HomeMy WebLinkAboutPK13-034 - Original - HealthPoint - Primary Dental & Primary Medical Programs - 01/01/2013 rem
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KENT _W 43MINGTOH Document
CONTRACT COVER SHEET
This is to be completed by the Contract Manager prior to submission
to City Clerks Office. All portions are to be completed.
If you have questions, please contact City Clerk's Office.
Vendor Name: HealthPoint
Vendor Number: 33917
JD Edwards Number
Contract Number: ] - 3 7
This is assigned by City Clerk's Office
Project Name: Primary Dental and Primary Medical Programs
Description: ❑ Interlocal Agreement ❑ Change Order ❑ Amendment ® Contract
❑ Other:
Contract Effective Date: 01-01-13 Termination Date: 12-31-14
Contract Renewal Notice (Days): 30
Number of days required notice for termination or renewal or amendment
Contract Manager: Merina Hanson Department: Parks - Human Services
Detail: (i.e. address, location, parcel number, tax id, etc.):
Human Services General Fund Contract with Health Point for Primary Dental and Primary
Medical services - Human Services Per Capita Funding
S.Pub Iic\RecordsManagement\Forms\CcntractCover\adcc7832 1 11/08
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KENT
WASHINGTON
CONSULTANT SERVICES AGREEMENT
between the City of Kent and
HealthPoint
THIS AGREEMENT is made between the City of Kent, a Washington municipal corporation
(hereinafter the "City"), and HealthPoint organized under the laws of the State of Washington,
located and doing business at 955 Powell Ave SW, Suite A, Renton, WA 98057 (hereinafter the
"Consultant").
I. DESCRIPTION OF WORK.
Consultant shall perform the following services for the City in accordance with the
following described plans and/or specifications:
Consultant shall administer the Primary Dental and Primary Medical programs to
low-income and underinsured residents of Kent. The following exhibits are attached
and incorporated by this reference as if fully set forth herein; Exhibit A, Scope and
Schedule of Work, Exhibit B, Insurance Exhibit, and Exhibit C, Debarment
Certification.
Consultant further represents that the services furnished under this Agreement will be
performed in accordance with generally accepted professional practices within the Puget Sound
region in effect at the time those services are performed.
II. TIME OF COMPLETION. The parties agree that work will begin on the tasks
described in Section I above immediately upon the effective date of this Agreement. Upon the
effective date of this Agreement, Consultant shall complete the work described in Section I by
December 31, 2014. This Agreement, however, is contingent upon the availability of funds to be
allocated through the City's budget process.
III. COMPENSATION.
A. The City shall pay the Consultant, based on time and materials, an amount not to
exceed $60,000 ($30,000 per year), plus applicable Washington State sales tax, for
the services described in this Agreement. This is the maximum amount to be paid
under this Agreement for the work described in Section I above, and shall not be
exceeded without the prior written authorization of the City in the form of a
negotiated and executed amendment to this agreement. The Consultant agrees
that the hourly or flat rate charged by it for its services contracted for herein shall
remain locked at the negotiated rate(s) for a period of one (1) year from the
effective date of this Agreement. The Consultant's billing rates shall be -as
delineated in Exhibit A.
CONSULTANT SERVICES AGREEMENT - 1
(Over$10,000)
B. The Consultant shall submit quarterly payment invoices to the City for work
performed, and a final bill upon completion of all services described in this
Agreement. The City shall provide payment within forty-five (45) days of receipt of
an invoice. If the City objects to all or any portion of an invoice, it shall notify the
Consultant and reserves the option to only pay that portion of the invoice not in
dispute. In that event, the parties will immediately make every effort to settle the
disputed portion.
IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent
Contractor-Employer Relationship will be created by this Agreement. By their execution of this
Agreement, and in accordance with Ch. 51.08 RCW, the parties make the following
representations:
A. The Consultant has the ability to control and direct the performance and
details of its work, the City being interested only in the results obtained
under this Agreement.
B. The Consultant maintains and pays for its own place of business from which
Consultant's services under this Agreement will be performed.
C. The Consultant has an established and independent business that is eligible
for a business deduction for federal income tax purposes that existed before
the City retained Consultant's services, or the Consultant is engaged in an
independently established trade, occupation, profession, or business of the
same nature as that involved under this Agreement.
D. The Consultant is responsible for filing as they become due all necessary tax
documents with appropriate federal and state agencies, including the Internal
Revenue Service and the state Department of Revenue.
E. The Consultant has registered its business and established an account with
the state Department of Revenue and other state agencies as may be
required by Consultant's business, and has obtained a Unified Business
Identifier (UBI) number from the State of Washington.
F. The Consultant maintains a set of books dedicated to the expenses and
earnings of its business.
V. TERMINATION. Either party may terminate this Agreement, with or without
cause, upon providing the other party thirty (30) days written notice at its address set forth on
the signature block of this Agreement. After termination, the City may take possession of all
records and data within the Consultant's possession pertaining to this project, which may be
used by the City without restriction. If the City's use of Consultant's records or data is not
related to this project, it shall be without liability or legal exposure to the Consultant.
