HomeMy WebLinkAboutPW14-325 - Original - JCI Jones Chemicals, Inc. - 2015 Water Treatment Chemical Supply - 12/13/2014 Records anageme �z
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CONTRACT COVER SHEET
This is to be completed by the Contract Manager prior to submission
to City Clerks Office. All portions are to be completed.
If you have questions, please contact City Clerk's Office.
Vendor Name: JCI Jones Chemicals, Inc.
Vendor Number:
JD Edwards Number
Contract Number: y } j -oo 6
This is assigned by City Clerk's Office
Project Name: 2015 Water Treatment Chemical Supply
Description: ❑ Interlocal Agreement ❑ Change Order ❑ Amendment ® Contract
❑ Other:
Contract Effective Date: Date of the Mayor's signature Termination Date: 12/31/15
Contract Renewal Notice (Days):
Number of days required notice for termination or renewal or amendment
Contract Manager: Kevin Swinford Department: PW Operations
Contract Amount: $93,981.20
Approval Authority: (CIRCLE ONE) Department Director Mayor fCity Council
Detail: (i.e. address, location, parcel number, tax id, etc.):
Supply the Water Department with water treatment chemicals for 2015.
As of: 08/27/14
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ICENT
wAs� ar�
GOODS & SERVICES AGREEMENT
between the City of Kent and
ICI Jones Chemicals, Inc.
THIS AGREEMENT is made by and between the City of Kent, a Washington municipal
corporation (hereinafter the "City"), and JCI Jones Chemicals, Inc. organized under the laws of j
the State of Washington, located and doing business at 1919 Marine View Dr., Tacoma, WA
98422, Phone: (253) 274-0104/Fax: (253) 572-2352, Contact: Michelle Trammell (hereinafter
the "Vendor").
AGREEMENT
I. DESCRIPTION OF WORK.
Vendor shall provide the following goods and materials and/or perform the following
services for the City:
The Vendor shall supply the City of Kent Water Department with water treatment
chemicals (bid items 1, 2, 3, 4, 5, 10, 11, and 13) according to the bid proposal
submitted October 21, 2014, which is attached as Exhibit A and incorporated by
this reference.
Vendor acknowledges and understands that it is not the City`s exclusive provider of these
goods, materials, or services and that the City maintains its unqualified right to obtain these
goods, materials, and services through other sources.
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II. TIME OF COMPLETION. Upon the effective date of this Agreement, Vendor shall
complete the work and provide all goods, materials, and services by December 31, 2015.
III. COMPENSATION. The City shall pay the Vendor an amount not to exceed Ninety
Three Thousand, Nine Hundred Eighty One Dollars and twenty cents ($93,981.20), including
applicable Washington State Sales Tax, for the goods, materials, and services contemplated in
this Agreement. The City shall pay the Vendor the following amounts according to the following
schedule:
GOODS & SERVICES AGREEMENT - 1
(Over$10,000,00, including WSST)
Compensation of up to $93,981.20 is based on an estimate annual need. Actual
need may vary as follows:
Item 1: zero to 6 tons
Item 2: zero to 5 tons
Item 3: zero to 1,500 lbs.
Item 4: zero to 600 lbs.
Item 5: zero to 300 lbs.
Item 10: zero to 96,000 gals.
Item 11: zero to 12,000 gals.
Item 13: zero to 8,000 gals.
Therefore, actual compensation will be between $0 and $93,981.20 and be based
on the exact quantity of chemicals ordered by the City.
Vendor shall be paid after submittal of invoice.
If the City objects to all or any portion of an invoice, it shall notify Vendor and reserves
the option to only pay that portion of the invoice not in dispute, In that event, the parties will
immediately make every effort to settle the disputed portion.
A. Defective or Unauthorized Work. The City reserves its right to withhold payment
from Vendor for any defective or unauthorized goods, materials or services. if
Vendor is unable, for any reason, to complete any part of this Agreement, the City
may obtain the goods, materials or services from other sources, and Vendor shall
be liable to the City for any additional costs incurred by the City. "Additional costs"
shall mean all reasonable costs, including legal costs and attorney fees, incurred by
the City beyond the maximum Agreement price specified above. The City further
reserves its right to deduct these additional costs incurred to complete this
Agreement with other sources, from any and all amounts due or to become due the
Vendor.
B. Final Payment: Waiver of Claims. VENDOR'S ACCEPTANCE OF FINAL PAYMENT
SHALL CONSTITUTE A WAIVER OF CLAIMS, EXCEPT THOSE PREVIOUSLY AND
PROPERLY MADE AND IDENTIFIED BY VENDOR AS UNSETTLED AT THE TIME
REQUEST FOR FINAL PAYMENT IS MADE.
IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent
Contractor-Employer Relationship will be created by this Agreement. By their execution of this
Agreement, and in accordance with Ch. 51.08 RCW, the parties make the following
representations:
A. The Vendor has the ability to control and direct the performance and details
of its work, the City being interested only in the results obtained under this
Agreement.
B. The Vendor maintains and pays for its own place of business from which
Vendor's services under this Agreement will be performed.
GOODS & SERVICES AGREEMENT - 2
(Over$10,000,00, including WSST)
C. The Vendor has an established and independent business that is eligible for a
business deduction for federal income tax purposes that existed before the
City retained Vendor's services, or the Vendor is engaged in an
independently established trade, occupation, profession, or business of the
same nature as that involved under this Agreement.
