HomeMy WebLinkAboutPK13-019 - Original - Crisis Clinic - King County 211 - 03/12/2013 Records Ma,,.rf gemenW\`Z� Document
ASHIHGTON
CONTRACT COVER SHEET
This is to be completed by the Contract Manager prior to submission
to City Clerks Office. All portions are to be completed.
If you have questions, please contact City Clerk's Office.
Vendor Name: Crisis Clinic
Vendor Number: 34212
ID Edwards Number
Contract Number: 3—o i rq
This is assigned by City Clerk's Office
Project Name: King County 211
Description: ❑ Interlocal Agreement ❑ Change Order ❑ Amendment ® Contract
❑ Other:
Contract Effective Date: 01-01-13 Termination Date: 12-31-14
Contract Renewal Notice (Days): 30
Number of days required notice for termination or renewal or amendment
Contract Manager: Christine Cain Department: Parks - Human Services
Detail: (i.e. address, location, parcel number, tax id, etc.):
Human Services General Fund Contract with Crisis Clinic for the King County 211
- Human Services Per Capita Funding
S•Public\RecordsManagement\Forms\ContractCover\adcc7832 1 11108
Y
KENT
WT$HINOT.l
CONSULTANT SERVICES AGREEMENT
between the City of Kent and
Crisis Clinic
THIS AGREEMENT is made between the City of Kent, a Washington municipal corporation
(hereinafter the "City"), and Crisis Clinic organized under the laws of the State of Washington,
located and doing business at 9725 3 d Avenue NE #300, Seattle, WA 98115 (hereinafter the
"Consultant").
I. DESCRIPTION OF WORK.
Consultant shall perform the following services for the City in accordance with the
following described plans and/or specifications:
Consultant shall administer comprehensive information and referral services to Kent-
residents. The following exhibits are attached and incorporated by this reference as
if fully set forth herein; Exhibit A, Scope and Schedule of Work, Exhibit B, Insurance
Exhibit, and Exhibit C, Debarment Certification.
Consultant further represents that the services furnished under this Agreement will be
performed in accordance with generally accepted professional practices within the Puget Sound
region in effect at the time those services are performed.
II. TIME OF COMPLETION. The parties agree that work will begin on the tasks
described in Section I above immediately upon the effective date of this Agreement. Upon the
effective date of this Agreement, Consultant shall complete the work described in Section I by
December 31, 2014. This agreement is, however, contingent upon the availibility of funds to be
allocated through the City's budget process.
III. COMPENSATION.
A. The City shall pay the Consultant, based on time and materials, an amount not to
exceed $10,000 ($5,000 per year), plus applicable Washington State sales tax, for
the services described in this Agreement. This is the maximum amount to be paid
under this Agreement for the work described in Section I above, and shall not be
exceeded without the prior written authorization of the City in the form of a
negotiated and executed amendment to this agreement. The Consultant agrees
that the hourly or flat rate charged by it for its services contracted for herein shall
remain locked at the negotiated rate(s) for a period of one (1) year from the
effective date of this Agreement. The Consultant's billing rates shall be as
delineated in Exhibit The Consultant's billing rate shall be as delineated in Exhibit A.
CONSULTANT SERVICES AGREEMENT - 1
(Under$10,000)
B. The Consultant shall submit quarterly payment invoices to the City for work
performed, and a final bill upon completion of all services described in this
Agreement. The City shall provide payment within forty-five (45) days of receipt of
an invoice. If the City objects to all or any portion of an invoice, it shall notify the
Consultant and reserves the option to only pay that portion of the invoice not in
dispute. In that event, the parties will immediately make every effort to settle the
disputed portion.
IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent
Contractor-Employer Relationship will be created by this Agreement. By their execution of this
Agreement, and in accordance with Ch. 51.08 RCW, the parties make the following
representations:
A. The Consultant has the ability to control and direct the performance and
details of its work, the City being interested only in the results obtained
under this Agreement.
B. The Consultant maintains and pays for its own place of business from which
Consultant's services under this Agreement will be performed.
C. The Consultant has an established and independent business that is eligible
for a business deduction for federal income tax purposes that existed before
the City retained Consultant's services, or the Consultant is engaged in an
independently established trade, occupation, profession, or business of the
same nature as that involved under this Agreement.
D. The Consultant is responsible for filing as they become due all necessary tax
documents with appropriate federal and state agencies, including the Internal
Revenue Service and the state Department of Revenue.
E. The Consultant has registered its business and established an account with
the state Department of Revenue and other state agencies as may be
required by Consultant's business, and has obtained a Unified Business
Identifier (UBI) number from the State of Washington.
F. The Consultant maintains a set of books dedicated to the expenses and
earnings of its business.
V. TERMINATION. Either party may terminate this Agreement, with or without
cause, upon providing the other party thirty (30) days written notice at its address set forth on
the signature block of this Agreement. After termination, the City may take possession of all
records and data within the Consultant's possession pertaining to this project, which may be
used by the City without restriction. If the City's use of Consultant's records or data is not
related to this project, it shall be without liability or legal exposure to the Consultant.
VI. DISCRIMINATION. In the hiring of employees for the performance of work under
this Agreement or any subcontract, the Consultant, its subcontractors, or any person acting on
behalf of the Consultant or subcontractor shall not, by reason of race, religion, color, sex, age,
sexual orientation, national origin, or the presence of any sensory, mental, or physical disability,
discriminate against any person who is qualified and available to perform the work to which the
employment relates. Consultant shall execute the attached City of Kent Equal Employment
CONSULTANT SERVICES AGREEMENT - 2
(Under$10,000)
Opportunity Policy Declaration, Comply with City Administrative Policy 1.2, and upon completion
of the contract work, file the attached Compliance Statement.
VII. INDEMNIFICATION. Consultant shall defend, indemnify and hold the City, its
officers, officials, employees, agents and volunteers harmless from any and all claims, injuries,
damages, losses or suits, including all legal costs and attorney fees, arising out of or in
connection with the Consultant's performance of this Agreement, except for that portion of the
injuries and damages caused by the City's negligence.
The City's inspection or acceptance of any of Consultant's work when completed shall not
be grounds to avoid any of these covenants of indemnification.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of the Consultant
and the City, its officers, officials, employees, agents and volunteers, the Consultant's liability
hereunder shall be only to the extent of the Consultant's negligence.
IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE
INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF
IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF
THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY
NEGOTIATED THIS WAIVER.
In the event Consultant refuses tender of defense in any suit or any claim, if that tender
was made pursuant to this indemnification clause, and if that refusal is subsequently determined
by a court having jurisdiction (or other agreed tribunal) to have been a wrongful refusal on the
Consultant's part, then Consultant shall pay all the City's costs for defense, including all
reasonable expert witness fees and reasonable attorneys' fees, plus the City's legal costs and
fees incurred because there was a wrongful refusal on the Consultant's part.
The provisions of ihis section shall survive the expiration or termination of this
Agreement.
VIII. INSURANCE. The Consultant shall procure and maintain for the duration of the
Agreement, insurance of the types and in the amounts described in Exhibit B attached and
incorporated by this reference.
IX. EXCHANGE OF INFORMATION. The City will provide its best efforts to provide
reasonable accuracy of any information supplied by it to Consultant for the purpose of
completion of the work under this Agreement.
X. OWNERSHIP AND USE OF RECORDS AND DOCUMENTS. Original documents,
drawings, designs, reports, or any other records developed or created under this Agreement
shall belong to and become the property of the City. All records submitted by the City to the
Consultant will be safeguarded by the Consultant. Consultant shall make such data, documents,
and files available to the City upon the City's request. The City's use or reuse of any of the
documents, data and files created by Consultant for this project by anyone other than
Consultant on any other project shall be without liability or legal exposure to Consultant.
XI. CITY'S RIGHT OF INSPECTION. Even though Consultant is an independent
contractor with the authority to control and direct the performance and details of the work
CONSULTANT SERVICES AGREEMENT - 3
(Under$10,000)
t '
authorized under this Agreement, the work must meet the approval of the City and shall be
subject to the City's general right of inspection to secure satisfactory completion.
XII. WORK PERFORMED AT CONSULTANT'S RISK. Consultant shall take all
necessary precautions and shall be responsible for the safety of its employees, agents, and
subcontractors in the performance of the contract work and shall utilize all protection necessary
for that purpose. All work shall be done at Consultant's own risk, and Consultant shall be
responsible for any loss of or damage to materials, tools, or other articles used or held for use in
connection with the work.
XIII. MISCELLANEOUS PROVISIONS.
A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City
requires its contractors and consultants to use recycled and recyclable products whenever
practicable. A price preference may be available for any designated recycled product.
B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of
any of the covenants and agreements contained in this Agreement, or to exercise any option
conferred by this Agreement in one or more instances shall not be construed to be a waiver or
relinquishment of those covenants, agreements or options, and the same shall be and remain in
full force and effect.
C. Resolution of Disputes and Governing Law. This Agreement shall be governed by
and construed in accordance with the laws of the State of Washington. If the parties are unable
to settle any dispute, difference or claim arising from the parties' performance of this
Agreement, the exclusive means of resolving that dispute, difference or claim, shall only be by
filing suit exclusively under the venue, rules and jurisdiction of the King County Superior Court,
King County, Washington, unless the parties agree in writing to an alternative dispute resolution
process. In any claim or lawsuit for damages arising from the parties' performance of this
Agreement, each party shall pay all its legal costs and attorney's fees incurred in defending or
bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award
provided by law; provided, however, nothing in this paragraph shall be construed to limit the
City's right to indemnification under Section VII of this Agreement.
D. Written Notice. All communications regarding this Agreement shall be sent to the
parties at the addresses listed on the signature page of the Agreement, unless notified to the
contrary. Any written notice hereunder shall become effective three (3) business days after the
date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to
the addressee at the address stated in this Agreement or such other address as may be
hereafter specified in writing.
E. Assignment. Any assignment of this Agreement by either party without the written
consent of the non-assigning party shall be void. If the non-assigning party gives its consent to
any assignment, the terms of this Agreement shall continue in full force and effect and no
further assignment shall be made without additional written consent.
F. Modification. No waiver, alteration, or modification of any of the provisions of this
Agreement shall be binding unless in writing and signed by a duly authorized representative of
the City and Consultant.
G. Entire Agreement. The written provisions and terms of this Agreement, together
with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or
CONSULTANT SERVICES AGREEMENT - 4
(Under$10,000)
other representative of the City, and such statements shall not be effective or be construed as
entering into or forming a part of or altering in any manner this Agreement. All of the above
documents are hereby made a part of this Agreement. However, should any language in any of
the Exhibits to this Agreement conflict with any language contained in this Agreement, the terms
of this Agreement shall prevail.
