HomeMy WebLinkAboutPK10-027 - Other - Habitat for Humanity - Neighborhood Stabilization Program Closeout Performance Report - 07/14/2012 Department of Commerce
Innovation is incur nature.
Neighborhood Stabilization Program 1 (NSP1 )
Closeout Performance Report for
Contract Number 08-F6401 -008
1 NSP1 Grantee 2 Address
City of Kent 220 4T" Ave S, Kent, WA 98032
3 NSP1 Project Period 4 Date of Final Public Hearing
2/18/2009 to 3/3/2013 February 16, 2012
5 Name of Chief Administrative Official 6 Title of Chief Administrative Official
Suzette Cooke Mayor
The chief administrative official of the NSP1 grantee jurisdiction certifies that*
• To the best of their knowledge and belief, the data provided in this report is true and correct as
of the date of signing below,
• Records supporting the information provided in this report are being maintained for a minimum
of six (6) years from the NSP1 project completion date and will be made available upon
request,
• The NSP1 project funded by this grant has met the Community Development Block Grant
(CDBG) National Objective for NSP, which is benefiting low-, moderate-, and middle-income
individuals or families (as defined in FR-5255-N-01)
• Should U S Department of Housing and Urban Development or Department of Commerce
request additional information or data about this NSP1 project, the NSP1 grantee agrees to
provide such information or data within 30 calendar days from the date the NSP1 grantee
receives the request
In the event the audits disclose disallowable costs, the Department of Commerce shall retain the
right to recover an appropriate amount after fully considering the recommendations on disallowed
costs resulting from the final audit
Signature.
Ch' ministrative Offici I
Date 7 /// l02
NSPI Closeout Performance Report Page 1 of 10
TABLE OF CONTENTS
TABLE OF CONTENTS . 2
GENERAL INSTRUCTIONS 2
PROJECT SUMMARY 3
FINANCIAL SUMMARY & PROPERTY REPORT 4
PROGRAM INCOME REPORT 5
BENEFICIARY SUMMARY REPORT ...... 6
BENEFICIARY SUMMARY INSTRUCTIONS 7
CONTRACT AND SUBCONTRACT ACTIVITY 8
HUD'S "CONTRACT AND SUBCONTRACT ACTIVITY" FORM INSTRUCTIONS 9
LABOR STANDARDS COMPLIANCE REPORT 10
GENERAL INSTRUCTIONS
This Closeout Performance Report is designed to provide a format for the NSP1 grantee to document
project completion in compliance with U S Department of Housing and Urban Development (HUD) funding
requirements and to certify that the NSP1 project was completed in compliance with the NSP1 contract
between the NSP1 grantee and Department of Commerce (Commerce)
Cover Page & Certification
• Items 1, 2, 5, and 6 on the cover page are self-explanatory
• Item 3 Please enter the time frame of your NSP1 project The start date is the execution date of your
NSP1 contract (the date Commerce signed the contract) The end date is listed on your NSP1 contract
cover sheet, or on the most recent amendment If your project was completed prior to this end date,
please enter the actual date on which the project was completed
• Item 4 Please insert the date of the required final public hearing According to the NSP1 contract
(Section 7 Closeout), the NSP1 grantee must hold a final public hearing to review the performance of
the NSP1 project
Project Summary In 500 words or less, describe your NSP1 project This summary will help inform the
public or the legislature about your NSP1 program
Financial Summary & Property Report Please completely fill-out the Excel spreadsheet that was sent to
you together with this Closeout Performance Report For convenience, some columns have instructions
hover over the column headings When complete, replace page 4 with a printout of the completed Excel
spreadsheet If you are uncertain what data to include, please contact your Commerce project manager
Program Income Report Please check one answer on each of the two questions - Yes or No Please
contact your Commerce project manager if you have questions
Beneficiary Summary Report This information is required by HUD Please contact your Commerce
project manager if you have questions
