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Home My WebLink AboutFD12-133 - Amendment - #A - Washington State Military Department - FFY11 Emergency Management Performance Grant (EMPG) - 06/30/2012 Washington State Military Department AMENDMENT 1 CONTRACTOR NAME/ADDRESS 2 CONTRACT NUMBER 3 AMENDMENT NUMBER City of Kent OEM 24611 116a'Avenue SE E12-112 A Kent,WA 98030-4939 4 CONTRACTOR CONTACT PERSON, NAME/TITLE 5 MD STAFF CONTACT, NAME/TELEPHONE Jenny Keizer,(253) 856-4342 Gary Stumph(253) 512-7483 6. TIN or SSN 7 CATALOG OF FEDERAL DOMESTIC 8 FUNDING SOURCE NAME/AGREEMENT# 91-6001254 ASST (CFDA)#. 97.042 EMPG 2011-EP-00-001 9 FUNDING AUTHORITY Washington State Military Department(Department)and U.S. Department of Homeland Security (DHS) 10 DESCRIPTION/JUSTIFICATION OF AMENDMENT,MODIFICATION, OR CHANGE ORDER The U.S. Department of Homeland Security (DHS) Emergency Management Performance Grant (EMPG) provided federal funding to enhance and sustain emergency management programs. The City of Kent experienced delays with internal approval processes and experienced softwarefdatabase compatibility issues.This extension will allow additional time to complete the desired projects. EMPG Program Manager has reviewed and approved this amendment.The time extension is allowable under the grant provisions. 11 AMENDMENT TERMS AND CONDITIONS 1 Change the overall contract expiration date from June 30, 2012 to August 31, 2012. 2. The contract amount of$104,900 remains unchanged. 3. Replace the original Milestone Timeline with the attached Revised Milestone Timeline. This Amendment is incorporated in and made a part of the contract Except as amended herein, all other terms and conditions of the contract remain in full force and effect Any reference in the original contract or an Amendment to the "contract" shall mean "contract as amended" The Department and Contractor acknowledge and accept the terms of this Amendment as identified above, effective on the final date of execution below By signing this Amendment, the signatories warrant they have the authority to execute this Amendment IN WITNESS WHEREOF,the parties have executed this Amendment FOR THE DEPARTMENT: FOR THE CONTRACT c Signature Date /IsigpatuN Date James M Mullen, Director S e ooke, Mayor, City of Kent Emergency Management Division Washington Military Department Signature Date Jim Schneider, Chief, Kent Fire Department APPROVED AS TO FORM: Brian E Buchholz (signature on file) 3/12/2010 APPROVED AS TO FORM (if applicable)- Assistant Attorney General Applicant's Legal Review Date Form 10/27/00 DHS-EMPG-FFY 11 Page 1 of 2 City of Kent OEM E12-112 Amendment A Exhibit D Revised MILESTONE TIMELINE FFY11 Emergency Management Performance Grant Program MILESTONE TASK October 1, 2010 Start of Grant Agreement performance period. August 31, 2012 End of grant performance period September 30, 2012 Submit all final reports, requests for reimbursement and/or deliverables DHS-EMPG-FFY 11 Page 2 of 2 City of Kent OEM E12-112 Amendment A 4 Washington State Military Department HOMELAND SECURITY GRANT AGREEMENT FACE SHEET 1 Sub-grantee Name and Address 2, Grant Agreement Amount: 3, Grant Agreement Number. City of Kent/OEM 24611-116rh Avenue SE $104,900 E12-112 Kent,WA 980304939 4 Sub-grantee Contact,phone number 6 Grant Agreement Start Date, 6 Grant Agreement End Date- Jenny Keizer, (263)866-4342 October 1, 2010 June 30,2012 7. Department Program Manager,phone no 8 Data Universal Numbering System(DUNS) 9 UBI#(state revenue). Charma Anderson,(263)512-7064 20253613 173-000-002 10 Funding Authority. Washington State Military Department(the"DEPARTMENT')and the U.S.Department of Homeland Security(DHS) 11 Federal Funding Source 12 Department 13 Catalog of Federal Domestic Assistance 14. TIN. Agreement#: Funding Code(PI): (CFDA)#&Title 2011-EP-00-001 713PT 1 97.042 EMPG 91-60 01 254 15, Service Districts. 16 Service Area by County(ies): 17. Womon/Minorlty-Owned, State (BY LEGISLATIVE DISTRICT): 33,47 King County Certified?. X NIA El Certified?. (BY CONGRESSIONAL DISTRICT) 8,9 Q YES, OMWSE# 18 Agreement Classification 19 ContraO Type(check all that apply)' ❑ Personal Services ❑ Client Services X Public/Local Gov4 ❑ Contract X Grant X Agreement ❑ Collaborative Research ❑ A/E ❑ Other ❑ Intergovernmental (ROW 39.34) ❑ Interagency 20, Sub-Grantee Selection Process 21. Sub-Grantee Type(check all that apply) X 'To all who apply&qualify" ❑ Competitive Bidding ❑ Private Organization/Individual ❑ For-Profit ❑ Sole Source ❑ A/E RCW ❑ N/A X Public Organization/Jurisdiction X Non-Profit Q Filed w/OFM? ❑ Advertised? ❑YES ❑NO ❑ VENDOR X SUBRECIPIENT ❑OTHER 22 PURPOSE Provide U.S.Department of Homeland Security(DHS)Emergency Management Performance Grant(EMPG)funds to local jurisdictions and tribes with emergency management programs to support and enhance those programs as described in the Work Plan. IN WITNESS WHEREOF, the Department and Sub-Grantee acknowledge and accept the terms of this Grant Agreement, including all referenced Exhibits and Attachments which are hereby incorporated In and made a part hereof,and have executed this Grant Agreement as of the date and year written below This Grant Agreement Face Sheet, Special Terms&Conditions(Exhibit A), General Terms and Conditions (Exhibit B), Work Plan (Exhibit C), Milestone Timeline (Exhibit D), Budget(Exhibit E), and all other documents, exhibits and attachments expressly referenced and Incorporated herein contain all the terms and conditions agreed upon by the parties and govern the rights and obligations of the parties to this Grant Agreement No other understandings,oral or otherwise,regarding the subject matter of this Grant Agreement shall be deemed to exist or to bind any of the parties hereto In the event of an inconsistency In this Grant Agreement, unless otherwise provided herein,the inconsistency shall be resolved by giving precedence in the following order 1, Applicable Federal and State Statutes and Regulations 2. Work Plan 3. Spacial Terms and Conditions 4. General Terms and Conditions,and, 6. Other provisions of the grant agreement Incorporated by reference. WHEREAS,the parties hereto have executed this Grant Agreement on the day and year last specified below FOR THE DEPARTMENT, FOF� APPLIC T: J SI ture Data ignaturea� � �' L Date J es M.Mullen,Director Suzette ooke ayor rsa� �� 1P - Emergency Management Division �10" - Washington State Military Department Signature Date APPROVED AS TO FORM. Jim Schneider, Chief Brian E. Buchholz, (Signature on file) 712612011 APPROVED AS TO ORM(if a licable): Assistant Attorney General Appf nPs Legal Review Date Form 10127100 kdb DHS-FEMA-EMPG-FFY 11 Page 1 of 27 City of Kent E12-112 OFFICE of EMERGENCY MANAGEMENT Dominic V Marzano, EM!Division Chief Phone 253-856-4316 440 Fax 253-856-4119 \S:qlr KENI WASHINGTON INTEROFFICE MEMORANDUM DATE- June 5, 2012 TO: Mayor Cooke FROM: Dominic Marzano, EM SUBJECT: Emergency Management Performance Grant (EMPG) Extension Amendment Background: Kent Office of Emergency Management experienced delays with city internal processes for approval of equipment purchases. This was due in part to software/database compatibility issues expressed by IT. This delay was necessary to ensure that equipment and systems purchased for OEM and for the Emergency Coordination Center were compatible with existing and projected technology. This extension request will allow additional time to complete the desired projects. Additionally, we have several training opportunities that have been offered city staff and they were also delayed due to internal staffing issues and work demands. This extension will allow those trainings to occur and to be charged to this grant as opposed to delaying them to the next grant cycle. The time extension is allowable under the grant provisions. Grant parameters and conditions do not change as confirmed in box 11 of the amendment document. Request: We respectfully request that the Mayor sign the attached document for the WA EMD Amendment to extend the contract expiration date from June 30, 2012 to August 31, 2012. o � REQUEST FOR MAYOR'S SIGNATURE �� KENT Please Fill In All Applicable Boxes WnYFIN4iUN Routing Information (ALL REQUESTS MUST FIRST BE ROUTED THROUGH THE LAW DEPARTMENT) Originator: Dominic Marzano Phone (Originator): 4316 Date Sent: 06-04-12 Date Required: ASAP Return Signed Document to: Dominic CONTRACT TERMINATION DATE: 08-31-12 Marzano VENDOR NAME: Kmg County DATE OF COUNCIL APPROVAL: October, 2010 Emergency Management Performance Grant — Extension of Time Only Brief Explanation of Document: Extension of time is required due to delays with city internal processes for approval of equipment purchases. All Contracts Must Be Routed Through The Law Department (This area to be completed by the Law Department) Received: � l Approval of Law Dept.: P U Law Dept. Comments: JUN p 5 2012 iVED 1�- Date Forwarded to Mayor: DEP Shaded Areas To Be Completed By Administration Staff of tne ,,,caz ,or Received: Recommendations and Comments: ID t�� U Disposition: � EU 5 2012 Date Returned: CITY OF KENT CITY CLERK