HomeMy WebLinkAboutPW12-051 - Original - Olympic Environmental Resources - 2012 Recycling Collection Events - 02/09/2012 Records Mllalnageenm u
KENTDocument
WASMINGTO.
CONTRACT COVER SHEET
This is to be completed by the Contract Manager prior to submission
to City Clerks Office. All portions are to be completed.
If you have questions, please contact City Clerk's Office.
Vendor Name: Olympic Environmental Resources
Vendor Number:
JD Edwards Number
Contract Number: -'PCB l a, — 0
This is assigned by City Clerk's Office
Project Name: 2012 Recycling
Description: ❑ Interlocal Agreement ❑ Change Order ❑ Amendment ® Contract
❑ Other:
Contract Effective Date: Date of the Mayor's Signature Termination Date: 12/31/12
Contract Renewal Notice (Days):
Number of days required notice for termination or renewal or amendment
Contract Manager: Gina Hungerford Department: Engineering
3
Detail: (i.e. address, location, parcel number, tax id, etc.):
Organize recycling events, promote recycling and provide grant administration for 2012_
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S•Public\RecordsManagement\Forms\ContractCover\adcc7832 1 11/08
K E N T
W T S MI N G T 0 N
GOODS & SERVICES AGREEMENT
between the City of Kent and
Olympic Environmental Resources
THIS AGREEMENT is made by and between the City of Kent, a Washington municipal
corporation (hereinafter the "City"), and Olympic Environmental Resources organized under the
laws of the State of Washington, located and doing business at 4715 SW Walker Street, Seattle,
WA 98116, Phone: (206) 938-8262/Fax: (206) 938-9873, Contact: Paul Devine (hereinafter
the "Vendor").
AGREEMENT
I. DESCRIPTION OF WORK.
Vendor shall provide the following goods and materials and/or perform the following
services for the City:
The Contractor shall organize three recycling collection events, organize a Spring
compost bin and rain barrel sale, promote business, residential and school
recycling, and provide grant administration. For a description, see the Consultant's
Scope of Work which is attached as Exhibit A and incorporated by this reference.
Vendor acknowledges and understands that it is not the City's exclusive provider of these
goods, materials, or services and that the City maintains its unqualified right to obtain these
goods, materials, and services through other sources.
II. TIME OF COMPLETION. Upon the effective date of this Agreement, Vendor shall '
complete the work and provide all goods, materials, and services by December 31, 2012.
III. COMPENSATION. The City shall pay the Vendor an amount not to exceed Eighty
Three Thousand, Eight Hundred Eighty Three Dollars and seventy five cents ($83,883.75),
including applicable Washington State Sales Tax, for the goods, materials, and services
contemplated in this Agreement. The City shall pay the Vendor the following amounts according
to the following schedule:
GOODS & SERVICES AGREEMENT - 1
(Over$10,000.00, Including WSST)
The Contractor shall be paid after submittal of invoice.
i I n of an invoice it shall notify If the City objects to all or any portion y Vendor and reserves
the option to only pay that portion of the invoice not in dispute. In that event, the parties will
immediately make every effort to settle the disputed portion.
A. Defective or Unauthorized Work. The City reserves its right to withhold payment
from Vendor for any defective or unauthorized goods, materials or services. If
Vendor is unable, for any reason, to complete any part of this Agreement, the City
may obtain the goods, materials or services from other sources, and Vendor shall
be liable to the City for any additional costs incurred by the City. "Additional costs"
shall mean all reasonable costs, including legal costs and attorney fees, incurred by
the City beyond the maximum Agreement price specified above. The City further
reserves its right to deduct these additional costs incurred to complete this
Agreement with other sources, from any and all amounts due or to become due the
Vendor.
B. Final Payment: Waiver of Claims. VENDOR'S ACCEPTANCE OF FINAL PAYMENT
SHALL CONSTITUTE A WAIVER OF CLAIMS, EXCEPT THOSE PREVIOUSLY AND
PROPERLY MADE AND IDENTIFIED BY VENDOR AS UNSETTLED AT THE TIME
REQUEST FOR FINAL PAYMENT IS MADE.
IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent
Contractor-Employer Relationship will be created by this Agreement. By their execution of this
Agreement, and in accordance with Ch. 51.08 RCW, the parties make the following
representations:
A. The Vendor has the ability to control and direct the performance and details
of its work, the City being interested only in the results obtained under this
Agreement.
B. The Vendor maintains and pays for its own place of business from which
Vendor's services under this Agreement will be performed.
C. The Vendor has an established and independent business that is eligible for a
business deduction for federal income tax purposes that existed before the
City retained Vendor's services, or the Vendor is engaged in an
independently established trade, occupation, profession, or business of the
same nature as that involved under this Agreement.
D. The Vendor is responsible for filing as they become due all necessary tax
documents with appropriate federal and state agencies, including the Internal
Revenue Service and the state Department of Revenue.
GOODS & SERVICES AGREEMENT - 2
(Over$10,000,00, including WSST)
E. The Vendor has registered its business and established an account with the
state Department of Revenue and other state agencies as may be required
by Vendor's business, and has obtained a Unified Business Identifier (UBI)
number from the State of Washington.
F. The Vendor maintains a set of books dedicated to the expenses and earnings
of its business.
V. TERMINATION. Either party may terminate this Agreement, with or without
cause, upon providing the other party thirty (30) days written notice at its address set forth on
the signature block of this Agreement.
VI. CHANGES. The City may issue a written amendment for any change in the goods,
materials or services to be provided during the performance of this Agreement. If the Vendor
determines, for any reason, that an amendment is necessary, Vendor must submit a written
amendment request to the person listed in the notice provision section of this Agreement,
section XIV(D), within fourteen (14) calendar days of the date Vendor knew or should have
known of the facts and events giving rise to the requested change. If the City determines that
the change increases or decreases the Vendor's costs or time for performance, the City will
make an equitable adjustment. The City will attempt, in good faith, to reach agreement with the
Vendor on all equitable adjustments. However, if the parties are unable to agree, the City will
determine the equitable adjustment as it deems appropriate. The Vendor shall proceed with the
amended work upon receiving either a written amendment from the City or an oral order from
the City before actually receiving the written amendment. If the Vendor fails to require an
amendment within the time allowed, the Vendor waives its right to make any claim or submit
subsequent amendment requests for that portion of the contract work. If the Vendor disagrees
with the equitable adjustment, the Vendor must complete the amended work; however, the
Vendor may elect to protest the adjustment as provided in subsections A through E of Section
VII, Claims, below.
TheVendor I it mamendment1 endorsin it 2 writing a
o accepts all requirements of a by: ( ) g , ( ) g
separate acceptance, or (3) not protesting in the way this section provides. An amendment that
is accepted by Vendor as provided in this section shall constitute full payment and final
settlement of all claims for contract time and for direct, indirect and consequential costs,
including costs of delays related to any work, either covered or affected by the change.
VII. CLAIMS. If the Vendor disagrees with anything required by an amendment,
another written order, or an oral order from the City, including any direction, instruction,
interpretation, or determination by the City, the Vendor may file a claim as provided in this
section. The Vendor shall give written notice to the City of all claims within fourteen (14)
calendar days of the occurrence of the events giving rise to the claims, or within fourteen (14)
calendar days of the date the Vendor knew or should have known of the facts or events giving
rise to the claim, whichever occurs first . Any claim for damages, additional payment for any
reason, or extension of time, whether under this Agreement or otherwise, shall be conclusively
deemed to have been waived by the Vendor unless a timely written claim is made in strict
accordance with the applicable provisions of this Agreement.
At a minimum, a Vendor's written claim shall include the information set forth in
subsections A, items 1 through 5 below.
FAILURE TO PROVIDE A COMPLETE, WRITTEN NOTIFICATION OF CLAIM
WITHIN THE TIME ALLOWED SHALL BE AN ABSOLUTE WAIVER OF ANY
GOODS & SERVICES AGREEMENT - 3
(Over$10,000.00, including WSST)
CLAIMS ARISING IN ANY WAY FROM THE FACTS OR EVENTS
SURROUNDING THAT CLAIM OR CAUSED BY THAT DELAY.
A. Notice of Claim. Provide a signed written notice of claim that provides the following
information:
1. The date of the Vendor's claim;
2. The nature and circumstances that caused the claim;
3. The provisions in this Agreement that support the claim;
4. The estimated dollar cost, if any, of the claimed work and how that
estimate was determined; and
5. An analysis of the progress schedule showing the schedule change or
disruption if the Vendor is asserting a schedule change or disruption.
B. Records. The Vendor shall keep complete records of extra costs and time incurred
as a result of the asserted events giving rise to the claim. The City shall have
access to any of the Vendor's records needed for evaluating the protest.
The City will evaluate all claims, provided the procedures in this section are
followed. If the City determines that a claim is valid, the City will adjust payment
for work or time by an equitable adjustment. No adjustment will be made for an
invalid protest.
C. Vendors Duty to Complete Protested Work. In spite of any claim, the Vendor shall
proceed promptly to provide the goods, materials and services required by the City
under this Agreement.
D. Failure to Protest Constitutes Waiver. By not protesting as this section provides,
the Vendor also waives any additional entitlement and accepts from the City any
written or oral order (including directions, instructions, interpretations, and
determination).
E. Failure to Follow Procedures Constitutes Waiver. By failing to follow the procedures
of this section, the Vendor completely waives any claims for protested work and
accepts from the City any written or oral order (including directions, instructions,
interpretations, and determination).
VIII. LIMITATION OF ACTIONS. VENDOR MUST, IN ANY EVENT, FILE ANY LAWSUIT
ARISING FROM OR CONNECTED WITH THIS AGREEMENT WITHIN 120 CALENDAR DAYS FROM
THE DATE THE CONTRACT WORK IS COMPLETE OR VENDOR'S ABILITY TO FILE THAT SUIT
SHALL BE FOREVER BARRED. THIS SECTION FURTHER LIMITS ANY APPLICABLE STATUTORY
LIMITATIONS PERIOD.
IX. WARRANTY. This Agreement is subject to all warranty provisions established
under the Uniform Commercial Code, Title 62A, Revised Code of Washington. Vendor warrants
goods are merchantable, are fit for the particular purpose for which they were obtained, and will
perform in accordance with their specifications and Vendor's representations to City. The Vendor
shall correct all defects in workmanship and materials within one (1) year from the date of the
City's acceptance of the Contract work. In the event any part of the goods are repaired, only
original replacement parts shall be used—rebuilt or used parts will not be acceptable. When
defects are corrected, the warranty for that portion of the work shall extend for one (1) year
from the date such correction is completed and accepted by the City. The Vendor shall begin to
GOODS & SERVICES AGREEMENT - 4
(Over$10,000.00, including WSST)
correct any defects within seven (7) calendar days of its receipt of notice from the City of the
defect. If the Vendor does not accomplish the corrections within a reasonable time as
determined by the City, the City may complete the corrections and the Vendor shall pay all costs
incurred by the City in order to accomplish the correction.
X. DISCRIMINATION. In the hiring of employees for the performance of work under
this Agreement or any sub-contract, the Vendor, its sub-contractors, or any person acting on
behalf of the Vendor or sub-contractor shall not, by reason of race, religion, color, sex, age,
sexual orientation, national origin, or the presence of any sensory, mental, or physical disability,
discriminate against any person who is qualified and available to perform the work to which the
employment relates.
Vendor shall execute the attached City of Kent Equal Employment Opportunity Policy
Declaration, Comply with City Administrative Policy 1.2, and upon completion of the contract
work, file the attached Compliance Statement.
XI. INDEMNIFICATION. Vendor shall defend, indemnify and hold the City, its
officers, officials, employees, agents and volunteers harmless from any and all claims, injuries,
damages, losses or suits, including all legal costs and attorney fees, arising out of or in
connection with the Vendor's performance of this Agreement, except for that portion of the
injuries and damages caused by the City's negligence.
The City's inspection or acceptance of any of Vendor's work when completed shall not be
grounds to avoid any of these covenants of indemnification.
IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE
INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE VENDOR'S WAIVER OF IMMUNITY
UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS
INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY
NEGOTIATED THIS WAIVER.
In the event Vendor refuses tender of defense in any suit or any claim, if that tender was
made pursuant to this indemnification clause, and if that refusal is subsequently determined by a
court having jurisdiction (or other agreed tribunal) to have been a wrongful refusal on the
Vendor's part, then Vendor shall pay all the City's costs for defense, including all reasonable
expert witness fees and reasonable attorneys' fees, plus the City's legal costs and fees incurred
because there was a wrongful refusal on the Vendor's part.
The provisions of this section shall survive the expiration or termination of this
Agreement.
XII. INSURANCE. The Vendor shall procure and maintain for the duration of the
Agreement, insurance of the types and in the amounts described in Exhibit B attached and
incorporated by this reference.
XIII. WORK PERFORMED AT VENDOR'S RISK. Vendor shall take all necessary
precautions and shall be responsible for the safety of its employees, agents, and subcontractors
in the performance of the contract work and shall utilize all protection necessary for that
purpose. All work shall be done at Vendor's own risk, and Vendor shall be responsible for any
loss of or damage to materials, tools, or other articles used or held for use in connection with the
work.
GOODS & SERVICES AGREEMENT - 5
(Over$10,000,00, including WSST)
XIV. MISCELLANEOUS PROVISIONS.
A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City
requires its contractors and consultants to use recycled and recyclable products whenever
practicable. A price preference may be available for any designated recycled product.
B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of
any of the covenants and agreements contained in this Agreement, or to exercise any option
conferred by this Agreement in one or more instances shall not be construed to be a waiver or
relinquishment of those covenants, agreements or options, and the same shall be and remain in
full force and effect.
C. Resolution of Disputes and Governing Law. This Agreement shall be governed by
and construed in accordance with the laws of the State of Washington. If the parties are unable
to settle any dispute, difference or claim arising from the parties' performance of this
Agreement, the exclusive means of resolving that dispute, difference or claim, shall only be by
filing suit exclusively under the venue, rules and jurisdiction of the King County Superior Court,
King County, Washington, unless the parties agree in writing to an alternative dispute resolution
process. In any claim or lawsuit for damages arising from the parties' performance of this
Agreement, each party shall pay all its legal costs and attorney's fees incurred in defending or
bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award
provided by law; provided, however, nothing in this paragraph shall be construed to limit the
City's right to indemnification under Section XI of this Agreement.
D. Written Notice. All communications regarding this Agreement shall be sent to the
parties at the addresses listed on the signature page of the Agreement, unless notified to the
contrary. Any written notice hereunder shall become effective three (3) business days after the
date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to
the addressee at the address stated in this Agreement or such other address as may be
hereafter specified in writing.
E. Assignment. Any assignment of this Agreement by either party without the written
consent of the non-assigning party shall be void. If the non-assigning party gives its consent to
any assignment, the terms of this Agreement shall continue in full force and effect and no
further assignment shall be made without additional written consent.
F. Modification. No waiver, alteration, or modification of any of the provisions of this
Agreement shall be binding unless in writing and signed by a duly authorized representative of
the City and Vendor.
G. Entire Agreement. The written provisions and terms of this Agreement, together
with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or
other representative of the City, and such statements shall not be effective or be construed as
entering into or forming a part of or altering in any manner this Agreement. All of the above
documents are hereby made a part of this Agreement. However, should any language in any of
the Exhibits to this Agreement conflict with any language contained in this Agreement, the terms
of this Agreement shall prevail.
H. Compliance with Laws. The Vendor agrees to comply with all federal, state, and
municipal laws, rules, and regulations that are now effective or in the future become applicable
to Vendor's business, equipment, and personnel engaged in operations covered by this
Agreement or accruing out of the performance of those operations.
GOODS & SERVICES AGREEMENT - 6
(Over$10,000,00, Including WSST)
I. Counterparts. This Agreement may be executed in any number of counterparts,
each of which shall constitute an original, and all of which will together constitute this one
Agreement.
IN WITNESS, the parties below execute this Agreement, which shall become
effective on the last date entered below.
VENDOR: txx(z-q CITY OF KENT:
By: r�r.�.� �S7��-�-t By:
(signature) (signature)
Print Name: 20cit V, Print'Na e: Uette Cooke
Its CtAA^AA. k Its Mayor
(title)
DATE: Z DATE: l�-
NOTICES TO BE SENT TO: NOTICES TO BE SENT TO:
VENDOR: CITY OF KENT:
Paul Devine Timothy J. LaPorte, P.E.
Olympic Environmental Resources City of Kent
4715 SW Walker St. 220 Fourth Avenue South
Seattle, WA 98116 Kent, WA 98032
(206) 938-8262 (telephone) (253) 856-5500 (telephone)
(206) 938-9873 (facsimile) (253) 856-6500 (facsimile)
APPROVED AS TO FORM:
Ken Law Department
OER-2012 Recycling/HungerforE
GOODS & SERVICES AGREEMENT - 7
(Over$10,000.00, including WSST)
DECLARATION
CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY
The City of Kent is committed to conform to Federal and State laws regarding equal opportunity.
As such all contractors, subcontractors and suppliers who perform work with relation to this
Agreement shall comply with the regulations of the City's equal employment opportunity
policies.
The following questions specifically identify the requirements the City deems necessary for any
contractor, subcontractor or supplier on this specific Agreement to adhere to. An affirmative
response is required on all of the following questions for this Agreement to be valid and binding.
If any contractor, subcontractor or supplier willfully misrepresents themselves with regard to the
directives outlines, it will be considered a breach of contract and it will be at the City's sole
determination regarding suspension or termination for all or part of the Agreement;
The questions are as follows:
1. I have read the attached City of Kent administrative policy number 1.2.
2. During the time of this Agreement I will not discriminate in employment on the basis of
sex, race, color, national origin, age, or the presence of all sensory, mental or physical
disability.
3. During the time of this Agreement the prime contractor will provide a written statement to
all new employees and subcontractors indicating commitment as an equal opportunity
employer.
4. During the time of the Agreement I, the prime contractor, will actively consider hiring and
promotion of women and minorities.
5. Before acceptance of this Agreement, an adherence statement will be signed by me, the
Prime Contractor, that the Prime Contractor complied with the requirements as set forth
above.
By signing below, I agree to fulfill the five requirements referenced above.
Dated this _ day of J 201 L .
By:
For: ®Iyv��iL j � "rU �.n,...�k-• l �Suwc cS
Title: C ^�
Date:
EEO COMPLIANCE DOCUMENTS - 1 of 3
CITY OF KENT
ADMINISTRATIVE POLICY
NUMBER: 1.2 EFFECTIVE DATE: January 1, 1998
SUBJECT: MINORITY AND WOMEN SUPERSEDES: April 1, 1996
CONTRACTORS APPROVED BY Jim White, Mayor
POLICY:
Equal employment opportunity requirements for the City of Kent will conform to federal and
state laws. All contractors, subcontractors, consultants and suppliers of the City must guarantee
equal employment opportunity within their organization and, if holding Agreements with the City
amounting to $10,000 or more within any given year, must take the following affirmative steps:
1. Provide a written statement to all new employees and subcontractors indicating
commitment as an equal opportunity employer.
2. Actively consider for promotion and advancement available minorities and women.
Any contractor, subcontractor, consultant or supplier who willfully disregards the City's
nondiscrimination and equal opportunity requirements shall be considered in breach of contract
and subject to suspension or termination for all or part of the Agreement.
Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public
Works Departments to assume the following duties for their respective departments.
1. Ensuringthat contractors subcontractors consultants and suppliers subject to these
PP J
regulations are familiar with the regulations and the City's equal employment opportunity
policy.
2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines.
EEO COMPLIANCE DOCUMENTS - 2 of 3
CITY OF KENT
EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT
This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the
Agreement.
I, the undersigned, a duly represented agent of Olympic Environmental Resources Company,
hereby acknowledge and declare that the before-mentioned company was the prime contractor
for the Agreement known as Recycling that was entered into on the February 9, 2012,
between the firm I represent and the City of Kent.
I declare that I complied fully with all of the requirements and obligations as outlined in the City
r
of Kent Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity '
Policy that was part of the before-mentioned Agreement,
Dated this day of i`�`y , 201_3�_
By: CAS 16:�,
For: C)W:
Title:
Date: . u } 1-0 t 7
EEO COMPLIANCE DOCUMENTS - 1
EXHI BIT A
2012 Proposed Scope of Work
City of Kent
2012 Residential Recycling Collection Events, Bin and Barrel Sales, Business
Recycling Collection Event, Business Recycling Program Outreach, School
Program Outreach, Multifamily Residential Recycling Program Outreach, and
Grant Administration
PRIME CONTRACTOR
Olympic Environmental Resources (The Contractor)
4715 SW Walker Street
Seattle, WA 98116
Phone: (206) 938-8262
Fax: (206) 938-9873
Email: pauldevine@msn.com
TASK 1: Residential Recycling Collection Events
The Contractor will organize three (March, June, and October) citywide collection and recycling events in the
City of Kent.
A) Materials to be collected and recycled:
■ Appliances+
■ Refrigerators and Freezers+
■ Ferrous Metals
■ Non-ferrous Metals
■ Scrap Wood*
■ Bulky Yard Debris*
■ Concrete, Asphalt, Rock, and Brick**
■ Tires+
■ Lead Acid Batteries
■ Household Batteries
■ Porcelain Toilets and Sinks+
• Propane Tanks+
■ Cardboard
■ Reusable Household Goods
■ Textiles
■ Motor Oil
■ Motor Oil Filters
■ Antifreeze
■ Petroleum Based Products
■ Paper Shredding**
■ Electronic/Computer Equipment/Cell Phones
■ Mattresses+
■ Styrofoam
+User fees may apply or the City may cover all user fees.
*Collected in the spring
** Collected in the fall
TASK 2• Spring Compost Bin and Rain Barrel Sale
The Contractor will organize a March compost bin/rain barrel sale at the direction of the City. The Contractor
will bundle other City clients and solicit bids for the compost bins and rain barrels. The Contractor will arrange
to have the compost bins and rain barrels delivered to the City Shops. The Contractor will implement one or
more backyard compost bin sale accompanied by educational outreach/technical assistance on backyard
composting and rain barrel use. If the bins and barrels don't all sell at the March event an additional sale may
be held at the June Recycling Collection Event. The sale/s will be advertised in the Recycling Collection Event
flyers sent to all Kent households. The Contractor will sell the compost bins for $25 each and the rain barrels for
$35 each or more as directed by the City. Each compost bin will include the educational manual, "Home
Composting Made Easy" on grasscycling and backyard composting. The rain barrels will include instructions on
proper set-up and use.
TASK 3: Business Recycling Collection Event
The Contractor will implement one Business Recycling Event in 2012. The event will be held on a summer
Wednesday or Thursday at a central location in Kent(Russell Road Park). Materials to be collected:
• Clean Scrap Wood/Pallets
• Electronic/Computer Equipment
• Computer Monitors++
• TV Sets++
• Refrigerators and Freezers+
• Office Recyclables/Cardboard
• Toner Cartridges
• Cellular phones
• Plastics
• Other materials if feasible
+User fees apply ++City may not collect and refer businesses to E-Cycle sites
The following educational materials will be distributed at the event:
■ Information on City Recycling Programs
■ Educational Materials produced by King County Department of Natural Resources and Local
Hazardous Waste Management Program
■ Other educational materials as appropriate
Event Promotional Methods
• Distributing a promotional flyer through direct mailings
■ Notices in City/community newsletters/and local newspapers (whenever possible)
■ Posting a notice at City Hall, on the City cable channel, and website (if available)
■ Publicizing the event through the King County Solid Waste Division Promotional Activities
Event Participants
This event is intended for the businesses in Kent. Some restrictions on material amounts may apply. The
Contractor reserves the right to refuse contaminated loads.
Event Evaluation
■ Number of vehicles attending
• Volume of each material collected
■ Event cost by budget category
■ Graphic or tabular comparison of 2012 volumes and vehicles with prior year's events
B)The following educational materials will be distributed at the events:
■ Information on City of Kent waste reduction and recycling programs
■ Information on the Local Hazardous Waste Management Programs
Event Participants
These events are intended for the residents of Kent but will be open to King County residents and will be
coordinated with county-sponsored events to avoid overlap of service. No flatbeds or large dump trucks
allowed. The Contractor reserves the right to refuse oversized, commercial, or contaminated loads.
Event Promotion
Event promotion will be accomplished in the following ways:
■ Distribution of a promotional flyer through direct mailings
■ Articles in the City newsletter publicizing events
■ Publicizing the events through the King County Solid Waste Division
■ Publicizing the events on the City's cable channel and website
Proiect Evaluation
The following measures will be used to evaluate the completion and success of the events:
■ Number of vehicles attending
■ Volume of each material collected
• Event cost by budget category
■ Comparison of 2012 volumes and vehicles with prior year's events
Timeline
Tentative Event Dates— March,June, and October, 2012
January/April/August 2012
Event planning
Work with City on finalizing event date
Schedule vendor services
February/ April/September 2012
Schedule vendor services
Work with City on event flyer
Arrange for the printing, sorting, and mailing of flyer
March/June/October 2012
Finalize planning
Prepare site map
Arrange event staff
Work with City on available City services
Arrange event equipment
Arrange event deliveries
Hold event
April/July/November 2012
Prepare project reports
Assist City in reimbursement process
TASK 4• Business and School Recycling Outreach
The Contractor will promote participation in waste reduction, recycling, and recycled product procurement
programs and increase the knowledge of recycling alternatives in the Kent commercial and school sector.
Program Activities:
1) Kent Business Recycling Newsletter
Prepare and coordinate distribution of Kent Business Recycling Newsletters to all Kent businesses. The
newsletter will be sent to Kent businesses two or three times in 2012.
2) Kent Business and School Assistance
To provide recycling assistance to Kent businesses and schools, the Contractor will send a Business Recycling
Tool Kit to all new Kent businesses expressing interest in receiving it with an introduction letter and offer an on-
site visit. The Contractor will provide assistance to City businesses on an on-call basis. The Contractor will track
assistance to City businesses as required by King County, The Contractor staff will promote the website
www.kentrecycles.com as a means to communicate with businesses and property managers regarding waste
reduction and recycling School assistance in 2012 will build on the success of the 2011 program and expand
the program wherever possible.
3) Kent Business Recognition
To provide Kent businesses with motivation to prevent waste and recycle, The Contractor will manage the Kent
Green Business of the Year Award. The purpose of the award/recognition program will be to acknowledge City
businesses with strong commitments to waste reduction, recycling, and the use of recycled-content products. As
feasible, the Contractor will promote the winners, and other outstanding applicants programs as examples for
other Kent businesses to model.
4) Business Website Assistance
In 2012, the Contractor will respond to inquiries from City businesses from visits to the City's recycling website.
In addition, all information and links posted to the site will be verified and updated as necessary.
5) Other outreach activities,as requested and as budget allows
TASK 5: Residential Recycling Program Outreach
The Contractor will promote waste reduction and enhanced recycling programs through the following program
efforts with residents and property owners and managers:
■ Distribute the City's brochure: Kent's Simple Guide to Recycling for Multifamily Residents
educational brochures through direct mailings, City events, and door-to-door delivery
■ Provide on-site waste consultations and follow-up assistance
• Respond to inquiries from residential communities
• Work with City contracted haulers to promote recycling programs
■ Other outreach activities, as requested and as budget allows
Project Goals and Objectives
■ Promote residential participation in Kent recycling services
■ Promote cost-effective handling of the residential waste stream
■ Promote the purchase of recycled products to the residential sector
■ Promote use of www,KentRecycles.com,
Project Evaluation
The Contractor will monitor the success of the program by reporting the following:
■ Number of educational materials distributed
■ Number of residential communities that received technical assistance
■ Increase in the number of residential buildings participating in collection service of recyclables
TASK 6: Grant Administration
The Contractor will work with the City to provide grant administration and project reports for this Scope of
Work. The Contractor will:
■ Track project expenses
■ Provide ongoing grant administration through the completion of the tasks, as outlined in this Scope
of Work
■ Prepare reports for the grant program funding reimbursement
■ Prepare final reports as required by recycling program grants
Olympic Environmental Resources will be the prime contractor on this project and will subcontract a portion
(Tasks 4 and 5) to Wilder Environmental Consulting. Olympic Environmental Resources and Wilder
Environmental Consulting are available to implement additional projects at the direction of the City.
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EXHIBIT B
INSURANCE REQUIREMENTS FOR
CONSULTANT SERVICES AGREEMENTS
Insurance
The Contractor shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which
may arise from or in connection with the performance of the work hereunder
by the Contractor, their agents, representatives, employees or
subcontractors.
A. Minimum Scope of Insurance
Contractor shall obtain insurance of the types described below:
1. Commercial General Liability insurance shall be written on ISO
occurrence form CG 00 01 and shall cover liability arising from
premises, operations, independent contractors, products-completed
operations, personal injury and advertising injury, and liability
assumed under an insured contract. The Commercial General
Liability insurance shall be endorsed to provide the Aggregate Per
Project Endorsement ISO form CG 25 03 11 85. There shall be no
endorsement or modification of the Commercial General Liability
insurance for liability arising from explosion, collapse or
underground property damage. The City shall be named as an
insured under the Contractor's Commercial General Liability
insurance policy with respect to the work performed for the City
using ISO additional insured endorsement CG 20 10 11 85 or a
substitute endorsement providing equivalent coverage.
B. Minimum Amounts of Insurance
Contractor shall maintain the following insurance limits:
1. Commercial General Liability insurance shall be written with limits
no less than $1,000,000 each occurrence, $1,000,000 general
aggregate and a $1,000,000 products-completed operations
aggregate limit.
C. Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following
provisions for Automobile Liability and Commercial General Liability
insurance:
1. The Contractor's insurance coverage shall be primary insurance as
respect the City. Any Insurance, self-insurance, or insurance pool
coverage maintained by the City shall be excess of the Contractor's
insurance and shall not contribute with it.
EXHIBIT B (Continued)
2. The Contractor's insurance shall be endorsed to state that coverage
shall not be cancelled by either party, except after thirty (30) days
prior written notice by certified mail, return receipt requested, has
been given to the City.
3. The City of Kent shall be named as an additional insured on all
policies (except Professional Liability) as respects work performed
by or on behalf of the contractor and a copy of the endorsement
naming the City as additional insured shall be attached to the
Certificate of Insurance. The City reserves the right to receive a
certified copy of all required insurance policies. The Contractor's
Commercial General Liability insurance shall also contain a clause
stating that coverage shall apply separately to each insured against
whom claim is made or suit is brought, except with respects to the
limits of the insurer's liability.
D. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of not
less than ANII.
E. Verification of Coverage
Contractor shall furnish the City with original certificates and a copy of the
amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance requirements of
the Contractor before commencement of the work.
F. Subcontractors
Contractor shall include all subcontractors as insureds under its policies or
shall furnish separate certificates and endorsements for each subcontractor.
All coverages for subcontractors shall be subject to all of the same insurance
9 J
requirements as stated herein for the Contractor.
r1C"110I '��'g CERTIFICATE 4F LIABILITY INSURANCE DATEIMM
DY
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE 14OLDER THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE CONTRACT BETWEEN THE ISSUING LNSURER(S),AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT If the certificate holder is an ADDITIONAL INSURED,the policy(iesi must be endorsed If SUBROGATION IS WAIVED,subject to
the terms and Conditions of the,policy certain policies may require an endorsement A statement on this certificate bees not confer rights to the
certificate holder in lieu of such indorsements)
PROOUCIER CONTACT
NAME
RAMAGE L4%RAN1EAGENCv INC H v FAg
xC Iao Ezt)_
PO BOX 16278 E-riEIC
ADDRESS
INSURERISIAFFOROING COVERAGE NAIC!
SEATTLE WA Sell(I PisuI NA.ITI LUS INSURANCE COM PANY
INSLRED 0450RER B
OLYMPIC ENVIP,CNMENTAL RESOURCES INC INSURER,-
4715 SW WALKER ST INSURER D
INSURER E
SEATTLE WA 961+6 INSJRERF
COVERAGES CERTIFICATE NUMBER REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLdvIE�-CF NSI iRF.NCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR"HF FOLK PERIOD
INDICATED NOTWITHSTANDING ANY RE:,OjiREMENT TERM OR CONDITION OF ANY CONTRACT OR OTHER 00L UiI"VITH RESPECT TO WHICH THIS
CERTIF LATE MAY BE ISCUE D OR MAY PERTAIN THE INSL,R ANY.E AFFORDED BY THE POLICIES DESCRIBED HEREIN,Z SUBJECT TO ALL THE TFRMS
EXCr.U'_IONS AND CCND,T,O135 OF SUCH POLICIES LIMITS SHOWN_MAY HAVE BEEN REDUC ED BY PAID CLAMS
INSRI IL ICY IzY�-
T-PL OF INSJRANCE iNSR WVL1� POLIC'r NUMBER MFdIi`ibM^i`! =ae t,DOM" LIMIT$
GENERA.LAPILT+ _ .. a i y 1 000 000
V u.4 .at"•E^£RN.uI<rn ' t "... '....'+row leis 0�
`find , .x,• ,x i
ow
A X NN168762 01/05/12 0110�13 crw- ,i+,r,wr 1 EXCLUDED
I ^A t a L 00D 000
t EhCtLDED
IEri' )
AUTOMOBILE LABILITY I ° �,._ t
i
LMtBRELLALMB 1 s
I i
EYCESS 4L46
WORKERS COMPENSATION AN]
EMPLOYERS LIAOLiTY YIN T
"=EFtE^Ei..',rE NIA -.z ...414 f
tYre'K@� � .�
j#Awrortery ki NH) ,.EE
PE6 L`F;iAnON Of OPERATIONS t LDCAT7ONS t YEHKLES(ArtA'_+J ACCRD 101 Addrcba8 Ramarics ScnedUls d mare spit ss rvgW*d)
RECYCLING EVENT CONSULTANT
PRIMARY&NON-CONTRIBUTORY APPLY PER FORM 1,805(0510M)-ADDITIONAL tWURED-PRIMARY B NON-CONTRIBUTORY AUTOMATIC STATUS Y04EN
REQUIRED IN CONTRACT OR AGREEMENT
CERTIFICATE HOLDER CANCELLATION
SHOULO ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
City of Kent THE EXPIRATION DATE THEREOF NOTICE MILL BE DELIVERED IN
Atln Ms Gina Hungerford ACCORDANCE WITH THE POLICY PROVISIONS
22041h Ave AUTHORiI REPRESENTATIVE
Kett WA 88032-SM
m 1865• 0 ACORD CORPORATION All rights reserved
ACORD 25(20101051 The ACORO name and logo ins registered marks of ACOROK
Policy #NN169762 COMMERCIAL GENERAL LIABILITY
THIS ENDORSEMENT CHANGES THE POLICY PLEASE READ IT CAREFULLY
ADDITIONAL INSURED - PRIMARY AND NONCONTRIBUTORY -
AUTOMATIC STATUS WHEN REQUIRED IN CONTRACT OR AGREEMENT
This endorsement modifies insurance provided under the following
COMMERCIAL GENERAL LIABILITY COVERAGE PART
A. Section Ii -Who is An Insured is amended to include as an additional insured any person or organization
when you and such person or organization nave agreed in writing in a contract or agreement that such person
or organization oe added as an additional insured on your policy Such person or organization is an
additional insured only with respect to liability for "bodily njury" "property damage" o, "personal and
advertising injury'° caused, in whole or in part, by your acts or omissions, or the acts or omissions of those
acing on your hehaif
1. In the performance of your ongoing operations for the additional insured or
2. In connection with premises owned by or rented to you
But only for
1. The limits of insurance specified in such written contract or agreement, but in no event for limits of
insurance in excess of the applicable limits of insurance of this policy and
2. "Occurrences"or coverages not otherwise excluded In the policy to which this endorsement applies
B. Status as an additional insured for the person or organization to which this endorsement applies
1. Commences during the policy period and after such written contract or agreement has been executed
and
2. Ends when
a. Your ongoing operations for that additional Insured are completed,
b. The contractor's contract or agreement Is terminated,
c. The lease of premises expires, or
d. Your poi cy cancels or expires,
whichever occurs first
C. The following is added to A,a. of Other insurance of Section IV - Commercial Generai Liability
Conditions
If required in a written contract, your policy is primary and noncontributory in the event of an "occurrence"
caused, in whole or in part by your acts or omissions, or the acts or omissions of those acting on your behalf
that occurs while performing ongosng operations for the additional Insured or in connection with premises
owned by or rented to you
D. With respect to the insurance afforded to the additional Insured the following excius<iris apply
This insurance does not apply to"bodily injury' cr 'property damage"occurring after
1. All work on this project including materials parts, or equipment furnisned in connection with such work
(other than service maintenance or repairs), to be performed by or on behalf of the additional insured(s)
at the location of the covered operations has been completed or
2. That portion of"your work' out of which the injury or damage arises has been put to its intended rise by
any person or organization other than another contractor or subcontractor engaged in performing
operations for a principal as a part of the same project
All other terms and conditions of this policy remain unchanged
1.805(0%9) Inckides coplmgh(ed material from Insurance Sen ices office Inc with its oemsssron
REQUEST FOR MAYOR'S SIGNATURE
4 Z^60�0*1*11li Please FIII in All Applicable Boxes
KENT This t W as Hincron own must he printed on cherry paper
Routing Information (ALL REQUESTS MUST FIRST BE ROUTED THROUGH THE LAW DEPARTMENT)
Originator: Gina Hungerford Phone (Originator) 5549
Date Sent 2/8/12 Date Required. 2/15/12
Return Signed Document to Nancy Yoshitake CONTRACT TERMINATION DATE: 12/31/12
VENDOR NAME: Olympic Environmental Resources DATE OF COUNCIL APPROVAL: 2/7/12
Brief Explanation of Document
The attached agreement is for Olympic Environmental Resources to organize three recycling collection events,
organize a compost and rain barrel sale, promote business, residential and school recycling, and provide grant
administration for 2012 For a summary, see the attached prepared by Gina Hungerford
.w
All Contracts Must Be Routed Through the Law Department
(This Area to be Completed By the Law Department)
Received RECENED ;f7' 1 "
Approval of Law Dept.. FEB Q 8 2012
Law Dept Comments
ENT LAW DEPT
Date Forwarded to Mayor
Shaded Areas to Be Completed by Administration Staff ? w�
Received:
Recommendations & Comments: 1J
Disposition:
�Drin�Ga�d
Date Returned:
lage5870_templatebase • 2/07