D. The Vendor is responsible for filing as they become due all necessary tax
documents with appropriate federal and state agencies, including the Internal
Revenue Service and the state Department of Revenue.
E. The Vendor has registered its business and established an account with the
state Department of Revenue and other state agencies as may be required
by Vendor's business, and has obtained a Unified Business Identifier (UBI)
number from the State of Washington.
F. The Vendor maintains a set of books dedicated to the expenses and earnings
of its business.
V. TERMINATION. Either party may terminate this Agreement, with or without
cause, upon providing the other party thirty (30) days written notice at its address set forth on
the signature block of this Agreement,
VI. CHANGES. The City may issue a written amendment for any change in the goods,
materials or services to be provided during the performance of this Agreement. If the Vendor
determines, for any reason, that an amendment is necessary, Vendor must submit a written
amendment request to the person listed in the notice provision section of this Agreement,
section XIV(D), within fourteen (14) calendar days of the date Vendor knew or should have
known of the facts and events giving rise to the requested change. If the City determines that
the change increases or decreases the Vendor's costs or time for performance, the City will
make an equitable adjustment. The City will attempt, in good faith, to reach agreement with the
Vendor on all equitable adjustments. However, if the parties are unable to agree, the City will
determine the equitable adjustment as it deems appropriate. The Vendor shall proceed with the
amended work upon receiving either a written amendment from the City or an oral order from
the City before actually receiving the written amendment. If the Vendor fails to require an
amendment within the time allowed, the Vendor waives its right to make any claim or submit
subsequent amendment requests for that portion of the contract work, If the Vendor disagrees
with the equitable adjustment, the Vendor must complete the amended work; however, the
Vendor may elect to protest the adjustment as provided in subsections A through E of Section
VII, Claims, below.
The Vendor accepts all requirements of an amendment by: (1) endorsing it, (2) writing a
separate acceptance, or (3) not protesting in the way this section provides. An amendment that
is accepted by Vendor as provided in this section shall constitute full payment and final
settlement of all claims for contract time and for direct, indirect and consequential costs,
including costs of delays related to any work, either covered or affected by the change.
VII. CLAIMS. If the Vendor disagrees with anything required by an amendment,
another written order, or an oral order from the City, including any direction, instruction,
interpretation, or determination by the City, the Vendor may file a claim as provided in this
section. The Vendor shall give written notice to the City of all claims within fourteen (14)
calendar days of the occurrence of the events giving rise to the claims, or within fourteen (14)
calendar days of the date the Vendor knew or should have known of the facts or events giving
GOODS & SERVICES AGREEMENT - 3
(Over$10,000.00, including WSST)
rise to the claim, whichever occurs first . Any claim for damages, additional payment for any
reason, or extension of time, whether under this Agreement or otherwise, shall be conclusively
deemed to have been waived by the Vendor unless a timely written claim is made in strict
accordance with the applicable provisions of this Agreement.
At a minimum, a Vendor's written claim shall include the information set forth in
subsections A, items 1 through 5 below.
FAILURE TO PROVIDE A COMPLETE, WRITTEN NOTIFICATION OF CLAIM
WITHIN THE TIME ALLOWED SHALL BE AN ABSOLUTE WAIVER OF ANY
CLAIMS ARISING IN ANY WAY FROM THE FACTS OR EVENTS
SURROUNDING THAT CLAIM OR CAUSED BY THAT DELAY.
A. Notice of Claim. Provide a signed written notice of claim that provides the following
information:
1. The date of the Vendor's claim;
2. The nature and circumstances that caused the claim;
3. The provisions in this Agreement that support the claim;
4. The estimated dollar cost, if any, of the claimed work and how that
estimate was determined; and
5. An analysis of the progress schedule showing the schedule change or
disruption if the Vendor is asserting a schedule change or disruption.
B. Records. The Vendor shall keep complete records of extra costs and time incurred
as a result of the asserted events giving rise to the claim, The City shall have
access to any of the Vendor's records needed for evaluating the protest.
The City will evaluate all claims, provided the procedures in this section are
followed. If the City determines that a claim is valid, the City will adjust payment
for work or time by an equitable adjustment. No adjustment will be made for an
invalid protest.
C. Vendor's Duty to Complete Protested Work. In spite of any claim, the Vendor shall
proceed promptly to provide the goods, materials and services required by the City
under this Agreement.
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D. Failure to Protest Constitutes Waiver. By not protesting as this section provides,
the Vendor also waives any additional entitlement and accepts from the City any
written or oral order (including directions, instructions, interpretations, and
determination).
E. Failure to Follow Procedures Constitutes Waiver. By failing to follow the procedures
of this section, the Vendor completely waives any claims for protested work and
accepts from the City any written or oral order (including directions, instructions,
interpretations, and determination).
VIII. LIMITATION OF ACTIONS. VENDOR MUST, IN ANY EVENT, FILE ANY LAWSUIT
ARISING FROM OR CONNECTED WITH THIS AGREEMENT WITHIN 120 CALENDAR DAYS FROM
THE DATE THE CONTRACT WORK IS COMPLETE OR VENDOR'S ABILITY TO FILE THAT SUIT
SHALL BE FOREVER BARRED. THIS SECTION FURTHER LIMITS ANY APPLICABLE STATUTORY
LIMITATIONS PERIOD.
