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HomeMy WebLinkAboutPW15-020 - Original - Old Dominion Brush co, Inc. - Leaf Vacuum - 01/27/2015 K E•Trds rerrneftr Document CONTRACT COVER SHEET i This is to be completed by the Contract Manager prior to submission to City Clerks Office. All portions are to be completed. If you have questions, please contact City Clerk's Office. i Vendor Name: Old Dominion Brush Co., Inc. Vendor Number: )D Edwards Number Contract Number: �Al\f ts- 0 ; b This is assigned by City Clerk's Office Project Name: Leaf Vacuum Description: ❑ Interlocal Agreement ❑ Change Order ❑ Amendment ® Contract ❑ Other: Contract Effective Date: Date oft e Mayor's signature Termination Date: 90 days Contract Renewal Notice (Days): Number of days required notice for termination or renewal or amendment Contract Manager: Greg Reed Department: PW Operations Contract Amount: $30 757.00 Approval Authority: (CIRCLE ONE) Department Director Mayor City Council i Detail: (i.e. address, location, parcel number, tax id, etc.): Provide a Vacuum Leaf Loader to be used by the City's Utilities Storm Drainage section to vacuum leaves from city ditches and gutters. As of: 08/27f 14 i i KENT w11.11o1.N Agenda Item: Consent Calendar - 7E TO: City Council DATE: January 20, 2015 I SUBJECT: An Agreement to Purchase an 84 Horsepower Leaf Vacuum - Authorize i MOTION: Authorize the purchase of an 84 Horsepower Leaf Vacuum through Old Dominion Brush Co., Inc. in an amount not to exceed $39,900.00, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. SUMMARY: As leaves fall from the trees each fall, and accumulate within drainage ditches and roadway gutters, they are a barrier/hindrance to the storm water conveyance system. Operations Utility staff spends a considerable amount of time removing leaves to prevent ponding of rainfall. Utilizing the proposed leaf vacuum will reduce the time it takes to remove leaves and results in a more efficient operation. Staff has researched commercial leaf vacuums available on the market. The leaf vacuum offered by Old Dominion Brush Company is designed to remove the high volume of leaves, sticks and branches that accumulate in our drainage systems. The Old Dominion Brush Company's leaf vacuum has been publicly bid and is available for purchase through the National Joint Powers Alliance contract. The City is a purchasing member for this national contract. EXHIBITS: Goods & Services Agreement with Old Dominion Brush Co., Inc. RECOMMENDED BY: Public Works Committee YEA: Fincher - Ralph - Higgins NAY: BUDGET IMPACTS: Funds will come from the National Pollution Discharge Elimination System grant fund. I II I i KENT GOODS & SERVICES AGREEMENT between the City of Kent and Old Dominion Brush Co., Inc. THIS AGREEMENT is made by and between the City of Kent, a Washington municipal corporation (hereinafter the "City"), and Old Dominion Brush Co., Inc. organized under the laws of the State of Virginia, located and doing business at 5118 Glen Alden Dr., Richmond, VA 23231, Phone: (800) 446-9823/Fax: (804) 226-6914, Contact: Rick Timmerman (hereinafter the "Vendor"). AGREEMENT I. DESCRIPTION OF WORK. Vendor shall provide the following goods and materials and/or perform the following services for the City: The Vendor shall provide a Vacuum Debris Collector to be used by the City's Operations Utility staff to vacuum leaves and branches that accumulate in our drainage systems. For a description and Vendor's quote, see Exhibit A which is attached and incorporated by this reference. Vendor acknowledges and understands that it is not the City's exclusive provider of these goods, materials, or services and that the City maintains its unqualified right to obtain these goods, materials, and services through other sources. II. TIME OF COMPLETION. Upon the effective date of this Agreement, Vendor shall complete the work and provide all goods, materials, and services within ninety (90) days. III. COMPENSATION. The City shall pay the Vendor an amount not to exceed Thirty j Thousand, Seven Hundred Fifty Seven Dollars ($30,757.00), including applicable Washington State Sales Tax, for the goods, materials, and services contemplated in this Agreement. The City shall pay the Vendor the following amounts according to the following schedule: GOODS & SERVICES AGREEMENT - 1 (Over$10,000.00, including WSST) The Vendor shall be paid after execution of agreement and delivery of the Vacuum Debris Collector - Model LCT600. If the City objects to all or any portion of an invoice, it shall notify Vendor and reserves the option to only pay that portion of the invoice not in dispute. In that event, the parties will immediately make every effort to settle the disputed portion. A. Defective or Unauthorized Work. The City reserves its right to withhold payment from Vendor for any defective or unauthorized goods, materials or services. If Vendor is unable, for any reason, to complete any part of this Agreement, the City may obtain the goods, materials or services from other sources, and Vendor shall be liable to