VI. DISCRIMINATION. In the hiring of employees for the performance of work under
this Agreement or any subcontract, the Consultant, its subcontractors, or any person acting on
behalf of the Consultant or subcontractor shall not, by reason of race, religion, color, sex, age,
sexual orientation, national origin, or the presence of any sensory, mental, or physical disability,
discriminate against any person who is qualified and available to perform the work to which the
employment relates. Consultant shall execute the attached City of Kent Equal Employment
CONSULTANT SERVICES AGREEMENT - 2
(Over$10,000)
Opportunity Policy Declaration, Comply with City Administrative Policy 1.2, and upon completion
of the contract work, file the attached Compliance Statement.
VII. INDEMNIFICATION. Consultant shall defend, indemnify and hold the City, its
officers, officials, employees, agents and volunteers harmless from any and all claims, injuries,
damages, losses or suits, including all legal costs and attorney fees, arising out of or in
connection with the Consultant's performance of this Agreement, except for that portion of the
injuries and damages caused by the City's negligence.
The City's inspection or acceptance of any of Consultant's work when completed shall not
be grounds to avoid any of these covenants of indemnification.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of the Consultant
and the City, its officers, officials, employees, agents and volunteers, the Consultant's liability --
hereunder shall be only to the extent of the Consultant's negligence.
IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE
INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF
IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF
THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY
NEGOTIATED THIS WAIVER.
In the event Consultant refuses tender of defense in any suit or any claim, if that tender
was made pursuant to this indemnification clause, and if that refusal is subsequently determined
by a court having jurisdiction (or other agreed tribunal) to have been a wrongful refusal on the
Consultant's part, then Consultant shall pay all the City's costs for defense, including all
reasonable expert witness fees and reasonable attorneys' fees, plus the City's legal costs and
fees incurred because there was a wrongful refusal on the Consultant's part.
The provisions of this section shall survive the expiration or termination of this
Agreement.
VIII. INSURANCE. The Consultant shall procure and maintain for the duration of the
Agreement, insurance of the types and in the amounts described in Exhibit B attached and
incorporated by this reference.
IX. EXCHANGE OF INFORMATION. The City will provide its best efforts to provide
reasonable accuracy of any information supplied by it to Consultant for the purpose of
completion of the work under this Agreement.
X. OWNERSHIP AND USE OF RECORDS AND DOCUMENTS. Original documents,
drawings, designs, reports, or any other records developed or created under this Agreement
shall belong to and become the property of the City. All records submitted by the City to the
Consultant will be safeguarded by the Consultant. Consultant shall make such data, documents,
and files available to the City upon the City's request. The City's use or reuse of any of the
documents, data and files created by Consultant for this project by anyone other than
Consultant on any other project shall be without liability or legal exposure to Consultant.
XI. CITY'S RIGHT OF INSPECTION. Even though Consultant is an independent
contractor with the authority to control and direct the performance and details of the work
CONSULTANT SERVICES AGREEMENT - 3
(Over$10,000)
authorized under this Agreement, the work must meet the approval of the City and shall be
subject to the City's general right of inspection to secure satisfactory completion.
XII. WORK PERFORMED AT CONSULTANT'S RISK. Consultant shall take all
necessary precautions and shall be responsible for the safety of its employees, agents, and
subcontractors in the performance of the contract work and shall utilize all protection necessary
for that purpose. All work shall be done at Consultant's own risk, and Consultant shall be
responsible for any loss of or damage to materials, tools, or other articles used or held for use in
connection with the work.
XIII. MISCELLANEOUS PROVISIONS.
A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City
requires its contractors and consultants to use recycled and recyclable products whenever
practicable. A price preference may be available for any designated recycled product.
B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of
any of the covenants and agreements contained in this Agreement, or to exercise any option
conferred by this Agreement in one or more instances shall not be construed to be a waiver or
relinquishment of those covenants, agreements or options, and the same shall be and remain in
full force and effect.
C. Resolution of Disputes and Governing Law. This Agreement shall be governed by
and construed in accordance with the laws of the State of Washington. If the parties are unable
to settle any dispute, difference or claim arising from the parties' performance of this
Agreement, the exclusive means of resolving that dispute, difference or claim, shall only be by
filing suit exclusively under the venue, rules and jurisdiction of the King County Superior Court,
King County, Washington, unless the parties agree in writing to an alternative dispute resolution
process. In any claim or lawsuit for damages arising from the parties' performance of this
Agreement, each party shall pay all its legal costs and attorney's fees incurred in defending or
bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award
provided by law; provided, however, nothing in this paragraph shall be construed to limit the
City's right to indemnification under Section VII of this Agreement.
D. Written Notice. All communications regarding this Agreement shall be sent to the
parties at the addresses listed on the signature page of the Agreement, unless notified to the
contrary. Any written notice hereunder shall become effective three (3) business days after the
date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to
the addressee at the address stated in this Agreement or such other address as may be
hereafter specified in writing.
E. Assignment. Any assignment of this Agreement by either party without the written
consent of the non-assigning party shall be void. If the non-assigning party gives its consent to
any assignment, the terms of this Agreement shall continue in full force and effect and no
further assignment shall be made without additional written consent.
F. Modification. No waiver, alteration, or modification of any of the provisions of this
Agreement shall be binding unless in writing and signed by a duly authorized representative of
the City and Consultant.
G. Entire Agreement. The written provisions and terms of this Agreement, together
with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or
CONSULTANT SERVICES AGREEMENT - 4
(Over$10,000)
other representative of the City, and such statements shall not be effective or be construed as
entering into or forming a part of or altering in any manner this Agreement. All of the above
documents are hereby made a part of this Agreement. However, should any language in any of
the Exhibits to this Agreement conflict with any language contained in this Agreement, the terms
of this Agreement shall prevail.
H. Compliance with Laws. The Consultant agrees to comply with all federal, state, and
municipal laws, rules, and regulations that are now effective or in the future become applicable
to Consultant's business, equipment, and personnel engaged in operations covered by this
Agreement or accruing out of the performance of those operations.
I. Counterparts. This Agreement may be executed in any number of counterparts,
each of which shall constitute an original, and all of which will together constitute this one
Agreement.
IN WITNESS, the parties below execute this Agreement, which shall become --
effective on the last date entered below.
CONSULT T. CITY OF KENT:
By: ! " u By:
(signatur (signature)
Print Name: -ffioVnA Try mph- Pri t Na Suzette Cooke
Its CLu o �f Fx e c�f�v (f fi Lees Its M a o r
(t{{tle
oZ ) _
DATE: 'ot(ol DATE: 3 /�
NOTICES TO BE SENT TO: NOTICES TO BE SENT TO:
CONSULTANT: CITY OF KENT:
Thomas Trompeter, CEO Katherin Johnson, Human Services Manager
Health Point City of Kent
955 Powell Ave SW - Suite A 220 Fourth Avenue South
Renton, WA 98057 Kent, WA 98032
(253) 854-5660 (telephone) (253) 856-5070 (telephone)
(253) 854-7025 (facsimile) (253) 856-6070 (facsimile)
APPROVED AST FORM
Kent Law Department
CONSULTANT SERVICES AGREEMENT - 5
(Over$10,000)
DECLARATION
CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY
The City of Kent is committed to conform to Federal and State laws regarding equal opportunity.
As such all contractors, subcontractors and suppliers who perform work with relation to this
Agreement shall comply with the regulations of the City's equal employment opportunity
policies.
The following questions specifically identify the requirements the City deems necessary for any
contractor, subcontractor or supplier on this specific Agreement to adhere to. An affirmative
response is required on all of the following questions for this Agreement to be valid and binding.
If any contractor, subcontractor or supplier willfully misrepresents themselves with regard to the
directives outlines, it will be considered a breach of contract and it will be at the City's sole
determination regarding suspension or termination for all or part of the Agreement;
The questions are as follows:
1. I have read the attached City of Kent administrative policy number 1.2.
2. During the time of this Agreement I will not discriminate in employment on the basis of
sex, race, color, national origin, age, or the presence of all sensory, mental or physical
disability.
3. During the time of this Agreement the prime contractor will provide a written statement to
all new employees and subcontractors indicating commitment as an equal opportunity
employer.
4. During the time of the Agreement I, the prime contractor, will actively consider hiring and
promotion of women and minorities.
5. Before acceptance of this Agreement, an adherence statement will be signed by me, the
Prime Contractor, that the Prime Contractor complied with the requirements as set forth
above.
By signing below, I agree to fulfill the five requirements referenced above.
Dated this �6 d of , 20 13.
By:
For:
Title: M of pu t✓e,c,' yc c), - . r
Date: �Ja(0/13
EEO COMPLIANCE DOCUMENTS - 1
a
CITY OF KENT
ADMINISTRATIVE POLICY
NUMBER: 1.2 EFFECTIVE DATE: January 1, 1998
SUBJECT: MINORITY AND WOMEN SUPERSEDES: April 1, 1996
CONTRACTORS APPROVED BY Jim White, Mayor
POLICY:
Equal employment opportunity requirements for the City of Kent will conform to federal and
state laws. All contractors, subcontractors, consultants and suppliers of the City must guarantee
equal employment opportunity within their organization and, if holding Agreements with the City
amounting to $10,000 or more within any given year, must take the following affirmative steps:
1. Provide a written statement to all new employees and subcontractors indicating
commitment as an equal opportunity employer.
2. Actively consider for promotion and advancement available minorities and women.
Any contractor, subcontractor, consultant or supplier who willfully disregards the City's
nondiscrimination and equal opportunity requirements shall be considered in breach of contract
and subject to suspension or termination for all or part of the Agreement.
Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public
Works Departments to assume the following duties for their respective departments.
1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these
regulations are familiar with the regulations and the City's equal employment opportunity
policy.
2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines.
EEO COMPLIANCE DOCUMENTS - 2
CITY OF KENT
EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT
This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the
Agreement.
I, the undersigned, a duly represented agent of
Company, hereby acknowledge and declare that the before-mentioned company was the prime
contractor for the Agreement known as that was entered
into on the (date), between the firm I represent and the City of
Kent.
I declare that I complied fully with all of the requirements and obligations as outlined in the City
of Kent Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity
Policy that was part of the before-mentioned Agreement.
Dated this day of , 20
By:
For:
Title:
Date:
EEO COMPLIANCE DOCUMENTS - 3
f�. Exhibit A
KENT WASNnGiOM Scope and Schedule of Work
PARKS, RECREATIONs 2013-2014 Consultant Services Agreement
COMMUNITY SERVICES 9
Agency: Health Point 2013 Funding: $15 000
Program: Primary Dental 2014 Funding: $15 000
This funding Affordable dental services to low income and
will provide: undennsured Kent residents. Total: $30,000
Annual Program Outputs: Program Outcomes-
Unduplicated Kent Residents 35 Individuals and/or families improve health
Dental Visits 71 (physical/dental/mental).
Pursuant to Item I. of the Consultant Services Agreement (CSA) executed on January 1, 2013, Consultant
shall provide the approximate number of City of Kent clients with the following,services each year of the
CSA:
Quarter` `Servfce Unit #`of Unite" ` " Curru' lative
Tota
1St Unduplicated City of Kent clients served 8 8
Dental Visits 17 17
2A unduplicated City of Kent clients served 9 17
Dental Visits 18 35
3rd Unduplicated City of Kent clients served 9 26
Dental Visits 18 53
4th Unduplicated City of Kent clients served 9 35
Dental Visits 18 71
ANNUAL South King Council of Human Services Participation Yes/No Yes/No
The above services shall be provided by December 31, 2013 for year one of the two-year agreement and
December 31, 2014 for year two of the agreement.
Contract Administration
- The Consultant shall notify the City, in writing, within ten (10) days of any changes in program
personnel or board membership.
- The Consultant shall separately report the number of clients served who reside in the newly annexed
Panther Lake area as detailed in the provided maps.
- The Consultant shall provide the City with a current list of its board of directors, general or limited
partners, as applicable.
- The Consultant will hold active membership with the South King Council of Human Services
http://skchs.org/
- All records related to this CSA must be retained for three (3) years plus the current year.
Exhibit A (continued)
405000�"*• Scope and Schedule of Work
K E N T 2013-2014 Consultant Services Agreement
W•SNi x GTOw
PARKS, RECREATION S
COMMUNITY SERVICES
Agency: HealthPoint 2013 Funding: $15 000
Program: Primary Dental Care 2014 Funding: 15 000
This funding Affordable dental services to low income and
will provide: underinsured Kent residents. Total: $30,000
Reporting Requirements and Timeline
All data and required forms shall be submitted through SharelApp:
http://sharelapi).cuIturegrants.org/index/login -
Service Unit Report - Data from this form will be used to track each program's progress toward meeting
the goals stipulated in the Scope of Work. It shall be submitted quarterly, no later than the 15th of the
month following the end of the quarter (i.e. April 15, July 15, Oct 15, Jan 15), along with the
Reimbursement Request.
Reimbursement Request - This form will be filled out on SharelApp and serve as the invoicing mechanism
for payment to your agency/program. It shall be submitted quarterly, no later than the 15th of the month
following the end of the quarter (i.e. April 15, July 15, Oct 15, Jan 15), unless otherwise specified.
Demographic Data Report - The agency shall collect and retain the data requested on this form from the
persons served through this contract. Data should be tracked in an ongoing manner and submitted annually
in SharelApp (by January 15).
Annual Outcome Data Report - Outcome data shall be submitted in SharelApp no later than the 15th
following the end of the second quarter (i.e. July 15). Data should demonstrate the program's progress
toward Outcomes specified in the Scope of Work.
Report Due Date •• " '
Service Unit Report and Reimbursement Request 15th day following each quarter
Final Reimbursement Request (4th Qtr) December 15th, 2013/December 15th, 2014
Demographic Data Report January 15th, 2013/3anuary 15th, 2014
Annual Outcome Data Report January 15th, 2013/3anuary 15th, 2014
Signature
Please sign below to indicate acceptance of the Year 2013 and Year 2014 Performance Measures listed
above.
1j,/13
Thomas Trompet r, HjolfthPo t CE Date �
2.24 .13
Katherin Johnso , Hum n er ces Oanager Date
�. Exhibit A
V
KENT
W.-s .wGion Scope and Schedule of Work
PARKS, RECREATION s COMMUNITY SERVICES 2013-2014 Consultant Services Agreement
Agency: ' HealthPomt 2013 Funding: 15 000
Program: Primary Medical 2014 Funding: $15 000
This funding Affordable medical services to low income and
will provide: underinsured Kent residents. Total: $30,000
Annual Program Outputs: Program Outcomes:
Unduplicated Kent Residents 22 Individuals and/or families improve health
Medical visits 66 (physical/dental/mental).
Pursuant to Item I. of the Consultant Services Agreement (CSA) executed on January 1, 2013, Consultant
shall provide the approximate number of City of Kent clients with the following services each year of the
CSA:
Quarter Service'Unit " '� "f # of Units " 'Cumulative
Tota
1st Unduplicated City of Kent clients served 5 5
Medical Visits 16 16
2nd Unduplicated City of Kent clients served 5 10
Medical Visits 16 32
3rd Unduplicated City of Kent clients served 6 16
Medical Visits 17 49
4th Undu licated city of Kent clients served 6 22
Medical Visits 17 66
ANNUAL South King Council of Human Services Participation Yes/No Yes/No
The above services shall be provided by December 31, 2013 for year one of the two-year agreement and
December 31, 2014 for year two of the agreement.
Contract Administration
- The Consultant shall notify the City, in writing, within ten (10) days of any changes in program
personnel or board membership.
- The Consultant shall separately report the number of clients served who reside in the newly annexed
Panther Lake area as detailed in the provided maps.
- The Consultant shall provide the City with a current list of its board of directors, general or limited
partners, as applicable.
- The Consultant will hold active membership with the South King Council of Human Services
http://skchs org/
- All records related to this CSA must be retained for three (3) years plus the current year.
Exhibit A (continued)
' Scope and Schedule of Work
K E N T 2013-2014 Consultant Services Agreement
WaSwIMG*G
PARKS, RECREATION S
COMMUNITY SERVICES
Agency: Health Point 2013 Funding: $15 000
Program: Primary Medical Care 2014 Funding: $15 000
This funding Affordable medical services to low income and
will provide: underinsured Kent residents. Total: $30,000
Reporting Requirements and Timeline
All data and required forms shall be submitted through SharelApp:
http://sharelapp.culturegrants.org/index/login ---
Service Unit Report - Data from this form will be used to track each program's progress toward meeting
the goals stipulated in the Scope of Work. It shall be submitted quarterly, no later than the 15th of the
month following the end of the quarter (i.e. April 15, July 15, Oct 15, Jan 15), along with the
Reimbursement Request.
Reimbursement Request -This form will be filled out on SharelApp and serve as the invoicing mechanism
for payment to your agency/program. It shall be submitted quarterly, no later than the 15th of the month
following the end of the quarter (i.e. April 15, July 15, Oct 15, Jan 15), unless otherwise specified.
Demographic Data Report - The agency shall collect and retain the data requested on this form from the
persons served through this contract. Data should be tracked in an ongoing manner and submitted annually
in SharelApp (by January 15).
Annual Outcome Data Report - Outcome data shall be submitted in SharelApp no later than the 15th
following the end of the second quarter (i.e. July 15). Data should demonstrate the program's progress
toward Outcomes specified in the Scope of Work.
Report , . . r Due Date
Service Unit Report and Reimbursement Request 15th day following each quarter
Final Reimbursement Request (4th Qtr) December 15th, 2013/December 15th, 2014
Demographic Data Report January 15th, 2013/January 15th, 2014
Annual Outcome Data Report January 15th, 2013/3anuary 15th, 2014
Signature
Please sign below to indicate cceptance of the Year 2013 and Year 2014 Performance Measures listed
above.
ala(413
Thomas Trompeter, H alt O Date
`_ Z0 ,/3
Katherin Johnson, H ma Sery s Manager Date
ATTACHMENT B
INSURANCE REQUIREMENTS FOR
HUMAN SERVICES GENERAL FUND AGREEMENTS
Insurance
The Contractor shall procure and maintain for the duration of the
Agreement, insurance against claims for injuries to persons or damage to
property which may arise from or in connection with the performance of the
work hereunder by the Contractor, their agents, representatives, employees
or subcontractors.
A. Minimum Scope of Insurance
Contractor shall obtain insurance of the types described below:
1. Commercial General Liability insurance shall be written on ISO
occurrence form CG 00 01 and shall cover liability arising from
premises, operations, independent contractors, products-completed
operations, personal injury and advertising injury, and liability
assumed under an insured contract. The Commercial General Liability
insurance shall be endorsed to provide the Aggregate Per Project
Endorsement ISO form CG 25 03 11 85. There shall be no
endorsement or modification of the Commercial General Liability
insurance for liability arising from explosion, collapse or underground
property damage. The City shall be named as an insured under the
Contractor's Commercial General Liability insurance policy with respect
to the work performed for the City using ISO additional
insured endorsement CG 20 10 11 85 or a substitute endorsement
providing equivalent coverage.
2. Automobile Liability insurance covering all owned, non-owned, hired
and leased vehicles. Coverage shall be written on Insurance Services
Office (ISO) form CA 00 01 or a substitute form providing equivalent
liability coverage. If necessary, the policy shall be endorsed to provide
contractual liability coverage.
B. Minimum Amounts of Insurance
Contractor shall maintain the following insurance limits:
1. Commercial General Liability insurance shall be written with limits no
less than $1,000,000 each occurrence, $1,000,000 general aggregate
and a $1,000,000 products-completed operations aggregate limit.
2. Automobile Liability insurance with a minimum combined single limit
for bodily injury and property damage of $1,000,000 per accident.
EXHIBIT B (Continued )
C. Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the
following provisions for Automobile Liability and Commercial General Liability
insurance:
1. The Contractor's insurance coverage shall be primary insurance as
respect the City. Any Insurance, self-insurance, or insurance pool
coverage maintained by the City shall be excess of the Contractor's
insurance and shall not contribute with it.
2. The Contractor's insurance shall be endorsed to state that coverage shall
not be cancelled by either party, except after thirty (30) days prior
written notice by certified mail, return receipt requested, has been given
to the City.
3. The City of Kent shall be named as an additional insured on all policies
(except Professional Liability) as respects work performed by or on behalf
of the contractor and a copy of the endorsement naming the City as
additional insured shall be attached to the Certificate of Insurance. The
City reserves the right to receive a certified copy of all required insurance
policies. The Contractor's Commercial General Liability insurance shall
also contain a clause stating that coverage shall apply separately to each
insured against whom claim is made or suit is brought, except with
respects to the limits of the insurer's liability.
D. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of not
less than ANII.
E. Verification of Coverage
Contractor shall furnish the City with original certificates and a copy of the
amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance requirements of
the Contractor before commencement of the work.
F. Subcontractors
Contractor shall include all subcontractors as insureds under its policies or
shall furnish separate certificates and endorsements for each subcontractor.
All coverages for subcontractors shall be subject to all of the same insurance
requirements as stated herein for the Contractor.
OP ID:SR
�CaRD' CERTIFICATE OF LIABILITY INSURANCE DATS(MMWHYYY)
00/04/12
THIS CERTIFICATE 15 ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING ENSl1RERES►, AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER,
IMPORTANT: if the oetllfbate holder la an ADDITIONAL INSURED,the poiley(lee)must be endorsed, If SUBROGATION 15 WAIVED,subject to
the terms and conditions of the policy,certain pollaim may require an endorsement A statement on this eerti0eate does not confer rights to the
certificate holder In Use of such snderserno s.
B8PpROTaDgULCIEeR 200-623-7035
el 1801-FourrtthAveenue Suite2000 206-682-4993 NONE nec
Seattle WA 98101.167 ADD ae'
John W.Power .HEALT•2
OUST
INSURERS)AFWOR DUO COVERAGE
INSURED HeaNhPolnt _ INJURER A.American Economy InsuranoeCo 19690
866 Powell Avenue SW,Suite A NacneYa:American States Insurance CO, 19074
Renton,WA 98057 INSURER C
INSURER 0,
INSURER E'
SHAM P!
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED SY PAID CLAIMS.
SYM M INBUPANCa NUMBER LIMITS
GENERAL LIABILITY EACHOCCURRENCE t 2.000,00
A X COMMERCIAL GENERAL LIABILITY X 2BP4863077 06101112 0810IM3 Aqg 2,000,00
CLAEAS LIAOE EK OCCUR MEP KPWWQnPPVWI a 10,0001
PERSONALSADVINJURY S Include
GENERAL AGGREGATE S 4,000,00
1 QEN'LAOOREDATE LIMIT APPLIES PER PRODUCTS-COWIOPAGO s Include
X POLICY P Loc TOP GAP a Include
AUTOALONLELIASSITY ODMEINED SINGLE LIMIT S 1,000,00
B X ANYAITD QJCH941889.4 00/01112 06/011113 (Be anddeNJ
BODILY NJURY(FWpeim,p t
ALL OWNEDAITOS BODILY INJURY(PefeEd"* t
SCHEDULED AVTOe PROPERTYDAMAGE
X HIREDAuros (Peraopdwt) S
X NAN.OWNEDAUTOS Comp Dad t 1D
Coll Ded s 104
UMBRELLA LIAR X OCCUR EACHOCCURRENCE i_ 1,000,00
lXWBB LIME ottvMsnuDE A 3s2271-7D
0e/0f112 06101M3 AGGREGATE : 1,000,00
o1at1
DEDUCTIBLE s
X R ENTN7I s 10,000 S
WORKERS COMPENSATION WC6'T TH-
AND 6MPLOYSAW LIAEIUTY
ANY PROPRIETORFARTNERIEXECUTIYE f N/A E I.EACH ACCIDENT t
OPFIMINIMEMBER EXCLUDSO'I
INaedalary Ie NMI E L DISEASE•EA EMPLOYE t
U desMh undw
O RIP F OPERATIONS bOJOW !L DISEASE•POUCY LIMIT S
DESC NOFOPERATIONSILDCATIONSlYIHIDI.ES tanech ACORD101,AdtllyonM Remerb Seem Fie.Umon pa is mgwho)
The City of Kent Its elected entllorappolnted officials,its employees and
agents Kitt County are named as addkional insureds with respects to
unding for General Liability per form 13P7067 attached
CERTIFICATE OLDER CANCELLATION
KE14TO04
SHOULD ANY OF THE ASOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
City of Kent ACCORDANCE WITH THE POLICY PROVISIONS.
