180,322.
2. This Agreement provides for distribution of 2015 and 2016 grant funds to the City. However,
grant funds are not available until January 1, 2015.
3. During this two-year grant program, the City will submit a minimum of two, but no more than
eight, progress reports to the County in a form approved by the County. Reports must be signed
by a City official. These reports will include:
a. a description of each activity accomplished pertaining to the scope of work; and
b. reimbursement requests with either copies of invoices for each expenditure for which
reimbursement is requested or a financial statement, prepared by the City's finance
department, that includes vendor name, description of service, date of service, date paid
and check number.
If the City chooses to submit up to the maximum of eight(8) progress reports and requests for
reimbursement during the two-year grant program, they shall be due to the County on the last day
of the month following the end of each quarter - April 30, July 30, October 31, January 31 -
except for the final progress report and request for reimbursement which shall be due by March
31, 2017.
If the City chooses to submit the minimum of two progress reports and requests for
reimbursement during the two-year grant program, they shall be due to the County by January 31,
2016 and March 31, 2017.
Regardless of the number of progress reports the City chooses to submit, in order to secure
reimbursement, the City must provide in writing to the County by the 5th working day of January
2016 and January 2017, the dollar amount of outstanding expenditures for which the City has not
yet submitted a reimbursement request.
4. The City shall submit a final report to the County which summarizes the work completed under
the grant program and evaluates the effectiveness of the projects for which grant funds were
utilized, according to the evaluation methods specified in the scope of work. The final report is
due within six months of completion of the project(s) outlined in the scope of work, but no later
than June 30, 2017.
2
i
5. If the City accepts funding through this grant program for the provision of Waste Reduction and
Recycling programs and projects for other incorporated areas of King County, the City shall
explain the relationship with the affected adjacent city or cities that allows for acceptance of this
funding and the specifics of the proposed programs and projects within the scope of work
document related thereto.
6. The City shall be responsible for following all applicable Federal, State and local laws,
ordinances, rules and regulations in the performance of work described herein. The City assures
that its procedures are consistent with laws relating to public contract bidding procedures, and the
County neither incurs nor assumes any responsibility for the City's bid, award or contracting
process.
7. During the performance of this Agreement, neither the City nor any Party subcontracting under
the authority of this Agreement shall discriminate on the basis of race, color, sex, religion,
nationality, creed, marital status, sexual orientation, age, or presence of any sensory, mental, or
physical handicap in the employment or application for employment or in the administration or
delivery of or access to services or any other benefits under this Agreement as defined by Kiug
County Code, Chapter 12.16.
8. During the performance of this Agreement, neither the City nor any Party subcontracting under
the authority of this Agreement shall engage in unfair employment practices as defined by King
County Code, Chapter 12.18, The City shall comply fully with all applicable federal, state and
local laws, ordinances, executive orders and regulations that prohibit such discrimination. These
laws include, but are not limited to, RCW Chapter 49.60 and Titles VI and VII of the Civil Rights
Act of 1964.
9. The City shall use recycled paper for the production of all printed and photocopied documents
related to the fulfillment of this Agreement. The City shall use both sides of paper sheets for
copying and printing and shall use recycled/recyclable products wherever practical.
10. The City shall maintain accounts and records, including personnel, financial, and programmatic
records, and other such records as may be deemed necessary by the County, to ensure proper
accounting for all project fiords and compliance with this Agreement. All such records shall
sufficiently and properly reflect all direct and indirect costs of any nature expended and service
provided in the performance of this Agreement.
These records shall be maintained for a period of six (6)years after termination hereof unless
permission to destroy them is granted by the Office of the State Archivist in accordance with
RCW Chapter 40.14. These accounts shall be subject to inspection, review or audit by the County
and/or by federal or state officials as so authorized by law.
11. The City shall maintain a record of the use of any equipment that costs more than $1,000 and is
purchased with grant funds from King County for a total period of three (3) years. The records
shall be compiled into a yearly evaluation report, a copy of which shall be submitted to King
County by March 31 of each year through the year 2019,
3
12. The City agrees to credit King County on all printed materials provided by the County, which the
City is duplicating, for distribution. Either King County's name and logo must appear on King
County materials (including fact sheets, case studies, etc.), or, at a minimum, the City will credit
King County for artwork or text provided by the County as follows: "artwork provided courtesy
of King County Solid Waste Division" and/or "text provided courtesy of King County Solid
Waste Division."
