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HomeMy WebLinkAboutPW13-238 - Original - GeoEngineers, Inc. - County Road 8 Levee - 12/16/2013 Records Ma , agement KENT ...... Document W A9 t 1$p I Y +.t CONTRACT COVER SHEET This is to be completed by the Contract Manager prior to submission to City Clerks Office. All portions are to be completed. If you have questions, please contact City Clerk's Office. Vendor Name: GeoEngineers, Inc. Vendor Number: JD Edwardso rd®® f Number Contract Number: 1' i1�1 0 o This is assigned by City Clerk's Office Project Name: County Road 8 Levee Description: ❑ Interlocal Agreement ❑ Change Order ❑ Amendment ® Contract ❑ Other: Contract Effective Date: Date of the Mayor's signature Termination Date: 12/31/14 Contract Renewal Notice (Days): Number of days required notice for termination or renewal or amendment Contract Manager: Kelly Casteel Department: Engineering Detail: (i.e. address, location, parcel number, tax id, etc.): The Consultant shall conduct subsurface exploration as a basis for developing design recommendations and completing analysis for the certificate of levees. S:Public\RecordsManagement\Forms\ContractCover\adcc7832 1 11/08 I 0 KENT CONSULTANT SERVICES AGREEMENT between the City of Kent and GeoEngineers, Inc. THIS AGREEMENT is made between the City of Kent, a Washington municipal corporation (hereinafter the "City"), and GeoEngineers, Inc, organized under the laws of the State of Washington, located and doing business at 1101 S. Fawcett Ave., Suite 200, Tacoma, WA 98402, Phone: (253) 383-4940/Fax: (253) 383-4923, Contact: Lyle Stone (hereinafter the "Consultant"). I. DESCRIPTION OF WORK. Consultant shall perform the following services for the City in accordance with the following described plans and/or specifications: The Consultant shall conduct subsurface explorations as a basis for developing design recommendations and completing analysis for the certification of levees for the County Road 8 Levee Project, For a description, see the Consultant's Scope of Work which is attached as Exhibit A and incorporated by this reference. Consultant further represents that the services furnished under this Agreement will be performed in accordance with generally accepted professional practices within the Puget Sound region in effect at the time those services are performed. II. TIME OF COMPLETION. The parties agree that work will begin on the tasks described in Section I above immediately upon the effective date of this Agreement. Consultant shall complete the work described in Section I by December 31, 2014. III. COMPENSATION. A. The City shall pay the Consultant, based on time and materials, an amount not to exceed Thirty Seven Thousand, Eight Hundred Sixty Five Dollars ($37,865.00), for the services described in this Agreement. This is the maximum amount to be paid under this Agreement for the work described in Section I above, and shall not be exceeded without the prior written authorization of the City in the form of a negotiated and executed amendment to this agreement. The Consultant agrees that the hourly or flat rate charged by it for its services contracted for herein shall remain locked at the negotiated rate(s) for a period of one (1) year from the effective date of this Agreement. The Consultant's billing rates shall be as delineated in Exhibit B-1. CONSULTANT SERVICES AGREEMENT - 1 (Over$10,000) B, The Consultant shall submit monthly payment invoices to the City for work performed, and a final bill upon completion of all services described in this Agreement. The City shall provide payment within forty-five (45) days of receipt of an invoice. If the City objects to all or any portion of an invoice, it shall notify the Consultant and reserves the option to only pay that portion of the invoice not in dispute. In that event, the parties will immediately make every effort to settle the disputed portion. IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent Contractor-Employer Relationship will be created by this Agreement. By their execution of this Agreement, and in accordance with Ch. 51,08 RCW, the parties make the following representations: A. The Consultant has the ability to control and direct the performance and details of its work, the City being interested only in the results obtained under this Agreement. B. The Consultant maintains and pays for its own place of business from which Consultant's services under this Agreement will be performed. C. The Consultant has an established and independent business that is eligible for a business deduction for federal income tax purposes that existed before the City retained Consultant's services, or the Consultant is engaged in an independently established trade, occupation, profession, or business of the same nature as that involved under this Agreement. D, The Consultant is responsible for filing as they become due all necessary tax documents with appropriate federal and state agencies, including the Internal Revenue Service and the state Department of Revenue. E. The Consultant has registered its business and established an account with the state Department of Revenue and other state agencies as may be required by Consultant's business, and has obtained a Unified Business Identifier (UBI) number from the State of Washington. F. The Consultant maintains a set of books dedicated to the expenses and earnings of its business. V. TERMINATION. Either party may terminate this Agreement, with or without cause, upon providing the other party thirty (30) days written notice at its address set forth on the signature block of this Agreement. After termination, the City may take possession of all records and data within the Consultant's possession pertaining to this project, which may be used by the City without restriction. If the City's use of Consultant's records or data is not related to this project, it shall be without liability or legal exposure to the Consultant. VI. DISCRIMINATION. In the hiring of employees for the performance of work under this Agreement or any subcontract, the Consultant, its subcontractors, or any person acting on behalf of the Consultant or subcontractor shall not, by reason of race, religion, color, sex, age, sexual orientation, national origin, or the presence of any sensory, mental, or physical disability, discriminate against any person who is qualified and available to perform the work to which the employment relates. Consultant shall execute the attached City of Kent Equal Employment CONSULTANT SERVICES AGREEMENT - 2 (Over$10,000) Opportunity Policy Declaration, Comply with City Administrative Policy 1.2, and upon completion of the contract work, file the attached Compliance Statement. VII. INDEMNIFICATION. Consultant shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the Consultant's performance of this Agreement, except for that portion of the injuries and damages caused by the City's negligence. The City's inspection or acceptance of any of Consultant's work when completed shall not be grounds to avoid any of these covenants of indemnification. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, agents and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER. In the event Consultant refuses tender of defense in any suit or any claim, if that tender was made pursuant to this indemnification clause, and if that refusal is subsequently determined by a court having jurisdiction (or other agreed tribunal) to have been a wrongful refusal on the Consultant's part, then Consultant shall pay all the City's costs for defense, including all reasonable expert witness fees and reasonable attorneys' fees, plus the City's legal costs and fees incurred because there was a wrongful refusal on the Consultant's part. The provisions of this section shall survive the expiration or termination of this Agreement. VIII. INSURANCE. The Consultant shall procure and maintain for the duration of the Agreement, insurance of the types and in the amounts described in Exhibit C attached and incorporated by this reference. IX. EXCHANGE OF INFORMATION. The City will provide its best efforts to provide reasonable accuracy of any information supplied by it to Consultant for the purpose of completion of the work under this Agreement. X. OWNERSHIP AND USE OF RECORDS AND DOCUMENTS. Original documents, drawings, designs, reports, or any other records developed or created under this Agreement shall belong to and become the property of the City. All records submitted by the City to the Consultant will be safeguarded by the Consultant. Consultant shall make such data, documents, and files available to the City upon the City's request. The City's use or reuse of any of the documents, data and files created by Consultant for this project by anyone other than Consultant on any other project shall be without liability or legal exposure to Consultant. XI. CITY'S RIGHT OF INSPECTION. Even though Consultant is an independent contractor with the authority to control and direct the performance and details of the work CONSULTANT SERVICES AGREEMENT - 3 (Over$10,000) authorized under this Agreement, the work must meet the approval of the City and shall be subject to the City's general right of inspection to secure satisfactory completion. XII. WORK PERFORMED AT CONSULTANT'S RISK. Consultant shall take all l necessary precautions and shall be responsible for the safety of its employees, agents, and subcontractors in the performance of the contract work and shall utilize all protection necessary for that purpose. All work shall be done at Consultant's own risk, and Consultant shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. XIII. MISCELLANEOUS PROVISIONS. A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City requires its contractors and consultants to use recycled and recyclable products whenever practicable. A price preference may be available for any designated recycled product. B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of any of the covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in full force and effect. C. Resolution of Disputes and Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. If the parties are unable to settle any dispute, difference or claim arising from the parties' performance of this Agreement, the exclusive means of resolving that dispute, difference or claim, shall only be by filing suit exclusively under the venue, rules and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in writing to an alternative dispute resolution process. In any claim or lawsuit for damages arising from the parties' performance of this Agreement, each party shall pay all its legal costs and attorney's fees incurred in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award provided by law; provided, however, nothing in this paragraph shall be construed to limit the City's right to indemnification under Section VII of this Agreement. D. Written Notice. All communications regarding this Agreement shall be sent to the parties at the addresses listed on the signature page of the Agreement, unless notified to the contrary. Any written notice hereunder shall become effective three (3) business days after the date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. E. Assignment. Any assignment of this Agreement by either party without the written consent of the non-assigning party shall be void. If the non-assigning party gives its consent to any assignment, the terms of this Agreement shall continue in full force and effect and no further assignment shall be made without additional written consent. F. Modification. No waiver, alteration, or modification of any of the provisions of this Agreement shall be binding unless in writing and signed by a duly authorized representative of the City and Consultant. G. Entire Agreement. The written provisions and terms of this Agreement, together with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or CONSULTANT SERVICES AGREEMENT - 4 (Over $10,000) other representative of the City, and such statements shall not be effective or be construed as entering into or forming a part of or altering in any manner this Agreement. All of the above documents are hereby made a part of this Agreement. However, should any language in any of the Exhibits to this Agreement conflict with any language contained in this Agreement, the terms of this Agreement shall prevail. H. Compliance with Laws. The Consultant agrees to comply with all federal, state, and municipal laws, rules, and regulations that are now effective or in the future become applicable to Consultant's business, equipment, and personnel engaged in operations covered by this Agreement or accruing out of the performance of those operations. I. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. i IN WITNESS, the parties below execute this Agreement, which shall become effective on the last date entered below. CONSUVANT: CITY OF KENT: f By: /� ff By: sign ure) f (signature) Print Name: C c3r rint e: uzette Cooke Its 12v, sw 1 ItS`�r ayo_rr (title) DATE:fT,7_ DATE, / NOTICES TO BE SENT TO: NOTICES TO BE SENT TO: CONSULTANT: CITY OF KENT: Lyle Stone Timothy J. LaPorte, P.E. GeoEngineers, Inc. City of Kent 1101 S, Fawcett Ave., Suite 200 220 Fourth Avenue South Tacoma, WA 98402 Kent, WA 98032 (253) 383-4940 (telephone) (253) 856-5500 (telephone) (253) 383-4923 (facsimile) (253) 856-6500 (facsimile) APPROVED AS TO FO M: J lvt ate- VAI&II Kent Law Department GeoEngineers-County Road 8/Casteei li i CONSULTANT SERVICES AGREEMENT 5 (Over $10,000) DECLARATION CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY The City of Kent is committed to conform to Federal and State laws regarding equal opportunity. As such all contractors, subcontractors and suppliers who perform work with relation to this Agreement shall comply with the regulations of the City's equal employment opportunity policies. The following questions specifically identify the requirements the City deems necessary for any contractor, subcontractor or supplier on this specific Agreement to adhere to. An affirmative response is required on all of the following questions for this Agreement to be valid and binding. If any contractor, subcontractor or supplier willfully misrepresents themselves with regard to the directives outlines, it will be considered a breach of contract and it will be at the City's sole determination regarding suspension or termination for all or part of the Agreement; The questions are as follows: 1. I have read the attached City of Kent administrative policy number 1.2. 2. During the time of this Agreement I will not discriminate in employment on the basis of sex, race, color, national origin, age, or the presence of all sensory, mental or physical disability. i 3. During the time of this Agreement the prime contractor will provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 4. During the time of the Agreement I, the prime contractor, will actively consider hiring and promotion of women and minorities. 5. Before acceptance of this Agreement, an adherence statement will be signed by me, the Prime Contractor, that the Prime Contractor complied with the requirements as set forth above. By signing below, I agree to fulfill the five requirements referenced above. By: For: Title: 1� Tl/ tts Date: EEO COMPLIANCE DOCUMENTS - 1 CITY OF KENT ADMINISTRATIVE POLICY NUMBER: 1.2 EFFECTIVE DATE: January 1, 1998 SUBJECT: MINORITY AND WOMEN SUPERSEDES: April 1, 1996 CONTRACTORS APPROVED BY Jim White, Mayor POLICY: Equal employment opportunity requirements for the City of Kent will conform to federal and state laws. All contractors, subcontractors, consultants and suppliers of the City must guarantee equal employment opportunity within their organization and, if holding Agreements with the City amounting to $10,000 or more within any given year, must take the following affirmative steps: 1. Provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 2. Actively consider for promotion and advancement available minorities and women. Any contractor, subcontractor, consultant or supplier who willfully disregards the City's nondiscrimination and equal opportunity requirements shall be considered in breach of contract and subject to suspension or termination for all or part of the Agreement. Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public Works Departments to assume the following duties for their respective departments. 1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these regulations are familiar with the regulations and the City's equal employment opportunity policy. 2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines. EEO COMPLIANCE DOCUMENTS - 2 CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the Agreement. I, the undersigned, a duly represented agent of Company, hereby acknowledge and declare that the before-mentioned company was the prime contractor for the Agreement known as that was entered into on the (date), between the firm I represent and the City of Kent. I declare that I complied fully with all of the requirements and obligations as outlined in the City of Kent Administrative Policy 1,2 and the Declaration City of Kent Equal Employment Opportunity Policy that was part of the before-mentioned Agreement. By: For: Title: Date: III EEO COMPLIANCE DOCUMENTS - 3 EXHIBIT A GEOENGINEERS, INC. HAWLEY ROAD AND COUNTY ROAD S LEVEE CONNECTION DESIGN,ANALYSIS,AND CERTIFICATION GREEN RIVER, FROM CENTRAL AVENUE BRIDGE TO SR 516 BRIDGE KENT,WASHINGTON NOVEMBER 5, 2013 FILE NO. 0410-175.04 INTRODUCTION The purpose of the project is to connectthe existing Hawley Road Levoe with the downstream levee at State Route 516. The preliminary alignment indicates that the project will consist of an approximate 800-foot- long earth berm levee that connects atthe upstream end with the Hawley Road levee at South 2513t Street and at the downstream end with the State Route 516 fill berm. Large modular block walls(Ultra-Block or similar)will be used to retain portions of the levee fill. A 900-foot-long section of State Route 516 will need to be analyzed and certified as a levee. The purpose of.our services will be to conduct subsurface explorations as a basis for developing design recommendations and completing analysis for the certification of levees. i SCOPE OF SERVICES Our specific geotechnical scope of services for the Hawley Road and County Road 8 from Central Avenue Bridge to SR 516 Bridge Levee Connection Design includes: 1. Review existing information, Including in-house reports, reports by others provided by the City of Kent and appropriate Federal Emergency Management Agency (FEMA) and U.S. Army Corps of Engineers (USAGE)documents. 2. Conduct a site visit prior to subsurface explorations to coordinate exploration locations and site safety issues with the design team. 3. Coordinate clearance and location of existing underground public utilities In the project area. We will contact the Washington Utilities Coordinating Council"One Call"service prior to beginning explorations. We request that City of Kent personnel confirm that exploration locations are clear from potential damage to City-owned underground utilities. 4. Complete up to five subsurface explorations to depths of 50 feet along the proposed levee alignment. The preferred method for explorations is to complete Cone Penetration Test (CPT) soundings using truck-mounted equipment from the apartment parking lot south of the levee alignment. If access to i the parking lot is not available and we must access the proposed alignment from City of Kent right-of- way a small footprint, limited access,tracked drill rig may be required. We have Included a contingency In our budget for this equipment. We understand permitting and site access coordination for explorations will be completed as necessary by the City of Kent. i i city of Kent November 5,2013 Page 2 , I 5. Complete stability and seepage analyses for proposed levee cross sections under each of the following conditions: end of construction, steady state seepage during full flood stage, sudden drawdown and seismic conditions. Stability analysis will be based In part on survey data provided by the City of Kent and hydraulics information. We anticipate developing three to four design cross sections. 6. Provide recommendations for the design and construction of retaining walls. We will provide and design soll properties for design of proprietary structural earth walls. We will also provide recommendations for incorporating retaining walls into earth berm levees. 7. Attend meetings with City of Kent and the design team or FEMAto coordinate geotechnlcal engineering and civil engineering design with the City of Kent and assist with levee certification. 8. Incorporate this analysis into the Levee Certification Reports previously prepared for Foster Park and Horseshoe Bend Levees. Our report will be part of the submittal to FEMA. 9. Review plans related to the earth berm levee prepared by us and the City of Kent as required for the submittal to FEMA. 10.Assist the City of Kent In revising a Draft Hawley Road Levee Operations and Maintenance manual, MT2 forms and other parts of the submittal as needed. We understand that the final operations and maintenance manual will be reviewed and completed by King County. 11. Address any comments and revise submittal as needed. This includes coordination with the City of Kent,King County,other consultants on the design team,and FEMA to Incorporate necessary revisions into the submittal of the final report. I U3:GVVHa � ' Attachment; Exhibit B.Fee Estimate i Disclaimer Any electronic farm,faesimlle or had copy of the original dacumont(email,text,table,end/or figure),If provided,and any attachments are only a copy of the original document.The original document Is stared by Goo Engineers,Inc.and will serve as the official document of record. Copydghtn 2013 by Geolingineers,Inc.All rights reserved. I i I I l I �iEOEMCaIPJECRS He No,0410.175-04 I EXHIBIT B-1 FEE ESTIMATE CITY OF KENT GEOTECHNICAL ENGINEERING SERVICES HAWLEY ROAD CONNECTION LEVEE '' GREEN RIVER, FROM CENTRAL AVENUE BRIDGE TO SR 516 BRIDGE '... KENT,WASHINGTON FILE NO.0410-175-04 Personnel Hoursl x I Rate = Cost Principal(Gary Henderson) 16 x $215 = $3,440 Project Engineer 1(Lyle Stone) 60 x $165 = $9,900 Engineer/Scientist 2(Erik Venture) 80 x $115 = $9,200 CAD Designer 30 x $85 = $2,550 Support 15 x $75 = $1,125 Subtotal Personnel Cost(direct costs) $26,215 Other Expenses Subcontracted CPTs $4,400 Contingencyfor Limited Access Equipment $6,000 �. Reproduction,Mileage,other Expenses $1,250 Subtotal(Indirect costs) $11,650 Total Estimated Costs $37,866 I I i II File No.0410-175-04 November 5,2013 GEOENGINEERS-.fi` ' I i EXHIBIT C INSURANCE REQUIREMENTS FOR CONSULTANT SERVICES AGREEMENTS Insurance The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, their agents, representatives, employees or subcontractors. A. Minimum Scope of Insurance Consultant shall obtain insurance of the types described below: 1. Automobile Liability insurance covering all owned, non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products-completed operations, personal injury and advertising injury, and liability assumed under an insured contract. The City shall be named as an insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City using ISO additional insured endorsement CG 20 10 11 85 or a substitute endorsement providing equivalent coverage. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 4. Professional Liability insurance appropriate to the Consultant's profession. B. Minimum Amounts of Insurance Consultant shall maintain the following insurance limits: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. 2. Commercial General Liability insurance shall be written with limits no less than $2,000,000 each occurrence, $2,000,000 general aggregate and a $1,000,000 products-completed operations aggregate limit. EXHIBIT C Continued 3. Professional Liability insurance shall be written with limits no less than $2,000,000 per claim and $2,000,000 policy aggregate limit. C. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability and Commercial General Liability insurance: 1. The Consultant's insurance coverage shall be primary insurance as respect the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not contribute with it. 2. The Consultant's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. 3. The City of Kent shall be named as an additional insured on all policies (except Professional Liability) as respects work performed by or on behalf of the Consultant and a copy of the endorsement naming the City as additional insured shall be attached to the Certificate of Insurance. The City reserves the right to receive a certified copy of all required insurance policies. The Consultant's Commercial General Liability insurance shall also contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer's liability. I D. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best rating of not less than ANII. E. Verification of Coverage Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. F. Subcontractors Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the same insurance requirements as stated herein for the Consultant. Ate/ ® CERTIFICATE OF LIABILITY INSURANCEPage 1 of 2 11/27/20 3) THIS CERTIFICATE IS ISSUED ASA MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require anon dorseme nt.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME Willis of Seattle, Inc. PHONE FAX C/o 26 Century Blvd. ' 877-945-7378 (Nc.No). 888-467-2378 P. O. Box 305191 E-MAIL Nashv311e, TN 37230-5191 ADDRESS CertificatesQwillis.COID_-__ INSURER(S)AFFOROING COVERAGE _ NAIC# INSURERA:Travelers Property Casualty Company of Are 25674-003 j INSURED INSURERS;Travelers Property Casualty Company of Am 25674-002 GeoEngineers, Inc. -- '-- 600 Dupont Ave INSURER D:Wausau underwriters Insurance Company 26042-001 Bellingham, WA 98225 - INSURER O: INSURERE; --_ INSURER F: COVERAGES CERTIFICATE NUMBER:20745032 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. _ INSR TYPE OF INSURANCE 00' SUB POLICY NUMBER POLICY EFF POLICYEXP LIMITS A GENERAL LIABILITY Y 660533DIS64TIL13 3/31/2013 3/31/2014 EACHOCCURRENCE $ 1,000 000 DAMpGETD ENTED X COMMERCNLGENERALLIABILITY PREMISES e......ce $ _ ].00 000 CLAIMS-MADEFXIOCCUR MED EXP(Any one person) _ $ 5,000 PERSONAL&ADV INJURY $ 11000,000 GENERALAGGREGATE _ $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMPIOP AGG_ $__ 2 O00 000 POLICY FX I PRO- LOC $ a AUTOMOBRELIABILITY y 810532DB375IND13 3/31/2013 3/31/2014 �OMBi deDRINCLE LIMIT $ 1,000,000 X ANYAUTO BODILY INJURY(Perpemon) $ ', ALLOWNED SCHEDULED AUTOS AUTOS BODILY INJURY(Peraccldent) $ HIREDAUTOS NON-OWNED Per P.ERTy�AMAGE § ". AUTOS ) $ UMDRELLALIAD H OCCUR EACH OCCURRENCE $ __ EXCESS I CLAIMS-MADE AGGREGATE Is DED I RETENTIONS $ C WORKERS COMPENSATION WCJZ91451667013 „ 3/31/2 013 3/31/2014 X we sTATu- orH- AND EMPLOYERS'LIABILITY -- ANY PROPRIETOWPARTNER/EXECUTIVC Y!❑N N/A E.L.EACH ACCIDENT $ 110001000 _ OFFICER/MEMBER EXCLUDED? B.L.DISEASE-EA EMPLOYEE $ 11000,000 [Mandaloryin NH) ----- - fyes,des..munder DESCRIPTION OF OPERATIONS helnw E,L.DISEASE-POLICY LIMIT $ 1,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS I VEHICLES(Attach Acord 101,AJdilonal Remarks Schedule,if mom space is required) WA Stop Gap, USL&H and Maritime Employers Liability coverage is included under Workers, Compensation coverage evidenced above. j Re: Hawley Rd. & County Rd. 8 Levee Connection Design, Analysis and Certification - GeoEngineers File No. 0410-175-04 City of Kent Engineering is included as Additional Insureds as respects to General Liability and Automobile Lia ility, as re wired by written contract. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of Kent Engineering AUTHORIZED REPRESENTATIVE Attn: Nancy Yoshitake 400 west Gowe Kent, WA 98032 Coll:4276548 Tpl:1734125 Cert:20745032 ©1988-2010 ACORD CORPORATION.All rights reserved. ACORD 25(2010/05) The ACORD name and logo are registered marks of ACORD AGENCY CUSTOMER ID: 661100 __ LOC#: Ate/ ® ADDITIONAL REMARKS SCHEDULE Page of 2 AGENCY NAMED INSURED GeoEngineers, Inc. j Willis of Seattle, Inc. 600 Dupont Ave POLICY NUMBER Bellingham, WA 98225 See First Page CARRIER NAIC CODE See First Page EFFECTIVEDATE: See First Page ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: 25 __FORM TITLE: CERTIFICATE OF LIABILITY INSURANCE The General Liability policy includes a separation of insureds clause. i I i I ACORD 101 (2008101) Coll:4276548 Tpl:1734125 Cert:20745032 ©2008 ACORD CORPORATION.All rights reserved. The ACORD name and logo are registored marks of ACORD Policy No. 660533D1564TTL13 CO..AERCIAL GENERAL LIABILITY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. BLANKET ADDITIONAL INSURED - WRITTEN CONTRACTS (ARCHITECTS, ENGINEERS AND . SURVEYORS) This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART 1. The following is added to SECTION If — WHO IS plies only to such "bodily injury" or "property AN INSURED: damage" that occurs before the end of the pe- Any person or organization that you agree in a riod of time for which the "written contract re- written contract requiring insurance"to include as qulring insurance" requires you to provide an additional insured on this Coverage Part, but: such coverage or the end of the policy period, whichever is earlier. a. Only with respect to liability for"bodily injury", "property damage" or"personal injury"; and 2• The following is added to Paragraph 4.a. of SEC- TION IV— COMMERCIAL GENERAL LIABILITY b, if, and only to the extent that, the injury or CONDITIONS: damage is caused by acts or omissions of you or your subcontractor in the performance The insurance provided to the additional insured of "your work' to which the "written contract is excess over any valid and collectible "other in- requiring insurance" applies. The person or surance", whether primary, excess, contingent or organization does not qualify as an additional on any other basis, that is available to the addi- insured with respect to the Independent acts tional insured for a loss we cover. However. If you or omissions of such person or organization. specifically agree in the "written contract requiring insurance" that this insurance provided to the ad- The insurance provided to such additional insured ditional insured under this Coverage Part must �= is limited as follows: apply on a primary basis or a primary and non- c, In the event that the Limits of Insurance of contributory basis, this insurance is primary to this Coverage Part shown in the Declarations "other insurance" available to the additional in- exceed the limits of liability required by the sured which covers that person or organization as "written contract requiring insurance", the in- a named insured for such loss, and we will not surance provided to the additional insured share with that "other insurance". But this insur- shall be limited to the limits of liability required ance provided to the additional insured still is ex- by that "written contract requiring insurance". cess over any valid and collectible "other insur- This endorsement shall not Increase the limits ance", whether primary, excess, contingent or on Of insurance described in Section III -, Limits any other basis, that is available to the additional Of Insurance. insured when that person or organization is an _ d. This insurance does not apply to the render- additional insured under any "other insurance". ing of or failure to render any "professional 3. The following is added to SECTION IV — COM- services"'or construction management orrors MERCIAL GENERAL LIABILITY CONDITIONS: o or omissions. Duties Of An Additional Insured e. This insurance does not apply to "bodily in- As a condition of coverage provided to the add!- jury" or "property damage" caused by "your tional insured: _ work" and included in the "products- completed operations hazard" unless the a. The additional insured must give us written "written contract requiring insurance" specifi- notice as soon as practicable of an "occur- cally requires you to provide such coverage Fence" or an offense which may result in a for that additional insured, and then the insur- claim. To the extent possible, such notice ance provided to the additional insured ap- should include: I CG D4 14 04 08 020M The Travelers Companies, Inc. Page 1 of 2 COMMERCIAL GENERAL LIABIL,„ Y i i. How, when and where the "occurrence" any provider of other insurance which would or offense took place; cover the additional Insured for a loss we ii. The names and addresses of any injured cover. However, this condition does not affect persons and witnesses; and whether this insurance provided to the addi- tional insured is primary to that other insur- Sii. The nature and location of any injury or once available to the additional insured which damage arising out of the "occurrence" or offense. covers that person or organization as a named insured. b. If a claim is made or "suit" is brought against 4. The following is added to the DEFINITIONS Sec- the additional insured, the additional insured tion: must, I. Immediately record the specifies of the "Written contract requiring insurance" means that claim or"suit"and the date received; and part. of any written contract or agreement under which you are required to include a person or or- ii. Notify us as soon as practicable. ganization as an additional insured on this Cover- The additional insured must see to it that we age Part, provided that the "bodily injury" and receive written notice of the claim or "suit" as "property damage" occurs and the "personal in- soon as practicable. jury" is caused by an offense committed: c. The additional insured must immediately send a. After the signing and execution of the contract us copies of all legal papers received in con- or agreement by you; nection with the claim or"suit", cooperate with b. While that part of the contract or agreement is us in the investigation or settlement of the- in effect; and claim or defense against the "suit", and oth- c. Before the end of the policy period. erwise comply with all policy conditions, d. The additional insured must tender the de- fense and indemnity of any claim or "suit" to Page 2 of 2 ©2DDBThe Travelers Companies, Inc. CG D4 14 04 08 I COMMERCIAL AUTO, POLICY NUMBER: 810532D8375TIL13 ISSUE DATE: THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. DESIGNATED INSURE® This endorsement modifies insurance provided under the fallowing: BUSINESS AUTO COVERAGE FORM GARAGE COVERAGE FORM MOTOR CARRIER COVERAGE FORM TRUCKERS COVERAGE FORM With respect to coverage provided by this,endorsement, the provisions of the Coverage Form apply unless modi- fied by this endorsement. This endorsement identifies person(s) or organizations)who are "insureds" under the Who Is An Insured Provi- sion of the Coverage Form.This endorsement does not alter coverage provided in the Coverage Form. SCHEDULE Name of Person(s)or organization(s): I ANY PERSON OR ORGANIZATION THAT YOU ARE REQUIRED TO INCLUDE AS AN ! ADDITIONAL INSURED ON THIS COVERAGE FORM IN A WRITTEN CONTRACT OR AGREEMENT THAT IS SIGNED AND EXECUTED BY YOU BEFORE THE "BODILY INJURY" OR �- °PROPERTY DAMAGE" OCCURS AND THAT 19 IN EFFECT DURING THE POLICY PERIOD, (If no entry appears above, infornatlon required to complete this endorsement will be shown in the Declarations as applicable to the endorsement.) Each person or organization shown in the Schedule is.an "insured"for Liability Coverage, but only to the extent that person or organization qualiflos as an "insured" under the Who Is An insured Provision contained in Section It of the Coverage Form. I I CA 20 48 02 99 Copyright, Insurance Services Office, Inc., 1998 Page 1 of 1 Verify Workers' Comp Premium Status - Employer Liability Certificate Page 1 of 1 Washington State Department of i�F, rti�4 G Employer Liability Labor and Industries � �� Certificate I Depariment of Labor"arid Industries i Employer Liability Certificate Date: 11/13/2013 UBI 9: 600 375 010 Legal Business Name: Account#: 429,351-00 'Doing Business As'Name: GEOENGINEERS<INC Estimated Workers Reported: Quarter 3 of Year 2013 "Greater than 100 Workers" (See Description Below) t Workers' Comp Premium Status: Account is current, Firm has voluntarily reported and paid their premiums. Licensed Contractor? Yes License: 'GEOENI*110JE Expire Date: 5/9/2015 Account Representative: T1 /FEARAED FEROZE (360)902-4797 trt - Email: FERf1235@Ini.wa.gov What does "Estimated Workers Deported" mean? � Estimated workers reported represents the number of full time position requiring at least 480 hours of work per calendar quarter.A single 480 hour position may be filled by one person, or several part time workers, Industrial Insurance Information Employers report and pay premiums each quarter based on hours of employee work already performed, and are liable for premiums found later to be due. Industrial.insurance accounts have no policy periods, cancellation dates, limitations of coverage or waiver of subrogation(See RCW 51.12.050 and 51.16.190). https:/Ifortress.wa.gov/lni/erpsi/A` cctlnfoPrint,aspx?Accountld=42935100&AccountMana... 