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HomeMy WebLinkAboutPW14-038 - Original - King County Solid Waste Division - Waste Reduction & Recycling Grant Program - 01/01/2014 _ - J,- Records Maii �e' me' rif,--. KENT Document 1 WASHINGTON - CONTRACT COVER SHEET This is to be completed by the Contract Manager prior to submission to City Clerks Office. All portions are to be completed. If you have questions, please contact City Clerk's Office. Vendor Name: King y Count Solid Waste Div. Grant Vendor Number: M17103.64190.7910 JD Edwards Number Contract Number: NY ILI#V03% This is assigned by City Clerk's Office Project Name: Interagency Agreement for 2014 Grant Description: ❑ Interlocal Agreement ❑ Change Order ® Amendment ❑ Contract ❑ Other: Grant Agreement fl Contract Effective Date: January 1, 2014 Termination Date: June 15, 2015 Contract Renewal Notice (Days): Number of days required notice for termination or renewal or amendment Contract Manager: Gina Hungerford Department: PW Eng, Environmental Detail: (i.e. address,_ location n, parcel umber, tax id, etc.) Allows Kent to receive reimbursement for activities within the Scope of Work through Dec. 31, 2014. K� CNTI,2Ae-1 -rDW � S Publlc\RecordsManagement\Forms\ContractCover\adcc7832 11/08 I i CONTRACT#5637583 INTERAGENCY AGREEMENT FOR 2014 Between KING COUNTY and the CITY OF KENT This one-year Interagency Agreement "Agreement' is executed between King County, a Charter County and political subdivision of the State of Washington, and the City of Kent, a municipal corporation of the State of Washington, hereinafter referred to as "Comity" and "City" respectively. Collectively,the County and City will be referred to as "Party" or"Parties." PREAMBLE King County and the City of Kent adopted the 2001 King County Comprehensive Solid Waste Management Plan, which includes waste reduction and recycling goals. In order to help meet these goals,the King County Solid Waste Division has established a waste reduction and recycling grant program for the cities that operate under the King County Comprehensive Solid Waste Management Plan. This program provides funding to further the development and/or enhancement of local waste reduction and recycling projects and for broader resource conservation projects that integrate with waste reduction and recycling programs and services. This grant program does not fund household hazardous waste collection activities. Program eligibility and grant administration terms are discussed in the Grant Guidelines, attached to this Agreement as Exhibit B. Grant funding for this program is subject to the yearly budget approval process of the King County Council. Grant funding approved by the King County Council is available to all King County cities that operate under the King County Comprehensive Solid Waste Management Plan. The City will spend its grant funds to fulfill the terms and conditions set forth in the scope of work which is attached hereto as Exhibit A and incorporated herein by reference. The County expects that any information and/or experience gained through the grant program by the City will be shared with the County and other King County cities. I. PURPOSE The purpose of this Agreement is to define the terms and conditions for funding to be provided to the City of Kent by the County for waste reduction and recycling programs and/or services as outlined in the scope of work and budget attached as Exhibit A. 1 II. RESPONSIBILITIES OF THE PARTIES The responsibilities of the Parties to this Agreement shall be as follows: A. The City 1. Funds provided to the City by the County pursuant to this Agreement shall be used to provide waste reduction and recycling programs and/or services as outlined in Exhibit A. The total amount of funds available from this grant in 2014 shall not exceed $89,835. 2. This Agreement provides for distribution of 2014 grant funds to the City. However, 2014 funds are not available until January 1, 2014, and 2014 funding is contingent upon King County Council approval of the 2014 King County budget. The County shall notify the City in writing of the funding status. 3. During this one-year grant program, the City will submit d minimum of one, but no more than four,progress reports to the County in a form approved by the County. Reports must be signed by a City official. These reports will include: a. a description of each activity accomplished pertaining to the scope of work; and b. reimbursement requests with either copies of invoices for each expenditure for which reimbursement is requested or a financial statement, prepared by the City's finance department, that includes vendor name, description of service, date of service, date paid and check number. If the City chooses to submit up to the maximum of four(4) progress reports and requests for reimbursement during the one-year grant program, they shall be due to the County on the last day of the month following the end of each quarter -April 30, July 30, October 31 - except for the final progress report and request for reimbursement which shall be due by March 31, 2015. If the City chooses to submit the minimum of one progress report and request for reimbursement during the one-year grant program, it shall be due to the County by March 31, 2015. Regardless of the number of progress reports the City chooses to submit, in order to secure reimbursement, the City must provide in writing to the County by the 51h working day of January 2015,the dollar amount of outstanding expenditures for which the City has not yet submitted a reimbursement request. 4. The City shall submit a final report to the County which summarizes the work completed under the grant program and evaluates the effectiveness of the projects for which grant funds were utilized, according to the evaluation methods specified in the scope of work. The final report is due within six months of completion of the project(s) outlined in the scope of work, but no later than June 30, 2015. 2 5. If the City accepts funding through this grant program for the provision of Waste Reduction and Recycling programs and projects for other incorporated areas of King County,the City shall explain the relationship with the affected adjacent city or cities that allows for acceptance of this funding and the specifics of the proposed programs and projects within the scope of work document related thereto. 6. The City shall be responsible for following all applicable Federal, State and local laws, ordinances,rules and regulations in the performance of work described herein. The City assures that its procedures are consistent with laws relating to public contract bidding procedures, and the County neither incurs nor assumes any responsibility for the City's bid, award or contracting process. 7. During the performance of this Agreement, neither the City nor any Party subcontracting under the authority of this Agreement shall discriminate on the basis of race, color, sex,religion, nationality, creed,marital status, sexual orientation, age, or presence of any sensory, mental, or physical handicap in the employment or application for employment or in the administration or delivery of or access to services or any other benefits under this Agreement as defined by King County Code, Chapter 12.16. 8. During the performance of this Agreement, neither the City nor any Party subcontracting under the authority of this Agreement shall engage in unfair employment practices as defined by King County Code, Chapter 12.18. The City shall comply fully with all applicable federal, state and local laws, ordinances,executive orders and regulations that prohibit such discrimination. These laws include, but are not limited to, RCW Chapter 49.60 and Titles VI and VII of the Civil Rights Act of 1964. 9. The City shall use recycled paper for the production of all printed and photocopied documents related to the fulfillment of this Agreement. The City shall use both sides of paper sheets for copying and printing and shall use recycled/recyclable products wherever practical. 10. The City shall maintain accounts and records, including personnel, financial, and programmatic records, and other such records as may be deemed necessary by the County, to ensure proper accounting for all project funds and compliance with this Agreement. All such records shall sufficiently and properly reflect all direct and indirect costs of any nature expended and service provided in the performance of this Agreement. These records shall be maintained for a period of six(6)years after termination hereof unless permission to destroy them is granted by the Office of the State Archivist in accordance with RCW Chapter 40.14. These accounts shall be subject to inspection, review or audit by the County and/or by federal or state officials as so authorized by law. 11. The City shall maintain a record of the use of any equipment that costs more than $1,000 and is purchased with grant funds from King County for a total period of three (3) years. The records shall be compiled into a yearly evaluation report, a copy of which shall be submitted to King County by March 31 of each year through the year 2017. 3 12. The City agrees to credit King County on all printed materials provided by the County, which the City is duplicating, for distribution. Either King County's name and logo must appear on King County materials (including fact sheets, case studies, etc.), or, at a minimum, the City will credit King County for artwork or text provided by the County as follows: "artwork provided courtesy of King County Solid Waste Division" and/or"text provided courtesy of King County Solid Waste Division." 13. The City agrees to submit to the County copies of all written materials which it produces and/or duplicates for local waste reduction and recycling projects which have been funded through the waste reduction and recycling grant program. Upon request,the City agrees to provide the County with a reproducible copy of any such written materials and authorizes the County to duplicate and distribute any written materials so produced, provided that the County credits the City for the piece. 14. The City will provide the King County Project Manager with the date and location of each Recycling Collection Event provided by the City, as well as copies of any printed materials used to publicize each event, as soon as they are available but no later than thirty (30) days prior to the event. If there is any change in the date or the location of an event,the City will notify the County a minimum of thirty (30) days prior to the event. If the event brochure is required for admission to the City's event, the City is exempt from having to provide the brochure to King County. 15. If the City accepts funding through this grant program for the provision of recycling collection events for adjacent areas of unincorporated King County,the City shall send announcements of the events to all residences listed in the carrier routes provided by King County. The announcements and all other printed materials related to these events shall acknowledge King County as the funding source. 