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Home My WebLink AboutFI11-367 - Original - OfficeMax Incorporated - Office & Furniture Supplies - 09/01/2011 ate_ Records Mlar--,f-- aemery, �--, �ZOO CIEIN T WASH IN07OA - Document wq CONTRACT COVER SHEET This is to be completed by the Contract Manager prior to submission to City Clerks Office. All portions are to be completed. If you have questions, please contact City Clerk's Office. Vendor Name: OfficeMax Incorporated Vendor Number: 33317 JD Edwards Number ? Contract Number: �y 1160 3(007 This is assigned by City Clerk's Office Project Name: Office & furniture supplies Description: ❑ Interlocal Agreement ❑ Change Order ❑ Amendment M Contract ❑ Other: Contract Effective Date: 9/1/11 Termination Date: 8/31/14 Contract Renewal Notice (Days): 30 Number of days required notice for termination or renewal or amendment Contract Manager: Tom Vetsch Department: Finance Customer Services Detail: (i.e. address, location, parcel number, tax id, etc.): 3 year agreement with two 1 year extensions America Saves Program S Public\RecordsManagement\Forms\ContractCover\adcc7832 1 11/08 SUPPLIER AGREEMENT This Supplier Agreement (this "Agreement") dated Sept 1, 2011 is made by City of Kent ("Par`icipating -,Agency"' and OtLceMax Incorporated., a Delaware corporation (''Preferred Supply Vendor";- RECITALS A. Oakland County.Nhchigan and the Preferred Supply Vendor have entered into a Master Supply Agreement number 003209 ("Master Supply Agreement)")dated june 1, 2011, pursuant to which the Preferred Supply Vendor oilers its America Saves program. B. Participating Government Agency may participate in such America Saves Program and Participating Government Agency and Preferred Supply Vendor may enter into this Agreement for the purpose of agreeing to custom terms and conditions that reflect the individual needs of the Participating Government Agency NOW, TI-Et2EFORE, in consideraton for the nutua, covenants herein contained and other good and valuable consideration,the receipt,adequacy and sufficiency of which is hereby acknowledged, Participating Agency and Preferred Supply Vendor, intending legally to be hound '_hereby agree as follows_ AGREFK ,N 1. De (ions. Capitalized terms used but not defined herein have the meanings specified in the Master Agreement. 2. In. -corgemHoia. Tim Agreement incorporates herein by reference the Master Agreement and any future amendments thereto as if fully set forth herein and gi ves the tviaster Agreement and any amendments thereto fad force and effect as between Participating Agency and Preferred Supply V endar. q. ftbai Blank Purchase Order. This Agreement shall be deemed an initial blank purchase order whereby Participating Agency shall be deemed a Participating ?agency under the Master Ame rent. 4. Term. This Agreement shall commence on the September 1, 2011, a_nd dial, expire after n-ee years at midnight, August 31, 2014 (the `Temf). This Agreeitetit may oily be extended for two additional one-year terms upon prior written ab eement of ooth parties_ Either party may te_rnmate Agreement upon 30 days' prior writ eu notice co the other party at any time during the Term. $. Prices. Prices for Products are as specified under the America Saves program, 5- Incentives. Participating Agency is eligible to begin earring all rebates and mcentives available under the America Saves program Rebates/Incentives: (i) are conditional on Participating Agency paying ntnelty percent(90%) of all invoices within the agreed upon terms; and (ii) will be paid against total paid invoices on Net Sales occurringg while this Agreement is in full force and effect_ Should outstand?ng invoices exist, L;tficeMax reserves the right to issue payment for zebatesliacentives against outstandmg invoices in Al eu of payment directly,o Participating Agency. 7. Not m. Notices required under this Agreement shall be written and sent to OfficeMax at OfficeMax General Counsel, 263 Shuman Blvd, Naperville, Illinois 60563 and to the Customer at m�2 , �',' % �; j. T K r %'•5C' A l notices wall he efieective upon date of postmark. 24 WITi ES WI-3EREOF,the undersigned representatives of Participating Agency and OfficeMax have executed this Agreement on the date below walten. Oty of Kept,W=hIngt®n Office5ii x I_neor a®mted ev Print Name- Print Name: i Title Title Date Sued gate Signed WORK WITH w New "America Saves" Agreement Summary June 2011 Competitively bid and awarded by Oakland Co, MI Core Pricing: App 400 aggressively priced products ranging from basic office supplies,copy paper&toner -client level custom core pricing is allowed All core prices held for 6 month periods Off Con: Pricing: Discounts from list by category No margin floors Discount 0/0 from Category Name Indicator List Price A4,A6,A7,A8,A9, Bl, B2, B3, B4, B5,G8, H1, H2, H3, H4,]1,12, K1, K3, K4, K5, K6, OFFICE PRODUCTS LI, L5, L9, M2, M5, Rl, R2,S6,Wl,W2,W5 50% TONER Sl,S5 30% PAPER, COPY&WIDE FORMAT P1, P8 35% FURNITURE El, E2, E3, E4, E5, E6, E7,E8, E9,34 35% K7, L8,M1, M3, M4,M6, M7, M9,Q3,Q8, TECHNOLOGY Q9,S2, S7,S9 30% ADHESIVES Al 40% FILING SUPPLIES F1, F2, F3, F4,F5, F7,F8 40% WRITING INSTRUMENTS Nl, N2, N3, N4, N5, N6, N9 40% INDEXES L3 45% PAPER PRODUCTS A2, P2, P3, P4, P5, P6, P7 40% RESTROOM SUPPLIES W3 40% BINDERS&SUPPLIES L2 40% LABELS A5 42% Rebates Annual Sales Volume per Client $0 to$150,000 = 1% $150,000-$500,000 = 2% $500-$1M = 3% $1M+ = 4% Average order size rebate of 1%of sales if annual average order size>$299 Term of Agreement: 3 year agreement with two 1 year extensions , 263 Shuman Boulevard OfficeMax® Napzrville,IL 60563 WORK WITH US" Executive Summary of New America Saves August 12, 2011 BENEFITS • Competitively bid co-operative contract allows the City of Kent to leverage exceptional purchase volumes for increased savings. • Utilizing the America Saves contract saves the City of Kent the considerable time and expense involved in the RFP process. • America Saves Core item pricing held firm for 6 months. • New agreement features more aggressive volume rebate. 0 1% on purchases up to $150K (was %z% up to $500K) 0 2% on purchases from $150K to $500K • New agreement features at 1% rebate for average order size >$299 • Partner with a trusted vendor that has a track record of being proactive, provides excellent service, and has proven integrity. ADDITIONAL SAVINGS • New Pricing: Estimated savings $48,000 to $120,000 • Enhanced Volume Rebate: Estimated savings $1,956 to $15,000 • Order Size Rebate: Estimated savings $0 to $10,000 MINIMUM ESTIMATED SAVINGS: $49,956 POTENTIAL ESTIMATED SAVINGS: $145,000 Frederick County Public Schools eat', s.-uoents<it i cxCQ1.e;It cducat,,2, Purchasing Superosor hrgdoni@fredenck k12 va us February 6, 2009 Frederick County Public Schools Joshua Higdon, Purchasing Supervisor 1415 Amherst Street Winchester, VA 22601 To Whom It May Concern: In an effort to improve efficiencies and leverage our purchasing power, we decided to evaluate moving from a program of multiple office supply providers to one "single source-preferred" supplier relationship We determined the multiple vendor platform led to higher prices and procedural inefficiencies due to the volume of purchase orders and in turn invoices that needed to be processed. After a thorough review of potential sources for our office supplies, we decided our best solution was to utilize the office supply contract from OfficeMax called "America Saves', which is a cooperative contract available through Oakland County, Michigan as the lead agency We project that utilizing this agreement and moving from multiple suppliers to one, single source should save us up to 20% Further, because the "America Saves" contract was competitively bid by a public entity, we could avoid going through the time consuming and expensive solicitation process, While we have only been active with this solution for a few months, so far we are pleased with the results of OfficeMax We have found the OfficeMax representatives to be pro-active partners, who continually look for and recommend ways for our school division to trim costs, Further, we have found that our bookkeepers and key office supply end users have found the transition to be very easy and effective Respectfully, X Joshua Higd on o