GOODS & SERVICES AGREEMENT - 4
(Over$10,000,00, including WSST)
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IX. WARRANTY. This Agreement is subject to all warranty provisions established
under the Uniform Commercial Code, Title 62A, Revised Code of Washington. Vendor warrants
goods are merchantable, are fit for the particular purpose for which they were obtained, and will
perform in accordance with their specifications and Vendor's representations to City. The Vendor
shall correct all defects in workmanship and materials within one (1) year from the date of the
City's acceptance of the Contract work. In the event any part of the goods are repaired, only
original replacement parts shall be used—rebuilt or used parts will not be acceptable. When
defects are corrected, the warranty for that portion of the work shall extend for one (1) year
from the date such correction is completed and accepted by the City. The Vendor shall begin to
correct any defects within seven (7) calendar days of its receipt of notice from the City of the
defect. If the Vendor does not accomplish the corrections within a reasonable time as
determined by the City, the City may complete the corrections and the Vendor shall pay all costs
incurred by the City in order to accomplish the correction.
X. DISCRIMINATION. In the hiring of employees for the performance of work under
this Agreement or any sub-contract, the Vendor, its sub-contractors, or any person acting on
behalf of the Vendor or sub-contractor shall not, by reason of race, religion, color, sex, age,
sexual orientation, national origin, or the presence of any sensory, mental, or physical disability,
discriminate against any person who is qualified and available to perform the work to which the
employment relates.
Vendor shall execute the attached City of Kent Equal Employment Opportunity Policy
Declaration, Comply with City Administrative Policy 1.2, and upon completion of the contract
work, file the attached Compliance Statement.
XI. INDEMNIFICATION. Vendor shall defend, indemnify and hold the City, its
officers, officials, employees, agents and volunteers harmless from any and all claims, injuries,
damages, losses or suits, including all legal costs and attorney fees, arising out of or in
connection with the Vendor's performance of this Agreement, except for that portion of the
injuries and damages caused by the City's negligence.
The City's inspection or acceptance of any of Vendor's work when completed shall not be
grounds to avoid any of these covenants of indemnification.
IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE
INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE VENDOR'S WAIVER OF IMMUNITY
UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS
INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY
NEGOTIATED THIS WAIVER.
In the event Vendor refuses tender of defense in any suit or any claim, if that tender was
made pursuant to this indemnification clause, and if that refusal is subsequently determined by a
court having jurisdiction (or other agreed tribunal) to have been a wrongful refusal on the
Vendor's part, then Vendor shall pay all the City's costs for defense, including all reasonable
expert witness fees and reasonable attorneys' fees, plus the City's legal costs and fees incurred
because there was a wrongful refusal on the Vendor's part.
The provisions of this section shall survive the expiration or termination of this
Agreement.
GOODS & SERVICES AGREEMENT - 5
(Over$10,000,00, including WSST)
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XII. INSURANCE. The Vendor shall procure and maintain for the duration of the
Agreement, insurance of the types and in the amounts described in Exhibit B attached and
incorporated by this reference.
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XIII. WORK PERFORMED AT VENDOR'S RISK. Vendor shall take all necessary
precautions and shall be responsible for the safety of its employees, agents, and subcontractors
in the performance of the contract work and shall utilize all protection necessary for that
purpose. All work shall be done at Vendor's own risk, and Vendor shall be responsible for any
loss of or damage to materials, tools, or other articles used or held for use in connection with the
work.
XIV. MISCELLANEOUS PROVISIONS.
A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City
requires its contractors and consultants to use recycled and recyclable products whenever
practicable. A price preference may be available for any designated recycled product.
B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of
any of the covenants and agreements contained in this Agreement, or to exercise any option
conferred by this Agreement in one or more instances shall not be construed to be a waiver or
relinquishment of those covenants, agreements or options, and the same shall be and remain in
full force and effect.
C. Resolution of Disputes and Governing Law, This Agreement shall be governed by
and construed in accordance with the laws of the State of Washington. If the parties are unable
to settle any dispute, difference or claim arising from the parties' performance of this
Agreement, the exclusive means of resolving that dispute, difference or claim, shall only be by
filing suit exclusively under the venue, rules and jurisdiction of the King County Superior Court,
King County, Washington, unless the parties agree in writing to an alternative dispute resolution
process. In any claim or lawsuit for damages arising from the parties' performance of this
Agreement, each party shall pay all its legal costs and attorney's fees incurred in defending or
bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award
provided by law; provided, however, nothing in this paragraph shall be construed to limit the
City's right to indemnification under Section XI of this Agreement.
D. Written Notice. All communications regarding this Agreement shall be sent to the
parties at the addresses listed on the signature page of the Agreement, unless notified to the
contrary. Any written notice hereunder shall become effective three (3) business days after the
date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to
the addressee at the address stated in this Agreement or such other address as may be
hereafter specified in writing.
E. Assignment. Any assignment of this Agreement by either party without the written
consent of the non-assigning party shall be void. If the non-assigning party gives its consent to
any assignment, the terms of this Agreement shall continue in full force and effect and no
further assignment shall be made without additional written consent.
F. Modification. No waiver, alteration, or modification of any of the provisions of this
Agreement shall be binding unless in writing and signed by a duly authorized representative of
the City and Vendor.
GOODS & SERVICES AGREEMENT - 6
(Over$10,000,00, including WSST)
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G. Entire Agreement. The written provisions and terms of this Agreement, together
with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or
other representative of the City, and such statements shall not be effective or be construed as
entering into or forming a part of or altering in any manner this Agreement. All of the above
documents are hereby made a part of this Agreement. However, should any language in any of
the Exhibits to this Agreement conflict with any language contained in this Agreement, the terms
of this Agreement shall prevail.
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H. Compliance with Laws. The Vendor agrees to comply with all federal, state, and
municipal laws, rules, and regulations that are now effective or in the future become applicable
to Vendor's business, equipment, and personnel engaged in operations covered by this
Agreement or accruing out of the performance of those operations.
I. City Business License Required. Prior to commencing the tasks described in Section
I, Contractor agrees to provide proof of a current city of Kent business license pursuant to
Chapter 5.01 of the Kent City Code.
J. Counterparts, This Agreement may be executed in any number of counterparts,
each of which shall constitute an original, and all of which will together constitute this one
Agreement.
IN WITNESS, the parties below execute this Agreement, which shall become
effective on the last date entered below.
VENDOR: CITY OF KENT
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(signature) (signature)
Print Name: �f ,d ' r Pri 6t 44�.�uzette Cooke
Its "" <-z, Its Mayor
(title) f
DATE: DATE:
NOTICES TO BE SENT TO: NOTICES TO BE SENT TO:
VENDOR: CITY OF KENT:
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Michelle Trammell Timothy J. LaPorte, P.E.
JCI Jones Chemicals, Inc. City of Kent
1919 Marine View Dr. 220 Fourth Avenue South
Tacoma, WA 98422 Kent, WA 98032
(253) 274-0104 (telephone) (253) 856-5500 (telephone)
(253) 572-2352 (facsimile) (253) 856-6500 (facsimile)
APPR VED AS,TO FORM:
7tin/\ �
Kent Law Department
JCJ-2014 Water Chemicals/Svinford
GOODS & SERVICES AGREEMENT - 7
(Over$10,000.00, including WSST)
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DECLARATION
CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY
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The City of Kent is committed to conform to Federal and State laws regarding equal opportunity.
As such all contractors, subcontractors and suppliers who perform work with relation to this
Agreement shall comply with the regulations of the City's equal employment opportunity
policies.
The following questions specifically identify the requirements the City deems necessary for any
contractor, subcontractor or supplier on this specific Agreement to adhere to. An affirmative
response is required on all of the following questions for this Agreement to be valid and binding.
If any contractor, subcontractor or supplier willfully misrepresents themselves with regard to the
directives outlines, it will be considered a breach of contract and it will be at the City's sole
determination regarding suspension or termination for all or part of the Agreement;
The questions are as follows:
1. I have read the attached City of Kent administrative policy number 1.2.
2. During the time of this Agreement I will not discriminate in employment on the basis of
sex, race, color, national origin, age, or the presence of all sensory, mental or physical
disability.
3. During the time of this Agreement the prime contractor will provide a written statement to
all new employees and subcontractors indicating commitment as an equal opportunity
employer.
4. During the time of the Agreement I, the prime contractor, will actively consider hiring and
promotion of women and minorities.
5. Before acceptance of this Agreement, an adherence statement will be signed by me, the
Prime Contractor, that the Prime Contractor complied with the requirements as set forth
above.
By signing below, I agree to fulfill the five requirements referenced above.
By: �� ^`
For: J. _ 12Pa-t ,
Title:
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Date: 'r'- z z- G �z
EEO COMPLIANCE DOCUMENTS - 1 of 3
CITY OF KENT
ADMINISTRATIVE POLICY
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NUMBER: 1.2 EFFECTIVE DATE: January 1, 1998
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SUBJECT: MINORITY AND WOMEN SUPERSEDES: April 1, 1996
CONTRACTORS APPROVED BY Jim White, Mayor
POLICY:
Equal employment opportunity requirements for the City of Kent will conform to federal and
state laws, All contractors, subcontractors, consultants and suppliers of the City must guarantee
equal employment opportunity within their organization and, if holding Agreements with the City
amounting to $10,000 or more within any given year, must take the following affirmative steps:
1. Provide a written statement to all new employees and subcontractors indicating
commitment as an equal opportunity employer.
2. Actively consider for promotion and advancement available minorities and women.
Any contractor, subcontractor, consultant or supplier who willfully disregards the City's
nondiscrimination and equal opportunity requirements shall be considered in breach of contract
and subject to suspension or termination for all or part of the Agreement.
Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public
Works Departments to assume the following duties for their respective departments.
1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these
regulations are familiar with the regulations and the City's equal employment opportunity
policy.
2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines.
EEO COMPLIANCE DOCUMENTS - 2 of 3
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CITY OF KENT
EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT
This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the
Agreement.
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I, the undersigned, a duly represented agent of
Company, hereby acknowledge and declare that the before-mentioned company was the prime
contractor for the Agreement known as that was entered into on
the (date), between the firm I represent and the City of
Kent.
I declare that I complied fully with all of the requirements and obligations as outlined in the City
of Kent Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity
Policy that was part of the before-mentioned Agreement.
By:
For:
Title:
Date:
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EEO COMPLIANCE DOCUMENTS - 3 of 3
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EXHIBIT A
WATER TREATMENT CHEMICAL SUPPLY FOR 2015
PROPOSALFORM
The undersigned hereby proposes to provide all equipment, labor, materials and supplies to
perform the service as specified in this contract (see Special Provisions 1.1 & 1.6) for the
following fees:
Bidder's Name: JUT CA[S c "
Item Estimated Description Bid Unit Total
Annual Unit Prices
Usage
1 6 Chlorine Gas in One-Ton Containers 1 $(p(O,0 s,3 PoD-0D
TONS* FOB Clark Springs TON CONT.
