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HomeMy WebLinkAboutHR14-121 - Original - R. L. Evans Company, Inc. - Brokerage and Consultanting Services - 01/01/2014 Records Managemen , KENT Document WASHINGTON CONTRACT COVER SHEET This is to be completed by the Contract Manager prior to submission to City Clerks Office. All portions are to be completed. If you have questions, please contact City Clerk's Office. Vendor Name: -PI (Z U PrNS 0 o rn.'aAI,,IK �T�G Vendor Number: I?jQ, U9C) JD Edwards Number Contract Number: .11R 14 or 12.E This is assigned by City Clerk's Office Project Name: l p I`I Ln LT ,4 N i S t2�J ��ir S P�C� � ►'�Y�T' Description: ❑ Interlocal Agreement ❑ Change Order ❑ Amendment [K Contract ❑ Other: Contract Effective Date: [ - I - ► y Termination Date: Contract Renewal Notice (Days): Number of days required notice for termination or renewal or amendment Contract Manager'-BtA44- ] Department: Detail: (i.e. address, location, parcel number, tax id, etc.): I S:Publlc\RecordsManagement\Forms\ContractCover\adcc7832 1 11/08 I SENT wA,.,,"a,.� CONSULTANT SERVICES ,AGREEMENT between the City of Kent and R. L, Evans Company, Inc. THIS AGREEMENT is made between the City of Kent, a Washington municipal corporation (hereinafter the "City"), and R. L. Evans Company, Inc. organized under the laws of the State of Washington, located and doing business at 3535 Factorla Blvd, SE, Suite 120, Bellevue, WA 98006 - 425,455,0501 (hereinafter the "Consultant"). I. DESCRIPTION OF WORK. Consultant shall perform the following services for the City in accordance with the following described plans and/or specifications, Brokerage and Consulting Services — including negotiating with insurers, analyzing options and making recommendations. • Advise City on plan design issues, plan management, and potential cost savings m Work with City and vendors to resolve Eligibility and Claim issues ® Quarterly, or as requested, meetings with City Administration and/or Healthcare Committee to discuss claim experience, updates and discuss objectives. • Assistance with plan audits ` • Assist employees/retirees with healthcare options after employment with City ® Regulatory updates/ensure compliance e Manage Plan Changes with Vendors a Contract and policy review • Annual Renewal —Recommendations regarding mandates and negotiate carrier renewals, provide claim data and other required information to actuary for rate analysis and projections. Meetings with City Administration and Actuary to review funding projections. The Scope of Services for this contract includes the following insured and self-funded coverages or programs: Medical/Rx Individual Stop Loss Dental Aggregate Stop Loss Vision Third Party Administrative (TPA) Services Consultant further represents that the services furnished under this Agreement will be performed in accordance with generally accepted professional practices within the Puget Sound region in effect at the time those services are performed. CONSULTANT SERVICES AGREEMENT - 1 (Over$10,000) F. The Consultant maintains a set of books dedicated to the expenses and earnings of Its business. V. TERMINATION. Either party may terminate this Agreement, with or without cause, upon providing the other party sixty (60) days written notice at its address set forth on the signature block of this Agreement. After termination, the City may take possession of all records and data within the Consultant's possession pertaining to this project, which may be used by the City without restriction. If the City's use of Consultant's records or data is not related to this project, it shall be without liability or legal exposure to the Consultant. VI. DISCRIMINATION. In the hiring of employees for the performance of work under this Agreement or any subcontract, the Consultant, its subcontractors, or any person acting on behalf of the Consultant or subcontractor shall not, by reason of race, religion, color, sex, age, sexual orientation, national origin, or the presence of any sensory, mental, or physical disability, discriminate against any person who is qualified and available to perform the work to which the employment relates. Consultant shall execute the attached City of Kent Equal Employment Opportunity Policy Declaration, Comply with City Administrative Policy 1.2, and upon completion of the contract work, file the attached Compliance Statement. VII. INDEMNIFICATION. Consultant shall defend, indemnify and hold the City, Its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the Consultant's performance of this Agreement, except for that portion of the injuries and damages caused by the City's negligence. The City's inspection or acceptance of any of Consultant's work when completed shall not be grounds to avoid any of these covenants of indemnification. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, Its officers, officials, employees, agents and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER. The provisions of this section shall survive the expiration or termination of this Agreement. VIII. INSURANCE. The Consultant shall procure and maintain for the duration of the Agreement, insurance of the types and in the amounts described in Exhibit B attached and Incorporated by this reference. IX. EXCHANGE OF INFORMATION. The City will provide its best efforts to provide reasonable accuracy of any information supplied by it to Consultant for the purpose of completion of the work under this Agreement. CONSULTANT SERVICES AGREEMENT - 3 (Over$10,000) E, Assignment, Any assignment of this Agreement by either party without the written consent of the non-assigning party shall be void. If the non-assigning party gives its consent to any assignment, the terms of this Agreement shall continue in full force and effect and no further assignment shall be made without additional written consent. F. Modification. No waiver, alteration, or modification of any of the provisions of this Agreement shall be binding unless in writing and signed by a duly authorized representative of the City and Consultant. G. Entire Agreement. The written provisions and terms of this Agreement, together with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or other representative of the City, and such statements shall not be effective or be construed as entering into or forming a part of or altering in any manner this Agreement. All of the above documents are hereby made a part of this Agreement. However, should any language in any of the Exhibits to this Agreement conflict with any language contained in this Agreement, the terms of this Agreement shall prevail. H. Compliance with Laws. The Consultant agrees to comply with all federal, state, and municipal laws, rules, and regulations that are now effective or in the future become applicable to Consultant's business, equipment, and personnel engaged in operations covered by this Agreement or accruing out of the performance of those operations. I. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. IN WITNESS, the parties below execute this Agreement, which shall become effective o e last to entered below. CONS- L T: CITY OF KENT: , rT j� Zv- �' By: By: M (signature) / (signature) Print Name: Douglas Evans Print Na Suzette Cooke Its President Ilts d-=mayor DATE:�1,� p/ �I DATE: NOTICES TO BE SENT TO: NOTICES TO BE SENT TO: CONSULTANT: CITY OF KENT: Douglas Evans Lorraine Patterson R. L. Evans Company, Inc. City of Kent 3535 Factoria Blvd SE, Suite 120 220 Fourth Avenue South Bellevue, WA 98006 Kent, WA 98032 425.455,0501 (telephone) (253) 856-5276 (telephone) 425.467.5264 (facsimile) (253) 856-6270 (facsimile) CONSULTANT SERVICES AGREEMENT- 5 (Over$10,000) DECLARATION CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY The City of Kent is committed to conform to Federal and State laws regarding equal opportunity. As such all contractors, subcontractors and suppliers who perform work with relation to this Agreement shall comply with the regulations of the City's equal employment opportunity policies. The following questions specifically Identify the requirements the City deems necessary for any contractor, subcontractor or supplier on this specific Agreement to adhere to. An affirmative response is required on all of the following questions for this Agreement to be valid and binding. If any contractor, subcontractor or supplier willfully misrepresents themselves with regard to the directives outlines, it will be considered a breach of contract and it will be at the City's sole determination regarding suspension or termination for all or part of the Agreement; The questions are as follows: 1. I have read the attached City of Kent administrative policy number 1.2. 2. During the time of this Agreement I will not discriminate in employment on the basis of sex, race, color, national origin, age, or the presence of all sensory, mental or physical disability. 3. During the time of this Agreement the prime contractor will provide a written statement to all new employees and subcontractors Indicating commitment as an equal opportunity employer. 4. During the time of the Agreement I, the prime contractor, will actively consider hiring and promotion of women and minorities. 5. Before acceptance of this Agreement, an adherence statement will be signed by me, the Prime Contractor, that the Prime Contractor complied with the requirements as set forth above. By signing below, I agree to fulfill the five requirements referenced above. Dated this \ ,ay of Mw� , 2014. By: �» — For• - L t Title: ' -� Date: EEO COMPLIANCE DOCUMENTS - 3 CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the Agreement, r7 I, the undersigned, a duly represented agent of Company, hereby acknowledge and declare that the before-mentioned company was the prime contractor for the Agreement known as 6,44 ( that was entered into on the— (date) q, between the firm I represent and the City of Kent. I declare that I complied fully with all of the requirements and obligations as outlined in the City of Kent Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity Policy that was part of the before-mentioned Agreement, t-)- Dated this Z day of By: For: L �) r.-" Title: ?St' Vti-�.?� Date: 5��I a-/It , Jq EEO COMPLIANCE DOCUMENTS - 5 EXHIBIT B INSURANCE COVERAGE The Consultant shall procure and maintain for the duration of the Agreement, insurance of the types and In the amounts described below; • Agents' and Brokers' Errors & Omissions insurance with a minimum limit of$2,000,000 6 General Liability Coverage with a minimum limit of$1,000,000 EEO COMPLIANCE DOCUMENTS - 2 REQUEST FOR MAYOR'S SIGNATURE KENT Please Fill In All Applicable Boxes Reviewed by Director Originator's Name: f- Dept/Div. Extension: Date Sent: q - I to - ILA Date Required: - - , Return to: CONTRACT TERMINATION DATE: VENDOR. 1- 5 DATE OF COUNCIL APPROVAL: - ATTACH THE COUNCIL MOTION SHEET FOR THE MAYOR - if applicable Brief Explanation of Document: ,L F—V Pd\j b CamprhnjY T-1. C- CoN 5L/L L-t DI41 iS -F0 r-'t-P,�C)P� cant Lt LT7 ni c, , �5 trJ ►rvG, N -enbTlFaTTW,, W ITI { INL1 1 (`r_2S FU2 7 +� p�-N 17 t f�l bt.t(Zrc� 6I CA< TN it s Ali Contracts Must Be Routed Through The Law Department (This area to byom e/c+ompleted by the Law Department) Received: RECE'V D _— Approval of Law Dept.: APR 18 2014 Law Dept. Comments: KENT LAW KEPT, -� Date Forwarded to Mayor: 5 - � - RECEIVED Shaded Areas To Be Completed By Administration Staff Received City of Kent Office of the Mayon Recommendations and Comments: Disposition: Jx`9b4 14z cf Date Returned: