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Home My WebLink AboutPW14-305 - Original - Tacoma Water - Control Valve Strainer Installation - 12/03/2014 VW Records 1lilanaeme45 KENTWs„,„aro„ Document ffi} "•i,. '$4 t "Jtp�i$�'3d�C i CONTRACT COVER SHEET This is to be completed by the Contract Manager prior to submission to City Clerks Office. All portions are to be completed. If you have questions, please contact City Clerk's Office. Vendor Name: Tacoma Water Vendor Number: JD Edwards Number Contract Number: s2 l CJS-( f This is assigned by City Clerk's Office Project Name: Control Valve Installation Description: ❑ Interlocal Agreement ❑ Change Order ❑ Amendment ® Contract ❑ Other: I Contract Effective Date: Date of the Mayor's signature Termination Date: Contract Renewal Notice (Days): Number of days required notice for termination or renewal or amendment Contract Manager: Sean Bauer Department: PW Operations Contract Amount: $15,400.00 Approval Authority: (CIRCLE ONE) Department Director __ Mayor> City Council Detail: (i.e. address, location, parcel number, tax id, etc.): Installation of control valve strainer. As of: 08/27/14 i ttr� i WATER TACO.• tarot ununcr li TIME AND MATERIALS AGREEMENT Date: November 6,2014 Name: Sean Bauer, Water Superintendent (Owner/Agency) Company Name: City of Kent Address: 220 4th Ave. S. Kent,WA 98032 Phone: 253-856-5610 UBI#: Cost estimate amount required for water service work. Site Location: Kent connection 43 off of Pipeline#5 The undersigned applicant or applicant's agent("Customer")requests the City of Tacoma,Department of Public Utilities, Water Division,dba Tacoma Water,to perform the work described in the attached Letter and agrees to pay the cost of such work.The estimated cost of the work(the"Deposit Amount")is Fifteen thousand four hundred and 00l100 dollars ($15,400.00)as detailed in the attached Estimate Fee Letter. Please make check payable to"Tacoma city'rreasurer." The Deposit Amount is an estimate and is based on the best available information. Customer will be responsible for all applicable permit costs. All charges wi ]be billed on actual costs,plus overhead. If actual costs and overhead exceed the Deposit Amount, the Customer will be required to promptly pay any such additional costs upon completion of work. If actual costs and overhead are less than the Deposit Amount, any unused balance will be refunded to the Customer. The Customer may provide an electronic copy of the site plan to assist in service location. Please sign and return this Agreement along with the above specified deposit amount. Cheeks will not be processed unless accompanied with this signed Agreement, NOTE: By signing this Agreement the UNDERSIGNED acknowledges his/her acceptance of the terms and conditions set forth herein and agrees to pay additional actual costs if any, billed by Tacoma Water in excess of the Deposit Amount. 4-1 Applicant: t „ Suzette,C ooke� Date Title(if agent for Crustomp�),; Mayor _. I Please be advised that the final invoice or refund for the work may not be sent for a period of several months after the job is completed. You may call Frank Singletary at 396-3057 to obtain information relating to the status of the work order. 7E.'s' WATER I...MA U,t,C UT,L,,,,, Estimate Fee Letter ])ate: November 6,2014 i To: Kevin Swinford Entailed to: kswinford@kentwa.gov Phone Number: (253) 856-5613 From: Stuart Vaughan Mail: svaughan(acityoftacoma.org Phone Number: (253)396-3124 Fax Number:(253)502-8694 Subject: Time&Material Amount to install new 16"H-style strainer at Kent connection #3 The following information is being provided in response to your request. The time and material deposit required for Tacoma Water to install a new II-style Cla-Val strainer is$15,400.00 Estimators Note: The estimated work will take to total of two days.During this period of work the connection will be out of service. The total amount due for the above work is$15 400.00 The cost charged for work performed on an estimated basis will be actual time and materials. If the actual cost is less than the estimated cost,the customer will be refunded the difference. Should the cost of the installation exceed the deposit amount,the additional amount will be billed to the customer. Make check payable to: Tacoma City Treasurer,and send to: Water Distribution,Attn: Frank Singletary,PO Box 11007- 0007 Tacoma,WA 98411, or deliver to: 3628 South 35"'Street Tacoma,WA 98409,Second Floor-Water Permit Counter. Please call me at(253)396-3124, if you have any questions. i REQUEST FOR MAYOR'S SIGNATURE T Please Fill in All Applicable Boxes Reviewed by Director Ori inator's Name: Sean Sauer De t/Div. PW-Operations Extension: 5610 Date Sent: 11/24/14 Date`Required. 12J1J14 Return to: Nancy;Yoshitake CONTRACT TERMINATION DATE: VENDOR: Tacoma Water DATE OF COUNCIL APPROVAL. N/A ATTACH THE COUNCIL MOTION SHEET FOR THE MAYOR - if applicable Brief Explanation of Document: The City of Kent, Covington Water District, Lakehaven Utility District, and Tacoma Water are the Partner agencies that comprise the Regional Water Supply System (formerly known as the Second Supply Project and Pipeline 5). The Partnership formally entered into the Agreement for the Second Supply Project (Agreement) on December 19, 2002. however, discussion surrounding the Second Supply Project commenced in the early 1980's. Through the years, the Partner agencies have enjoyed a positive collaborative relationship. Partnership meetings have, and continue to occur, monthly. As part of the design and construction'of Pipeline 5, Partner agencies provided Tacoma with desired points of connection to the pipeline. Pursuant to the terms of the Agreement, costs for improvements. downstream of the points of connection are the responsibility of the individual Partner agencies. Since construction of the pipeline was completed, flaking of the interior epoxy lining and accumulation of organic material have been noted. These materials, in addition to natural mineral deposits that can accumulate on the pipeline interior and break free, can be catastrophic to the Kent water system should they obstruct the operation of Kent's controlling valve (control valve). The Kent control value (pictured attached) is a special valve designed to regulate flows and reduce pressures from the Tacoma pipeline to the Kent system.' Kent has a number of similar control valves within its distribution system performing the same functions. To prevent materials from interfering with the operation of these control valves, strainers are installed upstream. When Kent designed its improvements downstream of its Tacoma point of connection on the East Hill, a strainer was not included. Kent staff has worked cooperatively with Tacoma on the location of the strainer within the Tacoma meter vault to reduce costs associated'with this retrofit. All Contracts Must Be touted Through The taw Department (This area to be completed by the Law Department) Received: F.kq { Af Approval of Law Dept.: Law Dept. Comments: , i l �f �- J` jDate Forwarded to Mayor: 1 r , i s Shaded Areas To Be Completed By Administration Staff 0 +1f Kent cc 11-1)12 IP1 6f the nfmvey r