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HomeMy WebLinkAboutIT15-036 - Original - Allied Telesis, Inc - Contract - 2/18/15 ANT 4Records M ' ' SO tY. �WAS KIN Oro � Document CONTRACT COVER SHEET This is to be completed by the Contract Manager prior to submission to City Clerks Office. All portions are to be completed. If you have questions, please contact City Clerk's Office. i Vendor Name: Allied Telesis, Inc. Vendor Number: 328670 JD Edwards Number Contract Number: r j K- of u This is assigned by City Clerk's Office Project Name: 2015 - 74 Data Center Top of Cabinet DR Switches Description: ❑ Interlocal Agreement ❑ Change Order ❑ Amendment a Contract ❑ Other: Contract Effective Date: Upon Delivery Termination Date: Contract Renewal Notice (Days): Number of days required notice for termination or renewal or amendment Contract Manager: James Endicott Department: Information Technology Contract Amount: $17 423.64 Approval Authority: (CIRCLE ONE) Department Director r Mayor City Council Detail: (i.e. address, location, parcel number, tax id, etc.): As of: 08/27/14 (n O O 3 OO S N S (/i `S "a N _CC N , = N CL N < 1 -Di TiD 1 1 1 G N N N= O 00 c fA G co mm -`ni0 D � c n � � s C < A v =' v 3 w co � wS n N I N c p� m x N qo m Qm " `•� (D = A o 0 (D O p ° `6 n Y� (D (D C) n (D (DQ Z CO.A �� (D E. „�1., Q C .....a `t a w � � D 't7 N $ O ,ti' N O 3a v p O O n o 0 r N — CD N _ n o m n `' o p a J 0 T� (`' D W N N p o IJ 0 3 No 0 = :� p a A ((DD m p Q S N " o c y N c Q o O 3 w S e N O (Dm y CD CD 0 o c c m CD m (p C1 A a (nw > < O O O y o N A N N N 3 `�G CD a Q. Q 3 (D (D (D ? O (D ® CL @ 'U W. W T D y N .< ro rn o 00 0 o O) o 00 N N 0 0 0 0 0 o rt n C) p m W iu N X CD < O cn O o 0 o w o n46) W (D O O :y N N U) N cn co nNi �' w m ((D Z N A 0 0 J 0 0 0 (O O y (D N O O O N O (n 0 N A (h CO N w fJ o coil m w two (On M 61 O J O O O (O O A A O N O O O N O KENT Wws HINOTOM GOODS & SERVICES AGREEMENT between the City of Kent and Allied Telesis, Inc THIS AGREEMENT is made by and between the City of Kent, a Washington municipal corporation (hereinafter the "City"), and Allied Telesis, Inc, organized under the laws of the State of California, located and doing business at 3041 Orchard Parkway, San Jose, CA 95134 (hereinafter the "Vendor"). AGREEMENT I. DESCRIPTION OF WORK. Vendor shall provide the following goods and materials and/or perform the following services for the City: See Exhibit A (Attached) Vendor acknowledges and understands that it is not the City's exclusive provider of these goods, materials, or services and that the City maintains its unqualified right to obtain these goods, materials, and services through other sources. II. TIME OF COMPLETION. Upon the effective date of this Agreement, Vendor shall complete the work and provide all goods, materials, and services no later than February 28, 2015, III. COMPENSATION. The City shall pay the Vendor an amount not to exceed 17,423.64, including applicable Washington State Sales Tax, for the goods, materials, and services contemplated in this Agreement. The City shall pay the Vendor the following amounts according to the following schedule: i GOODS & SERVICES AGREEMENT - 1 (Over$10,000.00, including WSST) I Net 30 If the City objects to all or any portion of an invoice, it shall notify Vendor and reserves the option to only pay that portion of the invoice not in dispute. In that event, the parties will immediately make every effort to settle the disputed portion. A. Defective or Unauthorized Work. The City reserves its right to withhold payment from Vendor for any defective or unauthorized goods, materials or services. If Vendor is unable, for any reason, to complete any part of this Agreement, the City may obtain the goods, materials or services from other sources, and Vendor shall be liable to the City for any additional costs incurred by the City. "Additional costs" shall mean all reasonable costs, including legal costs and attorney fees, incurred by the City beyond the maximum Agreement price specified above. The City further reserves its right to deduct these additional costs incurred to complete this Agreement with other sources, from any and all amounts due or to become due the Vendor. B. Final Payment: Waiver of Claims. VENDOR'S ACCEPTANCE OF FINAL PAYMENT SHALL CONSTITUTE A WAIVER OF CLAIMS, EXCEPT THOSE PREVIOUSLY AND PROPERLY MADE AND IDENTIFIED BY VENDOR AS UNSETTLED AT THE TIME REQUEST FOR FINAL PAYMENT IS MADE. IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent Contractor-Employer Relationship will be created by this Agreement. By their execution of this Agreement, and in accordance with Ch. 51.08 RCW, the parties make the following representations: A. The Vendor has the ability to control and direct the performance and details of its work, the City being interested only in the results obtained under this Agreement. B. The Vendor maintains and pays for its own place of business from which Vendor's services under this Agreement will be performed. C. The Vendor has an established and independent business that is eligible for a business deduction for federal income tax purposes that existed before the City retained Vendor's services, or the Vendor is engaged in an independently established trade, occupation, profession, or business of the same nature as that involved under this Agreement. D. The Vendor is responsible for filing as they become due all necessary tax documents with appropriate federal and state agencies, including the Internal Revenue Service and the state Department of Revenue. GOODS & SERVICES AGREEMENT - 2 (Over$10,000.00, including WSST) i E. The Vendor has registered its business and established an account with the state Department of Revenue and other state agencies as may be required by Vendor's business, and has obtained a Unified Business Identifier (UBI) number from the State of Washington. F. The Vendor maintains a set of books dedicated to the expenses and earnings of its business. V. TERMINATION. Either party may terminate this Agreement, with or without cause, upon providing the other party thirty (30) days written notice at its address set forth on the signature block of this Agreement. VI. CHANGES. The City may issue a written amendment for any change in the goods, materials or services to be provided during the performance of this Agreement. If the Vendor determines, for any reason, that an amendment is necessary, Vendor must submit a written amendment request to the person listed in the notice provision section of this Agreement, section XIV(D), within fourteen (14) calendar days of the date Vendor knew or should have known of the facts and events giving rise to the requested change. If the City determines that the change increases or decreases the Vendor's costs or time for performance, the City will make an equitable adjustment. The City will attempt, in good faith, to reach agreement with the Vendor on all equitable adjustments. However, if the parties are unable to agree, the City will determine the equitable adjustment as it deems appropriate. The Vendor shall proceed with the amended work upon receiving either a written amendment from the City or an oral order from the City before actually receiving the written amendment. If the Vendor fails to require an amendment within the time allowed, the Vendor waives its right to make any claim or submit subsequent amendment requests for that portion of the contract work. If the Vendor disagrees with the equitable adjustment, the Vendor must complete the amended work; however, the Vendor may elect to protest the adjustment as provided in subsections A through E of Section VII, Claims, below. i The Vendor accepts all requirements of an amendment by: (1) endorsing it, (2) writing a separate acceptance, or (3) not protesting in the way this section provides. An amendment that is accepted by Vendor as provided in this section shall constitute full payment and final settlement of all claims for contract time and for direct, indirect and consequential costs, including costs of delays related to any work, either covered or affected by the change. VII. CLAIMS. If the Vendor disagrees with anything required by an amendment, another written order, or an oral order from the City, including any direction, instruction, interpretation, or determination by the City, the Vendor may file a claim as provided in this section. The Vendor shall give written notice to the City of all claims within fourteen (14) calendar days of the occurrence of the events giving rise to the claims, or within fourteen (14) calendar days of the date the Vendor knew or should have known of the facts or events giving rise to the claim, whichever occurs first . Any claim for damages, additional payment for any reason, or extension of time, whether under this Agreement or otherwise, shall be conclusively deemed to have been waived by the Vendor unless a timely written claim is made in strict accordance with the applicable provisions of this Agreement. At a minimum, a Vendor's written claim