Contract and Subcontract Activity Form This is a required HUD form and has its own instructions
Please contact your Commerce project manager if you have questions
Labor Standards Compliance Report This form must be completed and SIGNED for construction
projects Complete this report for your entire NSP1 project If your NSP1 project did not include
construction and you believe that this report is not applicable to your project, please check the appropriate
box at the top of the page Please contact your Commerce project manager if you have questions
NSP1 Closeout Performance Report Page 2 of 10
PROJECT SUMMARY
NSP1 Grantee City of Kent Contract# 08-F6401-008
Name and Phone of Person Dinah R. Wilson 253-856-5076 Date 7/12/2012
Completing This Re ort
Please write a brief summary of your NSP1 program This summary will help inform the public or legislature
about your NSP1 project (e g , similar to a stand-alone short newspaper article) Please start by describing
the "problem" and your need for neighborhood stabilization, and then highlight what was accomplished with
the NSP1 grant It should include at a minimum
1 the amount of NSP1 funds invested in the project,
2 the amount of other funds invested in this project,
3 the amount of any program income received and invested back into the project,
4 the involvement of any subrecipients/housing organizations/nonprofits/developers,
5 the number of foreclosed or abandoned properties/housing units recovered,
6 the type(s) of assistance provided (downpayment, rehabilitation, construction, etc ),
7 the type of housing provided (resale, rental public facilities, etc ),
8 the number of low-, moderate-, and middle-income families that benefited from this project
PROJECT NAME Neighborhood Stabilization Program Move to Housing Project
SUMMARY (max 500 words or half a page)
The City of Kent received $475,264 in NSP1 funds through the Housing and Economic
Recovery Act of 2008. The City subcontracted with a housing developer, Habitat for
Humanity of Seattle/South King County, to purchase and rehabilitate three (3) foreclosed
residential properties on the East Hill of Kent. The houses were sold to three low/moderate-
income families who were waiting for large homes. The City has targeted the East Hill of
Kent for revitalization and foresees long-term development and investment in this area.
NSPI Closeout Performance Report Page 3 of 10
FINANCIAL SUMMARY & PROPERTY REPORT
This page is a placeholder Please completely fill-out the attached Excel spreadsheet ("Financial
Summary and Property Report") and insert it here
NSPY Closeout Performance Report Page 4 of 10
PROGRAM INCOME REPORT
NSP1 Grantee City of Kent Contract# 08-F6401-008
Name and Phone of Person Dinah R. Wilson 253-856-5076 Date 7112112
Completing This Report
WILL THIS PROJECT GENERATE PROGRAM INCOME IN THE FUTURE? ❑Yes ❑No
Please check only one: Yes or No.
If you checked "Yes," you may be contacted in the future for more information and for
reporting on program income generated and expended The program income
generated as a result of this NSP1 project must be managed and expended in
accordance with 24 CFR 570 504
WILL PROGRAM INCOME BE PLACED IN AN APPROVED REVOLVING ❑Yes ❑No
LOAN FUND (RLF)? Please check only one: Yes or No.
If you checked "Yes," the RLF must have been approved by Department of Commerce
before the completion of this NSP1 project The RLF must be maintained and managed
in accordance with 24 CFR 570 500(b)
More information about program income and revolving loan funds
• 24 CFR 570 504 (Program Income)
24 CFR 570 500(b) (Revolving Loan Fund)
NSP Policy Alerts "Program Income in the Neighborhood Stabilization Program," dated July 13, 2011
NSPl Closeout Performance Report Page 5 of 10
BENEFICIARY SUMMARY REPORT
NSP1 Grantee City of Kent Contract#• 08-F6401-008
Name and Phone of Person Dinah R. Wilson 253-856-5076 Date 7112/12
Completing This Re ort
For 1, 2, and 3 below, count persons and ensure that the totals match. For 4 and 5,
count households.