Planning Department
Katherin Johnson AUTHORILED REPRESENTATIVE
220 411%Ave 0
Kent,WA 98032-6896
0 1998-2000 ACORD CORPORATION, All rights reserved.
ACORD 26(20091091 The ACORD name and logo are registered marks of ACORD
BUSINESSOMERS
9 =i 1 %4 nce
six 70 57 0-7 02
THIS ENDORSEMENT CHAANRES THE POLIM RLeASE READ fr CAAErULLY.
ADDITIONAL INSURED - DESIGNATED
PERSON OR ORGANIZATION
This endorsement modules Insurvtnoe provided under the following•
HUSkNESSOWNERS COVERAGE FORM —Section II — Liability
SCHEDULE*
City of Kent,its elected and/or appointed ef8dels,Its employees and
Name of Person or Organization: agents and King County
WHO IS AN INSURED (Section C) is amended to include as an insurad the person or organization shown in
the Schedule as an insured but only with respect lb haWlity ansing out of your operalions or premises owned
by or rented to you
' information required to complete the Schedule, it not shown on tflis oNorsartrent, will be shown in the
Opdaretloha.
him•sq an&*w tfp ss d SBhxo capagmm
SN 70 57 07 02 fP
KENT Exhibit C
w.
PARKS RECREATION d
COMMUNITY SERVICES City of Kent
Certification Regarding Debarment and Suspension
Agency Name of Program(s)
Certification A. Certification Regarding Debarment, Suspension, and Other Responsibility
Matters - Primary Covered Transactions
1. The prospective primary participant certifies to the best of its knowledge and belief that its
principals,
a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from covered transactions by any Federal debarment or agency,
b) Have not within a three-year period preceding this proposal, been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection
with obtaining, attempting to obtain, or performing a public (Federal, State, or local)
transaction or contract under a public transaction, violation of Federal or State antitrust
statutes or commission of embezzlement, theft, forgery, bribery, falsification, or destruction of
records, making false statements, or receiving stolen property,
c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental
entity (Federal, State, or local) with commission of any of the offenses enumerated in
paragraph (1)(b) of this certification, and
d) Have not within a three-year period preceding this application/ proposal had one or more
public transactions (Federal, State, or local) terminated for cause or default
2. Where the prospective primary participant is unable to certify to any of the statements in this
certification, such prospective participant shall attach an explanation to this proposal
Instructions for Certification (A)
1 By signing and submitting this proposal, the prospective primary participant is providing
the certification set out below
2 The inability of a person to provide the certification required below will not necessarily
result in denial of participation in this covered transaction The prospective participant
shall submit an explanation of why it cannot provide the certification set out below The
certification or explanation will be considered in connection with the department or
agency's determination whether to enter into this transaction However, failure of the
prospective primary participant to furnish a certification or an explanation shall disqualify
such person from participation in this transaction
3 The certification in this clause is a material representation of fact upon which reliance was
placed when the department or agency determined to enter into this transaction If it is
later determined that the prospective primary participant knowingly rendered an
erroneous certification, in addition to other remedies available to the Federal
GovernmenUCity of Kent, the department or agency may terminate this transaction for
cause of default
4. The prospective primary participant shall provide immediate written notice to the
department or agency to whom this proposal is submitted if at any time the prospective
primary participant learns that its certification was erroneous when submitted or has
become erroneous by reason of changed circumstances
5. The terms covered transaction, debarred, suspended, ineligible, lower tier covered
1 of 3
transaction, participant, person, primary covered transaction, principal, proposal,
and voluntarily excluded, as used in this clause, have the meanings set out in the
Definitions and Coverage sections of the rules implementing Executive Order 12549 You
may contact the department or agency to which this proposal is being submitted for
assistance in obtaining a copy of these regulations.
6. The prospective primary participant agrees by submitting this proposal that, should the
proposed covered transaction be entered into, it shall not knowingly enter into any lower
tier covered transaction with a person who is debarred, suspended, declared ineligible, or
voluntarily excluded from participation in this covered transaction, unless authorized by
the department or agency entering into this transaction
7. The prospective primary participant further agrees by submitting this proposal that it will
include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and
Voluntary Exclusion - Lower Tier Covered Transaction," provided by the department or
agency entering into this covered transaction, without modification, in all lower tier
covered transactions and in all solicitations for lower tier covered transactions
8 A participant in a covered transaction may rely upon a certification of a prospective
participant in a lower tier covered transaction that it is not debarred, suspended,
ineligible, or voluntarily excluded from the covered transaction, unless it knows that the
certification is erroneous A participant may decide the method and frequency by which it
determines this eligibility of its principals Each participant may, but is not required to,
check the Non-procurement List
9. Nothing contained in the foregoing shall be construed to require establishment of a
system of records in order to render in good faith the certification required by this clause
The knowledge and information of a participant is not required to exceed that which is
normally possessed by a prudent person in the ordinary course of business dealings
10 Except for transactions authorized under paragraph (6) of these instructions, if a
participant in a covered transaction
11 Knowingly enters into a lower tier covered transaction with a person who is suspended,
debarred, ineligible, or voluntarily excluded from participation in this transaction, in
addition to other remedies available to the Federal Government/City of Kent, the
department or agency may terminate this transaction for cause of default
Certification B: Certification Regarding Debarment, Suspension, Ineligibility and Voluntary
Exclusion - Lower Tier Covered Transactions
1. The prospective lower tier participant certifies, by submission of this proposal, that neither it
nor its principals is presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from participation in this transaction by any Federal depart-
ment or agency
2. Where the prospective lower tier participant is unable to certify to any of the statements in
this certification, such prospective participant shall attach an explanation to this proposal
Instructions for Certification (B)
1 By signing and submitting this proposal, the prospective lower tier participant is providing
the certification set out below
2. The certification in this clause is a material representation of fact upon which reliance was
placed when this transaction was entered into If it is later determined that the prospective
lower tier participant knowingly rendered an erroneous certification, in addition to other
remedies available to the Federal Government/City of Kent, the department or agency
with which this transaction originated may pursue available remedies, including
2of3
suspension and/or debarment
3 The prospective lower tier participant shall provide immediate written notice to the person
to which this proposal is submitted if at any time the prospective lower tier participant
learns that its certification was erroneous when submitted or has become erroneous by
reason of changed circumstances
4 The terms covered transaction, debarred, suspended, ineligible, lower tier covered
transaction, participant, person, primary covered transaction, principal, proposal,
and voluntarily excluded, as used in this clause, have the meanings set out in the
Definitions and Coverage sections of rules implementing Executive Order 12549 You
may contact the person to which this proposal is submitted for assistance in obtaining a
Y P P P 9
copy of these regulations
5 The prospective lower tier participant agrees by submitting this proposal that, should the
proposed covered transaction be entered into, it shall not knowingly enter into any lower
tier covered transaction with a person who is debarred, suspended, declared ineligible, or _
voluntarily excluded from participation in this covered transaction, unless authorized by
the department or agency with which this transaction originated
6 The prospective lower tier participant further agrees by submitting this proposal that it will
include this clause titled "Certification Regarding Debarment, Suspension, Ineligibility and
Voluntary Exclusion - Lower Tier Covered Transaction," without modification, in all lower
tier covered transactions and in all solicitations for lower tier covered transactions
7. A participant in a covered transaction may rely upon a certification of a prospective
participant in a lower tier covered transaction that it is not debarred, suspended,
ineligible, or voluntarily excluded from the covered transaction, unless it knows that the
certification is erroneous A participant may decide the method and frequency by which it
determines the eligibility of its principals Each participant may, but is not required to,
check the Nonprocurement List
8 Nothing contained in the foregoing shall be construed to require establishment of a
system of records in order to render in good faith the certification required by this clause
The knowledge and information of a participant is not required to exceed that which is
normally possessed by a prudent person in the ordinary course of business dealings
9 Except for transactions authorized under paragraph (5) of these instructions, if a
participant in a lower covered transaction knowingly enters into a lower tier covered
transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded
from participation in this transaction, in addition to other remedies available to the Federal
Government/City of Kent, the department or agency with which this transaction originated
may pursue available remedies including suspension and/or debarment
Executive Director(Print) Title Date
TPlo aS Grief FXAt. vG, W ce-r
Signature of utiv a Title Date
(3,
Adopted from HUD Form-2992
09104
3of3
REQUEST FOR MAYOR'S SIGNATURE
KENT Please Fill in All Applicable Boxes
,.
Routing Information (ALL REQUESTS MUST FIRST BE ROUTED THROUGH THE LAW DEPARTMENT)
Originator: Merina Hanson Phone (Originator): 856-5077
Date Sent: 02�2$-13 --, - f , 7:°-Af, Date Required: 03-11-13
Return Signed Document to: M. Hanson CONTRACT TERMINATION DATE: 12-31-14
VENDOR NAME: DATE OF COUNCIL APPROVAL:
HealthPoint 12-11-12 (as part of City Budget/Human Svcs per capita)
Brief Explanation of Document:
Human Services General Fund Contract with HealthPoint for the Primary Dental and Primary
Medical programs. 30,000 rye .1015 � a01Y.
RECEIVED
(Human Services Per Capita Funding)
1>7AR 4 2013
City of Kent
Office of the Mayor
is Must Be Routed Through The Law Department
,tM
4 2013 (This area to be completed by the Law Department)
Received: �(Z
Approval (KENT40V DEPT.
Law Dept. Comments:
Date Forwarded to Mayor:
Shaded Areas To Be Completed By Administration Staff
Received: RECEIVED
Recommendations and Comments: rf.
� MAR 6 20q
Disposrtlon:2/�//�/1% 2 c�
(f CITY OF KENf
cltY CLERKDate Returned: (/