16. The City understands that funding for recycling collection events for adjacent areas of unincorporated King County will be allocated on a yearly basis subject to the King County Council's yearly budget approval process. 17. This project shall be administered by Gina Hungerford, Conservation Specialist; 220 4th Ave. South; Kent, WA 98032-5895; TEL - (253) 856-5549; FAX—(253) 856-6500; Email— ghungerfordnci.kent.wa.us, or designee. B. The County: 1. The County shall administer funding for the waste reduction and recycling grant program. Funding is designated by city and is subject to the King County Council's yearly budget approval process. Provided that the funds are allocated through the King County Council's yearly budget approval process, grant funding to the City will include a base allocation of$5,000 per year with the balance of funds to be allocated according to the City's percentage of King County's residential and employment population. However, if this population based allocation formula calculation would result in a city receiving less than $10,000 per year,that city shall receive an additional allocation that would raise their total grant funding to $10,000 per year. 4 2. The City of Kent`s budgeted grant funds for 2014 are $89,835. Unspent 2014 funds will not carry over to 2015. 3. Within forty-five (45) days of receiving a request for reimbursement from the City,the County shall either notify the City of any exceptions to the request which have been identified or shall process the request for payment. If any exceptions to the request are made, this shall be done by written notification to the City providing the reason for such exception. The County will not authorize payment for activities and/or expenditures which are not included in the scope of work and budget attached as Exhibit A, unless the scope has been amended according to Section V of this Agreement. King County retains the right to withhold all or partial payment if the City's report(s)and reimbursement request(s) are incomplete (i.e., do not include proper documentation of expenditures and/or adequate description of each activity described in the scope of work for which reimbursement is being requested), and/or are not consistent with the scope of work and budget attached as Exhibit A. 4. The County agrees to credit the City on all printed materials provided by the City to the County, which the County duplicates, for distribution. Either the City's name and logo will appear on such materials (including fact sheets, case studies, etc.), or, at a minimum, the County will credit the City for artwork or text provided by the City as follows: "artwork provided courtesy of the City of Kent" and/or "text provided courtesy of the City of Kent." 5. The County retains the right to share the written material(s)produced by the City which have been funded through this program with other King County cities for them to duplicate and distribute. In so doing,the County will encourage other cities to credit the City on any pieces that were produced by the City. 6. The waste reduction and recycling grant program shall be administered by Morgan John,Project Manager of the King County Solid Waste Division. III. DURATION OF AGREEMENT This Agreement shall become effective on either January 1, 2014 or the date of execution of the Agreement by both the County and the City, if executed after January 1, 2014 and shall terminate on June 30, 2015. The City shall not incur any new charges after December 31, 2014. However, if execution by either Party does not occur until after January 1, 2014, this Agreement allows for disbursement of grant funds to the City for County-approved programs initiated between January 1, 2014 and the later execution of the Agreement provided that the City complies with the reporting requirements of Section II. A of the Agreement. 5 IV. TERMINATION A. This Agreement may be terminated by King County, in whole or in part, for convenience without cause prior to the termination date specified in Section III, upon thirty (30) days advance written notice. B. This Agreement may be terminated by either Parry, in whole or in part, for cause prior to the termination date specified in Section III, upon thirty (30) days advance written notice. Reasons fox termination for cause may include but not be limited to: nonperformance; misuse of funds; and/or failure to provide grant related reports/invoices/statements as specified in Section II.A.3. and Section I1.A.4. C. If the Agreement is terminated as provided in this section: (1)the County will be liable only for payment in accordance with the terms of this Agreement for services rendered prior to the effective date of termination; and(2)the City shall be released from any obligation to provide further services pursuant to this Agreement. D. Nothing herein shall limit, waive, or extinguish any right or remedy provided by this Agreement or law that either Party may have in the event that the obligations, terms and conditions set forth in this Agreement are breached by the other Party. V. AMENDMENTS This Agreement may be amended only by written agreement of both Parties. Amendments to scopes of work will only be approved if the proposed amendment is consistent with the most recently adopted King County Comprehensive Solid Waste Management Plan. Funds may be moved between tasks in the scope of work, attached as Exhibit A, only upon written request by the City and written approval by King County. Such requests will only be approved if the proposed change(s) is (are) consistent with and/or