the City for any additional costs incurred by the City. "Additional costs" shall mean all reasonable costs, including legal costs and attorney fees, incurred by the City beyond the maximum Agreement price specified above. The City further reserves its right to deduct these additional costs incurred to complete this Agreement with other sources, from any and all amounts due or to become due the Vendor. B. Final Payment: Waiver of Claims. VENDOR'S ACCEPTANCE OF FINAL PAYMENT SHALL CONSTITUTE A WAIVER OF CLAIMS, EXCEPT THOSE PREVIOUSLY AND PROPERLY MADE AND IDENTIFIED BY VENDOR AS UNSETTLED AT THE TIME REQUEST FOR FINAL PAYMENT IS MADE, IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent Contractor-Employer Relationship will be created by this Agreement. By their execution of this Agreement, and in accordance with Ch. 51.08 RCW, the parties make the following representations: A. The Vendor has the ability to control and direct the performance and details of its work, the City being interested only in the results obtained under this Agreement. B. The Vendor maintains and pays for its own place of business from which ! Vendor's services under this Agreement will be performed. C. The Vendor has an established and independent business that is eligible for a business deduction for federal income tax purposes that existed before the City retained Vendor's services, or the Vendor is engaged in an independently established trade, occupation, profession, or business of the same nature as that involved under this Agreement. D. The Vendor is responsible for filing as they become due all necessary tax documents with appropriate federal and state agencies, including the Internal Revenue Service and the state Department of Revenue. GOODS & SERVICES AGREEMENT - 2 (Over$10,000.00, including WSST) i E. The Vendor has registered its business and established an account with the state Department of Revenue and other state agencies as may be required by Vendor's business, and has obtained a Unified Business Identifier (UBI) number from the State of Washington. F. The Vendor maintains a set of books dedicated to the expenses and earnings of its business. V. TERMINATION. Either party may terminate this Agreement, with or without cause, upon providing the other party thirty (30) days written notice at its address set forth on the signature block of this Agreement. I VI. CHANGES. The City may issue a written amendment for any change in the goods, materials or services to be provided during the performance of this Agreement, If the Vendor determines, for any reason, that an amendment is necessary, Vendor must submit a written amendment request to the person listed in the notice provision section of this Agreement, section XIV(D), within fourteen (14) calendar days of the date Vendor knew or should have known of the facts and events giving rise to the requested change. If the City determines that the change increases or decreases the Vendor's costs or time for performance, the City will make an equitable adjustment. The City will attempt, in good faith, to reach agreement with the Vendor on all equitable adjustments. However, if the parties are unable to agree, the City will determine the equitable adjustment as it deems appropriate. The Vendor shall proceed with the amended work upon receiving either a written amendment from the City or an oral order from the City before actually receiving the written amendment. If the Vendor fails to require an amendment within the time allowed, the Vendor waives its right to make any claim or submit subsequent amendment requests for that portion of the contract work. If the Vendor disagrees with the equitable adjustment, the Vendor must complete the amended work; however, the Vendor may elect to protest the adjustment as provided in subsections A through E of Section VII, Claims, below, The Vendor accepts all requirements of an amendment by: (1) endorsing it, (2) writing a separate acceptance, or (3) not protesting in the way this section provides. An amendment that is accepted by Vendor as provided in this section shall constitute full payment and final settlement of all claims for contract time and for direct, indirect and consequential costs, including costs of delays related to any work, either covered or affected by the change. VII. CLAIMS. If the Vendor disagrees with anything required by an amendment, another written order, or an oral order from the City, including any direction, instruction, interpretation, or determination by the City, the Vendor may file a claim as provided in this section. The Vendor shall give written notice to the City of all claims within fourteen (14) calendar days of the occurrence of the events giving rise to the claims, or within fourteen (14) calendar days of the date the Vendor knew or should have known of the facts or events giving rise to the claim, whichever occurs first , Any claim for damages, additional payment for any reason, or extension of time, whether under this Agreement or otherwise, shall be conclusively deemed to have been waived by the Vendor unless a timely written claim is made in strict accordance with the applicable provisions of this Agreement. At a minimum, a Vendor's written claim shall include the information set forth in subsections A, items 1 through 5 below. FAILURE TO PROVIDE A COMPLETE, WRITTEN NOTIFICATION OF CLAIM WITHIN THE TIME ALLOWED SHALL BE AN ABSOLUTE WAIVER OF ANY GOODS & SERVICES AGREEMENT - 3 (Over$10,000,00, including WSST) CLAIMS ARISING IN ANY WAY FROM THE FACTS OR EVENTS SURROUNDING THAT CLAIM OR CAUSED BY THAT DELAY. A. Notice of Claim. Provide a signed written notice of claim that provides the following information: 1. The date of the Vendor's claim; 2. The nature and circumstances that caused the claim; 3. The provisions in this Agreement that support the claim; 4. The estimated dollar cost, if any, of the claimed work and how that estimate was determined; and 5. An analysis of the progress schedule showing the schedule change or disruption if the Vendor is asserting a schedule change or disruption. B. Records, The Vendor shall keep complete records of extra costs and time incurred as a result of the asserted events giving rise to the claim. The City shall have access to any of the Vendor's records needed for evaluating the protest. The City will evaluate all claims, provided the procedures in this section are followed, If the City determines that a claim is valid, the City will adjust payment for work or time by an equitable adjustment. No adjustment will be made for an invalid protest, C. Vendor's Duty to Complete Protested Work. In spite of any claim, the Vendor shall proceed promptly to provide the goods, materials and services required by the City under this Agreement. D. Failure to Protest Constitutes Waiver. By not protesting as this section provides, the Vendor also waives any additional entitlement and accepts from the City any written or oral order (including directions, instructions, interpretations, and determination). E. Failure to Follow Procedures Constitutes Waiver. By failing to follow the procedures of this section, the Vendor completely waives any claims for protested work and accepts from the City any written or oral order (including directions, instructions, interpretations, and determination). VIII. LIMITATION OF ACTIONS. VENDOR MUST, IN ANY EVENT, FILE ANY LAWSUIT ARISING FROM OR CONNECTED WITH THIS AGREEMENT WITHIN 120 CALENDAR DAYS FROM THE DATE THE CONTRACT WORK IS COMPLETE OR VENDOR'S ABILITY TO FILE THAT SUIT SHALL BE FOREVER BARRED, THIS SECTION FURTHER LIMITS ANY APPLICABLE STATUTORY LIMITATIONS PERIOD. IX. WARRANTY. Vendor warrants that it will faithfully and satisfactorily perform all work provided under this Agreement in accordance with the provisions of this Agreement. In addition to any other warranty provided for at law or herein, this Agreement is additionally subject to all warranty provisions established under the Uniform Commercial Code, Title 62A, Revised Code of Washington. Vendor warrants goods are merchantable, are fit for the particular purpose for which they were obtained, and will perform in accordance with their specifications and Vendor's representations to City. The Vendor shall promptly correct all defects in workmanship and materials: (1) when Vendor knows or should have known of the defect, or (2) upon Vendor's receipt of notification from the City of the existence or discovery of the defect. In GOODS & SERVICES AGREEMENT - 4 (Over$10,000,00, including WSST) I the event any part of the goods are repaired, only original replacement parts shall be used— rebuilt or used parts will not be acceptable. When defects are corrected, the warranty for that portion of the work shall extend for an additional year beyond the original warranty period applicable to the overall work. The Vendor shall begin to correct any defects within seven (7) calendar days of its receipt of notice from the City of the defect. If the Vendor does not j accomplish the corrections within a reasonable time as determined by the City, the City may complete the corrections and the Vendor shall pay all costs incurred by the City in order to accomplish the correction. X.• DISCRIMINATION. In the hiring of employees for the performance of work under this Agreement or any sub-contract, the Vendor, its sub-contractors, or any person acting on behalf of the Vendor or sub-contractor shall not, by reason of race, religion, color, sex, age, sexual orientation, national origin, or the presence of any sensory, mental, or physical disability, discriminate against any person who is qualified and available to perform the work to which the employment relates. i Vendor shall execute the attached City of Kent Equal Employment Opportunity Policy Declaration, Comply with City Administrative Policy 1.2, and upon completion of the contract work, file the attached Compliance Statement. XI. INDEMNIFICATION. Vendor shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the Vendor's performance of this Agreement, except for that portion of the injuries and damages caused by the City's negligence. The City's inspection or acceptance of any of Vendor's work when completed shall not be grounds to avoid any of these covenants of indemnification. IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE VENDOR'S WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER. In the event Vendor refuses tender of defense in any suit or any claim, if that tender was made pursuant to this indemnification clause, and if that refusal is subsequently determined by a court having jurisdiction (or other agreed tribunal) to have been a wrongful refusal on the Vendor's part, then Vendor shall pay all the City's costs for defense, including all reasonable expert witness fees and reasonable attorneys' fees, plus the City's legal costs and fees incurred because there was a wrongful refusal on the Vendor's part. The provisions of this section shall survive the expiration or termination of this Agreement. i XII. INSURANCE. The Vendor shall procure and maintain for the duration of the Agreement, insurance of the types and in the amounts described in Exhibit B attached and incorporated by this reference. XIII. WORK PERFORMED AT VENDOR'S RISK. Vendor shall take all necessary precautions and shall be responsible for the safety of its employees, agents, and subcontractors in the performance of the contract work and shall utilize all protection necessary for that GOODS & SERVICES AGREEMENT - 5 (Over$10,000,00, including WSST) purpose. All work shall be done at Vendor's own risk, and Vendor shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. XIV. MISCELLANEOUS PROVISIONS. A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City requires its contractors and consultants to use recycled and recyclable products whenever practicable. A price preference may be available for any designated recycled product. B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of any of the covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in full force and effect. C. Resolution of Disputes and Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. If the parties are unable to settle any dispute, difference or claim arising from the parties' performance of this Agreement, the exclusive means of resolving that dispute, difference or claim, shall only be by filing suit exclusively under the venue, rules and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in writing to an alternative dispute resolution process. In any claim or lawsuit for damages arising from the parties' performance of this Agreement, each party shall pay all its legal costs and attorney's fees incurred in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award provided by law; provided, however, nothing in this paragraph shall be construed to limit the City's right to indemnification under Section XI of this Agreement. D. Written Notice. All communications regarding this Agreement shall be sent to the parties at the addresses listed on the signature page of the Agreement, unless notified to the contrary. Any written notice hereunder shall become effective three (3) business days after the date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. E. Assignment. Any assignment of this Agreement by either party without the written consent of the non-assigning party shall be void. If the non-assigning party gives its consent to any assignment, the terms of this Agreement shall continue in full force and effect and no further assignment shall be made without additional written consent. F. Modification. No waiver, alteration, or modification of any of the provisions of this Agreement shall be binding unless in writing and signed by a duly authorized representative of the City and Vendor. G. Entire Agreement. The written provisions and terms of this Agreement, together with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or other representative of the City, and such statements shall not be effective or be construed as entering into or forming a part of or altering in any manner this Agreement. All of the above documents are hereby made a part of this Agreement. However, should any language in any of the Exhibits to this Agreement conflict with any language contained in this Agreement, the terms of this Agreement shall prevail. i GOODS & SERVICES AGREEMENT - 6 (over$10,000,00, including WSST) i H. Compliance with Laws. The Vendor agrees to comply with all federal, state, and municipal laws, rules, and regulations that are now effective or in the future become applicable to Vendor's business, equipment, and personnel engaged in operations covered by this Agreement or accruing out of the performance of those operations. I. City Business License Required. Prior to commencing the tasks described in Section I, Contractor agrees to provide proof of a current city of Kent business license pursuant to Chapter 5.01 of the Kent City Code. J. Counterparts, This Agreement may be executed in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. i IN WITNESS, the parties below execute this Agreement, which shall become effective on the last date entered