shall include the information set forth in subsections A, items 1 through 5 below. FAILURE TO PROVIDE A COMPLETE, WRITTEN NOTIFICATION OF CLAIM WITHIN THE TIME ALLOWED SHALL BE AN ABSOLUTE WAIVER OF ANY GOODS & SERVICES AGREEMENT - 3 (Over$10,000.00, including WSST) CLAIMS ARISING IN ANY WAY FROM THE FACTS OR EVENTS SURROUNDING THAT CLAIM OR CAUSED BY THAT DELAY. A. Notice of Claim. Provide a signed written notice of claim that provides the following information: 1. The date of the Vendor's claim; 2. The nature and circumstances that caused the claim; 3. The provisions in this Agreement that support the claim; 4. The estimated dollar cost, if any, of the claimed work and how that estimate was determined; and 5. An analysis of the progress schedule showing the schedule change or disruption if the Vendor is asserting a schedule change or disruption. B. Records. The Vendor shall keep complete records of extra costs and time incurred as a result of the asserted events giving rise to the claim. The City shall have access to any of the Vendor's records needed for evaluating the protest. The City will evaluate all claims, provided the procedures in this section are followed. If the City determines that a claim is valid, the City will adjust payment for work or time by an equitable adjustment. No adjustment will be made for an invalid protest. C. Vendor's Duty to Complete Protested Work. In spite of any claim, the Vendor shall proceed promptly to provide the goods, materials and services required by the City under this Agreement. D. Failure to Protest Constitutes Waiver. By not protesting as this section provides, the Vendor also waives any additional entitlement and accepts from the City any written or oral order (including directions, instructions, interpretations, and determination). E. Failure to Follow Procedures Constitutes Waiver. By failing to follow the procedures of this section, the Vendor completely waives any claims for protested work and accepts from the City any written or oral order (including directions, instructions, interpretations, and determination). VIII. LIMITATION OF ACTIONS. VENDOR MUST, IN ANY EVENT, FILE ANY LAWSUIT ARISING FROM OR CONNECTED WITH THIS AGREEMENT WITHIN 120 CALENDAR DAYS FROM THE DATE THE CONTRACT WORK IS COMPLETE OR VENDOR'S ABILITY TO FILE THAT SUIT SHALL BE FOREVER BARRED. THIS SECTION FURTHER LIMITS ANY APPLICABLE STATUTORY LIMITATIONS PERIOD. IX. WARRANTY. This Agreement is subject to all warranty provisions established under the Uniform Commercial Code, Title 62A, Revised Code of Washington. Vendor warrants goods are merchantable, are fit for the particular purpose for which they were obtained, and will perform in accordance with their specifications and Vendor's representations to City. The Vendor shall correct all defects in workmanship and materials within one (1) year from the date of the City's acceptance of the Contract work. In the event any part of the goods are repaired, only original replacement parts shall be used—rebuilt or used parts will not be acceptable. When defects are corrected, the warranty for that portion of the work shall extend for one (1) year from the date such correction is completed and accepted by the City. The Vendor shall begin to i GOODS & SERVICES AGREEMENT - 4 (Over$10,000.00, including WSST) correct any defects within seven (7) calendar days of its receipt of notice from the City of the defect. If the Vendor does not accomplish the corrections within a reasonable time as determined by the City, the City may complete the corrections and the Vendor shall pay all costs incurred by the City in order to accomplish the correction. X. DISCRIMINATION. In the hiring of employees for the performance of work under this Agreement or any sub-contract, the Vendor, its sub-contractors, or any person acting on behalf of the Vendor or sub-contractor shall not, by reason of race, religion, color, sex, age, sexual orientation, national origin, or the presence of any sensory, mental, or physical disability, discriminate against any person who is qualified and available to perform the work to which the employment relates. Vendor shall execute the attached City of Kent Equal Employment Opportunity Policy Declaration, Comply with City Administrative Policy 1.2, and upon completion of the contract work, file the attached Compliance Statement. XI. INDEMNIFICATION. Vendor shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the Vendor's performance of this Agreement, except for that portion of the injuries and damages caused by the City's negligence. The City's inspection or acceptance of any of Vendor's work when completed shall not be grounds to avoid any of these covenants of indemnification. IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE VENDOR'S WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER. I In the event Vendor refuses tender of defense in any suit or any claim, if that tender was made pursuant to this indemnification clause, and if that refusal is subsequently determined by a court having jurisdiction (or other agreed tribunal) to have been a wrongful refusal on the Vendor's part, then Vendor shall pay all the City's costs for defense, including all reasonable expert witness fees and reasonable attorneys' fees, plus the City's legal costs and fees incurred because there was a wrongful refusal on the Vendor's part. The provisions of this section shall survive the expiration or termination of this Agreement. XII. INSURANCE. The Vendor shall procure and maintain for the duration of the Agreement, insurance of the types and in the amounts described in Exhibit B attached and incorporated by this reference. XIII. WORK PERFORMED AT VENDOR'S RISK. Vendor shall take all necessary precautions and shall be responsible for the safety of its employees, agents, and subcontractors in the performance of the contract work and shall utilize all protection necessary for that purpose. All work shall be done at Vendor's own risk, and Vendor shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. GOODS & SERVICES AGREEMENT - 5 (Over$10,000.00, including WSST) XIV. MISCELLANEOUS PROVISIONS. A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City requires its contractors and consultants to use recycled and recyclable products whenever practicable. A price preference may be available for any designated recycled product. B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of any of the covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in full force and effect. C. Resolution of Disputes and Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. If the parties are unable to settle any dispute, difference or claim arising from the parties' performance of this Agreement, the exclusive means of resolving that dispute, difference or claim, shall only be by filing suit exclusively under the venue, rules and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in writing to an alternative dispute resolution process. In any claim or lawsuit for damages arising from the parties' performance of this Agreement, each party shall pay all its legal costs and attorney's fees incurred in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award provided by law; provided, however, nothing in this paragraph shall be construed to limit the City's right to indemnification under Section XI of this Agreement. D. Written Notice. All communications regarding this Agreement shall be sent to the parties at the addresses listed on the signature page of the Agreement, unless notified to the contrary. Any written notice hereunder shall become effective three (3) business days after the date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. E. Assignment. Any assignment of this Agreement by either party without the written consent of the non-assigning party shall be void. If the non-assigning party gives its consent to any assignment, the terms of this Agreement shall continue in full force and effect and no further assignment shall be made without additional written consent. F. Modification. No waiver, alteration, or modification of any of the provisions of this Agreement shall be binding unless in writing and signed by a duly authorized representative of the City and Vendor. G. Entire Agreement. The written provisions and terms of this Agreement, together with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or other representative of the City, and such statements shall not be effective or be construed as entering into or forming a part of or altering in any manner this Agreement. All of the above documents are hereby made a part of this Agreement. However, should any language in any of the Exhibits to this Agreement conflict with any language contained in this Agreement, the terms of this Agreement shall prevail. H. Compliance with Laws. The Vendor agrees to comply with all federal, state, and municipal laws, rules, and regulations that are now effective or in the future become applicable to Vendor's business, equipment, and personnel engaged in operations covered by this Agreement or accruing out of the performance of those operations. GOODS & SERVICES AGREEMENT - 6 (Over$10,000.00, including WSST) II I. City }3usiness License Required. Prior to commencing the tasks described In Section I, Contractor agrees to provide proof of a current city of Kent business license pursuant to Chapter 5.01 of the Kent City Code. J. Counterparts. This Agreement may be executed In any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. IN WITNESS, the parties below execute this Agreement, which shall become effective on the last date entered below. VENDOR: CITY OF IKENT - . - (signature) (signature) Print Name �i l tc f i.-1. Prlp£Name: Bouts Cooke Its S CIZtL� It .�� =--: (title) / ✓ell DATE: Z -"`f DATE: I NOTICES TO BE SENT TO: NOTICES TO BE SENT TO: VENDOR., CITY OF KENT: Allied Telesis, Inc. Mike Carrington, Information Technology Director 3041 Orchard Parkway City of Kent San Jose, CA 95134 220 Fourth Avenue South Kent, WA 98032 408-519-8762 (telephone) (facsimile) (253) 856-4700 (facsimile)) APPROVED A5 TORPI: .�7 I 1,t 1 1 Kent Law Department L Qn im,md,mmay ow me ele W,Ok,eth whse the 06twtt het bean eM41 I� GOODS &SERVICES AGREEMENT - 7 (Over$10,000.00, including WSS') I DECLARATION CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY The City of Kent Is committed to conform to Federal and State laws regarding equal opportunity. As such all contractors, subcontractors and suppliers who perform work with relation to this Agreement shall comply with the regulations of the Clty's equal employment opportunity policies. The following questions specifically identify the requirements the City deems necessary for any contractor, subcontractor or supplier on this specific Agreement to adhere to. An affirmative response Is required on all of the following questions for this Agreement to be valid and binding, If any contractor, subcontractor or supplier willfully misrepresents themselves with regard to the directives outlines, It will be considered a breach of contract and It will be at the City's sole determination regarding suspension or termination for all or part of the Agreement; The questions are as follows: 1. 1 have read the attached City of Kent administrative policy number 1.2. 2, During the time of this Agreement T will not discriminate In employment on the basis of sex, race, color, national origin, age, or the presence of all sensory, mental or physical disability. 3. During the time of this Agreement the prime contractor will provide a written statement to all new employees and subcontractors Indicating commitment as an equal opportunity employer. 4. During the time of the Agreement 1, the prime contractor, will actively consider hiring and promotion of women and minorities, 5. Before acceptance of this Agreement, an adherence statement will be signed by me, the Prime Contractor, that the Prime Contractor complied with the requirements as set forth above. By signing below, T agree to fulfill the five requirements referenced above. � LZ !✓ - By' i For: Title: .--fir'C Y/ Date: 4, e-f _ l 5 i EEO COMPLIANCE DOCUMENTS - I of 3 I li CITY OF KENT ADMINISTRATIVE POLICY NUMBER: 1.2 EFFECTIVE DATE: January 1, 1998 SUBJECT: MINORITY AND WOMEN SUPERSEDES: April 1, 1996 CONTRACTORS APPROVED BY Jim White, Mayor POLICY: Equal employment opportunity requirements for the City of Kent will conform to federal and state laws. All contractors, subcontractors, consultants and suppliers of the City must guarantee equal employment opportunity within their organization and, if holding Agreements with the City amounting to $10,000 or more within any given year, must take the following affirmative steps: 1. Provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 2. Actively consider for promotion and advancement available minorities and women. Any contractor, subcontractor, consultant or supplier who willfully disregards the City's nondiscrimination and equal opportunity requirements shall be considered in breach of contract and subject to suspension or termination for all or part of the Agreement. Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public Works Departments to assume the following duties for their respective departments. 1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these regulations are familiar with the regulations and the City's equal employment opportunity policy. 2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines. i i EEO COMPLIANCE DOCUMENTS - 2 of 3 CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the Agreement. I, the undersigned, a duly represented agent of Company, hereby acknowledge and declare that the before-mentioned company was the prime contractor for the Agreement known as that was entered into on the (date), between the firm I represent and the City of Kent. I declare that I complied fully with all of the requirements and obligations as outlined in the City of Kent Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity Policy that was part of the before-mentioned Agreement. By: For: Title: — Date: _ i EEO COMPLIANCE DOCUMENTS - 3 of 3 EXHIBIT A Price Quote 400 `_ KEN7 4in5nrc roa 'i City of Kent January 30, 2015 ,A Allied Telesis" ALLIED TELESIS PRICE QUOTE Allied Telesis 3041 Orchard Parkway San Jose,CA 95134 Main Office Number:(408)519-8700 EIN/IRS Tax ID:77-0165055 Quote Number Q-01707 Expiration Date 3/17/2015 OPP-ID OPP-000114508 Prepared By Elias Carrillo Contact Name E-mail elias_carrillo@alliedtelesis.com Phone Email Bill To Name City of Kent Ship To Name City of Kent Bill TO 220 4th Ave S Ship To 220 4th Ave S Kent,WA 98032-5895 Kent,WA 98032-5895 United Slates United States Additional Information Comments Prices for x510 are prices previously approved ht(ps://c.eu3.visual.force.com/apex/Opportunitiy?id=006w000000aCWvo&sfdc.override=1 Prices for XEM's are also prices paid for previous project Service is prorated to and with existing service contract. Approval Notes Quote approved Payment Terms Net 30 Quote To: Quote To Name City of Kent Quote To 220 4th Ave S Kent,WA 98032-5895 United States ME c AT-x510-52GPX-10 PRODUCT 7Edge 722.PSU. T Stackable Gigabit USD 6,488.00 USD 43.51 2.00 USD 6,200.00 d 2 PSU.Basic 3,100.00 AT-StackXS/1.0 PRODUCT ith a pair of module USD 280.00 USD 168.00 40.00 2.00 USD 336.00 AT-XEM-2XP PRODUCT Dual 10 xpansion Module for USD 5.029.00 USD 46.31 2.OD USD 5,400.00 AT-x900 and AT-SBx908 Products(XFP Not 2,700.00 Included) AT-XPSR PRODUCT 850nm Multi-mode Fiber 10GbE SR XFP-Hot USD 1,154.00 USD 600.00 48.01 4.00 USD 2,40D.00 Swappable AT-SP10SR)l PRODUCT tOGIG SFP+SR -Temp,LF USD 1,299.00 USD 500.00 61.61 2.00 USD 1,00D.00 AT-NSP-PCover-001 SERVICE 1 Year Product Support Non-Port Based USD 0.00 USD 576.00 -57,500.00 1.00 USD 576.00 Pricing TOTAL: USD 15,912.00 Allied Telesis-www.alliedtelesis.com Page 1 of 2 I i i ,Ar` Allied Telesi§ 1.FOB origin via Allied Telesis'specified carrier,prepay and add. 2.This quotation is provided for information purposes only and shall not be construed as an offer to sell and is subject to change without notice.All orders are subject to acceptance by Allied Telesis.All prices are subject to all applicable state and/or local taxes.Terms are subject to credit department approval. 3.Customer agrees to follow all export regulations of USA.Nuclear,biological or chemical weapon use is prohibited,diversion of Allied Telesis product, contrary to the U.S.law,Is prohibited. 4.Allied Telesis offers a flexible set of services and support programs that can be tailored to meet the needs of a wide range of customers who wish to take additional precautions to safeguard the integrity of networked data,ensure network up time,and maximize end-user productivity while protecting their original investment well into the future.These Service Programs provide comprehensive coverage for your purchase,including advanced hardware replacement and access to no charge telephone support. Latest Terms&Conditions:http://www.alliedtelesis.comAegal/salesterms i i I Allied Telesis-www.alliedtelesis.com Page 2 of 2 EXHIBIT 0 Proof of Insurance KENT Wp/IIt.Glcn City of Kent January 30, 2015 i i EXHIBIT B INSURANCE REQUIREMENTS FOR SERVICE CONTRACTS Insurance The Contractor shall procure and maintain for the duration of the Agreement, Insurance against claims for Injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, their agents, representatives, employees or subcontractors. A. Minimum scope of Insurance Contractor shall obtain insurance of the types described below: 1. Commercial General Liability Insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, Independent contractors, products-completed operations, personal injury and advertising injury, and liability assumed under an insured contract. The City shall be named as an insured under the Contractor's Commercial General Liability insurance policy with respect to the work performed for the City using ISO additional insured endorsement CG 20 10 1185 or a substitute endorsement providing equivalent coverage. S. Minimum Amounts of Insurance Contractor shall maintain the following Insurance limits: i 1. Commercial General Liability insurance shall be written with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate and a $2,000,000 products-completed operations aggregate limit. C. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability and Commercial General Liability Insurance: 1. The Contractor's insurance coverage shall be primary insurance as respect the City. Any Insurance, self-insurance, or Insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute with it. 2. The Contractor's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after EXHIBIT B (Continued) thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. 3. The City of Kent shall be named as an additional Insured on all policies (except Professional Liability) as respects work performed by or on behalf of the contractor and a copy of the endorsement naming the City as additional Insured shall be attached to the Certificate of Insurance. The City reserves the right to recelve a certified copy of all required Insurance policies. The Contractor's Commercial General Liability insurance shall also contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the Insurer's liability. D. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best rating of not less than ANII. E. Verification of Coverage Contractor shall furnish the City with original certificates and a copy of the amendatory endorsements, Including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. F. Subcontractors ! Contractor shall Include all subcontractors as Insureds under Its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the same Insurance j requirements as stated herein for the Contractor. i I P ®® CERTIFICATE OF LIABILITY INSURANCE z1DA26TE�5,DDlYYYY) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(les)must be endorsed, If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsements , PRODUCER NAMEAcT Catalina Domeyko Woodruff-Sawyer&Co. PHONE FAX 50 California Street, Floor 12 (ALC,N.Ext):415-391 2141_ _- (Al q N�:415 989-9923 San Francisco CA 94111 AAIL DDRESS;cdomeyko@wsandco.com _ _ _ INSURER(S)AFFORDING COVERAGE NAIL# INSURER A Federal InsuranceCompany_ 20281 INSURED ALLITEL-01 INSURER B StarNe_t Insurance_ Company 40.0_45 Allied Telesis, Inc. INSURER C: 3041 Orchard Parkway --_-_- ---- - -- - �_-� San Jose CA 95134 INSURER D: INSURER E: _ INSURER F: COVERAGES CERTIFICATE NUMBER:217859456 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES,LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INES D SOBR pOLICV EFF POLICY EXP ' LTR TYPE OF INSURANCE IN6D WOO POLICY NUMBER MMIDD/YYYY MMIOO/YYYY LIMITS A X COMMERCIALGENERALLIABILITY Y 35390862 21112015 2/1/2016 EACH OCCURRENCE $1,000,000 J CLAIMS-MADE I X I OCCUR ~— DAMAGESTO IEs RENTED P_RBdISESlEe occunencel__ $1,000,000 MED EXP(Any ene person) 510,000 PERSONAL&ADV INJURY $1000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERALAGGREGATE $2,000,000 POLICY CJ JEOT !—I LOG PRODUCTS-COMP/OPAGG $2000,000 OTHER: $ A AUTOMOBILE LIABILITY 173265946 2/1/2015 21112016 1 COfE. BINED SIN nl) E 51,000,000 X ANY AUTO . SODILY(NJURY(Per person) $ ALL OWNED SCHEDULED BODILY INJURY Par acc tlenl $ AUTOS AUTO& ( ) �i NON-OWNED PROPERTY DAMAGE HIRED AUTOS ,AUTOS (Peracradenl) $ �) S A X UMBRELLA LIAB X OCCUR 79790948 21112015 /112016 EACH OCCURRENCE $25,000,000 EXCESS LIAB CLAIMSMADE AGGREGATE $25,000,000 DED X RETENTION$Nil $ B WORKERS COMPENSATION TVVN1483823 11112015 111/2016 X PER OTH- ANDEMPLOYERa'LIABIUTY YIN _ STATUTE Eft _ ANY PROPRIETORIPARTNER/EXECUTIVE ❑ NIA EL EACH ACCIDENT $1000000 OFFICERIMEMSER EXCLUDED? _ - _-- (MandatoryinNH) EL DISEASE-EA EMPLOYE $1,000,000 If yes describe under '�. — DISEASE EMPLOYEE $----_-_-- DESGIRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $1,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES IACOR0161,Additional Remarks Schedule,may be aHacM1ed if more space is required) 'I The City of Kent is inlcuded as Additional Insured with regards to General Liability per form 80 02 2367. Policies contain a 30 day notice of cancellation for any reasons,other than non-payment of premium per form 80-02-9779. it CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Kent ACCORDANCE WITH THE POLICY PROVISIONS. 220 Fourth Avenue South Kent WA 98032 AUTHORIZED REPRESENTATIVE ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014101) The ACORD name and logo are registered marks of ACORD i Policy Conditions CHUB Endorsement Policy Number 3539-08-62SFO Insured ALLIED TELESIS,INC. Name of Company FEDERAL INSURANCE COMPANY This Endorsement applies to the following forms: COMMON POLICY CONDITIONS Under Conditions,the following condition is added. Conditions Notice Of Cancellation When we cancel this policy for any reason,other than non-payment of premium,we will notify To Scheduled Persons person(s)or organization(s)shown in the Schedule at least 30 days in advance of the cancellation j Or Organizations When date. We Cancel Any failure by us to notify such person(s)or organization(s)will not: impose any liability or obligation of any kind upon us;or • invalidate such cancellation. Y.teero'a+awd-�dF':r...eigx+€vev"FertEasrev'pn:HWeer�".epp' Y+-?H'-T.�a�PXi'+✓,['a39v -Yk�.Mdnwr*t--r^'mt?}�inBiWM»imW.vs!ec✓�x�yuvxlee:emYv�6�W.¢Mm^.tiM+KK?�a`+tmiM Schedule Porson(s)or Organization(s): Quadms Sand Hill LLC c/o 1.o Property Management Address: 2400 Sand Hill Rd,Ste 101 Menlo Park,CA M025 Person(s)or Organimtion(s): 119 International Drive,L.L.C. c/o CP Management,Inc. Addrtm 11 Court Street.Suite 100 Exeter,NH 03833 Be: 12 Rye Street,Ste 310,Portsmouth NH 03801 Policy Conditions Notice of Cancelatlon To Scheduled persons or organizations(Emopf Non-Payment Of Premium) continued I Form 6e-02-9779(Ed 3-f r) Endorsement �� Pago f i Liability Endorsement (continued) All other terms and conditions remain unchanged. Autbwizod RepresenfatNe l I i, i 1-fabiflty Insurance Addiflonal Insured-Scheduled Paraun OrOrgenizatfon last page Form 80a62-2$67(Ray.6,04) Endorsement Page i i Liability insurance Endorsement Policy Number 3539-09-62 SFO Insured ALLIED TELESIS,INC. Name of Company FEDERAL INSURANCE COMPANY This Endorsement applies to the following forms: GENERAL LIABILITY INFORMATION AND NETWORK TECHNOLOGY BLENDED LIABILITY INSURANCE Under Who Is An Insured,the following provision is added: Who Is An Insured Scheduled Person Or Subject to all of the terms and conditions of this insurance,any person or organization shown in the Organization Schedule,acting pursuant to a written contract or agreement between you and such person or organization,is an insured;but they are insureds only with respect to liability arising out of your operations,or your premises,if you are obligated,pursu aal to such contract or agreement,to provide them with such insurance as is afforded by This policy. I lowever,no such person or organisation is an insured with respect to any: • assumption of liability by them in a contract or agreement.'1'his limitation does not apply to the liability for damages for injury or damage,to which this insurance applies,that the person or organization would have in the absence of such contract or agreement. • damages arising out of their sole negligence. Schedule City of Kent 220 Fourth Avenue South Kent,WA 98032 Liability insurance Additional Insured-Scheduled Person Or Organization continued Form 8602-2367(Rev.8-04,1 Endorsement Page 1 Conditions (conlinuod) Person(s)or Organizadon(s): City of Kcnt Address: 220 Fourth Avenue South Kent,WA 98032 All other terms and conditions remain unchanged. Autfodzed RepresenfaUve I Policy Candlilone Notice Of Cancelleffon To Scheduled Person Or Organizations(EKcepf Non-Payment Of Premium) twat pago Form 80.02-9779(Ed,3-11) Endoraement Pegg 2 REQUEST FOR MAYOR'S SIGNATURE . , Please Fill in All Applicable Boxes Routing Information (ALL REQUESTS MUST FIRST BE ROUTED THROUGH THE LAW DEPARTMENT) Originator: James Endicott Phone (Originator): 253-856-4620 — Date Sent: 2/17/15 Date Re uir_ed2/20/15_ Return Signed Document to: IT CONTRACT TERMINATION DATE 2/28/15 VENDOR NAME: Allied Telesis, Inc. DATE OF COUNCIL. APPROVAL., 12/16/14 Brief Explanation of Document: This purchase is for the Datacenter Top of Cabinet DR Switches. The switches will be stacked so that they act as one switch. Servers in each rack will connect to the primary switch at the top of their rack and also a connection will be made as a secondary to another switch in another rack. So if we lose the switch, all servers will still have connectivity. PO#120631 is for the amount of $17,423.64 Approved in 2015 Capital Budget All Contraets Must Be Routed Through The Law Department (This area to be completed by the Law Department).. Received: P , Approval of Law Dept.: v Law Dept. Comments: j ,:E Date Forwarded to Mayor Shaded Areas To Be Completed By Administration staff Received: Recommendations and Comments: '6} # f N { " Disposition: �,_j,�' `£�'�'✓,�� ff��r�: z #�, � ;✓' err =�.�, ,,. A Date Returned: `