The URL can be used to link to this page

Home My WebLink AboutPD12-230 - Original - Residency Checks on Sex Offenders Records M - - erne 66 KENT Documenf WASHINGTON INS— CONTRACT COVER SHEET • This is to be completed by the Contract Manager prior to submission to City Clerks Office. All portions are to be completed. If you have questions, please contact City Clerk's Office. Vendor Name: King County Sheriff's Office Vendor Number: JD Edwards Number Contract Number: IW OS-a30 This is assigned by City Clerk's Office Project Name: Residency checks on sex offenders Description: ❑ Interlocal Agreement ❑ Change Order ❑ Amendment ❑ Contract ® Other: Cost Reimbursement Agreement (COPY not fully signed) Contract Effective Date: 7/1/2012 Termination Date: 6/30/2013 Contract Renewal Notice (Days): Number of days required notice for termination or renewal or amendment Contract Manager: ) Thompson Department: Police Detail: (i.e. address, location, parcel number, tax id, etc.): 7/4/12 S Public\RecordsManagement\Forms\ContractCover\adcc7832 1 11/08 Cost Reimbursement Aereement Executed By King County Sheriff s Office, a department of King County, hereinafter referred to as "KCSO," Department Authorized Representative: Steven D. Strachan. Sheriff King County Sheriff's Office W-150 King County Courthouse 516 Third Avenue Seattle, WA 98104 and Kent Police Department, a department of King County, hereinafter referred to as ""Contractor," Department Authorized Representative: Suzette Cooke, Mayor 220 4ch Avenue South Kent, WA 98032 WHEREAS, KCSO and Contractor have mutually agreed to work together for the purpose of verifying the address and residency of registered sex and kidnapping offenders; and WHEREAS. the goal of registered sex and kidnapping offender address and residency verification is to improve public safety by establishing a greater presence and emphasis by Contractor in King County neighborhoods; and WHEREAS, as part of this coordinated effort, Contractor will increase immediate and direct contact with registered sex and kidnapping offenders to their jurisdiction, and WHEREAS, KCSO is the recipient of a Washington State Registered Sex and Kidnapping Offender Address and Residency Verification Program grant through the Washington Association of Sheriffs and Police Chiefs for this purpose, and WHEREAS, KCSO will oversee efforts undertaken by program participants in King County; NOW THEREFORE, the parties hereto agree as follows: KCSO will utilize Washington State Registered Sex and Kidnapping Offender Address < and Residency Verification Program funding to reimburse for expenditures associated Cost Reimbursement Agreement with the Contractor for the verification of registered sex and kidnapping offender address and residency as set forth below. This Interagency Agreement contains eight(8) Articles: ARTICLE I. TERM OF AGREEMENT The term of this Cost Reimbursement Agreement shall commence on July 1, 2012 and shall end on June 30, 2013 unless terminated earlier pursuant to the provisions hereof. ARTICLE II. DESCRIPTION OF SERVICES This agreement is for the purpose of reimbursing the Contractor for participation in the Registered Sex and Kidnapping Offender Address and Residency Verification Program. The program's purpose is to verify the address and residency of all registered sex and kidnapping offenders under RCW 9A 44.130 The requirement of this program is for face-to-face verification of a registered sex and kidnapping offender's address at the place of residency. In the case of • level I offenders, once every twelve months. • of level II offenders, once every six months. • of level III offenders, once every three months. For the purposes of this program unclassified offenders and kidnapping offenders shall be considered at risk level I, unless in the opinion of the local jurisdiction a higher classification is in the interest of public safety. ARTICLE III. REPORTING Two reports are required in order to receive reimbursement for grant-related expenditures. Both forms are included as exhibits to this agreement. "Exhibit A" is the Offender Watch generated "Advanced Verification Request Report"that the sex or kidnapping offender completes and signs during a face-to-face contact. "Exhibit B" is an "Officer Contact Worksheet" completed in full by an officer/detective during each verification contact Both exhibits representing each contact are due quarterly and must be complete and received before reimbursement can be made following the quarter reported. Original signed report forms are to be submitted by the 5th of the month following the end of the quarter. The first report is due October 5, 2012 Page 2 of 5 June 29,2012 Cost Reimbursement Agreement Quarterly progress reports shall be delivered to Attn• Tina Keller, Project Manager King County Sheriff's Office 500 Fourth Avenue, Suite 200 M/S ADM-SO-0200 Seattle, WA 98104 Phone: 206-263-2122 Email tma.keller@kingcounty.gov ARTICLE IV. REIMBURSEMENT Requests for reimbursement will be made on a monthly basis and shall be forwarded to KCSO by the 1 Ot" of the month following the billing period. Overtime reimbursements for personnel assigned to the Registered Sex and Kidnapping Offender Address and Residency Verification Program will be calculated at the usual rate for which the individual's' time would be compensated in the absence of this agreement. Each request for reimbursement will include the name, rank, overtime compensation rate, number of reimbursable hours claimed and the dates of those hours for each officer for whom reimbursement is sought. Each reimbursement request must be accompanied by a certification signed by an appropriate supervisor of the department that the request has been personally reviewed, that the information described in the request is accurate, and the personnel for whom reimbursement is claimed were working on an overtime basis for the Registered Sex and Kidnapping Offender Address and Residency Verification Program. Overtime and all other expenditures under this Agreement are restricted to the following