achieves the goals stated in the scope and falls within the activities described in the scope. VI. HOLD HARMLESS AND INDEMNIFICATION The City shall protect, indemnify, and hold harmless the County, its officers, agents, and employees from and against any and all claims, costs, and/or issues whatsoever occurring from actions by the City and/or its subcontractors pursuant to this Agreement. The City shall defend at its own expense any and all claims, demands, suits, penalties, losses, damages, or costs of any kind whatsoever(hereinafter 'claims") brought against the County arising out of or incident to the City's execution of, performance of or failure to perform this Agreement. Claims shall include but not be limited to assertions that the use or transfer of any software, book, document, report, film,tape, or sound reproduction or material of any kind, delivered hereunder, constitutes an infringement of any copyright, patent, trademark, trade name, and/or otherwise results in unfair trade practice. 6 VII. INSURANCE A. The City, at its own cost, shall procure by the date of execution of this Agreement and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damages to property which may arise from or in connection with performance of work pursuant to this Agreement by the City, its agents, representatives, employees, and/or subcontractors. The minimum limits of this insurance shall be $1,000,000 general liability insurance combined single limit per occurrence for bodily injury, personal injury, and property damage. If the policy has an aggregate limit, a $2,000,000 aggregate shall apply. Any deductible or self-insured retentions shall be the sole responsibility of the City. Such insurance shall cover the County, its officers, officials, employees, and agents as additional insureds against liability arising out of activities performed by or on behalf of the City pursuant to this Agreement: A valid Certificate of Insurance and additional insured endorsement is attached to this Agreement as Exhibit C, unless Section VILB. applies. B. If the Agency is a Municipal Corporation or an agency of the State of Washington and is self-insured for any of the above insurance requirements, a written acknowledgement of self-insurance is attached to this Agreement as Exhibit C. C. If the Agency is a Municipal Corporation or an agency of the State of Washington and is a member of the Washington Cities Insurance Authority (WCIA), a written acknowledgement/certification of current membership is attached to this Agreement as Exhibit C. VIII. ENTIRE CONTRACTIWAIVE,R OF DEFAULT This Agreement is the complete expression of the agreement of the County and City hereto, and any oral or written representations or understandings not incorporated herein are excluded. Waiver of any default shall not be deemed to be a waiver of any subsequent default. Waiver of breach of any provision of this Agreement shall not be deemed to be waiver of any other or subsequent breach and shall not be construed to be a modification of the terms of this Agreement unless stated to be such through written approval by the County, which shall be attached to the original Agreement. IX. TIME IS OF THE ESSENCE The County and City recognize that time is of the essence in the performance of this Agreement. X. SEVERABILITY If any section, subsection, sentence, clause or phrase of this Agreement is, for any reason, found to be unconstitutional or otherwise invalid by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portions. 7 I XI. NOTICE Any notice required or permitted under this Agreement shall be deemed sufficiently given or served if sent to the King County Solid Waste Division and the City at the addresses provided below: Morgan John, Project Manager, or a provided designee, King County Solid Waste Division Department of Natural Resources and Parks 201 South Jackson Street, Suite 701 Seattle, WA 98104-3855 If to the City: Ms. Gina Hungerford, Conservation Specialist City of Kent 220 4th Ave. South Kent, WA 98032-5895 IN WITNESS WHEREOF this Agreement has been executed by each Party on the date set forth below: King C0UUtV ' f BY (Title) Pat D. McLaughlin,Dir ctor Solid Waste Division r� For Dow Constantine,King County Executive Date Date 8 Exhibit A King County Waste Reduction and Recycling Grant Program City of Isent 2014 Scope of Work A. Basic Information 1. City of Kent 2. Grant project manager: Gina Hungerford Conservation Specialist City of Kent 220 4th Ave. South Kent, WA 98032-5895 TEL - (253) 856-5549 FAX - (253) 856-6500 Email—ghungerford@kentwa.gov 3. Consultant name: Paul Devine Olympic Environmental Resources 4715 SW Walker Street Seattle, WA 98116 TEL - (206) 938-8262 FAX - (206) 938-9873 Email—pauldevine@msn.com 4. 