HomeMy WebLinkAboutPW15-026 - Original - Union Pacific Railroad Company - Preliminary Engineering Services - 01/12/2015 I
Records Mani I ageriioh
KENT Document
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CONTRACT COVER SHEET
This is to be completed by the Contract Manager prior to submission
to City Clerks Office. All portions are to be completed.
If you have questions, please contact City Clerk's Office.
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Vendor Name: Union Pacific Railroad Company
Vendor Number:
JD Edwards Number
of x�
Contract Number: y`%�;,, a.7 t,
This is assigned by City Clerk's Office
Project Name: Milwaukee II Levee
Description: ❑ Interlocal Agreement ❑ Change Order ❑ Amendment ® Contract
❑ Other:
Contract Effective Date: 1/12/15 Termination Date:
Contract Renewal Notice (Days):
Number of days required notice for termination or renewal or amendment
Contract Manager: Mark Madfai Department: Engineering
Contract Amount: $25 000 00
Approval Authority: (CIRCLE ONE) Department Director Mayor City Council
Detail: (i.e. address, location, parcel number, tax id, etc.):
Reimbursement agreement for preliminary engineering services.
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As of: 08/27/14
OFFICE OF THE MAYOR
Suzette Cooke, Mayor
,.. 220 4th Avenue South
4 !,yv
00
,`�®�' Kent, WA 98032
KENT Fax: 253-856-6700
wns excrou
t PHONE: 253-856-5700
Date:
AGREEMENT FOR PRELIMINARY ENGINEERING SERVICES
AND SUBMITTAL OF EXHIBIT"A&B" FOR UNION PACIFIC APPROVAL
Crossing : Public:
Washington Kent
M.P.0166.09 Oregon Subdivision z y
DOT No. 396583H
King County
Terrel A. Anderson F(G(hj"tr: ` 'Jt r%i#1raI
Manager, Industry& Public Projects
Union Pacific Railroad Company
9451
Roseville, CA 95747
Dear Mr.Anderson,
Plans are being prepared to install a levee wall within Union Pacific Right of Way beginning at
approximately M.P.0166.09 for approximately 300 feet to the south and installing a jet grout curtain
across the embankment to tie into the earthen levee on the west side. Plans are also being prepared to
provide additional clearance under the existing underpass at S. 259`h Street. The City of Kent ("City")
considers it necessary for the successful advancement of the project for Union Pacific ("Union Pacific")
to collaborate in the development of the project by performing the following:
• Preliminary engineering and other related services
• Development of cost estimates
• Review of the projects preliminary layouts
• Submit current train and switching moves
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The City authorizes and agrees to reimburse Union Pacific for its expenses and actual costs that are
incurred for collaborating in the development of the project's preliminary engineering and other
preliminary activities. Union Pacific has estimated that these preliminary engineering and other
preliminary costs will be $25,000.00. Payment will be made within thirty (30) days from the City's
receipt and approval of Union Pacific's request for reimbursement. Forward invoices to Attn: Kristen j
Lykken 220 Fourth Ave S. Kent WA 98032
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> Additionally, attached for your company's review and approval is one (1) set of preliminary drawings of
rn the concepts marked Exhibit A and Exhibit B,for the underpass project and levee project respectively,
< which are 5%complete and show the basic features of the proposed highway/levee projects at the
c location reference above. Please review and provide comment on the basic features of Exhibit A&B as
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soon as possible. Also enclosed is one (1) set of photos of the project area.
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,`A MAYOR SUZETTE COOKE ':{ ^ .spa -"., ac.e.xua :..,<.m Y.>.. =a�Ri-.N•ms... _
The project may require Union Pacific to incur costs for force account activities. Please prepare Union
Pacific's force account cost estimate for work activities to be provided by your company, as identified in
Exhibit A&B and submit them at your earliest convenience so that they may be attached to Union
Pacific's generated Construction & Maintenance (C&M) agreement.
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Please verify the number of current regular train, 16, and switching movements, 0, with the maximum
speed of 40 MPH at this location as currently shown in our inventory records. This information will be
used by the City's Contractor to obtain Railroad Protective Liability Insurance.
This agreement is intended to address preliminary engineering. It is understood by both parties that
Union Pacific may withhold its approval for any reason directly or indirectly related to safety or its
operations, property issues or effect to its facilities. If the project is approved, Union Pacific will continue
to work with the City to develop final plans, specifications and prepare material and cost estimates for
railroad construction work associated with the project. It is also understood that if the project is
constructed, if at all, at no cost to Union Pacific.
The City and Union Pacific will enter into separate license, right of entry, construction and maintenance
agreements associated with the actual construction of the project if the project is accepted and
approved by Union Pacific.The agreements will be drafted by Union Pacific and forwarded to the City
after Exhibit A&B and cost estimates have been approved.
Please contact Mark Madfai at telephone number 253-856-5521 or via email at mmadfai@kentwa.gov if
you have any questions. Your assistance in this matter is appreciated.
Sincerely,
Z /
rf /
Z' f
f Su tt Cooke
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UNION PACIFIC RAILROAD COMPANY
By _ Date
Name and Title eo,nA ew
Attachments
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MP. 155. 10 SEATTLE SUBDIVISION
City of Kent SITE PLAN
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� ENT Z?ngineeringDivision SCALE: 1"=30' DATE: DULY, 2Q14 EXH(BI 1 of�B
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EXISTING GROUND—
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