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Home My WebLink AboutPK09-332 - Amendment - Catholic Community Services - Severe Weather Shelter at Kent Lutheran Church - 12/03/2014 i I ® Records Ma. KET1T W......TON } rtP}gphl 5 DEC CONTRACT COVER SHEET CITY OF KENT This is to be completed by the Contract Manager prior to su6olaiw to City Clerks Office. All portions are to be completed. If you have questions, please contact City Clerk's Office. i Vendor Name: Catholic Community Services Vendor Number: 33536 JD—Edwards Number Contract Number: 'f A. This is assigned by City Clerk's Office Project Name: Severe Weather Shelter at Kent Lutheran Church Description: ❑ Interlocal Agreement ❑ Change Order ® Amendment ❑ Contract ❑ Other: Contract Effective Date: March 31 2014 Termination Date: October 31, 2016 Contract Renewal Notice (Days): 30 Number of days required notice for termination or renewal or amendment Contract Manager: Christine Cain Department: Housing & Human Services Contract Amount: i Approval Authority: ® Department Director ❑Mayor []City Council Detail: (i.e. address, location, parcel number, tax id, etc.): 336 2"d Avenue South, Kent WA 98032-5849 u i adccW10877 8 14 ' i i i KE,WT 2014 AMENDMENT AND RATIFICATION OF wA� T." CONSULTANT SERVICES AGREEMENT (between City of Kent and Catholic Community Services) I THIS AMENDMENT AND RATIFICATION OF CONSULTANT SERVICES AGREEMENT ("Amendment") is made between. the CITY OF KENT, a Washington municipal corporation ("City"), and CATHOLIC COMMUNITY SERVICES, a Washington corporation ("Consultant"). I. RECITALS 1.1 City entered into a Consultant Services Agreement ("Agreement") with the Catholic Community Services December 4, 2009, wherein the City agreed to contract with Catholic Community Services for its consultation services with respect to staffing the severe weather shelter at 336 2nd Avenue South, Kent, Washington 98032. 1.2 Since executing the original Agreement, $2,918.39 was expended during the term of the Agreement. 1.3 The parties acknowledge that the Agreement terminated by its own terms on March 31, 2013. However, the City and Consultant express their mutual intent and desire to reinstate the Agreement; extend its term through October, 31, 2016; and amend the work to include additional duties to be performed in accordance with the same provisions set forth in the original Agreement, except as modified within this Amendment. In addition, the parties wish to ratify and affirm any and all acts consistent with the authority of the Agreement and prior to the effective date of this Amendment. II. AMENDMENT NOW THEREFORE, in consideration of the mutual intent, desire, and promises of the parties and other good and valuable consideration, City and Consultant agree as follows: 2.1 Agreement - Reinstated. The Agreement, which terminated by its own terms on March 31, 2014, is hereby ratified, renewed, and reinstated. The term of the Agreement is hereby extended through October 31, 2016. All acts consistent with the authority of the Agreement and prior to the effective date of this Amendment are hereby ratified and affirmed, and the terms of the Agreement and this Amendment shall be deemed to have applied. 2.2 Additional Services to be Performed. Consultant shall perform the following additional services in accordance with the same provisions set forth in the original Agreement: Catholic Community Services, with volunteers from Kent Lutheran Church, will provide a maximum of 400 hours staffing to the severe weather shelter at 336 2nd Ave South, Kent, WA 98032 between November 2014 and October 2016. This shelter will be activated by the City of Kent Housing and Human Services Manager when temperatures fall below 32 degrees for 24 or more consecutive hours AND/OR snow accumulation exceeding or expected to exceed three inches in depth AND/OR other conditions deemed severe enough to present a substantial threat to life or health of homeless persons. AMENDMENT AND RATIFICATION OF GOODS& SERVICES AGREEMENT- I (City of Kent and Catholic Community Services) i i I 2.3 Insurance. At the time Consultant executes this Amendment, it shall provide the City with an updated Certificate of Insurance evidencing insurance coverage in the types and amounts set forth in Exhibit B to the original Agreement. In addition, Consultant shall also provide an endorsement naming the City as an additional insured under the Consultant's Commercial General Liability coverage for the