2014 Budget: $89,835.00 B. Scope of Work Task One: Recycling Collection Events A. Schedule—Events will be held in March, June, and October, 2014 B. Task Activities • Total Number of Recycling Collection Event—Three • Appliances • Refrigerators and Freezers+ • Ferrous Metals • Non-ferrous Metals • Concrete,Asphalt, Rock, and Brick** • Tires+ • Mattresses+ • Styrofoam 1 • Lead Acid Batteries • Household Batteries • Porcelain Toilets and Sinks+ • Propane Tanks+ • Cardboard • Reusable Household Goods • Textiles • Used Motor Oil • Used Motor Oil Filters • Used Antifreeze • Used Petroleum Based Products • Paper Shredding** • Electronic Equipment • Bulky Yard Debris* • Scrap Wood* *Collected in the spring (March and June) ** Collected in the fall (October) +User fees may apply. • The following educational materials will be distributed: • Information on City Recycling Programs. • Educational Materials produced by King County Department of Natural Resources and Local Hazardous Waste Management Plan. • Other educational materials as appropriate. • Event promotional methods • This event will be coordinated with King County and flyers will be sent to King County Solid Waste Division, and Kent households. • By distributing a promotional flyer through direct mailings. • By notices in City newsletters (whenever possible). • By posting a bulletin at City Hall and on the City cable channel (if available),K-Hold, and Facebook. • By publicizing the event through the King County Solid Waste Division Promotional Activities. C) Task evaluation. Event reports will include: • Number of vehicles attending • Volume of each material collected • Event cost by budget category • Event comments • Graphic or tabular comparison of 2014 volumes and vehicles with prior year's events. 2 D) Task Budget: $20,500.00 u ge a agory Cit Staff Costs 1,500.00 1,500.00 $3,000.00 $6,000.00 on ac or ng s ven o s I CollectionlHaulin Costs 0o as scrap wtal, Appliances, etc. ToileHSink Collection 1,000.00 $0.00 $500.00 $1,500.00 ec ion Pr mane Tank Collection Concrete $1,000.00 0.00 $1,600.00 2,SD0.00 Paper 9nredding Tres Mattreses 1600.00 $0.00 $2,000.00 3,500.00 Styrofoam Used i reez a c. Batteries 0.00 $2,000.00 $0.00 $2,000.00 nn mg ai mg ven u ies Other Ex enses -rentals,etc $2,OD0.00 2,357.32 1,000.00 5,357.32 NOTE: Hourly rates for consultants are as follows:Project Manager-$70.00 and Event Staff-$55.00. E) Task Performance Objectives: The City plans to send out approximately 47,000 promotional flyers to Kent households per event and publicize the events through King County promotional activities, including County websites and telephone assistance. The City anticipates collecting 250-300 tons of material from the local waste stream per year. The benefits expected by the collection of these materials will be to divert them from the waste stream and process them for recycling. The event will also provide an opportunity to recycle moderate risk waste. The King County Health Department and Washington State Department of Ecology may pay for event expenses as well. F) Task Impact Objectives: By hosting Recycling Collection Events, Kent can reduce the amount of recyclable material finding their way to the local landfill. The City of Kent has a population of approximately 119,000. The City expects, based on past events, that 3,100-3,500 households will actively participate each year by bringing recyclable materials to the event for proper disposal and recycling. This will result in 250-300 tons of material diverted from the local waste stream for recycling each year. In addition to diverting materials from the City waste stream, attracting residents to events provides an opportunity to distribute educational material on City and King County recycling programs. The educational materials can enhance the knowledge of residents and improve behavior in purchase, handling, and disposal of recyclable materials. 3 Task Two: Business Recycling Program A) Task Schedule: 2014 B) Task Activities: Through continued recycling assistance to businesses, the City will promote participation in waste reduction, recycling, and recycled product procurement programs and increase the knowledge of recycling alternatives in the commercial sector. The City will also work with the Kent School District to promote school recycling programs. Program Activities: 1) Kent Business Information Prepare, print, and coordinate distribution of a Kent Business Recycling Newsletter to all Kent businesses. The newsletter will be sent to Kent businesses two times a year. 2) Kent Business Assistance To provide business recycling assistance to City businesses, the City will customize the King County Tool Kit with City information and send a City Tool Kit to all new Kent businesses each year with intro letter and offer of on-site visit. In the Tool Kit, the City hopes to work with the City recycler to include a coupon for free desk-side recycling containers from the hauler. In addition, the City will provide assistance to City businesses on an on-call basis. 3) Kent Business Recognition To provide Kent businesses with motivation to recycle, the City will implement the Kent Green Business of the Year Award. The City will work with the Kent Chamber of Commerce and past program information to seek out businesses that have put in place outstanding recycling programs and award up to three City businesses with awards. The purpose of the award/recognition program will be to acknowledge City businesses with strong commitments to recycling and use their programs as examples for other Kent businesses to follow. 4 C) Task Budget: $32,400.00 usaness u get a egory Cost Total romo ions mse yers Production and Gra hies 7953.00 $1,500.00 Printing costs $1,600.00 $1,600A0 Sorting/Mailing costs Business Assistance To include: Educational material is n u ion Business consuftationsre orts $1,500.00 $1500.00 Follow-up calls to businesses $1,000.00 $1,000.00 Program Promotion Business Recognition MmrProgram Planning"in plemention $2,000.0 —$2,000.00 rogram romotion Other Costs $700.00 $700.00 Business Web Site Web Site Assistance Hourly rates for consultants are as follows:Project Managers-$75.00 and$78.50. D) Task Performance Objectives: 1) The Kent Business Recycling Newsletter will be sent to all Kent businesses two times a year. With regular information on recycling, City businesses will be able to take advantage of mew recycling services and divert more materials from the Kent waste stream. 2) Kent 'Business Assistance will provide new and existing City businesses with information and technical assistance on recycling and waste prevention. Consultant staff will include the information as requested in the King County business database. Summary program evaluation will include: the number of contacts made to businesses and their response rates to the offer of recycling technical assistance; the number of businesses receiving information; and the number of businesses beginning or expanding recycling activities. 3) Kent Green Business of the Year Award will provide Kent businesses with motivation to recycle by recognizing Kent businesses that have put in place outstanding recycling programs. The purpose of the awards program will be to acknowledge City businesses with strong commitments to recycling and use their programs as examples for other Kent businesses to follow, E) Task Impact Objectives: By providing information, web site assistance, technical assistance, Kent can reduce the amount of recyclable material finding their way to the local landfill. The City of Kent has an employee population of approximately 62,000. In addition to diverting materials from 5 the City waste stream, providing information to Kent business provides an opportunity to distribute educational material on City and King County recycling programs. The technical assistance, web site assistance, recognition, educational materials can enhance the knowledge of business and improve behavior in the purchase, handling, set-up, and disposal of recyclable materials. Task Three: Kent Multifamily Recycling Program A)Task Schedule: 2014 B) Task Activities: The task will include promoting waste reduction, participation in Kent multifamily residential collection programs for recyclables, distributing multifamily signs and bags, and promoting the purchase of recycled products by working with multifamily residents and property owners/managers. The City will: a Distribute multifamily educational brochures through direct mailings, City events, and door-to-door delivery. a Distribute multifamily signs for use at multifamily complexes for proper recycling of materials. a Providing on-site waste consultations and follow-up assistance. a Distribute multifamily educational brochures in Spanish and Russian (if available) through direct mailings, Recycling City events, and door-to-door delivery. C) Task Budget: S12,500.00 Multrram i y Bu dget Category 2014 2014 Tote rove a Assistance and Fonow-up Web Site Assistance Program Promotion UIAL The business program will be funded with use of King County wRR grant funds. Hourly rates for consultants are as follows: Project Managers-$75.00 and$78.50. D) Task Performance Objectives: The goal of this program is to achieve greater resource efficiency in the City of Kent by collection of more recyclable material in the City's multifamily sector. The City will continue to promote recycling in the Kent multifamily community by distributing educational brochures, signs, and recycling totes to multifamily managers and tenants. As City residents better manage their waste and recycle more, less recyclable material will end up in local landfills. This program will help the City of Kent reach its recycling goals. Kent multifamily web site enhancements and service will provide Kent multifamily owners and managers with tools to recycle by making the information easy to access and 6 convenient to use. The program will also help reduce paper, as more recycling information will be in an electronic fonnat. E) Task Impact Objectives: With program promotion and technical assistance and web site assistance, Kent multifamily residents will have better knowledge of recycling. Recycling service to Kent multifamily properties is provided with garbage service and assistance will be provided on how to better use the service. By recycling more, City multifamily properties can reduce the amount of material ending up in the local landfill. Task Four: Compost/Worm Bin Distribution A) Task Schedule: Spring, 2014 B) Task Activities: • Total Number of Compost/Worm Bin Sales — 1-2. The City may distribute bins at the second spring event if stock remains. • Task Description - The City will implement two backyard compost bin distribution events in conjunction with Kent Recycling Collection Events. The City will: • Distribute subsidized backyard compost/worm bins and educational materials on grasseycling and backyard composting to Kent residents. Residents will be charged a user fee for bins of$25.00. • Promote the program through the City of Kent website and event flyers. • Purchase and distribute approximately 120 worm bins. The City has approximately 100 compost bins in storage for distribution in 2014. C) Task Budget: S6,100.00 ESTIMATED COSTS 2014 2014 Total City Staff Cost $800.00 $800.00 Administration and Supplies orage and Delivery Consultant and Contractor Services $3,000.00 $3,000.00 Worm Bins $2,500.00 $2,500.00 Estimated in Income - . Total , Hourly rates for consultants areas follows:Project Manager-$70.00 and Event Staff-$55.00. D) Task Performance Objectives: The goal of this program is to achieve greater resource efficiency in the City of Kent. Composting extends the life of landfills and reduces stress on local composting facilities. This program should result in greater resource efficiency, as it will encourage City residents to manage their yard debris on their own properties and to reuse the composted materials in their gardens. E) Task Impact Objectives: As a result of the bin sales, the City of Kent will: Y Reduce the residential waste stream by up an estimated 100 tons of yard debris annually or 1,000 tons in the next ten years. • The City will monitor the program by reporting the following: -Number of compost/worm bins distributed. -The estimated amount of compostable material diverted. In addition to diverting compostable materials from the City waste stream, attracting residents to events provides an opportunity to distribute educational materials on City recycling programs and yard debris reduction programs in King County. The educational materials can enhance the knowledge of residents and improve behavior in purchasing products, practices, and disposal of yard debris. Task Five: Purchase Products Made From Recycled Materials A) Task Schedule: 2014 B) Task Activities: In order to support the recycling industry and close the recycling loop, the City would like to purchase products made from recycled materials. Doing so will support recycling collection programs and help ensure the success of the recycling industry. The City will support recycling programs by purchasing recycle content rain barrels and other items for distribution. The rain barrels weight approximately 40-50 pounds each and divert roughly twice that amount of plastic material from the waste stream when produced. The City will sell the rain barrels at City Recycling Collection Events in 2014. The City will sell the bins for $30-$35 each. C) Task Budget: $6,835.00 Recycled Product Purchase 2014 2014 Total City Staff $500.00 $500.00 Consultant and Contractor Services $3,200. 0 — $3,200.00 m Barre Is/Other items Administration and Supplies Estimated Barrel Income 4,500.00 -$4,500.00 TOTAL 6,835.00 $8,835.00 D) Task Performance and Impact Objectives: The goal of this program is to help ensure the success of the recycling industry by adding to the demand for products made from recycled materials. By purchasing products made from recycled content, the City will divert recyclable material from the waste stream. The City 8 will distribute the rain barrels to City residents to help promote recycled products. The City will promote the rain barrel sale in the City Recycling Collection Event flyer. The additional benefits of the rain barrels are that they will help reduce household water consumption and reuse natural rainwater. It is expected that after installation the rain barrels will continue to conserve water resources for many years. Task Six: Christmas Tree Collection and Recycling A)Task Schedule: Winter, 2014 B)Task Activities: ® Task Description - The City will provide collection of Christmas trees in the City for residents just after the Christmas holiday. The City plans to provide City residents with four to six tree collection days. The City will: • Provide collection of Christmas trees from Kent residents. • Promote the program through City of Kent newsletters, flyer to all residents and local papers. • Recycle collected trees C) Task Budget: $8,000.00 ESTIMATED COSTS M2014 2014Total Supplies/equipment 0 $6,500.00 Project a ing Total D) Task Performance Objectives: The goal of this program is to achieve greater resource efficiency in the City of Kent. By providing Christmas tree collection and recycling, the City can divert this material from the waste stream. This activity will extend the life of the local landfill. This program should result in greater resource efficiency, as it will encourage City residents to recycle their Christmas trees rather than disposing of them in their garbage or at the local transfer station. E) Task Impact Objectives: As a result of the Christmas Tree Collection and Recycling Program, the City of Kent will reduce the residential waste stream. The City will monitor the program by reporting the following: -Number of Christmas trees collected. -The estimated amount of material diverted from the waste stream. 9 Task Seven: Grant Administration The City will work with OER to administrate this Scope of Work. OER will • Track project expenses; • Provide ongoing grant administration through the completion of the tasks, as outlined in this Scope of Work; • Prepare reports for the grant program; and • Prepare final report. Task Budget: $3,500.00 King County WRR Grant 2014 2014Total 1. Program Management $2,100.00 $2,100.00 2. Project Expenses a. Mileage $550.00 $550.00 b. Supplies $850.00 $850A0 IT OTAL $3,500.00 $3,500.00 10 cxl7��at C nc® CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDDNYYY) 1/8/2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. - IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be.endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Cord Scott Alllant Insurance Services, Inc. PHONE FAlc�n,:2 -2 4- 2 720 Olive Way, Suite 1700 AID05 E-MAIL s:cscOtt alliant.com Seattle WA 98101 ---- INSURER S AFFORDING COVERAGE INSURERA:Prin ton Excess _._ 1_07 INSURED KE583802 INSURER B: City of Kent INSURER C: 220 Fourth Avenue South INSURER Kent WA 98032-5895 'INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:1253109887 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUER POLICY Err POLICY EXP INSR WVD POLICY NUMBER IMMIDDi MM/DD/YYYY LIMITS A GENERAL LIABILITY N1-A3-RL-0000069-03 1/112014 11;2015 EACH OCCURRENCE _ $5,000,000 '.. X COMMERCIAL GENERAL LIABILITY D PREMISESS fAMAGEdE�Ec Ea Noccurtencc CLAIMS-MADE ❑ OCCUR MED EXP(Any one person) $ PERSONAL&AW INJURY $ GENERAL_AGGREGATE 'I $ I GENTAGGREGATE LIMITAPPLIES PER: PRODUCTS-COMP/OP AGO $ POLICY I. PRO- LOC _ $ ". A AUTOMOBILE LIABILITY Nt-A3-RL-0000069-03 1/l/2014 /1/2015COMBINED L LM L, Ea accident 5 000,000 _ X ANY AUTO BODILY INJURY(Per Person) $ ALL OWNED F- SCHEDULED AUTOS AUTOS BODILY INJURY(Per accitlent) $ NON-OWNED PROPERTYp a„clnt AMAGE $ HIRED AUTOS AUTOS _ $ UMBRELLA LIAR I OCCUR EACH OCCURRENCE $ EXCESS LIAR CLAIMS-MADE AGGREGATE __ $ LED RETENTION$ $ ', WORKERS COMPENSATION VJC STATU- OTH- AND EMPLOYERS'LIABILITY YIN S' ', ANY PROPRIETOR/PARTNER/EXECUTIVE - . ACCIDENT $ OFFLCE.RIMENIBER EXCLUDED? ❑ E.L EACH NIA ----- (MandatoryinNH) EL DISEASE-EA EMPLOYE $ If yes,describe under "— DESCRIPIION-OF OPERATIONS beiow E.L.DISEASE-POUrv.LIMR S DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach AGO RD 101,Additional Remarks Schedule,if more space Is required) Re: Proof of Insurance to cover claims for injuries to persons or damages to property which may is®-fTgiDrori[�cv_nT1 �ty©�t'1' hpalrmance of work pursuant to Contract#5637583, King Co. Waste Reduction and Recycling Grant. •(_ c;LI� `-- �..�_ CERTIFICATE HOLDER CANCELLATION I .I SHOULD ANY OF THE ABOVE DE3CRIBELt POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN King County Solid Waste Division ACCORDANCE WITH THE POLICY PROVISIONS. Attn: Morgan John, Project Manager 201 S. Jackson Street, Suite 701 AUTHORIZED REPRES02,5TIVE Seattle WA 98104-3855 y' f ©1988.2010 ACORD CORPORATION. All rights reserved. ACORD 25(2010105) The ACORD name and logo are registered marks of ACORD KETI`C W•s MlNoroN Agenda Item: Consent Calendar - 7C TO: City Council DATE: January 21, 2014 SUBJECT: King County Solid Waste Division Waste Reduction & Recycling Grant - Accept MOTION: Authorize the Mayor to accept the Waste Reduction and Recycling Grant Contract in the amount of $89,835 for 2014, and amend the budget and authorize the expenditure of funds in accordance with the terms and conditions of the grant, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. SUMMARY: The King County Waste Reduction and Recycling grant is used to fund three Special Recycling and Collection Events for residents and businesses for the collection of hard-to-recycle materials, including appliances, electronic equipment, mattresses, Styrofoam, bulky yard debris, concrete, and tires. The grant also funds activities and events associated with the Business Recycling Program, the Multi-Family Recycling Program, the purchase, distribution and promotion of products made from recycled materials, including compost bins and rain barrels, as well as the Christmas Tree Collection and Recycling program co-sponsored by Parks and the Boy Scout organization. EXHIBITS: Interagency Agreement for 2014 with King County RECOMMENDED BY: Public Works Committee YEA: Sharp, Ralph, Higgins NAY: BUDGET IMPACTS: The City will receive $89,835 in 2014. No match is required. 5 PUBLIC WORKS DEPARTMENT Timothy J LaPorte P.E., Public Works Director ® Phone: 253-856-5500 T Fax: 253-856-6500 N A H1 NGi ON Address: 220 Fourth Avenue S. Kent, WA 98032-5895 Date: December 16, 2013 To: Chair Dennis Higgins and Public Works Committee Members PW Committee Meeting Date: January 6, 2014 From: Gina Hungerford, Conservation Coordinator Through: Kelly Peterson, AICP, Environmental Conservation Supervisor Mike Mactutis, P.E. Environmental Engineering Manager Chad Bieren, P.E., City Engineer Subject: King County Solid Waste Division/Waste Reduction and Recycling Grant Motion: Move to recommend Council authorize the Mayor to accept the Waste Reduction and Recycling Grant Contract in the amount of $89,835 for 2014, and establish a budget accordingly, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. Summary: The King County Waste Reduction and Recycling grant is used to fund three Special Recycling and Collection Events for residents and businesses for the collection of hard-to-recycle materials, including appliances, electronic equipment, mattresses, Styrofoam, bulky yard debris, concrete, and tires. The grant also funds activities and events associated with the Business Recycling Program, the Multi-Family Recycling Program, the purchase, distribution and promotion of products made from recycled materials, including compost bins and rain barrels, as well as the Christmas Tree Collection and Recycling program co- sponsored by Parks and the Boy Scout organization. Budget Impact: The City will receive $89,835 in 2014. No match is required. REQUEST FOR MAYOR'S SIGNATURE ICEIPIT Please Fill in All Applicable Boxes Reviewed by Director Originator's Name: Gina Hungerford Dept/Div. PW Env. Extension: #5549 Date Sent: 2/19/14 Date Required: Return to: Gina H. CONTRACT TERMINATION DATE: Dec. 31, 2014 VENDORo King Co. Solid Waste Div. DATE OF COUNCIL APPROVAL: Jan. 21, 2014 ATTACH THE COUNCIL MOTION SHEET FOR THE MAYOR - if applicable Brief Explanation of Document: The King County Solid Waste Division's Waste Reduction and Recycling grant/Contract #5637583, provides $89,835, to cover cost of collecting hard-to-recycle materials, including appliances, electronic equipment, mattresses, Styrofoam, bulky yard debris, concrete, and tires at three Recycling Events hosted by the City. In addition, it funds activities to assist Businesses and the Multi-Family sector to increase recycling. II All Contracts Must Be Routed Through The Law Department (This area to be completed by the Law Department) Received: s .' a `?..E a I Approval of Law Dept.: � I Law Dept. Comments: t r, Date Forwarded to Mayor: L41 J 0 Av U R Shaded Areas To Be Completed By Administration Staff Received: RECEIVED Recommendations and Comments: w I Disposition: // l Date Returned, CWCURK V4®C `