criteria: 1. For the purpose of verifying the address and residency of registered sex and kidnapping offenders; and 2. For the goal of improving public safety by establishing a greater presence and emphasis in King County neighborhoods: and 3. For increasing immediate and direct contact with registered sex and kidnapping offenders in their jurisdiction Any non-overtime related expenditures must be pre-approved by KCSO. Your request for pre-approval must include- 1) The item you would like to purchase, 2) The purpose of the item, 3) The cost of the item you would like to purchase. You may send this request for pre-approval in email format. Requests for reimbursement Page 3 of 5 June 29,2D12 Cost Reimbursement Agreement from KCSO for the above non-overtime expenditures must be accompanied by a spreadsheet detailing the expenditures as well as a vendor's invoice and a packing slip. The packing slip must be signed by an authorized representative of the Contractor. All costs must be included in the request for reimbursement and be within the overall contract amount. Over expenditures for any reason, including additional cost of sales tax, shipping, or installation, will be the responsibility of the Contractor. Requests for reimbursement must be sent to Attn: Tina Keller, Project Manager King County Sheriffs Office 500 Fourth Avenue, Suite 200 M/S ADM-SO-0200 Seattle, WA 98104 Phone: 206-263-2122 Email: tma.keller@kmgcounty.gov The maximum amount to be paid under this cost reimbursement agreement shall not exceed Sixty Eight Thousand Two Hundred Ninety Five Dollars and Ninety One Cents ($68,295.91). Expenditures exceeding the maximum amount shall be the responsibility of Contractor. All requests for reimbursement must be received by KCSO by July 31, 2013 to be payable. ARTICLE V. WITNESS STATEMENTS "Exhibit C" is a"Sex,'Kidnapping Offender Address and Residency Verification Program Witness Statement Form" This form is to be completed by any witnesses encountered during a contact when the offender is suspected of not living at the registered address and there is a resulting felony "Failure to Register as a Sex Offender" case to be referred/filed with the KCPAO Unless, due to extenuating circumstances the witness is incapable of writing out their own statement,the contacting officer/detective will have the witness write and sign the statement in their own handwriting to contain, verbatim, the information on the witness form. ARTICLE VI. FILING NON-DISCOVERABLE FACE SHEET "Exhibit D" is the "Filing Non-Discoverable Face Sheet." This form shall be attached to each"Felony Failure to Register as a Sex Offender" case that is referred to the King County Prosecuting Attorney's Office. ARTICLE VII. SUPPLEMENTING, NOT SUPPLANTING Funds may not be used to supplant (replace) existing local, state, or Bureau of Indian Affairs funds that would be spent for identical purposes in the absence of the grant Page 4 of 5 June 29,2012 Cost Reimbursement Agreement Overtime - To meet this grant condition,you must ensure that: • Overtime exceeds expenditures that the grantee is obligated or funded to pay in the current budget Funds currently allocated to pay for overtime may not be reallocated to other purposes or reimbursed upon the award of a grant. • Additionally, by the conditions of this grant, you are required to track all overtime funded through the grant 0� ARTICLE VIIy� AMENDMENTS No modification or amendment of the provisions hereof shall be effective unless in writing and signed by authorized representatives of the parties hereto The parties hereto expressly reserve the right to modify this Agreement, by mutual agreement. IN WITNESS WHEREOF, the parties have executed this Agreement by having their representatives affix their signatures below. Kent Police Department KING COUNTY SHERIFF'S OFFICE Suzette CookeN&i Steven D. Strachan, Sheriff 7�9�Z- Date Date Page 5 of 5 June 29,2012 EXHIBIT A Verification Request Page: Agency: King County WA Administrator: King County Phone: 206 263-2120 Date: 6/29/2012 Sheriffs Office Sheriffs Office RSO Unit Offender Information Offender Photo Name testing recp, email special Registration# 1374026 { POB SSN 123-12-1234 DOB Age Alt Reg# Sex brient Drv.LicJState 1 Race No Selection Nat. FBI: Height Hair State ID: Weight Eyes Last Verified: Risk/Class. Type Date 0" Comm. test for spec recp Employment/School Name Address 4�_iSuoervisor Phone Residence (Bold-Primary Home Address) v Street �'w 123 5th ave,larkland WA 98033(Home) 7 r �g Alias test for spec recp Phone (Bold-Primary Contact Numbers) Number Type Descr� r Scars/Tattoos Location Type Description L' on 'TypeDescription Location Type Description Vehicle Make Model Color. �i6ear License State VIN Comments Offense " Date IRS Code/Descriptions Convicted Released Crime Details I do hereby attest, under penalties of perjury,that any and all information contained here is current and accurate on this day of 20 Offender Signature Officer Signature Date Witness Signature Date C Ploduoad by OawWwW&b1A•wwx a1wy.1#m,aom z° � W � a a F• F � H v� NCH H W .. N � • O F� � Ey d f� ❑ gip AUN � G� wh H H H h z hbr- oo .. p C' x � o � w O p ❑ ❑ a Q : W w F a C4nH H F F H o z ¢ xo O H z ro wzu � oz � •� w v� w w �" � � �' � W O A O W O gHa � AhQHAH v� � � H � � O 1 REQUEST FOR MAYOR'S SIGNATURE KENT Please Fill in All Applicable Boxes W A=H I N G T 0 N Routing Information (ALL REQUESTS MUST FIRST BE ROUTED THROUGH THE LAW DEPARTMENT) Originator• ) � y� Phone (Originator) Date Sent Date Required Return Signed Document to �o l r� iY 'hGb� CONTRACT TERMINATION DATE: 06-30-13 VENDOR NAME ��'� ) �� a 3 DATE OF COUNCIL APPROVAL: 61 7 -� f Explanation of Document: J All Contracts Must Be Routed Through the Law Department (This Area to be Completed B� the Law Department) Received: Approval of Law Dept \1 REG Law Dept Comments iVED D •71 , p PT � II Date Forwarded to Mayor 0 ��-2 Shaded Areas to Be Completed by Administration Staff Off ce Of L - �\ u Received- Recommendations & Comments: Disposition: Date Returned: 6 Iage5870 • 3j05