duration of the Agreement, as extended by this Amendment. j 2.4 Remaining Provisions. Except as specifically amended by this Amendment, all remaining provisions of the Agreement shall remain in full force and effect. IN WITNESS, the parties have executed this Amendment, which shall become effective on the last date executed below. Catholic Community Services CITY OF KENT: By: `RI By. K� �� . . Print Name ` c r C1 Prin Na a Jeff Watling,_ Title: 'e` N . Title: Parks Director Date: Y @` Date: 12 i AMENDMENT AND RATIFICATION OF CONSULTANTSERVICES AGREEMENT-2 (bhrn.City of Kent and Catholic Cononunity Services) i DECLARATION CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY The City of Kent is committed to conform to Federal and State laws regarding equal opportunity. As such all contractors, subcontractors and suppliers who perform work with relation to this Agreement shall comply with the regulations of the City's equal employment opportunity policies. i The following questions specifically identify the requirements the City deems necessary for any contractor, subcontractor or supplier on this specific Agreement to adhere to. An affirmative response is required on all of the following questions for this Agreement to be valid and binding. If any contractor, subcontractor or supplier willfully misrepresents themselves with regard to the directives outlines, it will be considered a breach of contract and it will be at the City's sole determination regarding suspension or termination for all or part of the Agreement; The questions are as follows: 1. I have read the attached City of Kent administrative policy number 1.2. 2. During the time of this Agreement I will not discriminate in employment on the basis of sex, race, color, national origin, age, or the presence of all sensory, mental or physical disability. 3. During the time of this Agreement the prime contractor will provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 4. During the time of the Agreement I, the prime contractor, will actively consider hiring and promotion of women and minorities. 5. Before acceptance of this Agreement, an adherence statement will be signed by me, the Prime Contractor, that the Prime Contractor complied with the requirements as set forth above. By signing below, I agree to fulfill the five requirements referenced above. Dated this day of ;%_.' vim' ` , 20tAA. i For: I Title,'- t" •C's�` C Cl+ t `Dhff'(-kNy:fl- Date: ' i i EEO COMPLIANCE DOCUMENTS - 1 I i CITY OF KENT ADMINISTRATIVE POLICY i NUMBER: 1.2 EFFECTIVE DATE: January 1, 1998 j SUBJECT: MINORITY AND WOMEN SUPERSEDES: April 1, 1996 CONTRACTORS APPROVED BY Jim White, Mayor POLICY: I Equal employment opportunity requirements for the City of Kent will conform to federal and state laws. All contractors, subcontractors, consultants and suppliers of the City must guarantee equal employment opportunity within their organization and, if holding Agreements with the City amounting to $10,000 or more within any given year, must take the following affirmative steps: 1. Provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 2. Actively consider for promotion and advancement available minorities and women. Any contractor, subcontractor, consultant or supplier who willfully disregards the City's nondiscrimination and equal opportunity requirements shall be considered in breach of contract and subject to suspension or termination for all or part of the Agreement. Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public Works Departments to assume the following duties for their respective departments. 1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these regulations are familiar with the regulations and the City's equal employment opportunity policy. j 2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines. II I i i I EEO COMPLIANCE DOCUMENTS - 2 i CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the Agreement. I, the undersigned, a duly represented agent of Company, hereby acknowledge and declare that the before-mentioned company was the prime contractor for the Agreement known as that was entered into on the (date) between the firm I represent and the City of Kent. I declare that I complied fully with all of the requirements and obligations as outlined in the City of Kent Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity Policy that was part of the before-mentioned Agreement. Dated this day of 20 . By: For: Title: Date: II EEO COMPLIANCE DOCUMENTS - 3 I