13. The City agrees to submit to the County copies of all written materials which it produces and/or
duplicates for local waste reduction and recycling projects which have been funded through the
waste reduction and recycling grant program. Upon request, the City agrees to provide the
County with a reproducible copy of any such written materials and authorizes the County to
duplicate and distribute any written materials so produced,provided that the County credits the
City for the piece.
14. The City will provide the King County Project Manager with the date and location of each
Recycling Collection Event provided by the City, as well as copies of any printed materials used
to publicize each event, as soon as they are available but no later than thirty (30) days prior to the
event. If there is any change in the date or the location of an event,the City will notify the
County a minimum of thirty (30) days prior to the event. If the event brochure is required for
admission to the City's event,the City is exempt from having to provide the brochure to King
County.
15. If the City accepts funding through this grant program for the provision of recycling collection
events for adjacent areas of unincorporated King County, the City shall send announcements of
the events to all residences listed in the carrier routes provided by King County. The
announcements and all other printed materials related to these events shall acknowledge King
County as the funding source.
16. The City understands that funding for recycling collection events for adjacent areas of
unincorporated King County will be allocated on a yearly basis subject to the King County
Council's yearly budget approval process.
17. This project shall be administered by Gina Ilungerford, City of Kent Conservation Specialist, or
designee.
B. The County:
1. The County shall administer funding for the waste reduction and recycling grant program.
Funding is designated by city and is subject to the King County Council's budget approval
process. Provided that the funds are allocated through the King County Council's budget
approval process, grant funding to the City will include a base allocation of$5,000 per year with
the balance of funds to be allocated according to the City's percentage of King County's
residential and employment population. However, if this population based allocation formula
calculation would result in a city receiving less than $10,000 per year, that city shall receive an
additional allocation that would raise their total grant funding to $10,000 per year.
4
2. The City of Kent`s budgeted grant funds for 2015-2016 are $180,322.
3. Within forty-five (45) days of receiving a request for reimbursement from the City, the County
shall either notify the City of any exceptions to the request which have been identified or shall
process the request for payment. If any exceptions to the request are made, this shall be done by
written notification to the City providing the reason for such exception. The County will not
authorize payment for activities and/or expenditures which are not included in the scope of work
and budget attached as Exhibit A, unless the scope has been amended according to Section V of
this Agreement. King County retains the right to withhold all or partial payment if the City's
report(s) and reimbursement request(s) are incomplete (i.e., do not include proper documentation
of expenditures and/or adequate description of each activity described in the scope of work for
which reimbursement is being requested), and/or are not consistent with the scope of work and
budget attached as Exhibit A.
4. The County agrees to credit the City on all printed materials provided by the City to the County,
which the County duplicates, for distribution. Either the City's name and logo will appear on
such materials (including fact sheets, case studies, etc.), or, at a minimum, the County will credit
the City for artwork or text provided by the City as follows: "artwork provided courtesy of the
City of Kent" and/or "text provided courtesy of the City of Kent."
5, The County retains the right to share the written material(s)produced by the City which have
been funded through this program with other King County cities for them to duplicate and
distribute. In so doing, the County will encourage other cities to credit the City on any pieces that
were produced by the City.
6. The waste reduction and recycling grant program shall be administered by Morgan John, Project
Manager, King County Solid Waste Division, or designee.
III. DURATION OF AGREEMENT
This Agreement shall become effective on either January 1, 2015 or the date of execution of the
Agreement by both the County and the City, if executed after January 1, 2015 and shall terminate on
June 30, 2017. The City shall not incur any new charges after December 31, 2016. IIowever, if
execution by either Party does not occur until after January 1, 2015, this Agreement allows for
disbursement of giant funds to the City for County-approved programs initiated between January 1, 2015
and the later execution of the Agreement provided that the City complies with the reporting requirements
of Section ILA of the Agreement.
5
IV. TERMINATION
A. This Agreement may be terminated by King County, in whole or in part, for convenience without
cause prior to the termination date specified in Section III, upon thirty (30) days advance written
notice.
B. This Agreement may be terminated by either Party, in whole or in part, for cause prior to the
tenninalion date specified in Section 111, upon thirty (30) days advance written notice. Reasons for
termination for cause may include but not be limited to: nonperformance; misuse of funds; and/or
failure to provide grant related reports/invoices/statements as specified in Section II.A.3. and Section
II.A.4.
C. if the Agreement is terminated as provided in this section: (1) the County will be liable only for
payment in accordance with the terms of this Agreement for services rendered prior to the effective
date of termination; and (2) the City shall be released from any obligation to provide further services
pursuant to this Agreement.
D. Nothing herein shall limit, waive, or extinguish any right or remedy provided by this Agreement or
law that either Party may have in the event that the obligations,terms and conditions set forth in this
Agreement are breached by the other Party.
V. AMENDMENTS
This Agreement may be amended only by written agreement of both Parties. Amendments to scopes of
work will only be approved if the proposed amendment is consistent with the most recently adopted King
County Comprehensive Solid Waste Management Plan. Funds may be moved between tasks in the scope
of work, attached as Exhibit A, only upon written request by the City and written approval by King
County. Such requests will only be approved if the proposed change(s) is (are) consistent with and/or
achieves the goals stated in the scope and falls within the activities described in the scope.
VI. HOLD HARMLESS AND INDEMNIFICATION
The City shall protect, indemnify, and hold harmless the County, its officers, agents, and employees from
and against any and all claims, costs, and/or issues whatsoever occurring from actions by the City and/or
its subcontractors pursuant to this Agreement. The City shall defend at its own expense any and all
claims, demands, suits,penalties, losses, damages, or costs of any kind whatsoever (hereinafter 'claims")
brought against the County arising out of or incident to the City's execution of, performance of or failure
to perform this Agreement. Claims shall include but not be limited to assertions that the use or transfer
of any software, book, document, report, film, tape, or sound reproduction or material of any kind,
delivered hereunder, constitutes an infringement of any copyright, patent, trademark, trade name, and/or
otherwise results in unfair trade practice.
6
VII. INSURANCE
A. The City, at its own cost, shall procure by the date of execution of this Agreement and maintain for
the duration of the Agreement, insurance against claims for injuries to persons or damages to
property which may arise from or in connection with performance of work pursuant to this
Agreement by the City, its agents, representatives, employees, and/or subcontractors. The minimum
limits of this insurance shall be $1,000,000 general liability insurance combined single limit per
occurrence for bodily injury, personal injury, and property damage. If the policy has an aggregate
limit, a $2,000,000 aggregate shall apply, Any deductible or self-insured retentions shall be the sole
responsibility of the City. Such insurance shall cover the County, its officers, officials, employees,
and agents as additional insureds against liability arising out of activities performed by or on behalf
of the City pursuant to this Agreement. A valid Certificate of Insurance and additional insured
endorsement is attached to this Agreement as Exhibit C, unless Section VII.B. applies.
B. If the Agency is a Municipal Corporation or an agency of the State of Washington and is self-insured
for any of the above insurance requirements, a written acknowledgement of self-insurance is attached
to this Agreement as Exhibit C.
C. If the Agency is a Municipal Corporation or an agency of the State of Washington and is a member of
the Washington Cities Insurance Authority (WCIA), a written acknowledgement/certification of
current membership is attached to this Agreement as Exhibit C.
VIII. ENTIRE CONTRACT/WAIVER OF DEFAULT
This Agreement is the complete expression of the agreement of the County and City hereto, and any oral
or written representations or understandings not incorporated herein are excluded. Waiver of any default
shall not be deemed to be a waiver of any subsequent default. Waiver of breach of any provision of this
Agreement shall not be deemed to be waiver of any other or subsequent breach and shall not be
construed to be a modification of the terms of this Agreement unless stated to be such through written
approval by the County, which shall be attached to the original Agreement.
IX. TIME IS OF THE ESSENCE
The County and City recognize that time is of the essence in the performance of this Agreement.
X. SEVERABILITY
If any section, subsection, sentence, clause or phrase of this Agreement is, for any reason, found to be
unconstitutional or otherwise invalid by a court of competent jurisdiction, such decision shall not affect
the validity of the remaining portions.
7
XI. NOTICE
Any notice required or permitted under this Agreement shall be deemed sufficiently given or served if
sent to the King County Solid Waste Division and the City-at the addresses provided below:
Morgan John, Project Manager, or a provided designee
King County Solid Waste Division
Department of Natural Resources and Parks
201 South Jackson Street, Suite 701
Seattle, WA 98104-3855
IC to the City:
Gina Hungerford, Conservation Specialist, or a provided designee
City of Kent
220 4tn Ave South
Kent, WA 98032-5895
IN WITNESS WHEREOF this Agreement has been executed by each Party on the date set forth below:
L z /, , King Cou h /1
47
(Title), j a Pat D.1 c ughlin, Director
Solid Waste Division <�
For Dow Constantine,King County Executive
Date Date
8
Exhibit A
King County Waste Reduction and Recycling Grant Program
City of Kent
2015-16 Scope of Work
A. Basic Information
1. City of Kent
2. Grant project manager: Gina Hungerford
Conservation Specialist
City of Kent
220 4th Ave. South
Kent, WA 98032-5895
TEL - (253) 856-5549
FAX - (253) 856-6500
Email—gungerford@kentwa.gov
3. Consultant na ne: Paul Devine
Olympic Enviromnental Resources
4715 SW Walker Street
Seattle, WA 98116
TEL - (206) 938-8262
FAX -(206)938-9873
Email—pauldevine@msn.com
4. 2015-16 Budget: $180,321.00
B. Scope of Work
Task One: Recycling Collection Events
A. Schedule—Events will be held in March, June, and October, 2015-16
B. Task Activities
• Total Number of Recycling Collection Events—Six
• Appliances
• Refrigerators and Freezers+
• Ferrous Metals
• Non-ferrous Metals
• Concrete, Asphalt, Rock, and Brick"
• Tires+
• Mattresses+
• Styrofoam
1
• Lead Acid Batteries
• Household Batteries
• Porcelain Toilets and Sinks+
• Propane Tanks+
• Cardboard
• Reusable Household Goods
• Textiles
• Used Motor Oil
• Used Motor Oil Filters
• Used Antifreeze
• Used Petroleum Based Products
• Paper Shredding**
• Electronic Equipment
• Bulky Yard Debris*
• Scrap Wood*
*Collected in the spring (March and June)
** Collected in the fall (October)
+User fees may apply.
• The following educational materials will be distributed:
• Information on City Recycling Programs.
• Educational Materials produced by King County Department of Natural
Resources and Local Hazardous Waste Management Plan.
• Other educational materials as appropriate.
• Event promotional methods
• This event will be coordinated with King County and flyers will be sent to King
County Solid Waste Division, and Kent households.
• By distributing a promotional flyer through direct mailings.
• By notices in City newsletters (whenever possible).
• By posting a bulletin at City Hall and on the City cable channel (if
available), K-IIold, and Facebook.
• By publicizing the event through the King County Solid Waste Division
Promotional Activities.
C) Task evaluation. Event reports will include:
• Number of vehicles attending
• Volume of each material collected
• Event cost by budget category
• Event comments
• Graphic or tabular comparison of 2015-16 volumes and vehicles with prior
year's events.
2
D) Task Budget: $4.5,000.00
Budget a agory
Cit Staff costs $3,000.00 $1500.00 $3000.00 $1500.00 $1,500.00 $7500.00
on a or in g os
vent Costs
Collection/Haulin Costs
co as e
scrap lances, a c.
ToileUSink Collection $1 000.00 $0.00 1 500.00 $500.00 500.00 $2 500.00
Collection
Propane fankcollection
Concrete $1000.00 0.00 $1600.00 $500.00 $500.00 $2,600.00 ',.
Paper r mg ',.
Wes-
St rofoam $1 000.00 0.00 1'150.00 500.00 $500.00 2,150.00
Used i i reez a c. mml= MrTTTr79157
Batteries
P rin $0.00 $8500.00 2200 $0.00 0.00 $31,000.00
I upn
er x enses•ren as e
TOTALS 5,00(.00 33,779.51 75,800.OD 22,500.00 22,500.00 $164,579.51
NOTE: Hourly rates for consultants are as follows: Project Manager-$70,00 and Event Staff-$55.00.
E) Task Performance Objectives:
The City plans to send out approximately 47,000 promotional flyers to Kent households per
event and publicize the events through King County promotional activities, including
County websites and telephone assistance. The City anticipates collecting 275-300 tons of
material from the local waste stream per year.
The benefits expected by the collection of these materials will be to divert them from the
waste stream and process them for recycling. The event will also provide an opportunity to
recycle moderate risk waste. The King County Health Department and Washington State
Department of Ecology may pay for event expenses as well.
F) Task Impact Objectives:
By hosting Recycling Collection Events, Dent can reduce the amount of recyclable material
finding their way to the local landfill. The City of Kent has a population of approximately
12t,500. The City expects, based on past events, that 3,100-3,500 households will actively
participate each year by bringing recyclable materials to the event for proper disposal and
recycling. This will result in 275-300 tons of material diverted from the local waste stream
for recycling each year.
In addition to diverting materials from the City waste stream, attracting residents to events
provides an opportunity to distribute educational material on City and King County
recycling programs. The educational materials can enhance the knowledge of residents and
improve behavior in purchase, handling, and disposal of recyclable materials.
3
Task Two: Business Recycling Program
A) Task Schedule: 2015-16
B) "Task Activities:
Through continued recycling assistance to businesses, the City will promote
participation in waste reduction, recycling, and recycled product procurement programs
and increase the knowledge of recycling alternatives in the commercial sector. The City
will also work with the Kent School District to promote school recycling programs.
Program Activities:
1) Kent Business Information
Prepare, print, and coordinate distribution of a Kent Business Recycling Newsletter to
all Kent businesses. The newsletter will be sent to Kent businesses two times a year.
2) Kent Business Assistance
To provide business recycling assistance to City businesses, the City will customize
the King County Tool Kit with City information and send a City Tool Kit to all new
Kent businesses each year with intro letter and offer of on-site visit. In the Tool Kit,
the City hopes to work with the City recycler to include a coupon for free desk-side
recycling containers from the hauler. In addition, the City will provide assistance to
City businesses on an on-call basis.
3) Kent Business Recognition
To provide Kent businesses with motivation to recycle, the City will implement the
Kent Green Business of the Year Award. The City will work with the Kent
Chamber of Commerce and past program information to seek out businesses that
have put in place outstanding recycling programs and award up to three City
businesses with awards. The purpose of the award/recognition program will be to
acknowledge City businesses with strong commitments to recycling and use their
programs as examples for other Kent businesses to follow.
4
C) Task Budget: $64,800.00
Eromusmoss
mess Budget Category 2016
Cost Cost Total
1,500.00 otiona roses erProduction and Gra hits $1 500.00 $ $3,000.00
Printingcosts $1,600.00 $1,60000 $3,20000
or m ai mg cos Assistance
To include:
Educational material is ri ion
Business consultations reports $1500.00 $15100.00 $3000.00
Follow-up calls to businesses $1,000.00 $1,000.00 $2,000.00
Program romo ion
Business Recognition
Program Planningllmplemention $2,000.00 $2,000.00 $4,000.00
Program Promotion
Other Costs $700.00 $700.00 $1,400.00
Business Web Site
Web Site Assistance
TOTALS
Hourly rates for consultants are as follows: Project Managers,$70.00 and$78.50,
D) Task Performance Objectives:
1) The Kent Business Recycling Newsletter will be sent to all Kent businesses two times a
year. With regular information on recycling, City businesses will be able to take advantage
of mew recycling services and divert more materials from the Kent waste stream.
2) Kent Business Assistance will provide new and existing City businesses with
information and technical assistance on recycling and waste prevention. Consultant staff
will include the information as requested in the King County business database. Summary
program evaluation will include: the number of contacts made to businesses and their
response rates to the offer of recycling technical assistance; the number of businesses
receiving information; and the number of businesses beginning or expanding recycling
activities.
3) Kent Green Business of the Year Award will provide Kent businesses with motivation to
recycle by recognizing Kent businesses that have put in place outstanding recycling
programs. The purpose of the awards program will be to acknowledge City businesses with
strong commitments to recycling and use their programs as examples for other Kent
businesses to follow.
E) Task Impact Objectives:
By providing information, web site assistance, technical assistance, Kent can reduce the
amount of recyclable material finding their way to the local landfill. The City of Kent has
an employee population of approximately 65,500. In addition to diverting materials from
the City waste stream, providing information to Kent business provides an opportunity to
5
distribute educational material on City and King County recycling programs. The technical
assistance, web site assistance, recognition, educational materials can enhance the
knowledge of business and improve behavior in the purchase, handling, set-up, and disposal
of recyclable materials.
Task Three: Kent Multifamily Recycling Program
A) Task Schedule: 2015-16
B) Task Activities:
The task will include promoting waste reduction, participation in Kent multifamily
residential collection programs for recyclables, distributing multifamily signs and bags, and
promoting the purchase of recycled products by working with multifamily residents and
property owners/managers. The City will:
• Distribute multifamily educational brochures through direct mailings, City
events, and door-to-door delivery.
• Distribute multifamily signs for use at multifamily complexes for proper
recycling of materials.
• Providing on-site waste consultations and follow-up assistance.
• Distribute multifamily educational brochures in Spanish and Russian (if
available)through direct mailings, Recycling City events, and door-to-door
delivery.
C) Task Budget: $28,000.00
Multifamily u ge a egory o a
Provide Assistance and Folow-up
Web Site Assistance
ro ram Promotion
The multifamily program will be funded with use of King County WRR grant funds.
Hourly rates for consultants are as follows: Project Managers -$75.00 and 578.50.
D) Task Performance Objectives:
The goal of this program is to achieve greater resource efficiency in the City of Kent by
collection of more recyclable material in the City's multifamily sector. The City will
continue to promote recycling in the Kent multifamily community by distributing
educational brochures, signs, and recycling totes to multifamily managers and tenants. As
City residents better manage their waste and recycle more, less recyclable material will end
up in local landfills. This program will help the City of Kent reach its recycling goals.
Kent multifamily web site enhancements and service will provide Kent multifamily owners
and managers with tools to recycle by making the information easy to access and
convenient to use. The program will also help reduce paper, as more recycling information
will be in an electronic format.
6
E) Task Impact Objectives:
With program promotion and technical assistance and web site assistance, Kent multifamily
residents will have better knowledge of recycling. Recycling service to Kent multifamily
properties is provided with garbage service and assistance will be provided on how to better
use the service. By recycling more, City multifamily properties can reduce the amount of
material ending up in the local landfill.
Task Four: Compost/Worm Bin Distribution
A) Task Schedule: Spring, 2015-16
B) Task Activities:
• Total Number of Compost/Worrn Bin Sales — 2-4. The City may distribute bins at
the second spring event if stock remains.
• Task Description - The City will implement two backyard compost bin distribution
events in conjunction with Kent Recycling Collection Events. The City will:
• Distribute subsidized backyard compost/worm bins and educational materials on
grasscycling and backyard composting to Kent residents. Residents will be
charged a user fee for bins of$25.00.
• Promote the program through the City of Kent website and event flyers.
• Purchase and distribute approximately 100 worm bins. The City has
approximately 150 compost bins in storage for distribution in 2015-16.
i
C) Task Budget: $6,900.00
ESTIMATED COSTS 2015 2016 2015/16 Total
City Staff Cost $300.00 $300.00 $600.00
Administration and Supplies .
Storage and ervery
Consultant and Contractor Services $3,000.00 $3,000.00 $6,000.00
Compost/Worm Bins $1,500.00 $5,500.00 $7,000.00
Estimated in ncome- ns each
oa
Hourly rates for consultants are as follows: Project Manager-$70.00 and Event Staff-$55.00. The Wa
State Dept. of Ecology will also pay a portion of this task costs.
D) Task Performance Objectives: The goal of this program is to achieve greater resource
efficiency in the City of Kent. Composting extends the life of landfills and reduces stress on
local composting facilities. This program should result in greater resource efficiency, as it
will encourage City residents to manage their yard debris on their own properties and to
reuse the composted materials in their gardens.
E) Task Impact Objectives:
As a result of the bin sales, the City of Kent will:
• Reduce the residential waste stream by up an estimated 100 tons of yard debris
annually or 1,000 tons in the next ten years.
• The City will monitor the program by reporting the following:
-Number of compost/worm bins distributed.
-The estimated amount of compostable material diverted.
In addition to diverting compostable materials from the City waste stream, attracting residents
to events provides an opportunity to distribute educational materials on City recycling
programs and yard debris reduction programs in King County. The educational materials can
enhance the knowledge of residents and improve behavior in purchasing products, practices,
and disposal of yard debris.
Task Five: Purchase Products Made From Recycled Materials
A) Task Schedule: 2015-16
B) Task Activities:
In order to support the recycling industry and close the recycling loop, the City would like
to purchase products made from recycled materials. Doing so will support recycling
collection programs and help ensure the success of the recycling industry. The City will
support recycling programs by purchasing recycle content rain barrels, plastic bags, and
other items for distribution.
C) Task Budget: $12,221.00
Recycled Product Purchase 2015 2016 2015116 Total
Recycled Product Purchase $6,110.50 $6,110.50 $12,221.00
TOTAL $6,110.50 $6,110.50 $12,221.00
D) Task Performance and Impact Objectives:
The goal of this program is to help ensure the success of the recycling industry by adding to
the demand for products made from recycled materials. By purchasing products made from
recycled content, the City will divert recyclable material from the waste stream. The City
will distribute the rain barrels to City residents to help promote recycled products. The City
will promote the rain barrel sale in the City Recycling Collection Event flyer. The
additional benefits of the rain barrels are that they will help reduce household water
consumption and reuse natural rainwater. It is expected that after installation the rain barrels
will continue to conserve water resources for many years.