NSP Activity Type Type A Type B Type B' Type D Type E Type E'
DRGR Activity Number n/a n/a n/a n/a nla 07-8008
1. Total Persons Benefiting 10 5
2. Ethnic Breakdown (persons)
Hispanic/Latino 0 0
Non-Hispanic/Latino 10 5
Total by Ethnicity 10 5
3. Racial Breakdown (persons)
White
Black/African American 10 5
Asian
American Indian/Alaskan Native
Native Hawaiian/Other Pacific Islander
American Indian/Alaskan Native and White
Asian and White
Black/African American and White
American Indian/Alaskan Native and
Black/Afncan American
Other Multi-Racial
Unknown
Total by Race 10 5
4. Low, Moderate, Middle Income Breakdown (households)
Low Income (0-50%AMI) 0 1
Moderate Income(51-80%AMI) 1 0
Middle Income (81-120%AMI) 1 1 0
Total LMMI Served 2 1
5. Group Breakdown (households)
Female-Headed Households 0 1
Disabled/Special Needs Households 0 0
Homeless Households 0 0
Total Served by Group 0 1
NSPI Closeout Performance Report Page 6 of 10
BENEFICIARY SUMMARY INSTRUCTIONS
HUD requires this information for your NSP1 project.
For 1, 2, and 3 below, count persons and ensure that the totals match. For 4 and 5,
count households.
1. Total Persons Benefiting
Enter the total number of persons who benefited from your NSP1 project
2. Ethnic Background
Every person should be counted as belonging to one of these two groups and everyone should be
counted only once Please note that Hispanic persons may include people from Puerto Rico, the other
Caribbean islands, Mexico, Central and South America, and other locations that share a cultural
heritage linked to the Spanish language There are many different ethnic groups, but Hispanic is the
only ethnic group being tracked by HUD at this time
3. Racial Breakdown
A person of Hispanic ethnicity can also be considered as being from any of the racial categories listed
in this section Race is separate from ethnicity and every person (regardless of their ethnicity) should
be counted once in a single race or a multi-race group
4. Low, Moderate, Middle Income Breakdown
Enter the number of low, moderate, middle income households
5. Group Breakdown
Please provide the number of households that fit within the groups listed
NSPI Closeout Performance Report Page 7 of 10
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HUD'S "CONTRACT AND SUBCONTRACT ACTIVITY"FORM INSTRUCTIONS
Please note that the instructions contained on the back of the HUD-2516, dated 8198, have not been updated to reflect
leglslativelregulatory changes The following instructions should be used in lieu thereof
Black 1 Enter name of the local government or non-profit organization who contracts directly with Department of
Commerce Those entitles that have a direct contractual relationship with Commerce are responsible for
submitting the report
Block 2 Location(self-explanatory)
Black 3a Enter the name of the individual responsible for completing the report
Black 3b Enter the phone number of the individual responsible for completing the report
Block 4 Although the current HUD-2516 indicates that the report is an annual report this document covers the
entire orciect Please enter the start date and end date of your project here
Block 5 Not applicable to CPD Programs(such as NSP1)
Block 6 Self-explanatory
Block 7a Enter the Commerce grant number under which the contract expenditure is authorized
Block 7b Enter the TOTAL amount of each contract and/or subcontract in excess of$25,000,awarded to each
Prime Contractor or Subcontractor identified in blocks 7e or 7f Although contracts/subcontracts of less
than $25,000 need only be reported if the recipient believes such contracts represent a significant portion
of the recipient's total contracting activity, HUD encourages recipients to report ALL minority enterprise
contracts/subcontracts issued during the reporting period
Block 7c NSP1 is a HUD CPD Program Enter(1)if the activity involves construction 1 e, new construction or
rehabilitation Enter(2)if the activity involves educanor or training Enter(3)for all other activities such as
a supply, professional services, and all other activities that do not fall under(1)or(2)
Block 7d Enter the numenc cede that best ndicates the racial/ethnic character of the cwner(s)or controller(s)(refer
