HomeMy WebLinkAboutPD12-089 - Original - School Zone Flashing Beacon/Lighting Project - Park Orchard Elementary School - 11/18/2011 c �
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STATE OF WASHINGTON
WASHINGTON TRAFFIC SAFETY COMMISSION
PO Box 40944, Olympia, Washington 98504-0944, (360) 753-6197
November 18, 2011
Debra LeRoy, Research and Development Analyst
Kent Police Department
220 4" Ave S
Kent, WA 98032
RE: School Zone Flashing Beacon/Lighting Project
Dear Ms. LeRoy:
On behalf of the Washington Traffic Safety Commission (WTSC), I am pleased to inform
you that funding for School Zone Flashing Lights in the amount of $7,500 00 is
approved for the following schools.
Park Orchard Elementary School
Your project(s) must begin within 60 days after November 18, 2011, (date of grant
approval and availability of funds) and must be completed within 120 days
PLEASE NOTE: You may obligate funds for this project immediately upon
receipt of this letter.
Reporting Requirements
Your agency is responsible to fulfill the reporting requirements as outlined in the signed
agreement, including submitting requests for reimbursement and final reports, in a
timely manner
Final reimbursement requests must be received by the WTSC no later than 30 days
after the completion of your project(s) or you will not receive reimbursement.
➢ Verification that the lighting systems are installed is required prior to our
processing of any request for reimbursement. (Please provide a digital picture or
similar documentation of the system in place with your request for
reimbursement.)
A final report shall be submitted within one year of installation detailing the impact of this
project within the school zone, and should include if the goals outlined in your original
proposal were achieved The speed data collected for the final report should be
consistent with the conditions existing during baseline data collection One year of post
installation collision data should be included as well.
Failure to submit reimbursement requests or to file the required final report could lead to
termination of the project agreement, and forfeiture of reimbursement
I have detailed the order/reimbursement procedure below
1 Your agency must order/purchase the item(s) granted and be billed for the
equipment or goods and services
2. Upon receipt of the vendor billing, your agency must submit for the
reimbursement using the enclosed Invoice Voucher, A-19-1A Form
Submit the voucher and duplicate copy of your vendor-billing invoice to
WTSC for reimbursement Please note that we cannot accept a FAX We
must have your agency identified as the Claimant, a Federal Tax ID
Number, Statewide Vendor Number, and original signature of the agency
head, command officer or contracting officer on the A-19 form
3. Upon receipt of the above, your agency/jurisdiction will be reimbursed
If you have any questions or concerns regarding your project, please contact me at
(360) 725-9896, or e-mail bjones@wtsc wa.gov
Sincerely,
Brian Jones
Program Director
Enclosures•
A-19 form and instructions
SWV# instructions
BJ•kd