8
Task Six: Christmas Tree Collection and Recycling
A) Task Schedule: Winter, 2015-16
B) Task Activities:
• Task Description - The City will provide collection of Christmas trees in the City
for residents just after the Christmas holiday. The City plans to provide City
residents with four to six tree collection days. The City will:
• Provide collection of Christmas trees from Kent residents.
• Promote the program through City of Kent newsletters, flyer to all residents and
local papers.
• Recycle collected trees
C) 1 ask Budget: $16,000.00
ESTIMATED COSTS 1 2015 2016 2015/16 Total
Supplies/equipment $6,500.00. $6,500.00
ro/ec a mg .
oa
D) Task Performance Objectives: The goal of this program is to achieve greater resource
efficiency in the City of Kent. By providing Christmas tree collection and recycling, the
City can divert this material from the waste stream. This activity will extend the life of the
local landfill. This program should result in greater resource efficiency, as it will encourage
City residents to recycle their Christmas tees rather than disposing of them in their garbage
or at the local transfer station.
E) Task Impact Objectives:
As a result of the Christmas Tree Collection and Recycling Program, the City of Kent will
reduce the residential waste stream. The City will monitor the program by reporting the
following:
-Number of Christmas trees collected.
-The estimated amount of material diverted from the waste steam.
Task Seven: Grant Administration
I
The City will work with OER to administrate this Scope of Work. OER will
• Track project expenses;
• Provide ongoing grant administration through the completion of the tasks, as
outlined in this Scope of Work;
• Prepare reports for the grant program; and
9
I
• Prepare final report.
Task Budget: $7,400.00
King County WRR Grant 2015 2016 2015116 Total
1. Program Management $2,100.00 $2,100.00 $4,200.00
2. Project Expenses
a. Mileage $700.00 $700.00 $1,400.00
b. Supplies $900.00 900.00 $1,800.00
TOTAL 3,700.00 3,700.00 $7,400.00
10
i
Exhibit B
2015-2016 Grant Guidelines
Program Eligibility:
Grant funds may be used for a variety of Waste Reduction & Recycling-related programs including
residential and commercial waste reduction and recycling education programs, business assistance
programs, and special recycling events. Cities may also use their funds on broader resource
conservation programs, as long as they are part of an overall waste reduction/recycling program.
Cities may choose to use their funding on one program or a combination of programs. For WR/R
program ideas,please refer to the lists below.
Please note these lists are not exhaustive, but merely intended to provide some guidance on what
is/isn't eligible. Cities may also refer to the currently adopted Comprehensive Solid Waste
Management Plan for direction in program development. if you are unsure if your proposed
program is eligible for funding, please call Morgan John (206-477-4624).
Eligible for funding:
• School WR/R education/implementation programs
• Kitchen food waste composting programs
• Reusable bag promotions
• Yard waste subscription promotions
• Outreach at community events
• Promoting new and existing WR/R programs through media, mail, and social networking
• Business recognition programs
• Recycling Collection Events, including collection of tires and mattresses
• Household battery collection and recycling (no lead-acid batteries)
• Business and residential WR/R education and communications
• Product stewardship initiatives - could be education programs or working with other
agencies/organizations/businesses to implement programs
• City recycling programs and facilities
• Videos promoting WR/R programs
The following are eligible for funding on a case-by-case basis, as long as part of an overall WR/R
Program. However, the County,would not provide reimbursement if, for example, all of a city's
grant dollars were used to sell/give away rain barrels or distribute compact fluorescent light
bulbs.
• Water Conservation - i.e. Rain Barrels
• Energy Conservation
• Water Quality: integrated pest management; catch basin filters
• Demonstration gardens; interpretive signage; recycled-content park furnishings
2015-2016 WR/R Grant
The following are not eligible for funding:
• Collection of garbage, except for residual garbage related to the collection of recyclables.
• Collection of any household bazardous waste items including,but not limited to:
> Treated wood
> Paint
> Lead acid batteries
> Oil, gasoline, and antifreeze
> Fluorescent lights
• Household Hazardous Waste Education Programs
Cities should pursue funding through LHWMP or CPG for Household Hazardous Waste collection or
education programs.
Grant Administration:
Requests,for Reimbursement:
Cities may choose to submit one request for reimbursement per year during the funding cycle, due no
later than March 15, 2016 and March 15, 2017. However, cities may submit requests for
reimbursement as frequently as quarterly. The Budget Summary Report Form (Attachment 4) must be
used when submitting requests for reimbursement.
By the 51h working day of January 2016 and January 2017, cities must notify SWD of their total
expenditures for work that has been completed to-date, but for which requests for
reimbursement have not yet been submitted.
Progress andF,inal Reports:
Progress reports describing program activities, accomplishments and evaluation results need to
accompany each request for reimbursement. A final report describing the outcome of grant-fimded
activities is due with the final request for reimbursement. If, however; the city does not have the
results of its program evaluation by the end of the grant cycle, the final narrative report may be
submitted no later than six months after the end of the grant cycle on June 30, 2017. (Note: The final
request for reimbursement would still need to be submitted by March 15, 2017.) All Progress and Final
Reports need to be signed by a city official. Signed reports may be scanned and emailed.
Amendments.-
Formal amendments to grant ILAs are not necessary unless the city wishes to make significant changes
to its scope of work and/or budget. In general, a significant change would be one in which the city
wishes to add or delete a task from their scope of work. A minor change, such as moving dollars
between tasks, would only require written notification, which may be submitted via e-mail. However,
the city should contact the Division when considering changes to their scopes and budgets to determine
if a formal amendment is needed.
CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDDIYYYY)
Yam-„ 1/6/2015
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy,certain policies may require an endorsement. A statement on this Certificate does not confer rights to the
Certificate holder in lieu of such endorsements .
PRODUCER CONTACT Con_n_i Scott
Alliant Insurance Services, Inc. PHONE -0 FAX _--
720 Olive Way, Suite 1700 (Al No FVB 206-204-9140 _. (A)C N0. 206-204-9205
Seattle WA 98101 .cscott@alliant.com
_ INSURER(S)AFFORDING COVERAGE _ NAICM j
INSURER A:Princeton Excess & Surplus 10786 _
INSURED KE583802 INSURER a
City of Kent INSURER c:
220 Fourth Avenue South
Kent WA98032-5895 INSURERD:
INSURER E: _
INSURER F
COVERAGES CERTIFICATE NUMBER: 1024796160 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR iAD➢L SUBR - POLICY EFF POLICY E%P LIMITS
LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER IMMIDDNYYYI MM/DD/YYYV
A X COMMERCIAL GENERALLIABILITY N1-A3-RL-0000069-04 /1/2015 1/1/2016 EACH OCCURRENCE $5,000,000
11 DAMAGE TURENTED
_ CLAIMS-MADE OCCUR PREMISES(Ea ocnunence) $ _
_MED EXP(Any one person) $
PERSONAL&ADV INJURY $
GEN LAGERS
POLICY GATE LIMrr APPLIES PER GENERAL AGGREGATE $
JECT % _
PRO- ❑ LOG 1 PRODUCTS-COMOP AGG $
LJ�
OTHER. $
—OM-
1/1/2015 11 /2016 GLE LIMIT
A AUTOMOBILE LIABILITY ! N1-A3-RL-0000069-04 SEaa71denq I $S,000,000
X ANY AUTO j i BODILY INJURY(Par person) $ '
ALL OWNED SCHEDULED BODILY INJURY(Per amldent)� $
AUTOS AD IOR JNFD PROPERTY DAMAGE
HIRED AUTOS AUOS Peraccidentt) _ $
T _
$
UMBRELLA LIAR OCCUR ' EACH OCCURRENCE _ i_8___
EXCESS LIAR CLAIMS-MADE- ICI. AGGREGATE $
DED RETENTION$ $
WORKERS COMPENSATION ISTATUTE EERH
AND EMPLOYERS'LIABILITY YIN' _
ANY PROPRIFTORIPARTNER/CXECUTIVE r� NIA E1. EACH ACCIDENT $_
OFFICER/MEMBER EXCLUDED'
u E.L. ISEASE EA EMPLOVE_Ei $_
(Mandatary in NH) _.
If yes,describe under
DESCRIPTION OF OPERATIONS below E.L.DISEASE POLICYLIMIT $
DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached If more space is required)
Re: Proof of Insurance to cover claims for injuries to persons or damages to property which may arise from or in connection with performance
of work pursuant to Contract#5637583, King Co. Waste Reduction and Recycling Grant.
i
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
King County Solid Waste Division ACCORDANCE WITH THE POLICY PROVISIONS,
Attn: Morgan John, Project Manager
Se tle WA 98104-3855 S. Jackson Street, Suite 701
Seattl
AUTHORIZED REPRESENTATIVE
)1988.2014 ACORD CORPORATION. All rights reserved.
ACORD 26(2014/01) The ACORD name and logo are registered marks of ACORD