below. VENDOR: CITY OF KENT: (sin`a ura} 3, (signature) Print Name: -1 'kd sr I.AA'4 Print Name Suzette Cooke Its Its Mayor (true) ... .. . � Y,_...d...._._... DATE: DATE: , J I i NOTICES TO BE SENT TO: NOTICES TO BE SENT TO: VENDOR: CITY OF KENT: Rick Timmerman Timothy J. LaPorte, P.E, Old Dominion Brush Co,, Inc. City of Kent 5118 Glen Alden Dr. 220 Fourth Avenue South Richmond, VA 23231 Kent, WA 98032 (800) 446-9823 (telephone) (253) 856-5500 (telephone) (804) 226-6914 (facsimile) (253) 856-6500 (facsimile) i APPR VED AS TO FORM: Kent Law Department ODB-Leaf VaC. mWReed GOODS & SERVICES AGREEMENT - 7 (Over$10,000,00, including WSST) DECLARATION CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY The City of Kent is committed to conform to Federal and State laws regarding equal opportunity. As such all contractors, subcontractors and suppliers who perform work with relation to this Agreement shall comply with the regulations of the City's equal employment opportunity policies. The following questions specifically identify the requirements the City deems necessary for any contractor, subcontractor or supplier on this specific Agreement to adhere to. An affirmative response is required on all of the following questions for this Agreement to be valid and binding. If any contractor, subcontractor or supplier willfully misrepresents themselves with regard to the directives outlines, it will be considered a breach of contract and it will be at the City's sole determination regarding suspension or termination for all or part of the Agreement; The questions are as follows: 1. I have read the attached City of Kent administrative policy number 1.2. 2. During the time of this Agreement I will not discriminate in employment on the basis of sex, race, color, national origin, age, or the presence of all sensory, mental or physical disability, 3. During the time of this Agreement the prime contractor will provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 4. During the time of the Agreement I, the prime contractor, will actively consider hiring and promotion of women and minorities. 5. Before acceptance of this Agreement, an adherence statement will be signed by me, the Prime Contractor, that the Prime Contractor complied with the requirements as set forth above. By signing below, I agree to fulfill the five requirements referenced above. By: For: Title: Date: I EEO COMPLIANCE DOCUMENTS - 1 of 3 CITY OF KENT ADMINISTRATIVE POLICY I NUMBER: 1.2 EFFECTIVE DATE: January 1, 1998 SUBJECT: MINORITY AND WOMEN SUPERSEDES: April 1, 1996 CONTRACTORS APPROVED BY Jim White, Mayor POLICY: I Equal employment opportunity requirements for the City of Kent will conform to federal and state laws. All contractors, subcontractors, consultants and suppliers of the City must guarantee equal employment opportunity within their organization and, if holding Agreements with the City amounting to $10,000 or more within any given year, must take the following affirmative steps: 1. Provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 2. Actively consider for promotion and advancement available minorities and women. Any contractor, subcontractor, consultant or supplier who willfully disregards the City's nondiscrimination and equal opportunity requirements shall be considered in breach of contract and subject to suspension or termination for all or part of the Agreement. Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public Works Departments to assume the following duties for their respective departments. 1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these regulations are familiar with the regulations and the City's equal employment opportunity policy. 2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines. III I EEO COMPLIANCE DOCUMENTS - 2 of 3 CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT I� This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the Agreement. I, the undersigned, a duly represented agent of Company, hereby acknowledge and declare that the before-mentioned company was the prime contractor for the Agreement known as that was entered into on I the (date), between the firm I represent and the City of Kent. I declare that I complied fully with all of the requirements and obligations as outlined in the City of Kent Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity Policy that was part of the before-mentioned Agreement. By: For: Title: Date: i i I EEO COMPLIANCE DOCUMENTS - 3 of 3 I EXHIBIT" A OLD DOMINION BRUSH CO., INC. 5118 Glen Alden Drive,Richmond,VA 23231 1-800-446-9823 i PROPOSAL#12/09/14RT2 I City of Kent DATE: December 9,2014 Kent,Washington ATTN: Ron Green NJPA Membership#39535 Description Price (1)New ODB Trailer Mounted Vacuum Debris Collector Model LCT600 $ 25,300.00 32"diameter suction impeller with six 3/8"thick T-1 steel blades 4-groove power band belt drive for suction Impeller 16"diameter x 120"rubber suction hose with steel nozzle 16"diameter x 48"long rubber exhaust hose Hydraulic hose boom powered by an electric/hydraulic pump John Deere 4045T turbo charged diesel 4 cylinder engine rated for 74 HP Interim Tier 4 13"clutch assembly with a 2.25"diameter PTO shaft&safety engagement 44-gallon polyethylene fuel tank Engine controls with Murphy safety shut down system 1/4"thick trailer deck with channel members on the ends Single 6,000 pound rubber Torflex axle with EZ lube hubs ST225-75-R15 radial tires mounted on steel wheels and steel fenders Electric brakes with break-away actuator LED type DOT lights and aoval LED amberflasher light at rear HD height adjustable pintle eye with three quick release pins Parkingjack with 5"swivel castor wheel All components pre-painted prior to assembly-standard color Is white Options: Hyrdraulic front parking Jack In lieu of manual jack $ 1,500A0 John Deere 4045T 84 HP diesel engine Tier 3 mechanical $ 1,200,00 Total Equipment Cost: $ 28,000,00 NJPA 7%Discount: $ (1,960.00) NET Equipment Cost: $ 26,040.00 Transportation cost from Richmond,VA to Kent,WA: $ 4,717,00 TOTAL DELIVERED COST PER UNIT: $ 30,757.00 RJPA,rp�qy RAM` Contract,#060612-10DB - r' � s I Thank you, r"&80LZf'hf0" s. 800-632-7989 rickt@odbco,com i EXHIBIT B INSURANCE REQUIREMENTS FOR SERVICE CONTRACTS Insurance The Contractor shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, their agents, representatives, employees or subcontractors. A. Minimum Scope of Insurance Contractor shall obtain insurance of the types described below: 1. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products-completed operations, personal injury and advertising injury, and liability assumed under an insured contract. The City shall be named as an insured under the Contractor's Commercial General Liability insurance policy with respect to the work performed for the City using ISO additional insured endorsement CG 20 10 11 85 or a substitute endorsement providing equivalent coverage, B. Minimum Amounts of Insurance Contractor shall maintain the following insurance limits: 1. Commercial General Liability insurance shall be written with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate and a $2,000,000 products-completed operations aggregate limit. C. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability and Commercial General Liability insurance: 1. The Contractor's insurance coverage shall be primary insurance as respect the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute with it. 2. The Contractor's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. I I EXHIBIT B (Continued) 3. The City of Kent shall be named as an additional insured on all policies (except Professional Liability) as respects work performed by or on behalf of the contractor and a copy of the endorsement naming the City as additional insured shall be attached to the Certificate of Insurance. The City reserves the right to receive a certified copy of all required insurance policies. The Contractor's Commercial General Liability insurance shall also contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer's liability. D. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best rating of not less than ANII. E. Verification of Coverage Contractor shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. F. Subcontractors Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the same insurance requirements as stated herein for the Contractor. i I i ® DATE IMMlOD/YYYY) ACORLO CERTIFICATE OF LIABILITY INSURANCE 1/15i2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER, IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATION IS WAIVED,subject to !, the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER NAME: Richmond Certs - Rutherfoord,A Marsh &McLennan Agency LLC Co. PHONEUT 9 Y .sJ$04-780-0611 �DOC 804-788-8944 1001 Haxall Point, Suite 800 EMAIL Richmond VA 23219 ADDRESS; Alrtjf9aja�'tlthe> Drd rn __ INSURETpUAFFORDINGCOVERAGE NAICN INSURERA;Charter OakF�hre IRS CD - _.. 2661E INSURED INSURERBSfaVeerB lndty CO Of America 566 Old Dominion Brush Company Inc INSURERc;North River Insuranca Comoany '1.05 5118 Glen Alden Drive INSURERD'Travelers Indemnity o�.aI1y_ _ 5658 _ Richmond VA 23231 -�-- INSURERE: _ INSURER F: COVERAGES CERTIFICATE NUMBER:1461634175 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED To THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WTH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. _ ADM UBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSft 6IVD POLICY NUMBER MMIDDlYYW MMlDOA'YYY LIMITS A GENERAL LIABILITY 53098OX512015 1/l/2015 11112016 EACH OCCURRENCE $1,000,000 _ X COMMERCIAL GENERAL LIABILITY REMISES Ee oNwrrnence CLAIMS-MADE I rvi OCCUR MED EXP(Anyoneperson) $10,000 PERSONAL&ADV INJURY $1,US0,,000 _ GENERALAGGREGATE $2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OPAGG_ $2,000000 _ POLICY PRO TOO $ B AUTOMOBILE LIABILITY BA4317A43215 (112015 /1/2016 E...denl _ _ $1000,000 _ X ANY AUTO BODILY INJURY(Per person) $ ALL OWNED SCHEDULED BODILY INJURY(Per acGtlent) $ AUTOS AUTOS - -' X X NON-OWNED (Per gecident�MAGE $ HIREDAUTOS AUTOS - $ C X UMBRELLA LIAR X OCCUR 5811038289 1/1/2015 11/2016 EACH OCCURRENCE _ $20,000,000 EXCESS LIAB CLAIMS-MADE _AGGREGATE $20,000,000 DED X RETENTION$0 Is D WORKERS COMPENSATION KUB4317A43215 1/1/2015 !1/2016 X 9iYLYu O-ER- _ AND EMPLOYERS'LIABILITY YIN ANY PROPRIETORIPARTNERIEXECUTIVE❑ NIA EL EACH ACCIDENT $SOO,WO_ OPFICERIMEMBER EXCLUDED? (Mandatory In NH) EL.DISEASE-EA EMPLOYEE_$500,000. If yes,descnbe under E.L.DISEASE-POLICY LIMIT $500000 DESCRIPTION OF OPERATIONS below , i 7 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(Aaaeh ACORD 101,Additional Remarks Schedule,if more space Is required) City of Kent is included as additional insured under the General Liability with respect to work performed by the named insured for specifically referenced jobs or as required by written contract. I I CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Kent ACCORDANCE WITH THE POLICY PROVISIONS. Public Works 400 W Grove AUTHORIZED REPRESENTATIVE Kent WA 98032 rryz �W vo ;,(-)t(T5 _12 ©1988-2010 ACORD CORPORATION. All rights reserved. ACORD 26(2010105) The ACORD name and logo are registered marks of ACORD i I' COMMERCIAL GENERAL LIABILITY • THIS ENDORSEMENT CHANGES THE POLICY, PLEASE READ IT CAREFULLY BLANKET ADDITIONAL. INSURED (CONTRACTORS) This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART 1. WHO IS AN INSURED —(Section II) is amended c) The insurance provided to the additional in- to include any person or organization that you sured does not apply to "bodily injury" or agree in a "written contract requiring insurance" "property damage' caused by "your work" to include as an additional insured on this Cover- and included in the "products-completed op- age Part, but: erations hazard" unless the "written contract a) Only with respect to liability for"bodily injury", requiring insurance" specifically requires you "property damage"or"personal injury'; and to provide such coverage for that additional insured, and then the insurance provided to b} If, and only to the extent that, the Injury or the additional insured applies only to such damage is caused by acts or omissions of "bodily injury" or "property damage" that oc- you or your subcontractor in the performance curs before the end of the period of time for of "your work" to which the "written contract which the "written contract requiring insur- requiring insurance" applies. The person or ance" requires you to provide such coverage organization does not qualify as an additional or the end of the policy period, whichever is Insured with respect to the independent acts earlier. or omissions of such person or organization, 3. The insurance provided to the additional insured 2. The insurance provided to the additional Insured by this endorsement is excess over any valid and by this endorsement is limited as follows: collectible "other insurance", whether primary, a) In the event that the Limits of Insurance of excess, contingent or on any other basis, that is this Coverage Part shown in the Declarations available to the additional Insured for a loss we ,= exceed the limits of liability required by the cover under this endorsement. However, if the "written contract requiring Insurance", the In- "written contract requiring insurance" specifically surance provided to the additional insured requires that this insurance apply on a primary °— shall be limited to the limits of liability re- basis or a primary and non-contributory basis, quired by that "written contract requiring in- this insurance is primary to "other insurance" surance". This endorsement shall not in- available to the additional insured which covers crease the limits of insurance described in that person or organization as a named Insured Section III—Limits Of Insurance. for such loss, and we will not share with that "other insurance". But the insurance provided to ��— b) The insurance provided to the additional in- the additional insured by this endorsement still is sured does not apply to "bodily injury', "prop- excess over any valid and collectible "other in- arty damage" or "personal injury" arising out surance", whether primary, excess, contingent or of the rendering of, or failure to render, any on any other basis, that is available to the addi- professional architectural, engineering or sur- tional insured when that person or organization is veying services, including: an additional insured under such "other insur- i. The preparing, approving, or failing to ance". prepare or approve, maps, shop draw- 4. As a 'condition of coverage provided to the ings, opinions, reports, surveys, field or- additional Insured by this endorsement: ders or change orders,,or the preparing, m— approving, or failing to prepare or ap• a) The additional insured must give us written prove, drawings and specifications; and notice as soon as practicable of an "occur- rence" or an offense which may result in a it. Supervisory, p claim. To the extent possible, such notice engineering activities. should include: j CG D2 46 08 05 ©2005 The St.Paul Travelers Companies, Inc. Page 1 of 2 004101 COMMERCIAL GENERAL LIABILITY i. How, when and where the "occurrence" any provider of"other insurance"which would or offense took place; cover the additional "inured for a loss we i cover under this endorsement. However, this i. The names and addresses of any injured persons and witnesses; and condition does not affect whether the insur- ance provided to the additional insured by III, The nature and location of any injury or this endorsement is primary to "other insur- damage arising out of the"occurrence"or ance" available to the additional insured offense. which covers that person or organization as a b) If a claim is made or"suit" is brought against named insured as described in paragraph 3. j the additional insured, the additional insured above, must: 6. The following definition is added to SECTION V. i. Immediately record the specifics of the — DEFINITIONS: claim or"suit" and the date received;and "Written contract requiring insurance" means ii. Notify us as soon as practicable. that part of any written contract or agreement under, which you are required to include a The additional insured must see to it that we receive written notice of the claim or"sulV as person or organization as an additional at soon as racticable, sured on this Coverage Part, provided that P the"bodily Injury" and "property damage" oc- c) The additional insured must immediately curs and the"personal injury"is caused by an send us copies of all legal papers received in offense committed: connection with the claim or "suit", cooperate a. After the signing and execution of the with us in the investigation or settlement of contract or agreement by you; the claim or defense against the "suit", and otherwise comply with all policy conditions. b. While that part of the contract or d) The additional insured must tender the de- agreement is in effect; and fense and indemnity of any claim or"suit"to c. Before the end of the policy period. I Page 2 of 2 O 2005 The St, Paul Travelers Companies, Inc. CG 02 46 08 05 i Yoshitake, Nancy From: Hills, Chris Sent: Friday,January 23, 2015 7:56 AM To: Yoshitake, Nancy Cc: Brock, David; Reed, Greg Subject: FW: Old Dominion Brush Co. i I Nancy, Could you call me on Monday when you're back to discuss what I can do to assist in resolving whatever insurance deficiencies there may be? In the meantime and based on the fact that Old Dominion appears to have insurance, I've authorized Dave and Greg to move forward with executing this contract due to the short timelines on this matter. Thank you, Chris From: Brock, David Sent: Friday, January 23, 2015 7:47 AM To: Hills, Chris Subject: FW: Old Dominion Brush Co. i From: Reed, Greg Sent: Friday, January 23, 2015 6:08 AM To: Brock, David Cc: Gilbertson, Shawn; Hunsdorfer,Todd Subject: FW: Old Dominion Brush Co. Hi Dave, I'm worried we are going to miss the 1-31-15 deadline for the NPDES grant all over insurance that I feel should not be required. Greg From: Yoshitake, Nancy Sent: Thursday, January 22, 2015 3:55 PM To: Reed, Greg Subject: Old Dominion Brush Co, Hi Greg, I I know you're anxious to get your contract executed and I wanted to let you know that I am still waiting for a revised insurance endorsement. I've notified Rick twice and have not received anything back. I will be out of the office tomorrow but will follow up again on Monday morning. i Nancy j t REQUEST FOR MAYOR'S SIGNATURE T Please Fill in All Applicable Boxes { { R`44ed by Director Ori ig nator's Name: Gre Reed De t/Div. PW O erations Extension: 5630 Date Sent: i,r`p6/h� Date Required: o �V8,6 Return to: Nancy Yoshitake CONTRACT TERMINATION DATE: 90 days VENDOR: Old Dominion Brush Co., Inc. DATE OF COUNCIL APPROVAL: 1/20/15 ATTACH THE COUNCIL MOTION SHEET FOR THE MAYOR o if applicable [Brief Explanation`of Document: I The attached agreement is for Old Dominion Brush Co. to provide a Vacuum Debris Collector to be used by the City's Operations Utility staff to vacuum leaves and branches that accumulate in our drainage systems. For additional information, see the attached Council motion sheet. All Contracts Must Be Routed Through The Law Department (This area to be completed by the Caw Department) Received: Approval of Law Dept.:. Law Dept. Comments: ,` (, rt ,i''f,( I i Date Forwarded to Mayor: 1 ✓' Shaded Areas To Be Completed By Administration Staff - I Received: 4 � .f�r > rt Recommendations and Comments: Disposition: ' '' - Ken g¢�+/ Date Returned: CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the Agreement. I, the undersigned, a duly represented agent of Old Dominion Brush Co. Inc. Company, hereby acknowledge and declare that the before-mentioned company was the prime contractor for the Agreement known as Leaf Vacuum that was entered into on the January 27. 2015 (date) between the firm I represent and the City of Kent. I declare that I complied fully with all of the requirements and obligations as outlined in the City of Kent Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity Policy that was part of the before-mentioned Agreement. C ' By: �/ ' Z?�Far: / co, Title: Date: �� 7' "� 2­6l EEO COMPLIANCE DOCUMENTS - I PVVI'S'-_ 010