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HomeMy WebLinkAboutIT15-021 - Original - ePlus Technology, Inc. - 2015-2016 Pure Storage Purchase & 1 Year Annual Maintenance - 02/01/2015 i Records Managemo"""h' ­ {NASHIN s r t:DcuY ent i i I CONTRACT COVER SHEET This is to be completed by the contract Manager prior to submission to City Clerks Office. All portions are to be completed. If you have questions, please contact City Clerk's office. Vendor Name: ePlus Technology, Inc. Vendor Number: 872028 ID Edwards Number Contract Number: �[is -- 021 This is assigned by City Clerk's Office Project Name: 2015 - 2016 Pure Storage Purchase w/ lyr Annual Maintenance Description: ❑ Interlocal Agreement ❑ Change Order O Amendment ® Contract ❑ Other: Contract Effective Date: 2/1/2015 Termination Date: 1/31/2016 Contract Renewal Notice (Days): 30 Number of days required notice for termination or renewal or amendment Contract Manager: Sean Department: Kelsey Contract Amount: $193,815 Approval Authority: (CIRCLE ONE) Department Director Mayor City Counci Detail: (i.e. address, location, parcel number, tax id, etc.): As of: 08/27/14 i Yry � Urj{,..j'xPPNt 135cS idicsr vNmAoFy'i5r 7ft3-'D a_g h.t g o 793_914-M'NPr5 PAY Terms and Conditions of Purchase Agreement Data January 13, 2015 Customer Name(exact legal name) City of Kent DBA Name Headquarters Address 220 S. Fourth Ave. _ City _- Kent _v state WA zip 98032 -Phone Nuumber 253-856-4600 By signing below,the Officer or Principal of Customer agrees to the terms `id con 1 ons of this Terms and Conditions of Purchase Agreement. yr Date: � 1 Signed, c u Printed Name'and Title of Officer Pit By By signing below,the Officer or Principal of ePlul gree�to the terms and conditions of this Terms and Conditions of Purchase Agreement. Date; Il S Signed:— d''ez . — —• Printed Name and Title of Officer or Principal Terms and Conditions of P rchaso 1. By signing this Terms of Purchase("Agreement"),the customer agrees that absent a separate written agreement mutually executed by the parties,the terms and conditions will be incorporated In any contract for provision of product and/or service by oPlus. 2. Orders are not binding until accepted by olslus. As order delivery times are estimates only, ePius is not liable for any delays that are beyond its control, Approvals for order cancellations,suspensions or alterations are subject to manufacturer policies and guidelines and ePlus' ability, pursuant to those policies and guidelines,to cancel/suspend order(s) to its suppliers. Prior to the shipment of products, except for products that have been irreversibly configured or customized, Customer may cancel, suspend or alter all or a portion of an order. 3. Title to product is retained by oPlus until the product Is paid for In full by the customer at which time title will pass to customer. Subject to full and final payment and except for any confidential or proprietary materials in which oPlus or its suppliers)has a pre-existing Intellectual property Interest ("Existing Materials"), any and all deliverables provided as a result of the performance of services(the"Worst Product'), shall be deemed to be a"work for hire'. To the extent that Existing Materials are Incorporated in Work Products,ePius grants to customer and its Affiliates a royalty-free,irrevocable,worldwide, non-oxcluolve, perpetual right to use,modify and prepare derivative works of such Existing Materials and to use and display such Existing Materials,with full rights to authorize others to do the same but subject to supplier restrictions and only to the extent required to utilize the Work Product In accordance with the ownership rights granted in this Agreement. Loss or damage that occurs during shipping by a carrier selected by ePius shall be ePlus'sole responsibility; loss or damage that occurs during shipping by a carrier selected by customer shall be customer's sole responsibility. Customer should save the product and the original box/packaging and notify oPlus to arrange for a carrier