Total $ (Poo '00
*Estimated annual need is 6 tons. Actual need may vary.
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(4 l , -TV)C .
Company Submitting Proposal
Authorized Signature
Note: Contractor must submit a firm proposal for the contract term(s).
WATER TREATMENT CHEMICAL SUPPLY FOR 2015
PROPOSALFORM
The undersigned hereby proposes to provide all equipment, labor, materials and supplies to
perform the service as specified in this contract (see Special Provisions 1.1 & 1.6) for the
following fees: f
Bidder's Name:
C1. �bYVS
Item Estimated Description Bid Unit Total
Annual Unit Prices
Usage
2 5 Chlorine Gas in One-Ton Containers 1 $ODD.W
TONS* FOB Kent Springs TON CONT.
Total $ )Oo
*Estimated annual need is 5 tons, Actual need may vary.
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Company Submitting Proposal
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u6SA.
Authorized Signature
Note: Contractor must submit a firm proposal for the contract term(s).
WATER TREATMENT CHEMICAL SUPPLY FOR 2015
PROPOSALFORM
The undersigned hereby proposes to provide all equipment, labor, materials and supplies to
perform the service as specified in this contract (see Special Provisions 1A & 1.6) for the
following fees: (/'�(""j n �U�
Jt..--J-
Bidder's Name: Vats l,'I ' �� 5 > — ic'
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Item Estimated Description Bid Unit Total
Annual Unit Prices
Usage
3 1,500 Chlorine Gas in 150 Lb. Containers 150 $2-00,00 $ 'f oDaoo
LBS* FOB East Hill Well LB CYL. r
*4loo.C) H er(WIViW)
Total $ po 00
*Estimated annual need is 1,500 lbs. Actual need may vary.
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Company Submitting Proposal
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Authorized Signature
Note; Contractor must submit a firm proposal for the contract term(s),
WATER TREATMENT CHEMICAL SUPPLY FOR 2015
PROPOSALFORM
The undersigned hereby proposes to provide all equipment, labor, materials and supplies to
perform the service as specified in this contract (see Special Provisions 1.1 & 1.6) for the
following fees: tlhin (� n nn
Bidder's Name: `tile )V1 , � l�'�ti► rrI����J-�� °
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Item Estimated Description Bid Unit Total
Annual Unit Prices
Usage
4 600 Chlorine Gas in 150 Lb. Containers 150 $'1fYl�C� $ �,( �
LBS* FOB Armstrong Springs Well #1 LB CYL. GG--����
*s I Co.Dg/dfjxs'� yr"yWy"
Total $ 300.0C)
*Estimated annual need is 600 lbs. Actual need may vary.
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LJ�C1� Jaw 0V► iC 1,S) C .
Company Submitting Proposal
Authorized Signature
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Note: Contractor must submit a firm proposal for the contract term(s).
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WATER TREATMENT CHEMICAL SUPPLY FOR 2015
PROPOSAL FORM
The undersigned hereby proposes to provide all equipment, labor, materials and supplies to
perform the service as specified in this contract (see Special Provisions 1.1 & 1.6) for the
following fees:.
Bidder's Name: �j J t ��J 1 �� �(A s) :Y-Y)r-
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Item Estimated Description Bid Unit Total
Annual Unit Prices
Usage
5 300 Chlorine Gas in 150 Lb, Containers 150 $-2�0p$ -4DO.UU
LBS* FOB Seven Oaks Well LB CYL.
*4Ica.o4de (fr
Total $ 400, 00
00
*Estimated annual need is 300 lbs. Actual need may vary.
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J C "lows C4 n[(g1(;,,T lc
Company Submitting Proposal
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Authorized Signature
Note., Contractor must submit a firm proposal for the contract term(s),
WATER TREATMENT CHEMICAL SUPPLY FOR 2015
PROPOSALFORM
The undersigned hereby proposes to provide all equipment, labor, materials and supplies to
perform the service as specified in this contract (see Special Provisions 1.5 & 1.6) for the
following fees:
Bidder's Name: `�J �,� J6w �- f�Csl .
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Item Estimated Description Bid Unit Total
Annual Unit Prices
Usage
10 96,000 25% Sodium Hydroxide in $012M $01&020
GALS* 4,000 Gal, Deliveries BULK GAL,
FOB Pump Station #5
Total $ lU�i+� '•
*Estimated annual need is 96,000 Gals. Actual need may vary.
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Company Submitting Proposal
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Authorized Signature
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Note; Contractor must submit a firm proposal for the contract term(s).
WATER TREATMENT CHEMICAL SUPPLY FOR 2015
PROPOSALFORM
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The undersigned hereby proposes to provide all equipment, labor, materials and supplies to
perform the service as specified in this contract (see Special Provisions 1.5 & 1.6) for the
following fees: I
Bidder's Name: Tows Okemi GAk. aric
Item Estimated Description Bid Unit Total
Annual Unit Prices
Usage
11 12,000 25% Sodium Hydroxide in $t},'125'7 s91'7 0SA 0
GALS* 4,000 Gal. Deliveries BULK GAL.
FOB East Hill Well
Total
*Estimated annual need is 12,000 Gals. Actual need may vary.
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Company Submitting Proposal
Authorized Signature
Note: Contractor must submit a firm proposal for the contract term(s).
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WATER TREATMENT CHEMICAL SUPPLY FOR 2015
PROPOSALFORM
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The undersigned hereby proposes to provide all equipment, labor, materials and supplies to
perform the service as specified in this contract (see Special Provisions 1.5 & 1.6) for the
following fees: �1 �
Bidder's Nanne- (iho 1 of s) —Lnc
Item Estimated Description Bid Unit Total
Annual Unit Prices
Usage
13 8,000 25% Sodium Hydroxide in $�,72��`, $ '�d✓.lL
GALS* 4,000 Gal. Deliveries BULK GAL. 1
FOB Guiberson Corrosion Facility
Total $ 5'`geO!5' to `''
*Estimated annual need is 8,000 Gals. Actual need may vary.
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EXHIBIT B
INSURANCE REQUIREMENTS FOR
SERVICE CONTRACTS
Insurance
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The Contractor shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which
may arise from or in connection with the performance of the work hereunder
by the Contractor, their agents, representatives, employees or
subcontractors.
A. Minimum Scope of Insurance
Contractor shall obtain insurance of the types described below:
1. Automobile Liability insurance covering all owned, non-owned,
hired and leased vehicles. Coverage shall be written on Insurance
Services Office (ISO) form CA 00 01 or a substitute form providing
equivalent liability coverage. If necessary, the policy shall be
endorsed to provide contractual liability coverage.
2. Commercial General Liability insurance shall be written on ISO
occurrence form CG 00 01 and shall cover liability arising from
premises, operations, independent contractors, products-completed
operations, personal injury and advertising injury, and liability
assumed under an insured contract. The Commercial General
Liability insurance shall be endorsed to provide the Aggregate Per
Project Endorsement ISO form CG 25 03 11 85. The City shall be
named as an insured under the Contractor's Commercial General
Liability insurance policy with respect to the work performed for the
City using ISO additional insured endorsement CG 20 10 11 85 or a
substitute endorsement providing equivalent coverage.
3. Workers' Compensation coverage as required by the Industrial
Insurance laws of the State of Washington.
B. Minimum Amounts of Insurance
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Contractor shall maintain the following insurance limits:
1. Automobile Liability insurance with a minimum combined single
limit for bodily injury and property damage of $1,000,000 per
accident.
2. Commercial General Liability insurance shall be written with limits
no less than $1,000,000 each occurrence, $2,000,000 general
aggregate and a $2,000,000 products-completed operations
aggregate limit.
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EXHIBIT B (Continued)
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C. Other Insurance Provisions
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The insurance policies are to contain, or be endorsed to contain, the following
provisions for Automobile Liability and Commercial General Liability
insurance:
1. The Contractor's insurance coverage shall be primary insurance as
respect the City. Any Insurance, self-insurance, or insurance pool
coverage maintained by the City shall be excess of the Contractor's
insurance and shall not contribute with it.
2. The Contractor's insurance shall be endorsed to state that coverage
shall not be cancelled by either party, except after thirty (30) days
prior written notice by certified mail, return receipt requested, has
been given to the City.
3. The City of Kent shall be named as an additional insured on all
policies (except Professional Liability) as respects work performed
by or on behalf of the contractor and a copy of the endorsement
naming the City as additional insured shall be attached to the
Certificate of Insurance. The City reserves the right to receive a
certified copy of all required insurance policies. The Contractor's
Commercial General Liability insurance shall also contain a clause
stating that coverage shall apply separately to each insured against
whom claim is made or suit is brought, except with respects to the
limits of the insurer's liability.
D. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of not
less than A:VII.
E. Verification of Coverage
Contractor shall furnish the City with original certificates and a copy of the
amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance requirements of
the Contractor before commencement of the work.
F. Subcontractors
Contractor shall include all subcontractors as insureds under its policies or
shall furnish separate certificates and endorsements for each subcontractor.
All coverages for subcontractors shall be subject to all of the same insurance
requirements as stated herein for the Contractor.
II
AC Q® 0ATE(MMIDDIYYYY)
11/21/2014
CERTIFICATE OF LIABILITY INSURANCE
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy,certain policies may require an endorsement, A statement on this certificate does not confer rights to the
certificate holder In lieu of such endorsement(s).
PRODUCER WA#712152 1-206-343 2323 CONTACT
MCM Insurance Services, LLD dba MCM
MCM Benefits and Insurance Services, LUC, CA Lie #0F82099 {AfC N�Exll;... __. _...._ w,No),__ ..__
1325 Fourth Avenue, Suite 2100 EMAIL
ADDRESS; _
Seattle, WA 98101 _ INSURER(S)AFFORDIN_GCOVERAGE _. NAIC#
INSURER A: AIG SPECIALTY INS CO 26883
INSURED INSURER_B: NATIONAL UNION FIRE INS CO OF PITTS 19445
JCI Jones Chemicals
INSURER C: COMMERCE & INDVSTRY INS CO 19410
Inc
1765 Ringling Blvd INSURER D: _
_...
Sarasota, FL 34236 INSURERE:
INSURER F: '.
COVERAGES CERTIFICATE NUMBER; 42167859 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR TYPE OF INSURANCE ADOL SUBRi POLICY NUMBER i(MMLIOmYV M LICYEXP LIMITS
LTRWVD
A GENERAL LIABILITY X EG14240603 11/15/1 11/15/15 EACHOCCURRENCE $1,000,000
DAMAGETORENTED X PREM SES,(Ea Xru once) $ 300,000
COMMERCIAL GENERrrr�A---��x��L�L�...IABILITY - -
CIAiMS-MADE a OCCUR MED EXP(Any one person) $25,000
PERSONAL&ADV INJURY $1,000,000
GENERAL AGGREGATE $ 2,000,000
GENL AGGREGATE LIMIT APPLIES PER' PRODUCTS�COMPIOP AGO. $ 2,000,000
$
POLICY X LOG
g X CA3632362 1 15 1 - 11 15 5
La_COMBINED SINGLE LIMIT 1,000,000
AUTOMOBILE LIABILITY ec_c'tlan0 _ ___.
BODILY INJURY(Per person) $
X ANY AUTO ---
ALL OWNED SCHEDULED BODILY INJURY(Per accident) $
AUTOS AUTOS PROPERTY DAMAGE
HIRED AUTOS q�TOSWNEO Perecciden0 _. $
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UMBRELLA LIAR J1 OCCUR EACH.OCCURRENCE $
EXCESS LIAR CLAIMSMADE AGGREGATE $
DEC F I RETENTION$ $
C WORKERS COMPENSATION WC035808756 11/15/1 11/15/15 X �tYTATU _ER_
AND EMPLOYERS'LIASILITY YIN �WC035808755 11/15/1 _
C ANY PROPRIETORIPARTNERIEXECUTIVE❑ .� 11/15/15 EL.EACH ACCIDENT $ 1,000,000
NIA
OFrICERIMEMBER EXCLUDED? EL.DISEASE-EAEMPLOYEE$ 1,000,000
(Mandatory in NH) -------- ---
ifyes,tlescrlbaunder E.L.DISEASE-POLICY LIMIT $ 1,000,000
DESCRIPTION OE OPERATIONS below
A Pollution Legal Liability X iEG14240603 11/15/1 11/15/15 Sach Loss 1/000/000
DESCRIPTION OF OPERATIONS I LOCATIONS 1 VEHICLES(Attach ACORD 101,Additlonat Remarks Schodule,If more space is required)
Per the attached endorsement the following are additional insureds: City of Kent
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Insurance is Primary and Non-Contributory, Waiver Of Subrogation applies.
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
City of Kent THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
Actor Nancy Yoshitake
400 West Cows AUTHORIZED REPRESENTATIVE
Kent, WA 9BO32 W �
USA // I
1 . 01988-2010 ACORD CORPORATION. All rights reserved. !
ACORD 25(2010/05) The ACORD name and logo are registered marks of ACORD
tomlacy
42167859
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POLICY NUMBER: CA3632362 COMMERCIAL AUTO
CA 20 01 03 06
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
�l
LESSOR - ADDITIONAL INSURED AND LOSS PAYEE
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This endorsement modifies insurance provided under the following:
BUSINESS AUTO COVERAGE FORM
BUSINESS AUTO PHYSICAL DAMAGE COVERAGE FORM
GARAGE COVERAGE FORM
MOTOR CARRIER COVERAGE FORM
TRUCKERS COVERAGE FORM
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With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modi-
fied by the endorsement.
This endorsement changes the policy effective on the inception date of the policy unless another date is indi-
cated below.
Named Insured: JCI Jones Chemicals
Inc
Endorsement Effective Date: 11/15/14
Countersignature Of Authorized Representative
Name:
Title:
Signature:
3>--t L W'
Date: 11/21/2014
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CA 20 01 03 06 0 ISO Properties, Inc., 2005 Page 1 of 3 ❑
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SCHEDULE
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Insurance Company: NATIONAL UNION FIRS INS CO OF PITTS
Policy Number: CA3632362 Effective Date: 11/15/14
Expiration Date: 1i/is)ls
Named Insured: JCI Jones Chemicals
Inc
Address: 1765 Ringling Blvd
Sarasota, FL 34236
Additional Insured (Les- city of Kent
sor):
Address: 400 West Bows
Kent, WA 98032
USA
Designation Or Description Of"Leased
Autos":
Coverages Limit Of Insurance
Liability $ Each"Accident"
Actual Cash Value Or Cost Of Repair Whichever Is Less, Minus
Comprehensive $ Deductible For Each Covered"Leased Auto"
Actual Cash Value Or Cost Of Repair Whichever Is Less, Minus
Collision $ Deductible For Each Covered"Leased Auto"
Actual Cash Value Or Cast Of Repair Whichever Is Less, Minus
Specified Causes Of Loss $ Deductible For Each Covered"Leased Auto"
Information required to complete this Schedule, if not shown above, will be shown in the Declarations.
A. Coverage 2. For a "leased auto" designated or described in
1. Any "leased auto" designated or described in the Schedule, Who Is An Insured is changed
the Schedule will be considered a covered to include as an "insured" the lessor named in
the Schedule. However, the lessor is an "in-
sured" only for"bodily injury" or"property dam-
hire or borrow,
age" resulting from the acts or omissions by:
a. You;
b. Any of your"employees"or agents; or j
c. Any person, except the lessor or any "em-
ployee" or agent of the lessor, operating a
"leased auto" with the permission of any of
the above.
Page 2 of 3 0 ISO Properties, Inc., 2005 CA 20 01 03 06 ❑
3. The coverages provided under this endorse- D. The lessor is not liable for payment of your premi-
ment apply to any 'leased auto' described in ums.
the Schedule until the expiration date shown in E. Additional Definition
the Schedule, or when the lessor or his or her
agent takes possession of the 'leased auto', As used in this endorsement:
whichever occurs first. "Leased auto' means an "auto' leased or rented
B. Loss Payable Clause to you, including any substitute, replacement or
extra "auto' needed to meet seasonal or other
1. We will pay, as interest may appear, you and needs, under a leasing or rental agreement that
the lessor named in this endorsement for"loss" requires you to provide direct primary insurance
to a 'leased auto'. for the lessor.
2. The insurance covers the interest of the lessor j
unless the"loss" results from fraudulent acts or
omissions on your part,
3. If we make any payment to the lessor, we will
obtain his or her rights against any other party.
C. Cancellation
1. If we cancel the policy, we will mail notice to
the lessor in accordance with the Cancellation
Common Policy Condition.
2. If you cancel the policy, we will mail notice to
the lessor.
3. Cancellation ends this agreement.
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CA 20 01 03 06 O ISO Properties, Inc., 2005 Page 3 of 3 ❑
ENDORSEMENT NO. 21
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This endorsement, effective 12:01 AM, November 15, 2014
Forms a part of Policy No: EG 14240603
Issued to: JCI JONES CHEMICALS, INC.
By: AIG SPECIALTY INSURANCE COMPANY
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED PRIMARY AND NON-CONTRIBUTORY ENDORSEMENT -
OWNERS LESSEES OR CONTRACTORS - YOUR WORK
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This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY AND
POLLUTION LEGAL LIABILITY POLICY
SCHEDULE
Name of Additional Insured Person(s) or Organization(s):
BLANKET WHERE REQUIRED BY WRITTEN CONTRACT.
Location(s) of Covered Operation(s):
BLANKET WHERE REQUIRED BY WRITTEN CONTRACT,
I. Solely as respects COVERAGE A - BODILY INJURY AND PROPERTY DAMAGE LIABILITY, COVERAGE B -
PERSONAL AND ADVERTISING INJURY LIABILITY, COVERAGE E-2 PRODUCTS POLLUTION AND
EXPOSURE LIABILITY, and COVERAGE E-3 - CONTRACTORS POLLUTION LIABILITY, SECTION II - WHO
IS AN INSURED is amended to include as an additional insured the person(s) or organization(s) shown in the
Schedule, but only With respect to liability for bodily injury, property damage, personal and advertising injury,
environmental damage or emergency response costs caused, in whole or in part, by:
A. Your acts or omissions; or
B. The acts or omissions of those acting on your behalf;
in the performance of your work for the additional insured(s) at the Iocationls) designated above.
11, As respects the coverage afforded the additional insured(s) scheduled above, this insurance is primary and
non-contributory, and our obligations are not affected by any other insurance carried by such additional insured(s)
whether primary, excess, contingent, or on any other basis.
All other terms, conditions and exclusions shall remain the same.
AUTHORIZE REPRESENTATIVE
or countersignature (in states where applicable)
103393 (10/09) PAGE 1 OF 1
C 14406
REQUEST FOK MAYOR'S SIGNATURE
T Please Fit] in A' Applicable Boxes
Revie"eci by Director
Ori inator's Name: Kevin Swinford Dept/Div, PW Operations Extension: 5613
Date Sent , I;A,/r ?- Dates Required: /0/,; /. -
Return to Nancy Yoshitake CONTRACT TERMINATION DATE: 31 f15
VENDOR: JCI Jones Chemicals, Inc. ®ATE OF OUNCIL APPROVAL: 12 J9/14
ATTACH THE COUNCIL MOTION SHEET FOR THE MAYOR - if applicable
Brief Explanation of Document:
The attached agreement is for JCI ]ones Chemicals, Inc. to supply the City's Water
Department with water treatment chemicals Il 2015. For additional Information, see
the attached Council motion sheet.
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AM Contracts Must Be Routed Through The Law Department
{This area to be completed by the Law Department}
jru xxs
Received: a ex{
Approval of Law Dept,; 11U
Law Dept, Comments:
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Date Forwarded to Mayor: '� k,tt
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Shaded Areas To Be Completed By Administration Staff
Received;'
Recommendations anct;CornIments: i 3_,
Disposition:
,r Date Returned; ; i ' Srk, satt 4t J o
(CENT
W«HH �f.,.N Agenda Item: Consent Calendar - 7N
TO: City Council
DATE: December 9, 2014
SUBJECT: 2015 Water Treatment Chemical Supply Contract with JCI Jones
Chemical, Inc. - Authorize
MOTION: Authorize the Mayor to sign the 2015 Water Treatment Chemical
Supply Agreement with JCI Jones Chemicals Inc. for gas chlorine and
sodium hydroxide in an amount not to exceed $93,981.20, subject to final
terms and conditions acceptable to the City Attorney and Public Works
Director.
SUMMARY: The City annually advertises for water treatment supply chemicals to
ensure a consistent cost for annual budget planning. The use of these chemicals is
required to produce water that meets state and federal water quality regulations.
JCI Jones Chemicals provided the lowest bid for chlorine and sodium hydroxide.
Chlorine is used to disinfect the water supply and protect it from contamination, and
sodium hydroxide is used as a pH adjustment for corrosion control.
EXHIBITS: Goods & Services Agreement with JCI Jones Chemical Inc.
RECOMMENDED BY: Public Works Committee
YEA: Ralph - Fincher - Higgins NAY:
BUDGET IMPACTS: There is no Unbudgeted Fiscal Impact. Funding is from the Water
Utility operating budget.
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