11/13/2013 Terra Insurance Company (A Risk Retention Group) F TERRA Two Fifer Avenue, Suite 100 INSURANCE COMPANY Corte Madera, CA 94925 CERTIFICATE OF INSURANCE DATE 12/02/13 NAME AND ADDRESS OF INSURED GeoEngineers, Inc. 1101 Fawcett Avenue, Suite 200 Tacoma, WA 98402 This certifies that the"claims made" insurance policy(described below by policy number)written on forms in 'i use by the Company has been issued. This certificate is not a policy or a binder of insurance and is issued as a matter of information only,and confers no rights upon the certificate holder. This certificate does not alter, amend or extend the coverage afforded by this policy. The policy of insurance listed below has been issued to the Insured named above for the policy period indicated. Notwithstanding any requirement,term or condition of any contract or other document with respect to which this certificate may be issued or may pertain, the Insurance afforded by the policy described herein is subject to all the terms, exclusions and conditions of such policy. Aggregate limits shown may have been reduced by paid claims. TYPE OF INSURANCE Professional Liability POLICY NUMBER EFFECTIVE DATE EXPIRATION DATE 'I 213019 01/01/13 12/31/13 LIMITS OF LIABILITY $2,000,000 EACH CLAIM $2,000,000 ANNUAL AGGREGATE PROJECT DESCRIPTION Hawley Road &County Road 8 Levee Connection Design,Analysis and Certification GeoEngineers File No. 0410-175-04 CANCELLATION: If the described policy is cancelled by the Company before its expiration date, the Company will mail written notice to the certificate holder thirty (30) days in advance,or ten (10) days in advance for non-payment of premium. If the described policy is cancelled by the insured before its expiration date, the Company will mail written notice to the certificate holder within thirty (30) days of the notice to the Company from the insured. CERTIFICATE HOLDER ISSUING COMPANY: TERRA INSURANCE COMPANY City of Kent Engineering (A Risk Retention Group) Attn:Nancy Yoshitake 400 West Gowe Kent, WA 98032 President ® i w.sa.a� Agenda Item: Consent Calendar - 7G(2) j TO: City Council DATE: December 10, 2013 SUBJECT: Consultant Agreement with GeoEngineers, Inc. for Engineering Services and Certification Report for the County Road 8 Levee Project- Authorize MOTION: Authorize the Mayor to sign a Consultant Services Agreement with GeoEngineers, Inc. in an amount not to exceed $37,865 to provide engineering services and a certification report for the County Road 8 Levee Project, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. SUMMARY: The City's County Road Levee is located between State Route 516 and Washington Avenue. This project will reconstruct the levee to certifiable standards and is important for managing the City's flood protection. GeoEngineers' services will include geotechnical design recommendations related to design of new levee sections required to accredit the County Road 8 Levee. EXHIBITS: Scope of Work RECOMMENDED BY: Public Works Committee YEA: Ralph - Higgins - Albertson NAY: BUDGET IMPACTS: Stormwater utility funds will be used to pay for this work. Existing storm drainage rates assumed the City would cover a portion of the costs to fund levee reconstruction. Public Works staff continues to look for outside funding and lowest cost alternatives for levee certification. I REQUEST FOR MAYOR'S SIGNATURE T Please Fill in All Applicable Boxes "Review d b Yfector Originator's Name: Kelly Casteel Dept/Div. En ineering/Design Extension: 5.561 Date Sent: ea n ha Date Required: Return to: Nancy Yoshitake CONTRACT TERMINATION DATE: 12/31/14 VENDOR: GeoEngineers, Inc. DATE OF COUNCIL APPROVAL: /afrfe3_._ ATTACH THE COUNCIL MOTION SHEET FOR THE MAYOR - if applicable Brief Explanation of Document: The attached agreement is for GeoEngineers to conduct subsurface explorations as a basis for developing design recommendations and completing analysis for the certification of levees for the County Road 8 Levee. For additional information, see the attached Council motion sheet. ,' All Contracts Must Be Routed Through The Law Department (Yhls'area to be completed by the Law Department) Received: r 013 Approval of Law Dept Law Dept. Comments. ` ' Date Forwarded to Mayor: { �.- !, r ,, r'• , e S f F f Shaded Areas To Be Completed By Administration Stp¢f r _ Received: Recommendations and Comments: } Disposition. ,,r--/ Date Returned: J CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITYCOMPLIANCE STATEMENT This farm shall be filled out AFTER COMPLETION of this project by the Contractor awarded the Agreement. I, the undersigned, a duly represented agent of GeoEn ineers Inc. Company, hereby acknowledge and declare that the before-mentioned company was the prime contractor for the Agreement known as County Road S Levee that was entered into on the December 16 2013 (date) between the firm I represent and the City of Kent. I declare that I complied fully with all of the requirements and obligations as outlined in the City of Kent Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity Policy that was part of the before-mentioned Agreement. -� By: For: Title: ALS Date: l r EEO COMPLIANCE DOCUMENTS - 1