to the definition of Minority Business n the MBE Policy Guide to determine minority sta-us) Codes can be
found at the bottom oT the form under '7d Racial/Ethnic Codes" One of these codes must be used for
each contractor/subcontractor If a Subcontractor ID is provided in 7h,the code would apply to the
Subcontractor and not the Prime Contractor
Block 7e Indicate whether the Contractor/Subcontractor is a Woman Owned Business
Block 7f Enter the Employer Tax ID Number(IRS)for the Prime Contractor An Employer Number must be
provided for each Prime Contractor
Block 7g If Section 3 requirements,as described at 24 CFR 135 3,are applicable to the contract enter Y,otherwise
enter N
Block 7h If a Subcontractor is used, enter the Employer(IRS)Number for the Subcontractor associated with the
Prime Contractor identified in Block 7e An Employer Number must be provided for each Subcontractor
Block 71 If Section 3 requirements,as described at 24 CFR 135 3 are applicable to the contract enter Y,otherwise
enter N
Block 7I Self-explanatory
NSPI Closcout Performance Report Page 9 of 10
LABOR STANDARDS COMPLIANCE REPORT
XNSP1 grantee certifies that federal labor standards do not apply to this NSP1 project
(the project did not include construction work or construction contracts in excess of$2,000)
This From Must Be Used for Restitution (Underpayments) of $.00 to $999.99
(See Federal Labor Standards Handbook 1344 1, Paragraph g , page 3-15, for amounts totaling 1 000 or more)
Agency Name and Address City of Kent, 220 4TH Ave S, Kent, WA 98032
Description of Work
HUD Program or Source of Funds NSP1 Contract#- 08-F6401-008
Prime Contractor Contract Amount $
Pre-Construction Conference Date Location
Federal Labor Standards Provisions Included In Specs http//www hud gov/offices/adm/hudclips/forms/files/4010 pdf
Wage Determination Included in the Specs Number
Number of Modifications
Are Contractor(s) Payroll Certifications Submissions Current & Complete?
Number of Construction Wage Interviews (HUD —11) Completed
Number of Trades Interviewed
Were Any Violations Discovered and Resolved? Number
Number of Employees Involved Number of Subs Involved
Total Amount of Underpayments $ Contract Work Hours & Safety Standards Act
(overtime underpayments)
Briefly Describe Any Labor Standards Complaints & Resolutions
Is any contractor retainage held at this time? Amount $
SUBCONTRACTOR(S) WHO WORKED ON THIS PROJECT
Name Address Contract Amount Type of Work
$
Note: Please attach more pages, if needed, for any additional information.
I CERTIFY TO THE BEST OF MY KNOWLEDGE THAT ALL LABORERS AND MECHANICS EMPLOYED ON THIS CONSTRUCTION CONTRACT
WERE PAID IN ACCORDANCE WITH THE LABOR PROVISIONS, EXCEPT AS NOTED THERE ARE NO OUTSTANDING OR UNRESOLVED
LABOR STANDARDS,UNDERPAYMENTS,COMPLAINTS,OR DISPUTES
Signature: Name: Dinah Wilson
Date: Title:CDBG Coordinator
NSPI Closeout Performance Report Page 10 of 10
REQUEST FOR MAYOR'S SIGNATURE
• Please Fill in All Applicable Boxes
KENT
W aniHc.UX
Routing Information (ALL REQUESTS MUST FIRST BE ROUTED THROUGH THE LAW DEPARTMENT)
Originator: Dinah Wilson, Parks/Human Phone (Originator): 5076
Svs.
Date Sent: 7/11/12 Date Required: ASAP
Return Signed Document to: Dinah CONTRACT TERMINATION DATE: 3/31/13
VENDOR NAME: HUD DATE OF COUNCIL APPROVAL: 6/2/09
Brief Explanation of Documents. This document requires Mayor's Cooke's signature on page 1
so that we can closeout Neighborhood Stabilization Program (NSP) Grant funds. Funds were
used to purchase and rehabilitate three foreclosed houses. The homes were sold to income-
eligible buyers. The NSP program benefitted 15 individuals.
All Contracts Must Be Routed Through The Law Department
®� 4�aii�d't completed by the Law Department)
Received: R �����
�1 N
Approval of Law Dept.: JUL 13 2012 � � � pp
Law Dept. Comments. E ENT LAW DEPT. U
JUL G 2012
Date Forwarded to Mayor: -7 !Z :I�TIIY71oCLENT
FRK
Shaded Areas Tl o Be Completed By Administration Staff
Received
RECEIVED
Recommendations and Comments:
Disposition: ��i iZ /I�fJ12�p� zd�IaU�� JUL I S
ww at
Date Returned: City of KeM
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