Inspection and a pickup of damages!products. Please notify your account executive of any damaged shipping containers WITHIN THE FIRST TWO(2)DAYS of receipt. Two(2)days is considered a reasonable period of time to conduct the visual inspection of the shipping container. Customer also shall notify oPlus of any order shortages or any concealed damages within seven(7)business days, These notification timeframes are necessary so that oPlus may assist customer on a timely basis in obtaining the benofit of any manufacturer warranties as well as tiling any shipping claims with the carrier,as applicable, j d. Unless otherwise agreed to under separate contract, payment terms are net 30 from date of Invoice. Customer shall bear applicable federal, state, inunicipal and other government taxes(such as sales, use and similar taxes). Unless specified, prices do not include tax, shipping or handling. Tax exemption certificate trust be supplied prior to shipment if they are to be honored. Late payment charge of 1.5 %per month,or the maximum amount allowed by taw(whichever is loss),will apply to any amount not received by the due date, in the event ePius must resort to collection, Customer will be responsible for all collections casts, including legal fees. If the "8111 To" party is different from the"Ship To"party,the"Ship TV party is responsible for all payments and late charges if the"Bill To"party falls to make payment. Any communications concerning disputed debts,including any instrument tendered as full satisfaction of the disputed debt,are to be sent to the Office of General Counsel,ePius Technology,Inc„13595 Dulles Technology Drive, Herndon,VA 20171. 5. Approvals for unused, unopened returns are subject to manufacturer return policies and guidelines. Such products must be complete and � in manufacturer's original packaging,with no visible damage. oPlus will not be required to accept any return of sold products without an approved return merchandise authorization ("RMA") number, which may be obtained by contacting the customer's ePius account fi3t13 i executive, A RMA is valid for(10)days from the aPlus issuance date, unless other arrangernonts are made between the parties at the time Of®Plus'RMA approval. 'rho spins RMA nuiinber is to be clearly noted on a shipping label affixed to fire outer shipping box and any items received into an split;return facility without an RMA number or after the elapsed time period will be sent back to the Customer at the customer's expense, unless otherwise agreed to under separate contract. Except in the event of an Wine or vendor error, customer will be responsible for shipping charges associated with any products being shipped for return, exchange or replacement. Reform; must be made via an authorized carrier that allows the package to be tracked and Customer must insure all returned products. At ePlus'discretion, restocking fees may be charged for items which do not qualify for return under this policy. Some manufacturers require that defective or Dead on Arrival(DOA)products be returned directly to them,or they may limit the timefrarno in which products can be returned;therefore, products that are inoperable at initial use may be eligible for DOA return to or replacement by the manufacturer, subject to the manufacturer's product defective/DOA return policies. If the product is not returnable under manufacturer guidelines, oPles will repair or replace the product through the manufacturer's warranty. Customer should contact its OPIUS account executive for further details an the manufacturer warranties. oPlus technicians test products returned as DOA or defective, Products found not to be defective may be subject to return at the customer's expense, In any event,®Plus will work with its vendors to facilitate returns for the customer. G. oPins or its supplier will pass through to customer any and all applicable hardware or software product warranties of the manufacturer,as ePlus does not provide warranties on products which it does not manufacture, whether with respect to its design, performance, specifications,functionality or compatibility with customer's system. No statement or affirmation by spins or its agents, by action or word, shall constitute a warranty and the customer N to rely solely on the manufacturers!warranties, spies will not be liable for any damage, loss, cost or expense for breach of warranty. As sPius has no control over the manufacturing of the products sold herein, it cannot and does not indemnify customer for claims by third parties that products infringe any patent, copyright, trademark or trade secret. EPLUS HERESY EXPRESSLY DISCLAIMS ALL OTHER WARRANTIES, EITHER EXPRESS OR IMPLIED, RELATED TO PRODUCTS SOLD OR SERVICES PROVIDED BY THIRD PARTIES INCLUDING,WITHOUT LIMITATION,ANY WARRANTY OF:MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, THIS DISCLAIMER, HOWEVER, DOES NOT AFFECT THE TERMS OF THE MANUFACTURER'S WARRANTY, IF ANY. Customer agrees to abide by all product licensing provisions or and user agreements imposed by the manufacturer or publisher, Notwithstanding the above, in the event spina performs services hereunder, oPlus warrants and represents that such services will be done in a skillful and workmanlike manner according to those industry standards generally prevailing among consultants performing similar services under similar circumstances. 7. EPLUS'LIABILITY TO CUSTOMER WILL 13E LIMITED TO DIRECT DAMAGES,WHICH WILL NOT EXCEED THE AMOUNTS PAID BY CUSTOMER TO EPLUS FOR THE PRODUCTS) OR SLRVICE(S) INCLUDED IN THIS ORDER, IN NO EVENT SHALL, EPLUS BE LIABLE FOR ANY SPECIAL, CONSEQUENTIAL, INCIDENTAL,PUNITIVE OR EXEMPLARY DAMAGES ARISING OUT OF OR IN ANY WAY CONNECTED WITH THE AGREEMENT TO SELL PRODUCT TO CUSTOMER OR THE PRODUCT, INCLUDING, BUT NOT LIMITED TO, DAMAGES FOR LOST PROFITS, LOSS OF USE, LOST DATA OR FOR ANY DAMAGES OR SUMS PAID 13Y CUSTOMER TO THIRD PARTIES, EVEN IF EPLUS HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES, THE FOREGOING LIMITATION OF LIABILITY SHALL: APPLY WHETHER ANY CLAIM IS BASED UPON PRINCIPLES OF CONTRACT, WARRANTY, NEGLIGENCE OR OTHER TORT, BREACH OF ANY STATUTORY DUTY, PRINCIPLES OF INDEMNITY OR CONTRIBUTION, THE FAILURE OF ANY LIMITED OR EXCLUSIVE REMEDY TO ACHIEVE ITS ESSENTIAL PURPOSE, OR OTHERWISE. 8. This Agreement authorizes ePlus to investigate all credit references and any other matters pertaining to the customer's financial responsibility. Customer grants aPlus a purchase money security interest in all equipment spies provides to customer hereunder, as permitted by law. Where rustotner Indicates how to apply payment,each payment for each item of equipment shall be applied to that Item of equipment only, Upon payment in full for any item of equipment and any interest applicable to it,oPlus'security interest in that item of equipment shall be released automatically. If customer does not indicate how to apply payment, ®Pius reserves the right to apply Payments to customer's balance at Its discretion. Customer agrees that, upon execution of this Agreement, ePlus may flle financing statements in such places as are necessary to perfect its security interest, 9. "Confidential Information" means those terms and conditions and any related documents delivered hereunder, together with all data, reports,compilations, pricing and evaluation of all or any portion of the transactions contemplated hereunder,except for Information that (1) becomes publicly available other than through a breach Of these terms and conditions; (p) is lawfully received by the rocetving party from a third party without breach of these terms and conditions, provided that the rooelving party is not obligated under Separate agreement to hold such information In Confidence, or (3) Is independently developed by or for the receiving party without access to Confidential Information. To the extent allowed by law,the parties agree,fora period of throe(3)years after the expiration or termination of these terms and conditions, to protect each other's Confidential Information from unauthorized disclosure to any third party, Confidential Information must be in writing or other tangible forty), marked with an appropriate legend. if not in written or tangible form,it must be identified as confidential at the time of disclosure and summarized and delivered to the other party within a reasonable time following disclosure. 10. Customer agrees to comply witty all export and Impart laws and restrictions and regulations of any United States or foreign agency or authority, and not to export or ro-export the purth ot(s) in violation of any such restrictions, laws or regulations, or without all necessary approvals. In addition to the Other legal and regulatory compliance requirements, and not in limitation thereof, customer and spins represent and warrant that they are knowledgeable about and agree to comply with the economic and trade sanctions administered by the Office of Foreign Assets Control ("OFAC") of the LS. Department of the Treasury, including all implementing Executive Orders and regulations,and will maintain compliance with such laws, Executive Orders and regulations. 11, These Terms and Conditions represent the Complete and final agreement between the customer and oPlus for the matters ,at forth herein, and shall be supplemented or superseded only upon the mutual written consent of both parties. Tcrms contained in customer's purchase orders,offers to buy,forms and conditions,and the like shall have no affect. This Agreement shall be governed by the laws of the State of Washington and any dispute shall be decided in under the venue,rules,and jurisdiction of the Washington slate courts. 03113 0 0 CD CD CD 0 O O O O O O l0 US U U N O I y CD CO m h t0 co0 0 r r 07 fN U h O ui O N (1) N N N C U o o O to U' F ro U o o ® d Q LL U tU O N _c � c r co W U7 US I` O NLO W >` � Z y O o O0co 00 N 0 o 0 Cry = O o co 00 U OCD _ 4 w d O c6 N f `- ® O 0 > N Q <C D- c� N O C tN ro co G oU o m L Q� ® N O N Cl) N N w = N k m C = N to Ln ® N - y0 0 NOS Cl d O O N 7 O 0 C � O N `a 0 0 O Z 0 U a 12 Q v p, o6 O� 13) O S N -0 m O N O 10D C ® vNi N o 19 = Oa o N '100 0 � O � ® � c of f Q J N E ro m U m E ® ) N O < m 0 0 0) d d L 3 E N U C C7 Q 4 yy � /fl p Q ® N N r 7 LQi. lei ® , �- INFORMATION TECHNOLOGY DEPARTMENT Mike Carrington, Director Information Technology o T Phone: 253 856 4607 a.o Fax: 253-856-4700 Address: 220 Fourth Avenue S. Kent, WA. 98032-5895 i DATE: January 6, 2015 i TO: Operations Committee FROM: Sean Kelsey, Information Technology, Technical Services Manager SUBJECT: ePlus - Pure Storage Array Purchase - Authorize MOTION: Recommend Council approve the Mayor to sign the Agreement and related documents For ePlus Technology, Inc. in the amount of $193,815, which includes all applicable taxes, for the purchase of the Pure FA-420-17TB Storage Array and i year Maintenance, subject to terms and conditions acceptable to the City Attorney and Information Technology Director. SUMMARY: This contract purchases a Pure Storage Array. The array provides the physical infrastructure necessary to replicate the City of Kent's virtual production servers and data (In the Primary Data Center at Station 74) to the backup data center (City Hall). It will allow IT to provide better business continuity for the City's primary application servers. i III I EXHIBITS: Good and Service Agreement j Budget Impact: IT Capital Budget funds are earmarked for this expenditure. I I ® T Nas Ni4cT Agenda Item: Consent I i TO: City Council DATE: January 20, 2015 SUBJECT: ePlus Technology Inc. (Pure Storage Array Purchase) - Authorize I MOTION: Recommend Council approve the Mayor to sign the Agreement For ePlus Technology, Inc. in the amount of $193,815 for the purchase of a Pure FA® 420-17TS Storage Array and 1 year Maintenance, subject to terms and conditions acceptable to the City Attorney and Information Technology Director. SUMMARY: This contract purchases a Pure Storage Array. The array provides the physical infrastructure necessary to replicate the City of Kent's virtual production servers and data (In the Primary Data Center at Station 74) to the backup data center (City Hall). It will allow IT to provide better business continuity for the City's primary application servers. EXHIBITS: Goods and Services Agreement - ePlus Techology, Inc. RECOMMENDED BY: Information Technology / Technical Services j BUDGET IMPACTS: i IT Capital Budget funds are earmarked for this expenditure. I i i i XHI IT Price Quote T \VFSH\No TON City of Kent December 1, 2014 i i I I 0 0 x e5° m f- 0 0 > > y! S ; N U s � y� an vi 5 0 � O Ana � o a y � > U 8'� a• $� U y. y. u � n7 f- N U C � Ba� •� � M ��' O fL .a El � C O �Ng oai N z $ o� E' 0 0 r 9�` .'�v �a � LL Eoa= w6 T" O �. a .5'S� wC '� ewia3 � a LL2 m oao ^'roJr T� d C .°�. 6l N W QC� ig a_ o C � Qj N N y O3.�•d N y tav CY c m e H a U E H a3�a i I i i ( �I EXHIBIT I Insurance Emir \VA6 H,N GTON City of Kent December 1, 2014 I i i i EXHIBIT B INSURANCE REQUIREMENTS No Insurance is required for this Contract. 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H,.3 IM eeeeeee.�.. _ _ AfM f 9 i 1 5 i w.x m..w•we...an.- «F� B O H a .re u �.... ...mx. ao-: t a 3 n � a G gG> Ig; ur I : cco 1� 3 w _ Haa i G a � 1 y gl � _ I i 5 ; � I s I- I i i i i i Test CmAY.uraUon Uousl Deskl0p - CPU Memory 363 Herd Mee Spaee 200G8 10 Meter Random Read(1080.10:40) .0pa 2549535VR 23718.84557 Random-Write(10UW,MS0( KUU 281W2065 29291.33324 PURE FA420 Results `m xwtlp,v,e amn,n 1O u nnI x. ,an i a; IOP3 u.• 1 1 i — - raa4al4m ., . 777 Nimble C(300 R...fts -Ttt0.0UGHPUT ��Raaa -Vhitn PUIIetl 2 EDP 15AR and 2Fl6erfable5 160 . _ -F II d1C rrt ally 3 160 - Lftlh 81550 tl1HD K{ jl p `x120120o ..a4 ao ® avai. g 10:19M UU224M 10:25AM 1028AM 10:31AM ICU 4Mt 10:3J 1 -TOPS Rase-m OK I ed1w.RW 40K I �(tea 30K 4 3S40O0KKKp - o d nm m.aL.g20K I zK IOK SOKS0 0: d 19AF1 0:22AM SO`.25AM 10:20ssi 10:3IAM 10: 4AM 10 3l :AVERAGE EATEN N m 40 .. a 40 ❑a..d tu 20 Owm. 20 10:]9AM 10:22AM 10:25AM 10:28AM 10:3L4M to:34AM 10:3PAM Cg 10 IIlT RATE(RAHOOM AEA05j RO 60 40 #Ca. ._ Mete' a + m 0 M:v.s 10.19AM 10 22Mt 10:25AM a0:20AM i0,33AM M34,MA SO 3JAM I I Quote 50701 Date 12l412014 QUOTATION SOLUTIONS Quoted To: From: Brad Soper Josh Julian City of Kent Toll Free: (866)424-2766 ext 2236 220 Fourth Avenue S Fax: (888)349-2801 Kent,WA 98032 Direct: (623)223-7694 � bsoperQkentwa.gov Email:jjuliart@gesit.com 253-856-4628 We are pleased to Quote as follows: RE: City of Kent-Pure Storage FA-420 17TB 1YR NBD MEN ®.. s 1 1 (FA-420-17TB-FC8-SH2) Pure Storage FlashArray FA-420 17TB FC8 SH2 $226,220.00 $226,220.00 2 1 (FA-420-17TB,1YR,ADV)Pure FA-420.17TB 1 Year Advanced Maintenance and $26,432,00 $26,432,00 Support, NBD Delivery, 24t7 Support Notes Price is delivered. i Ii I Above Pricing good for 20 days Unless otherwise noted quoted prices include shipping. SUB TOTAL: $252,652.00 Please reference Quote#50701 when placing orders or making inquiries.All product and pricing information is based on latest information available.Subject to change SALES TAX @9.5%: $24,001.94 without notice or obligation.Tax rate is estimated. Actual tax will be calculated on the final Invoice TOTAL: $276,653.94 i Sao � A yam 0 O d � m C Ct yy �t .• it a .. 0 0 0 io r c •> > �" F ` F CD Cf w S � d N N O K o�0 5 0 a h� IT 5 �4 m m N N W 0 E O r x 0 ul c�i c uj R g A o Q N d u W ° w eC Y 3 ,d N LL LL Q S L ° G O QQ mow o 0 o Po M LL a. M v o' m O S o 0 v p3 Q E O?� O gig toF F G6 O ° to oIt,�pyT.n a me wo 'app g o 'a F. N ' o C 0 � o m U uj N Y qy3qy 5 'd m " `a dry pa3 Nqm� Q Q 84 0 Ji O M - p C ry o'.,, � U � CY Y a F N �,3A i PURESTORAGE Account Name City of Kent Terms 30 Days Company Address 650 Castro St.,Suite 400 FOB Origin Mountain View,CA 94041 j us Quote Number 00019100 Created Date 12/3/2014 Prepared By Allen Nguyen Phone 408-726-4911 E-mail allenn@purestorage.com Bill To Name ePLUS Technology Ship To Name City of Kent Bill To 13595 Dulles Technology Parkway Ship To 24611 116th Ave Herndon,VA 20171 Kent,WA 98030 United States usa FA-420-17TB,1YR,ADV FA-420-17TB 1 Year Advanced Maintenance and Support,NBD 1 00 USD 0.00 USD Delivery,24/7 Support 27,900.00 27,900.00 FA-42USD USD 0-17TB-Fc8-SH2 Pure Storage FlashArray FA-420 17TB FC8 SH2 1.00 465,000 00 %00 232,500 00 Subtotal USD 492,900,00 Discount 47.17% Total Price USD 260,400.00 Shipping and USD 173.48 Handling Grand Total USD 260,573.48 Authorized Signature: Date: Printed Name: i I i This Quote constitutes an offer to provide products and/or services on the terms and conditions set forth herein.Your acceptance of this Quote is expressly limited to the terms set forth herein and any alterations to this Quote made by you will be of no effect.You may accept this Quote by initialing this Quote in the space below and returning It to Pure Storage before the close of business on the Expiration Date set forth above. Pricing does not include VAT and shipping. By accepting this quote and purchasing the Product,you acknowledge that the end user of the Product agrees to be bound by the terms and conditions of the Pure Storage End User Agreement,which can be found here: http://www.purestorage.com/agreements/Pure_end user_agreement.pdf. i i CLOUD-DRIVEN ENTERPRISE SUPPORT PURE 4 STORAGE I lilt-> `,i,oiit )e, I°, c(11T1(tlitiCed it dolivc-ming Hlo he"J If lilt°IfJII ,c` ;I-I�)�u)tl, icy ct?itli)Inllli) it Tat i�•, ,°nK7i- ',. s, �ttlIt .. .3 r dll(I a eI', eeta'i it Z '1,AI 3n➢I0ejt. Traditional Support:Slow and Reactive Traditional enterprise storage is stuck in the dark ages: arrays monitor k 1 i>!tit t IVk themselves for issues, and than phone home If problems arise,or once an The Pi[w support team hour with basic diagnostic Information. When a problem hits the burden noticed a prublein and of getting "attention" is usually on the customer: hours of calls,sending Cunt t rod Ills in less than the Togs, repeating one's self over and over as support hand-offs happen IO uunuto:—on vrF=lcend. around the globe, and tedious joint problem resolution, requiring constant Bc lot . I could cix a doteimine involvement from you and your staff. if stomcjp Ova ihr >ue, (heir tearn bectan irekinq CloudAssist:A Whole New level of proactive Support a remedy The li openness What If support could be almost completely different? What if your array and responslvc'ness nave 'is vendor contacted you when there was a problem,and handled most confidence Iliad Puce cranes resolution steps without your involvement? What if every time you called you `I` h i about it,cusfoi tit which s evh the v i i i isi 6 ue Interacted with a support professional who only supported one product:the Storage to run our most one you own? What if most support Interactions didn't even require a call at ny)oi Cant and poi fol many e- arl? And what if your array was so well-connected to the support cloud,that ntensive resources.^ issues were diagnosed instantly from an always-updating identification model? We asked ourselves these same questions,so we built CloudAssist. Riverview Hospital rt ' 3 � `4k. IX 5 o d Jason Pearce Enterprise Architect f I C,'C, MPLLE I E GLOBAL I FOCUS& INVESTMENT 24x7 global phone support - '� �. , - Single product focus t ,.;.. Basic Warranty Highly trained,all-US based 3-year HW warranty t`F ti. " Y1 support staff - 90 day SW warranty 24x7 coverage In two Two support service levels 1 4t 3 dedicated support centers j ClouclAsslst Support Premium • US,EMEA,AN Global partnership with CloudAssist Support Advanced ' TSANet support coordination Avnet Source Support to deliver onslte HW break/fix - Designated Support Engineer Trained Support VARs offer Available as an option to local-language T1/T2 support CloudAsslst Support Premium In select countries I i FV:rA i s PURESTORAGE ,a�,upr;iest�i'ule.com 800379 P1112f 4pmc.'iol aye sd Pure Stoiage2014v0B Ac" ® CERTIFICATE OF LIABILITY INSURANCE DATE 07130J20152015DYVVY) � THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT MARSH USA INC. NAME: 1050 CONNECTICUT AVENUE,SUITE 700 IAIgN,Exk): (ac,No: WASHINGTON,DC 20036-5386 E-MAIL ADDRESS. INSURERS AFFORDING COVERAGE NAIC N 556865-PROP-7131-14-15 INSURER A:American Zurich Insurance Company 40142 INSURED ePlus,Inc. INSURER B.Zurich American Insurance Company 16535 ePlus Technology,Inc. INSURER c:American Guarantee&Liability Ins Co 26247 13595 Dulles Technology Drive INSURER D Herndon,VA 20171 - --- -- - INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: CLE-004717176-04 REVISION NUMBER:7 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, ICY EFF POLICY EXP LT R TYPE OF INSURANCE DDL BR POLICY NUMBER h1M DPOLID YYYY) (MMIDDIYYYYI LIMITS A X COMMERCIAL GENERALLIABILITY CP00181237 07131/2015 0713112016 EACH OCCURRENCE $ 1,000,000 DAMAGE CLAIMS MADEO OCCUR PREMISES�a occ.aRENE.me $ 1,000,000 MED EXP(Arty one pa,rc.m $ 10,000 PERSONALS ADV INJURY $ 1,000,000 GEN't..AGGREGATE.LIMIT APPLIES PER: GENERALAGGREGATE $ 2,000,000 POLICYI jECOT 11LOG PRODUCTS-COMPIOP AGO $ 2000,000 OTHER $ -- - B AUTOMOBILE LIABILITY ICP0018i237 0713112015 07131/2016 COMBINED SINGLE LIMIT S 1,000,000 Esaccidant) X ANY AUTO BODILY INJURY(Per person) $ ALL OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS AUTOS NON-OWNED PROPERTY DAMAGE $ HIREDAUTOS AUTOS Peracmdent C X UMBRELLA LIAR X OCCUR A000181236 0713112015 07/3112016 EACH OCCURRENCE $ 5,000,000 EXCESS LIAR CLAIMS-MADE AGGREGATE $ 5,000,000 DED RETENTION$ $ A WORKERS COMPENSATION WC0181241 0713112015 07131/2016 X PER OTH- AND EMPLOYERS'LIABILITY STATUTE.. . ANY PROPRIETORIPARTNERIEXECUTIVE YN NIA E.L.EACHACCIDENT $ 1,000,000 OFFICER/MEMBER EXCLUDED? (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $ 1,000,000 If yes,describe under 1,OOD,D00 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ B PROPERTY CP00181237 07/3112015 0713112016 LIMIT 10,000,000 DED. 10,000 DESCRIPTION OF OPERATIONS 1 LOCATIONS I VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space Is required) City of Kent is included as additional Insured where required by written contract with respects to General Liability,Auto Liability,and Property. CERTIFICATE HOLDER CANCELLATION City of Kent SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Attn:Brad Soper THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 220 Fourth Avenue South ACCORDANCE WITH THE POLICY PROVISIONS. Kent WA 98032 AUTHORIZED REPRESENTATIVE of Marsh USA Inc. Manashl Mukhefjee �D<....:<....,. -�- ©1988.2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014101) The ACORD name and logo are registered marks of ACORD _ AGENCY CUSTOMER ID: 556865 LOC#: Washington ACCDR" ADDITIONAL REMARKS SCHEDULE Page 2 of 2 AGENCY NAMED INSURED MARSH USA INC. spins,Inc ePlus Technology,Inc. POLICY NUMBER 13595 Dulles Technology Drive Herndon,VA 20171 CARRIER NAIC CODE EFFECTIVE DATE: ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: 25 FORM TITLE: Certificate of Liability Insurance With regard to Property coverage,other deductibles may apply as per policy tenns and conditions. Named Insured Schedule: ePlus inc. ePlus Group,inc. ePlus Technalogy,inc. ePlus Technology Services,inc. ePlus Government,Inc. ePlus Systems,inc. ePlus Content Services,Inc. ePius Capital,Inc ePius Canada Company epics Claud Services,inc. ePlus Document Systems,inc. ePlus Information Holdings,inc. ePlus Jamaica,inc. ePlus Iceland,inc. Asset Finance Group,Inc eManaged Solutions,!no '.. ePlus Government Services,Inc Alliance Corp Technologies,no. Vanticore,LLC Page Blue Micro,inc.(dba PBM IT Solutions ePlus Technology NE,Inc ACORD 101 (2008101) ©2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD i REQUEST FOR MAYOR'S SIGNATURE Please Fill in All Applicable Boxes Routing Information (ALL REQUESTS MUST FIRST BE ROUTED THROUGH THE LAW DEPARTMENT) Originator: James Endicott Phone (Originator): 253 856 -4620 Date Sent: January 23, 2015 Date Required: January 27 2015 Return Signed Document to: J. Endicott CONTRACT TERMINATION DATE: 1/31/2016 VENDOR NAME: ePlus Technology, Inc. DATE OF COUNCIL APPROVAL: 1J20/2015 Brief Explanation of Document: This contract consolidates provides the necessary software licensing to replicate all the virtual production servers (In our Primary Data Center at Station 74) to our backup data center (City Hall). This functionality provides better business continuity for the City's primary application servers. The funds for annual maintenance are already approved in the 2013 - 2014 Operational Budget. THIS WAS APPROVED BY COUNCIL ON 1/20/2015 All Contracts Must Be pouted Through The Law Department (This area to be completed by the Law Department) Received: L t-mob i Approval of Law Dept.: Vuk Law Dept. Comments: Date Forwarded to Mayor: i Shaded Areas To Be Completed By Administration Staff Received: Recommendations and Comments: Disposition: Date Returned: ITCONTRACT PROCESSING FORM ►CENT Please fill in all applicable boxes. (updated 41812014 v4A) Project Name 2015-2016 ePlus-Pure Storage Puchase w/_,1Vr Maintenance Project musiness limit Contract Type 0 Goods &Services ❑ Professional Services Project Manager: Brad Soper Phone Originator : 253-856-4611 Date Process Started:June 1,2014 Date Process Completed: IT Requesting Manager:Sean Kelsey Project$Amount: $193,815 Vendor Name:ePlus Technology,Inc. Contract Dates:February 1,2015-Janurary 31,2016 Vendor Contact Name:Austin Worthington Vendor Contact Phone: (253) 236-5156 WHO#28790 CONTRACT DETERMINATION Is a project profile form needed? Y Completed by: Project approved by Project Steering Teams Y Director Signature: 1.0 PIA PROCESS 1 Zslri.9'i S>♦AJ!. tU't'f1S314 .r re P- %IifNJf3r^ at ,"Ejs'4''Y k. r�`K 3�t;o-+, v a�..:.r.' v i N' ..'Ys s a, C. F W''' 'c.,y w 'i. & av Fa a.*AN s x~! a �k*"�" is S +:y f ^ x.4 ., �r'a t h 3 F F ¢s E s� ✓,k! S�. iHAta Y" t-' a ' ice'. 4 A B 3u ,e'.R -3 ., - "+x T rkY' na a Y Fr.s. t !r 5 5§ Mff%I #^a bc.,r} r rc '=�,. ,� � U, "aa" ., �g^ ' +� r• t T�,�.,x � �r�. 1uad��t � c>3fm�zrr".„F-sr' a 'v�. #T�+ ��-' w'z�. k!4.)','i,?:c4Y :i=.'�`+�, k r *..." IrZZE- B1 Vendor Selection Process Started: (1.1)? Y June 1, 2014 SK Existing Bid 1.1.1 ? N June 1, 2014 SK RFP Required (1.1.1)? N June 1, 2014 SK Mayor's Written Determination Needed (1.1.1)? N June 1, 2014 SK B2.1 Vendor Quote Received Exhibit A for Contract Y November 7 2014 SK B2.2 City Contract Drafted by Manager(1.2)? Y December 1, 2014 S,., B3 1�Contract Reviewed by IT Admin 1.2 7 Y December 2 2014 SK MC B4 Risk Mngmt G&S Exhibit B (Vendor Insurance Requirements) Received (1,3)? Y December 1, 2014 SK B5 CityContract Sent to Vendor for Signature (1.2)? N i'zl6Jra1�/ = - B61 Contract Signed 1.2 ? i of Y 'L6 \c. *Pab .ni 'el.trCa If No Refusal to Sign), Move to B7 for Law Review t' '_ Rk F 1� t /'> TdL'tU6y-t If Yes Move to B9 for Law Review B6.2 Vendor Insurance Requirement Mel 1.2 ? tFI+JF i 61 f. .'6 hilt- AIO N B7 Contract Sent to Law with "Green Sheet"(1.2)? N/A LLuAU,rVI� 6 ult'" B8 2M° Contract Reviewed by IT Admin 12)? N B9.1 PD Produced based on Quote— PO# 12ptN N I y Zitr B9.2 City Contract& PO Sent to Law with Pink Player's Form 1.4 ? N Y B9.3 Original City Contract&PO Sent to Mayor for Signature with Pink Sheet 1.4) N Y zu I " td BID Copy of Si ned Cit Contract Sent to Vendor? N Itz_ Invoice Received for Payment from Vendor?Invoice# N Y C1 Steps Bl - BS Com leted7 N Y C2 Prior to B9: Submitted to Operations Committee (1.4)? N C3 Contract Sent to Council for Approval with Blue Agenda Form IIA N C4 Post Council Approval: Continue at B8 Above v 2.0 EXCEPTION PROJECT PROCESS D1 Exce tion Project Process Started? N Y Date: Processes Develo ed with IT Director? _ N Y Date: Processes Reviewed with Law? N Y Date: D2 Project Received Final Approval? N Y Date: D3 Project Executed? N Y Date: Final Contract Administration r:- E All Contract Process Documents Given to IT AccountingAdmin Coordinator? N Y !, IT Requesting Manager Signature Date IT Director Signature Date IT Accounting Administrator Signature Date FADMIN USE ONLY ❑ Document scanned and placed on IT Teamspace ❑ PO Processed Cl Final Contract to Clerk's Office(Contract# ) HtpLi/teamspace/sites/IT/Administration/itm/Shared Documents/Templates/TEMPLATE-2014_IT Contract Processing Form docx