HomeMy WebLinkAboutIT13-215 - Amendment - #1 - Preferred Copier Systems, Inc. - MFD Maintenance & Repair Services - 12/02/2014 i
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CONTRACT COVER SHEET
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This is to be completed by the Contract Manager prior to submission
to City Clerks Office. All portions are to be completed.
If you have questions, please contact City Clerk's Office.
Vendor Name: Preferred Copier Systems, Inc
Vendor Number: 0 J660
17
JD Edwards Number
Contract Number: IT-14-225 - :`i0
This is assigned by City Clerk's Office
Project Name: Amendment to Goods & Services Agreement
Description: ❑ Interlocal Agreement ❑ Change Order M Amendment ❑ Contract
❑ Other:
Contract Effective Date: 12J2J2014 Termination Date: 05/11/15
Contract Renewal Notice (Days):
Number of days required notice for termination or renewal or amendment
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Contract Manager: Dea Drake Department: IT
Contract Amount: No change from Original Contract
Approval Authority: ❑ Department Director MMayor ❑City Council
Detail: (i.e. address, location, parcel number, tax id, etc.):
This amendment extends the contract for six months ,
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AMENDMENT NO. 1
NAME OF CONSULTANT OR VENDOR: rPreferred Copier Systems, Inc.
CONTRACT NAME & PR03ECT NUMBER: Contract #IT 14-225 Goods & Services Agreement
ORIGINAL AGREEMENT DATE: Vendor: 11/22/2013 Mayor12/3/2013
This Amendment is made between the City and the above-referenced Consultant or
Vendor and amends the original Agreement and all prior Amendments. All other provisions of
the original Agreement or prior Amendments not inconsistent with this Amendment shall remain
in full force and effect. For valuable consideration and by mutual consent of the parties,
Consultant or Vendor's work is modified as follows:
1. Section I of the Agreement, entitled "Description of Work," is hereby modified to
add additional work or revise existing work as follows:
In addition to work required under the original Agreement and any
prior Amendments, the Consultant or Vendor shall:
Mutually agree to extend the contract by six month from December 1,
2014 through May 31, 2015 with no change in fees, services or terms.
2. The contract amount and time for performance provisions of Section II "Time of
Completion," and Section III, "Compensation," are modified as follows:
Original Contract Sum, $.0092 per impression for all
including applicable WSST B&W and .07 for all color. See
Attached Exhibit A for details
Net Change by Previous Amendments $0
including applicable WSST
Current Contract Amount $.0092 per impression for all B&W and
including all previous amendments .07 for all color. See Attached Exhibit A
for details
Current Amendment Sum $.0092 per impression for all B&W and
.07 for all color. See Attached Exhibit A
for details
Applicable WSST Tax on this $Standard WSST per click
Amendment charge.
Revised Contract Sum $.0092 per impression for all B&W and
.07 for all color. See Attached Exhibit A
for details
AMENDMENT - I OF 2
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Original Time for Completion November 30,2014
(insert date)
Revised Time for Completion under NA
prior Amendments
(insert date)
Add'I Days Required (t) for this NA calendar days
Amendment
Revised Time for Completion May 31,2015
(insert date)
The Consultant or Vendor accepts all requirements of this Amendment by signing below,
by its signature waives any protest or claim it may have regarding this Amendment, and
acknowledges and accepts that this Amendment constitutes full payment and final settlement of
all claims of any kind or nature arising from or connected with any work either covered or
affected by this Amendment, including, without limitation, claims related to contract time,
contract acceleration, onsite or home office overhead, or lost profits. This Amendment, unless
otherwise provided, does not relieve the Consultant or Vendor from strict compliance with the
guarantee and warranty provisions of the original Agreement.
All acts consistent with the authority of the Agreement, previous Amendments (if any),
and this Amendment, prior to the effective date of this Amendment, are hereby ratified and
affirmed, and the terms of the Agreement, previous Amendments (if any), and this Amendment
shall be deemed to have applied.
The parties whose names appear below swear under penalty of perjury that they are
authorized to enter into this Amendment, which is binding on the parties of this contract.
IN WITNESS, the parties below have executed this Amendment, which will
become effective on the last date written below.
CONSULTANT/VENDOR: CITY OF KENT:
(signature r .' / 3 -�- (signat
Print Names Print j a
Its / 4-
(title) ( de)
DATE: DATE: I Z , '
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APPROVED AS TO FORM:
(applicable if Maayor'ssignature required)
Kent Law`Department -
Teamspaca:(ff/nlvltimetlia/Print Copy Center/Shared Docvment,?P2ferretl Copiers
AMENDMENT 2 OF 2
REQUEST FOR MAYOR'S SIGNATURE
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KEAIT PURCHASE ORDER ONLY
w. =o Please Fill in All Applicable Boxes
Routing:Information (REQUEST GOES DIRECTLY TO THE MAYOR'S OFFICE AND RETURNED TO DEPARTMENT)
-DO NOT ROUTE TO CLERK'S OFFICE-
Originator: Dea Drake Phone (Originator):253-856-4646
Date Sent: 11-24-2014 Date Required: 11-27-2014
Originating Department:
ArE
VENDOR NAME. OF GOUNCIL AR�FiOVALt
Preferred Copier Systems 11-19-2013
Brief Explanation of Document:
This Change Order extends the contract to maintain the city fleet of copier/printers (also known as
multifunction devices - MFD's) for six months from December 1,2014 through May 31, 2015. There
are no changes to the services, terms or charges. The original contract passed by council allows up
to a 6 month extension.
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Received:
Recommendations and Comments:
Disposition:: .
Date Returned: I,
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