H. Compliance with Laws. The Consultant agrees to comply with all federal, state, and
municipal laws, rules, and regulations that are now effective or in the future become applicable
to Consultant's business, equipment, and personnel engaged in operations covered by this
Agreement or accruing out of the performance of those operations.
I. Counterl2arts. This Agreement may be executed in any number of counterparts,
each of which shall constitute an original, and all of which will together constitute this one
Agreement.
IN WITNESS, the parties below execute this Agreement, which shall become
effective on the last date entered below.
CONSULTANT: CITY OF KENT:
By: /5 u.U�G�- By:
(signature) (signature)
Print N me: 6THL11::EAJSouw1w&j11- Pri Nam uzette Cook
Its: X . n t r Its Mayor
(title)
DATE:TJ !3 DATE:
NOTICES TO BE SENT TO: NOTICES TO BE SENT TO:
CONSULTANT: CITY OF KENT:
Kathleen Southwick, Executive Director Katherin Johnson, Human Services Manager
Crisis Clinic City of Kent
9725 3rd Avenue NE #300 220 Fourth Avenue South
Seattle, WA 98115 Kent, WA 98032
(206) 461-3210 (telephone) (253) 856-5070 (telephone)
206 461-8368 facsimile (253) 856-6070 (facsimile)
[In this Held,you may enter the electronic nepath where the contract has been saved]
CONSULTANT SERVICES AGREEMENT - 5
(Under$10,000)
DECLARATION
CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY
The City of Kent is committed to conform to Federal and State laws regarding equal opportunity.
As such all contractors, subcontractors and suppliers who perform work with relation to this
Agreement shall comply with the regulations of the City's equal employment opportunity
policies.
The following questions specifically identify the requirements the City deems necessary for any
contractor, subcontractor or supplier on this specific Agreement to adhere to. An affirmative
response is required on all of the following questions for this Agreement to be valid and binding.
If any contractor, subcontractor or supplier willfully misrepresents themselves with regard to the
directives outlines, it will be considered a breach of contract and it will be at the City's sole
determination regarding suspension or termination for all or part of the Agreement;
The questions are as follows:
1. I have read the attached City of Kent administrative policy number 1.2.
2. During the time of this Agreement I will not discriminate in employment on the basis of
sex, race, color, national origin, age, or the presence of all sensory, mental or physical
disability.
3. During the time of this Agreement the prime contractor will provide a written statement to
all new employees and subcontractors indicating commitment as an equal opportunity
employer.
4. During the time of the Agreement I, the prime contractor, will actively consider hiring and
promotion of women and minorities.
5. Before acceptance of this Agreement, an adherence statement will be signed by me, the
Prime Contractor, that the Prime Contractor complied with the requirements as set forth
above.
By signing below, I agree to fulfill the five requirements referenced above.
Dated this $ day of , 20_.
By:
For: C r S !S a"'
Title: E . nir
Date: z�24�1 �-
EEO COMPLIANCE DOCUMENTS - 1
CITY OF KENT
ADMINISTRATIVE POLICY
NUMBER: 1.2 EFFECTIVE DATE: January 1, 1998
SUBJECT: MINORITY AND WOMEN SUPERSEDES: April 1, 1996
CONTRACTORS APPROVED BY Jim White, Mayor
POLICY:
Equal employment opportunity requirements for the City of Kent will conform to federal and
state laws. All contractors, subcontractors, consultants and suppliers of the City must guarantee
equal employment opportunity within their organization and, if holding Agreements with the City
amounting to $10,000 or more within any given year, must take the following affirmative steps:
1. Provide a written statement to all new employees and subcontractors indicating
commitment as an equal opportunity employer.
2. Actively consider for promotion and advancement available minorities and women.
Any contractor, subcontractor, consultant or supplier who willfully disregards the City's
nondiscrimination and equal opportunity requirements shall be considered in breach of contract
and subject to suspension or termination for all or part of the Agreement.
Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public
Works Departments to assume the following duties for their respective departments.
1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these
regulations are familiar with the regulations and the City's equal employment opportunity
policy.
2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines.
EEO COMPLIANCE DOCUMENTS - 2
CITY OF KENT
EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT
This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the
Agreement.
I, the undersigned, a duly represented agent of
Company, hereby acknowledge and declare that the before-mentioned company was the prime
contractor for the Agreement known as that was entered into on
the (date) between the firm I represent and the City of
Kent.
I declare that I complied fully with all of the requirements and obligations as outlined in the City
of Kent Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity
Policy that was part of the before-mentioned Agreement.
Dated this day of , 20
By:
For:
Title:
Date:
EEO COMPLIANCE DOCUMENTS - 3
�. Exhibit A
v WASH IN GTON KENT Scope and Schedule of Work
COMMURECREATION
TY S RVIICES 2013-2014 Consultant Services Agreement
Agency: Crisis Clinic 2013 Funding: $5 000
Program: King County 211 2014 Funding, $5 000
This funding Administration of information and referral services to
will provide: Kent residents. Total: $10,000
Annual Program Outputs: Program Outcome:
Unduplicated City of Kent clients 360 Individuals and/or families will have access to
served and/or improve their knowledge of community
Information & Referral 360 resources.
(Incoming calls to KC 211, logged by
211 specialists)
Pursuant to Item I. of the Consultant Services Agreement (CSA) executed on January 1, 2013, CCS shall
provide the approximate number of City of Kent clients with the following services each year of the CSA:
Quarter Service Unit # of Units Cumulative
Tota I
lSt Unduplicated City of Kent clients served 90 90
Information & Referral 90 90
2nd Unduplicated City of Kent clients served 90 180
Information & Referral 90 180
3rd Unduplicated City of Kent clients served 90 270
Information & Referral 90 270
4th Unduplicated City of Kent clients served 90 360
Information & Referral 90 360
ANNUAL South King Council of Human Services Participation Yes/No Yes/No
The above services shall be provided by December 31, 2013 for year one of the two-year agreement and
December 31, 2014 for year two of the agreement.
Contract Administration
- The Consultant shall notify the City, in writing, within ten (10) days of any changes in program
personnel or board membership.
- The Consultant shall separately report the number of clients served who reside In the newly annexed
Panther Lake area as detailed in the provided maps.
- The Consultant shall provide the City with a current list of its board of directors, general or limited
partners, as applicable.
- The Consultant will hold active membership with the South King Council of Human Services
http://skchs.org/
- All records related to this CSA must be retained for three (3) years plus the current year.
Exhibit A (continued)
• Scope and Schedule of Work
KENT WnS+ rvGiOry 2013-2014 Consultant Services Agreement
PARKS, RECREATION S
COMMUNITY SERVICES
Agency: Crisis Clinic 2013 Fundin $5 000
Program: Kin County 211 2014 Funding: $5 000
This funding Administration of information and referral services to
will provide: Kent residents. Total: $10,000
Reporting Requirements and Timeline
All data and required forms shall be submitted through SharelApp:
http://sharelapp.culturegrants.orci/index/login
Service Unit Report - Data from this form will be used to track each program's progress toward meeting
the goals stipulated In the Scope of Work. It shall be submitted quarterly, no later than the 15th of the
month following the end of the quarter (i.e. April 15, July 15, Oct 15, Jan 15), along with the
Reimbursement Request.
Reimbursement Request - This form will be filled out on SharelApp and serve as the invoicing mechanism
for payment to your agency/program. It shall be submitted quarterly, no later than the 15th of the month
following the end of the quarter (i.e. April 15, July 15, Oct 15, Jan 15), unless otherwise specified.
Demographic Data Report - The agency shall collect and retain the data requested on this form from the
persons served through this contract. Data should be tracked in an ongoing manner and submitted annually
in SharelApp (by January 15).
Annual Outcome Data Report - Outcome data shall be submitted in SharelApp no later than the 15th
following the end of the second quarter (i.e. July 15). Data should demonstrate the program's progress
toward Outcomes specified in the Scope of Work.
Report < <" Due Date
Service Unit Report and Reimbursement Request 15th day following each quarter
Final Reimbursement Request (4th Qtr) December 15th, 2013/December 15th, 2014
Demographic Data Report January 15th, 2013/January 15th, 2014
Annual Outcome Data Report January 15th, 2013/January 15th, 2014
Signature
Please sign below to indicate acceptance of the Year 2013 and Year 2014 Performance Measures listed
above.
Kathie oDthwi k, ED - King County Crisis Clinic 211 Date
I
Katiferin Joh son, Human Services Manager Date
EXHIBIT B
INSURANCE REQUIREMENTS FOR
HUMAN SERVICES GENERAL FUND AGREEMENTS
Insurance
The Contractor shall procure and maintain for the duration of the Agreement,
,
insurance against claims for injuries to persons or damage to property which may
arise from or in connection with the performance of the work hereunder by the
Contractor, their agents, representatives, employees or subcontractors.
A. Minimum Scope of Insurance
Contractor shall obtain insurance of the types described below:
1. Commercial General Liabilitv insurance shall be written on ISO occurrence
form CG 00 01 and shall cover liability arising from premises, operations,
independent contractors, products-completed operations, personal injury and
advertising injury, and liability assumed under an insured contract. The
Commercial General Liability insurance shall be endorsed to provide the
Aggregate Per Project Endorsement ISO form CG 25 03 11 85. There shall
be no endorsement or modification of the Commercial General Liability
insurance for liability arising from explosion, collapse or underground
property damage. The City shall be named as an insured under the
Contractor's Commercial General Liability insurance policy with respect to the
work performed for the City using ISO additional
insured endorsement CG 20 10 11 85 or a substitute endorsement providing
equivalent coverage.
2. Automobile Liability insurance covering all owned, non-owned, hired and
leased vehicles. Coverage shall be written on Insurance Services Office (ISO)
form CA 00 01 or a substitute form providing equivalent liability coverage. If
necessary, the policy shall be endorsed to provide contractual liability
coverage.
3. Workers' Compensation coverage as required by the Industrial Insurance
laws of the State of Washington.
4. Professional Liability insurance appropriate to the Consultant's profession.
B. Minimum Amounts of Insurance
Contractor shall maintain the following insurance limits:
1. Commercial General Liabilitv insurance shall be written with limits
no less than $1,000,000 each occurrence, $1,000,000 general
aggregate and a $1,000,000 products-completed operations
aggregate limit.
EXHIBIT B (CONTINUED)
2. Automobile Liability insurance with a minimum combined single
limit for bodily injury and property damage of $1,000,000 per
accident.
3. Professional Liability insurance shall be written with limits no less
than $1,000,000 per claim and $1,000,000 policy aggregate limit.
C. Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following
provisions for Automobile Liability and Commercial General Liability insurance:
1. The Contractor's insurance coverage shall be primary insurance as respect the
City. Any Insurance, self-insurance, or insurance pool coverage maintained by
the City shall be excess of the Contractor's insurance and shall not contribute
with it.
2. The Contractor's insurance shall be endorsed to state that coverage shall not be
cancelled by either party, except after thirty (30) days prior written notice by
certified mail, return receipt requested, has been given to the City.
3. The City of Kent shall be named as an additional insured on all policies (except
Professional Liability) as respects work performed by or on behalf of the
contractor and a copy of the endorsement naming the City as additional insured
shall be attached to the Certificate of Insurance. The City reserves the right to
receive a certified copy of all required insurance policies. The Contractor's
Commercial General Liability insurance shall also contain a clause stating that
coverage shall apply separately to each insured against whom claim is made or
suit is brought, except with respects to the limits of the insurer's liability.
D. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of not less
than A:VII.
E. Verification of Coverage
Contractor shall furnish the City with original certificates and a copy of the
amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance requirements of the
Contractor before commencement of the work.
F. Subcontractors
Contractor shall include all subcontractors as insureds under its policies or shall
furnish separate certificates and endorsements for each subcontractor. All
coverages for subcontractors shall be subject to all of the same insurance
requirements as stated herein for the Contractor.
KENT Exhibit C
PARE RECREATION 6
COMMUNITY SERVICES City of Kent
Certification Regarding Debarment and Suspension
Crr sts Ct&*
Agency Name of P gram(s)
Certification A: Certification Regarding Debarment, Suspension, and Other
Responsibility Matters - Primary Covered Transactions
1. The prospective primary participant certifies to the best of its knowledge and belief that
its principals;
a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from covered transactions by any Federal debarment or agency;
b) Have not within a three-year period preceding this proposal, been convicted of or had a
civil judgment rendered against them for commission of fraud or a criminal offense in
connection with obtaining, attempting to obtain, or performing a public (Federal, State,
or local) transaction or contract under a public transaction; violation of Federal or State
antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification, or
destruction of records, making false statements, or receiving stolen property;
c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental
entity (Federal, State, or local) with commission of any of the offenses enumerated in
paragraph (1)(b) of this certification; and
d) Have not within a three-year period preceding this application/ proposal had one or more
public transactions (Federal, State, or local) terminated for cause or default.
2. Where the prospective primary participant is unable to certify to any of the statements in
this certification, such prospective participant shall attach an explanation to this proposal.
Instructions for Certification (A)
1. By signing and submitting this proposal, the prospective primary participant is
providing the certification set out below.
2. The inability of a person to provide the certification required below will not necessarily
result in denial of participation in this covered transaction. The prospective participant
shall submit an explanation of why it cannot provide the certification set out below.
The certification or explanation will be considered in connection with the department
or agency's determination whether to enter into this transaction. However, failure of
the prospective primary participant to furnish a certification or an explanation shall
disqualify such person from participation in this transaction.
3. The certification in this clause is a material representation of fact upon which reliance
was placed when the department or agency determined to enter into this transaction.
If it is later determined that the prospective primary participant knowingly rendered
an erroneous certification, in addition to other remedies available to the Federal
Government/City of Kent, the department or agency may terminate this transaction
for cause of default.
4. The prospective primary participant shall provide immediate written notice to the
department or agency to whom this proposal is submitted if at any time the
prospective primary participant learns that its certification was erroneous when
submitted or has become erroneous by reason of changed circumstances.
5. The terms covered transaction, debarred, suspended, ineligible, lower tier
covered transaction, participant, person, primary covered transaction,
principal, proposal, and voluntarily excluded, as used in this clause, have the
1 of 3
meanings set out in the Definitions and Coverage sections of the rules implementing
Executive Order 12549. You may contact the department or agency to which this
proposal is being submitted for assistance in obtaining a copy of these regulations.
6. The prospective primary participant agrees by submitting this proposal that, should
the proposed covered transaction be entered into, it shall not knowingly enter into
any lower tier covered transaction with a person who is debarred, suspended,
declared ineligible, or voluntarily excluded from participation in this covered
transaction, unless authorized by the department or agency entering into this
transaction.
7. The prospective primary participant further agrees by submitting this proposal that it
will include the clause titled "Certification Regarding Debarment, Suspension,
Ineligibility and Voluntary Exclusion - Lower Tier Covered Transaction," provided by
the department or agency entering into this covered transaction, without
modification, in all lower tier covered transactions and in all solicitations for lower tier
covered transactions.
8. A participant in a covered transaction may rely upon a certification of a prospective
participant in a lower tier covered transaction that it is not debarred, suspended,
ineligible, or voluntarily excluded from the covered transaction, unless it knows that
the certification is erroneous. A participant may decide the method and frequency by
which it determines this eligibility of its principals. Each participant may, but is not
required to, check the Non-procurement List.
9. Nothing contained in the foregoing shall be construed to require establishment of a
system of records in order to render in good faith the certification required by this
clause. The knowledge and information of a participant is not required to exceed that
which is normally possessed by a prudent person in the ordinary course of business
dealings.
10.Except for transactions authorized under paragraph (6) of these instructions, if a
participant in a covered transaction
II. Knowingly enters into a lower tier covered transaction with a person who is
suspended, debarred, ineligible, or voluntarily excluded from participation in this
transaction, in addition to other remedies available to the Federal Government/City of
Kent, the department or agency may terminate this transaction for cause of default.
Certification B: Certification Regarding Debarment, Suspension, Ineligibility and
Voluntary Exclusion - Lower Tier Covered Transactions
1. The prospective lower tier participant certifies, by submission of this proposal, that
neither it nor its principals is presently debarred, suspended, proposed for debarment,
declared ineligible, or voluntarily excluded from participation in this transaction by any
Federal department or agency.
2. Where the prospective lower tier participant is unable to certify to any of the statements
in this certification, such prospective participant shall attach an explanation to this
proposal.
Instructions for Certification (B)
1. By signing and submitting this proposal, the prospective lower tier participant is
providing the certification set out below.
2. The certification in this clause is a material representation of fact upon which reliance
was placed when this transaction was entered into. If it is later determined that the
prospective lower tier participant knowingly rendered an erroneous certification, in
addition to other remedies available to the Federal Government/City of Kent, the
department or agency with which this transaction originated may pursue available
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remedies, including suspension and/or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the
person to which this proposal is submitted if at any time the prospective lower tier
participant learns that its certification was erroneous when submitted or has become
erroneous by reason of changed circumstances.
4. The terms covered transaction, debarred, suspended, ineligible, lower tier
covered transaction, participant, person, primary covered transaction,
principal, proposal, and voluntarily excluded, as used in this clause, have the
meanings set out in the Definitions and Coverage sections of rules implementing
Executive Order 12549. You may contact the person to which this proposal is
submitted for assistance in obtaining a copy of these regulations.
5. The prospective lower tier participant agrees by submitting this proposal that, should
the proposed covered transaction be entered into, it shall not knowingly enter into
any lower tier covered transaction with a person who is debarred, suspended,
declared ineligible, or voluntarily excluded from participation in this covered
transaction, unless authorized by the department or agency with which this trans-
action originated.
6. The prospective lower tier participant further agrees by submitting this proposal that
it will include this clause titled "Certification Regarding Debarment, Suspension,
Ineligibility and Voluntary Exclusion - Lower Tier Covered Transaction," without
modification, in all lower tier covered transactions and in all solicitations for lower tier
covered transactions.
7. A participant in a covered transaction may rely upon a certification of a prospective
participant in a lower tier covered transaction that it is not debarred, suspended,
ineligible, or voluntarily excluded from the covered transaction, unless it knows that
the certification is erroneous. A participant may decide the method and frequency by
which it determines the eligibility of its principals. Each participant may, but is not
required to, check the Nonprocurement List.
8. Nothing contained in the foregoing shall be construed to require establishment of a
system of records in order to render in good faith the certification required by this
clause. The knowledge and information of a participant is not required to exceed that
which is normally possessed by a prudent person in the ordinary course of business
dealings.
9. Except for transactions authorized under paragraph (5) of these instructions, if a
participant in a lower covered transaction knowingly enters into a lower tier covered
transaction with a person who is suspended, debarred, ineligible, or voluntarily
excluded from participation in this transaction, in addition to other remedies available
to the Federal Government/City of Kent, the department or agency with which this
transaction originated may pursue available remedies including suspension and/or
debarment.
IEJxecutive Director (Print) Title Date
Signature of Executive Director Title Date
(3
Adopted from HUD Form-2992
09/04
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Cain, Christine
From: Hills, Chris
Sent: Wednesday, March 06, 2013 243 PM
To: Cam, Christine
Subject: RE One more
Christine,
I've spoken to Redmond General (the Broker). They expect the documents from Lexington fairly soon and will send
them to you and me electronically
In the meantime,the insurance is fine, based on my conversation with them and will be complete once the final docs
arrive.
Chris
-----Original Message-----
From- Cain, Christine
Sent Wednesday, March 06, 2013 1:09 PM
To Hills, Chris
Subject One more
Hi Chris I have one more I was hoping you could take a peek at for me and let me know if there is anything that I need in
addition Thankyou
1
i
1 �
ACORD —
nCERTIFICATE OF LIABILITY INSme.nn'URANCE _. DATEMMrooY7
.n',:', r•„ L„ •P ..•...... .ner
- :-
2128I2013
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND
Redmond General Insurance Agcy CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER,THIS CERTIFICATE
PO BOX 847 DOES NOT AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE
Redmond, WA 98073-0847 POLICIES BELOW
COMPANIES AFFORDING COVERAGE
INSURED COMPANY A Lexington Insurance Co A M Best Rating A+XV
Crisis Clinic COMPANY B Lexington Insurance Cc
9725 3rd Ave NE 4300 COMPANY C Granite State Insurance Company
Seattle, WA 98115-2030
COVERAGESEIJ - e LLi,l s i
THE POLICIES OF INSURANCELISTED BELOW H4E BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED,NOTW THSTANDING ANY REQUIREMENT,TERM OF
C014DITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICA-E MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE PCLICIES
DESCRIBED HEREIN IS SUBJECTTO ALL THE TERMS EXCLUSIONS AND CONDI IONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAMS
CO POLICYEFFECTIVE POLICYEXPIRATION
LTR TYPE OF INSURANCE POLICY NUMBER DATE(MMJDDMo DATE IIdWDD LIMITS
GENERAL LIABILITY GENERALAG3REGATE 3,000.000
A X COMMEFCIALGENcRALLIABILITY PRODUCTS COMP/OP AGC 1,000,000
X CLAMS MADE ❑OCCUR 41 LX009271217-6 7/1/2012 7/1/2013 PERSONAL&ADV INJURY 1,000,000
OWNERS&CONT PROT EACH OCCURRENCE 1,000,000
FIRE DAMAGE IAnv one Ire) 1 00,000
X POLICY MED EXPENSE(Anyone person) 10,000
AUTOMOBILE LIABILITY
ANY AUTO COMBINED SINGLE LIMIT 1,000,000
C ALL OWNED AUTOS 02CA066144553-2 7/1/2012 7/1/2013
SCHEDULED AUTOS BODILY INJURY(Per person)
X HIRED AUTOS
X NON-OWNED AUTOS BODILY INJURY(Per ecudenQ
PROPERTY DAMAGE
GARAGE LIABILITY AUTO ONLY EAACCIDENT
ANY AUTO OTHER THAN AUTO ONLY
EAACCIDENT :
AGGREGATE
EXCESS LIABILITY EACH OCCURRENCE 2,000,000
B X CLAMS MADE 41 UD000274289-6 7/1/2012 7/1/2013 AGGREGATE 2,000,000
OCCUR
WORKERS COMPENSATION S-4TUTORYLIMITS
A AND EIAPLOYERT LIABILITY 41 LX009271217-6 7/1/2012 7/1/2013 EACH ACCIDENT 1,000,000
PRO=RETOR I PARTNERS I INCL DISEASE POLICY LIMIT 1,000,000
EXECUTIVE OFFICERS ARE EXCL DISEA�3= EACH EMPLOYEE 1,000,000
OTHER Errors&Omissions
$1 000,000- Each Wrongful Act
A Other 41 LX009271217-6 7/1/2012 7/1/2013 $3,000,000-Aggregate
Abuse&Molestation-Relro Date 12/31/03
$250,000-Each Incident
$500,000-Aggregate Limit
$1,000,000/$1,000,000 Employee Benefits Liab
DESCRIPTION OF OPERATIONS 1 LOCATIONS I VEHICLES I SPECIAL ITEMS
Certificate holder is added as Additional Insured per form 86571 08 04 but only with respects to operations of the Named Insured
Excess Policy follows form to the General Liability***10 da s notice for non-payment of premium *«*
CERTIFICATE HOLDER; =„„i;.v, . „ s , 3 ,,K. CANCELLATION„ ,; ;_ t: „ :^a ,,,,a..,,k,-'A,,..�1_.' _
SHOJLC ANY OF THE ABOVE DESCRIBED POLICI=S ggE CANCELLED BEFORE THE EXPIRATION DATE THEREOF
THE ISSUING COMPANY L ENDEAVOR TO MAL 45 DAYS WRITTEN NOTICE TO THE
CERTIFICATE HOLDER NAMED TO THE LEF- BUT FAILURE TO MAL SUCH NOTCE SMALL IMPOSE NO
Kathenn Johnson OBLIGATION OR LIABILITY OF ANY KIND UPON THE COM=ANY ITSAGENTSOFREPRESENTATNES
City of Kent
220 Fourth Ave S
Kent WA 98032
AUTHORIZED REPRESENTATIVE,GRIFFIN UNDERWRITING SERVICES
ACORD 25-5 3193 -
e�-ACORD CORPORATION 1993
Submission# 1211428
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
GENERAL LIABILITY EXTENSION ENDORSEMENT FOR
HUMAN SERVICES PROGRAMS
This endorsement modifies insurance provided under the following*
COMMERCIAL GENERAL LIABILITY COVERAGE FORM
A. DEFENSE EXTENSION finding of guilt that is held in abeyance for any
reason, pending the completion of any remedial
The following is added to COVERAGE A — activity such as community service or
BODILY INJURY AND PROPERTY DAMAGE counseling; or
LIABILITY, 2 Exclusions, a. Expected Or
Intended Injury and COVERAGE B — 3 For any type of civil charge(s)whatsoever
PERSONAL AND ADVERTISING INJURY The most we will pay for defense under this
LIABILITY, 2. Exclusions, a. Knowing violation defense extension is$25,000
Of Rights Of Another
B. LEGAL LIABILITY EXTENSION
However, we will reimburse you for the sums that
you voluntarily reimburse to an"employee" of yours 1. The last paragraph of Section I — Coverages
for the reasonable and necessary defense costs A— 2. Exclusions, is deleted and replaced by
that he or she incurs in order to defend himself or the following
herself against criminal charges made against him Exclusions c.through n. do not apply to:
or her, but this insurance only applies if:
ed acts out of which such criminal a damage by fire, lightning, explosion,smoke
1 The alleged or leaks from automatic fire protective
charges arise are alleged to have systems, and
a Arisen out of and in the course of your b. damage caused by a "resident" ;
employment of the"employee", and
b. Been committed by your "employee" to premises rented to you or temporarily
against a client of your Human Services occupied by you with the permission of the
owner
facility, and
c. Taken place during that period of time that 2. Paragraph 6. of Section III — Limits of
t Insurance is deleted and replaced by the
he "employee"was employed by you, and
following:
d. Taken place during the policy period and in 6. Subject to S. above, the Damage To
the "coverage territory", and Premises Rented To You Limit is the most
2. All the criminal charges are either dismissed we will pay under COVERAGE A for
without prejudice or your "employee" is found damages because of"property damage'
not guilty of all criminal charges by a court of a. resulting from fire, lightning, explosion,
law smoke or leaks from automatic fire
This exception does not apply to any protective systems, or any combination
reimbursement of sums that you voluntarily thereof, and
reimburse to your "employee" for the reasonable b. caused by a "resident",
and necessary defense costs that he or she incurs
in order to defend himself or herself against to premises, rented to you or temporanly
criminal charges made against him or her. occupied by you with the permission of the
1. For any criminal charge(s) arising out of the owner Damage To Premises Rented To
You Limit is the greater of
ownership, maintenance, use or entrustment to
others of any aircraft,"auto" or watercraft, or a. $200,000 for damages due to fire,
2. For any criminal charge(s) where your lightning, explosion, smoke or leaks
"employee" receives anything less than either a from automatic fire protective systems,
complete dismissal with prejudice or a not or any combination there of, or
guilty verdict on all charges, including without
limitation, any deferred adjudication or similar
$6571 08104
-1-
performing duties related to the (2) Premises they own, maintain or control
conduct of your business, while you lease or occupy these
(b) To the spouse, child, parent,
premises
brother or sister of that co- This insurance does not apply to structural
"employee"or"volunteer worker" alterations, new construction and
as a consequence of Paragraph demolition operations performed by or for
(1)(a) above, that person or organization
(c) For which there is any obligation to g. Any State or Political Subdivision subject to
share damages with or repay the following provision
someone else who must pay This insurance applies only with respect to
damages because of the injury the following hazards for which the state or
described in Paragraphs (1)(a) or political subdivision has issued a permit in
(b)above, or
connection with premises you own, rent, or
(d) Ansrng out of his or her providing control and to which this insurance applies.
or fading to provide professional
health care services. (1) The existence, maintenance, repair,
construction, erection, or removal of
(2) "Property damage"to property: advertising signs, awnings, canopies,
(a) Owned, occupied or used by, cellar entrances, coal holes, driveways,
manholes, marquees, hoistaway
(b) Rented to, in the care, custody or openings, sidewalk vaults, street
control of, or over which physical banners, or decorations and similar
control is being exercised for any exposures; or
purpose by you, any of your (2) The construction, erection, or removal
employees", "volunteer workers", of elevators, or
any partner or member(if you are
a partnership orfornt venture), or (3) The ownership, maintenance, or use of
any member(if you are a limited any elevators covered by this
liability company) insurance
c. An Independent Contractor is an Insured However, the insurance afforded for any
only for the conduct of your business and organization and subsidiary thereof not
solely while performing services for a client named in the Declarations as a Named
of the Named Insured; Insured, does not apply to injury or damage
d. Medical directors and administrators, with respect to which an insured under this
endorsement is also an insured under
including professional persons, another policy, or would be an insured
e. If you are an organization other than a under such policy but for its termination or
partnership ortoint venture, your managers the exhaustion of its limits of insurance.
and supervisors are also insureds, h Students in training, but not for "bodily
d. If you are a limited liability company your injury" or "property damage" ansrng out of
members are insureds, but only with his or her rendering or failure to render
respect to their duties related to the professional services to patients,
conduct of your business; i. Your members but only with respect to their
e Any organization and subsidiary thereof liability for your activities or activities they
which you control and actively manage on perform on your behalf,
the effective date of this endorsement, j. Your trustees or members of the board of
f Any person or organization that has governors while acting within the scope of
financial control of you or owns, maintains their duties as such on your behalf,
or controls premises occupied by you and k. Any entity you are required in a written
requires you to name them as an additional contract (hereinafter called Additional
insured but only with respect to their liability Insured) to name as an insured is an
arising out of insured but only with respect to liability
(1) Their financial control of you;or arising out of your premises, "your work"for
3657109/04
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\ � REQUEST FOR MAYOR'S SIGNATURE
v K1tNT Please Fill in All Applicable Boxes
w. , ...I.
Routing Information (ALL REQUESTS MUST FIRST BE ROUTED THROUGH THE LAW DEPARTMENT)
Originator: Christine Cain Phone (Originator)- 856-5077
Date Sent: 3-8-2013 Date Required: 3-20-2013
Return Signed Document to: C. Cain CONTRACT TERMINATION DATE: 12-31-14
VENDOR NAME: �i DATE OF COUNCIL APPROVAL: 12- !i
Crisis Clinic 12-11-12 as part of City Budget)
Brief Explanation of Document:
Human Services General Fund Contract with Crisis Clinic for information and referral
services to Kent residents. 6E, 1VED
p
MAR 12 2013
City of Kent
Office of the Mayor
All Contracts Must Be Routed Through The Law Department
FkT, hT try — c m I� ed by the Law Department)
Received: MAR 12 2013
Approval of Law Dept.: � '�11, !`
SCENT LAW DEPT
Law Dept. Comments:
1 / t
, r
Date Forwarded to Mayor: -
Shaded Areas To Be Completed By Administration Rt
EGENLU
Received: MAR 13 2013
Recommendations and Comments: CITY OFKENT
CrTY CLERK
Disposition: iZ1��
Date Returned: