HomeMy WebLinkAboutPK12-016 - Change Order - #1 - Evergreen Technologies, Inc. - Kent Municipal Court Remodel - Low Voltage, Data, CCTV - 04/30/2012 � it Iilli a-ii
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ICENT Document
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CONTRACT COVER SHEET
This is to be completed by the Contract Manager prior to submission
to City Clerks Office. All portions are to be completed.
If you have questions, please contact City Clerk's Office.
Vendor Name: Evergreen Technologies
Vendor Number: 192984
JD Edwards Number
Contract Number:
This is assigned by City Clerk's Office
Project Name: Kent Municipal Court Remodel Change Order I
Description: ❑ Interlocal Agreement ® Change Order ❑ Amendment ❑ Contract
❑ Other:
Contract Effective Date: 3/21 Termination Date: 5/21
Contract Renewal Notice (Days): 90 Days
Number of days required notice for termination or renewal or amendment
Contract Manager: Alex Ackley Department: Parks/Facilities
Detail: (i.e. address, location, parcel number, tax id, etc.):
1220 Central Ave S Kent
S:Publlc\Records Management\Forms\ContractCover\adcc7832 1 11/08
KENT
CHANGE ORDER NO. 1
NAME OF CONTRACTOR: Evergreen Technologies Inc ("Contractor")
CONTRACT NAME & PROJECT NUMBER: Kent Municipal Court Remodel
ORIGINAL CONTRACT DATE: March 23, 2012
This Change Order amends the above-referenced contract; all other provisions of the
contract that are not inconsistent with this Change Order shall remain in effect. For valuable
consideration and by mutual consent of the parties, the project contract is modified as follows:
1. Section I of the Agreement, entitled "Description of Work," is hereby modified to
add additional work or revise existing work as follows:
In addition to work required under the original Agreement and any
prior Amendments, Contractor shall provide all labor, materials, and
equipment necessary to:
It was necessary to change size of door cabling in some locations. It
was also necessary to change size of panic button cabling. $664.20
2. The contract amount and time for performance provisions of Section II "Time of
Completion," and Section III, "Compensation," are hereby modified as follows:
Original Contract Sum, $37,192.21
(including applicable alternates and
WSST)
Net Change by Previous Change Orders $0
(incl. applicable WSST)
Current Contract Amount $37,192.21
(incl. Previous Change Orders)
Current Change Order $664.20
Applicable WSST Tax on this Change $63.10
Order
Revised Contract Sum $37,919.51
CHANGE ORDER - 1 OF 3
Original Time for Completion June 30,2012
(insert date)
Revised Time for Completion under 0
prior Change Orders
(insert date)
Days Required (f) for this Change 0 calendar days
Order
Revised Time for Completion June 30,2012
(insert date)
In accordance with Sections 1-04.4 and 1-04.5 of the Kent and WSDOT Standard
Specifications, and Section VII of the Agreement, the Contractor accepts all requirements of this
Change Order by signing below. Also, pursuant to the above-referenced contract, Contractor
agrees to waive any protest it may have regarding this Change Order and acknowledges and
accepts that this Change Order constitutes final settlement of all claims of any kind or nature
arising from or connected with any work either covered or affected by this Change Order,
including, without limitation, claims related to contract time, contract acceleration, onsite or
home office overhead, or lost profits. This Change Order, unless otherwise provided, does not
relieve the Contractor from strict compliance with the guarantee and warranty provisions of the
original contract, particularly those pertaining to substantial completion date.
All acts consistent with the authority of the Agreement, previous Change Orders (if any),
and this Change Order, prior to the effective date of this Change Order, are hereby ratified and
affirmed, and the terms of the Agreement, previous Change Orders (if any), and this Change
Order shall be deemed to have applied.
The parties whose names appear below swear under penalty of perjury that they are
authorized to enter into this contract modification, which is binding on the parties of this
contract.
3. The Contractor will adjust the amount of its performance bond (if any) for this
project to be consistent with the revised contract sum shown in section 2, above.
IN WITNESS, the parties below have executed this Agreement, which will
become effective on the last date written below.
CONTRACTOR: CITY OF KENT:
By. By: r
(signature) / (signo ure)
Prin ame: al e ° ��"� P nt N n `>�X�eir �12AAe_-
Its .� � � =@tea 1 a is
(title) (title)
DATE: .m t DATE: I
t
CHANGE ORDER - 2 OF 3
APPROVED AS TO FORM:;
(applicable if Mayor's signature jrequir d) �
Kent Law Department
chan9eorde,lever9rl.IN NO
CHANGE ORDER - 3 OF 3
rT—CHNOLOGIES INC.
mmunkalion Cansulllag and Commcling
March 8, 2012
Mr. Chris Beagle
City of Kent
220 4th Ave. South
Kent, WA 98032
SUBJECT: Kent Municipal Court.
Mr. Beagle,
Change of Scope:
1. Change Door cabling from 1 ea. 22112 Awg. cable to 2 ea. 2216 Awg. cables
and 2 ea. 1814 Awg. cables. (4 cables total )
2. Change Panic Button cabling from 1 ea. 22112 Awg. cable to 1 ea. 1814 Awg. cable.
22I12 AWG NON PLENUM SHIELDED CABLE ( REMOVE) 5
1814 AWG NON PLENUM SHIELDED CABLE 5
2216 AWG NON PLENUM SHIELDED CABLE 4
EVERGREEN TECHNOLOGIES PROJECT TOTAL: 1 $664.20
The above price DOES NOT include Sales Tax, Bid Bonds or Performance Bonds.
STANDARD ASSUMPTIONS AND CAVEATS(unless otherwise specified):
1)Evergreen Technologies requires a signed copy of this quotation before any work can begin.
2)This quotation is good for a period of thirty days.
3)All materials and workmanship shall meet or exceed EIAITIA 568••569 and NEC codes.
Evergreen Technologies guarantees the completed project for one year.All mud rings, pull strings, pi
poles, backboards,floor access and conduits to be provided by others, unless otherwise specified.
4) Evergreen Technologies reserves the right to require any modifications as required to meet EIA1TIi
specifications, local, State or NEC codes to accommodate cable installation.
5)Customer shall make premises available as soon as possible for material staging and
pre-construction site survey.
6)Customer shall move, or make arrangements for others to move any furniture,files, shelves,
computers, personnel belongings, or any other materials which obstructs placement of cabling.
Such items must be moved by customer, prior to start of project.
7) Customer shall not locate any equipment which may cause Radio Frequency Interference (RFI)
or Electromagnetic Interference(EMI), or Electrical Interference within 25 feet of cabling Main
Distribution Frame (MDF). If the customer requests a location that does not comply with these
conditions Evergreen Technologies may, at its discretion void the warranty provision of this contract.
8) Customer shall assist in the preparation of as-built documentation by providing current copies of a
required floor plans. These plans shall identify all work locations and Communications Rooms
with labeling scheme.
9)This quotation does not include the removal of existing cable.
10)Technical support of customer hardware OR customer generated delays are billed at$60.00
per hour, per person on-site. This includes access to required rooms, hallways, closets ETC.
11)We have estimated this project using regularworking hours, unless otherwise specified (7:00
AM to 5:00 PM).Additional work required during swing shift(2:30 PM to 10:30 PM)or off hours
(before 7:00 AM)the labor rate will increase by 20%. Billing for Saturday work is on a time and a
half basis, Sunday work will be billed at double time.
12)Additional work requested outside the General Scope is billed on a Time and Materials basis.
13) Billing is bi-weekly with progressive billing for larger projects.
Evergreen Technologies requires a deposit of 50%to begin work
unless other arrangements are made.All past due invoices will be subject to a 1% interest charge per
14)This quotation assumes that all materials are available through standard distribution channels.
15)All cable installed in existing conduits or raceways are based upon 40%fill, additional labor will b
charged at the normal rate for cable installation in overfilled raceways.(If required).
16)Pricing structure is based upon the award of the entire project, if the entire project is not awarded
Evergreen Technologies as stated above, pricing will require renegotiation,
17)Customer agrees to not directly or indirectly solicit for employment, or employ any person who is
employee of Evergreen Technologies for a period of 1 year after termination of all contracts.
Evergreen Technologies certifies that it is licensed and regularly engaged in the
business of installing Data I Voice and Low Voltage cable systems, State of Washington
Limited Energy Contractors#EVERGTI929K9
Evergreen Technologies is an IBEW Local 46 Union contractor.
We look forward to working with you on this project, if you have any questions regarding this
quote please contact me at(206)774.1344
Sincerely,
Jay Emerson
Project Manager
Please complete this information to begin project:
Purchase Order# Date
Accepted by:
Printed name:
Company name:
BILL TO:
Company name:
Address:
Contact for invoice approval:
Contact Telephone:
rCER REEHNOLOGIES INC.nicallon Conaultln9 and ConlmdlnA I ,r
February 23, 2012
Mr. Alex Ackley
City of Kent
220 4th Ave.,South
Kent, WA 98032
SUBJECT: Kent Municipal Court Low Voltage I Data I CCTV.
SCOPE OF WORK: Section 17900117910 (includes Addendum 41 )
1. Install 75 ea, Dual Leviton Cat.6 outlets. (Stations )
2. Install 25 ea. Single Leviton Cat.6 outlets. ( stations,WAPS, wall phone, cameras, phot
3. Install 30 ea. Panic Button cables.
4; Install 22118 cable to 16 ea, Card Readers.
5, Install 1 ea. 25 pair C2t.3 cable from MDF Voice patch panel to "D" mark room.
6. Install 2 ea. City of Kent provided microphone cables in 4 ea. Courtrooms. (8 total )
7. Install 16 ea. Customer provided CCTV dome style cameras & 2 ea. Monitors.
8. Build out the MDF Room with:
a, 2 ea. City of Kent provided 7 ft, black racks
b.3 ea, city of Kent Provided vertical wire managers.
c. 12 inch black overhead tray in "T" configuration.
d. 4 ea. 48 port Cat.6 patch panels.
e. 2 ea. 24 port Cat.5e Voice patch panels. t cable demo.
9. Work will be done during Regular Hours ( 5am to 5pm except
10. This project includes Phased work.
11. Remove old cable when project is complete. (after hours )
12. Quote includes 150 Cat.6 patch cords, Test results, CAD asbuilt, Permit &Warranty.
3a
rRACCAT.6 WHITE NON PLENUM CABLE 5
CONDUCTOR SHIELDED NON PLENUM SHIELDED CABLE 175ORY CAT.6 JACK 80
ORY 4 PORT FACEPLATE 4
8 PORT CAT.6 PATCH PANEL 2
4 PORT VOICE PATCH PANEL 4
U HORIZONTAL WIRE MANAGER
LEVITON 1U HORIZONTAL WIRE MANAGER 2
CITY OF KENT PROVIDED 7 FT.2 POST BLACK RACK 2
12 INCH BLACK LADDER TRAY(10 FT. ) 2
12 INCH BLACK RACK TO RUNWAY BRACKET 2
12 INCH BLACK WALL ANGLE KIT 3
CITY OF KENT PROVIDED VERICAL WIRE MANAGER 3
INSTALL CUSTOMER PROVIDED PANIC BUTTONS 30
INSTALL CUSTOMER PROVIDED MICROPHONE CABLES 8
25 PAIR CAT,3 NON PLENUM CABLE 0.15
INSTALL CUSTOMER PROVIDED DOME STYLE CAMERAS 16
CABLE SUPPORT PER CODE 210
MISC. PARTS 1
TEST AND LABEL CAT.6 CABLE 175
PERMIT AND INSPECTION 1
CAD ASBUILT 46
REMOVE OLD CABLE (AFTER HOURS WORK) 1
EVERGREEN TECHNOLOGIES PROJECT SUB TOTAL: $33,548.19
PERFORMANCE BOND $417.30
EVERGREEN TECHNOLOGIES PROJECT TOTAL: $33,965.49
The above price DOES NOT include Sales Tax or a Bid Bond.
STANDARD ASSUMPTIONS AND CAVEATS(unless otherwise specified):
1) Evergreen Technologies requires a signed copy of this quotation before any work can begin.
2)This quotation is good for a period of thirty days,
3)All materials and workmanship shall meet or exceed EIAITIA 568--569 and NEC codes,
Evergreen Technologies guarantees the completed project for one year.All mud rings, pull strings, pov
poles, backboards,floor access and conduits to be provided by others, unless otherwise specified.
4) Evergreen Technologies reserves the right to require any modifications as required to meet EIA/TIA
specifications, local, State or NEC codes to accommodate cable installation.
I
5)Customer shall make premises available as soon as possible for material staging and
pre-construction site surrey.
6) Customer shall move, or make arrangements for others to move any furniture,files, shelves,
computers, personnel belongings,or any other materials which obstructs placement of cabling.
Such Items must be moved by customer, prior to start of project,
i
7)Customer shall not locate any equipment which may cause Radio Frequency Interference (RFI)
or Electromagnetic Interference(EMI), or Electrical Interference within 25 feet of cabling Main
Distribution Frame(MDF), if the customer requests a location that does not comply with these
conditions Evergreen Technologies may, at its discretion void the warranty provision of this contract.
8) Customer shall assist in the preparation of as-built documentation by providing current copies of all
required floor plans.These plans shall Identify all work locations and Communications Rooms
with labeling scheme.
9)This quotation does not include the removal of existing cable.
10)Technical support of customer hardware OR customer generated delays are billed at$60.00
per hour, per person on•site.This includes access to required rooms,hallways, closets ETC.
11)We have estimated this project using regular working hours, unless otherwise specified (7:00
AM to 5:00 PM).Additional work required during swing shift(2:30 PM to 10:30 PM)or off hours.
(before 7:00 AM)the labor rate will Increase by 20%. Billing for Saturday work is on a time and a
half basis, Sunday work will be billed at double time.
12)Additional work requested outside the General Scope is billed on a Time and Materials basis,
13) Billing is bi-weekly with progressive billing for larger projects.
Evergreen Technologies requires a deposit of 50%to begin work
unless other arrangements are made.All past due invoices will be subject to a 1% Interest charge per a
14)This quotation assumes that all materials are available through standard distribution channels.
15)All cable installed in existing conduits or raceways are based upon 40%fill, additional labor will be
charged at the normal rate for cable installation in overfilled raceways.(If required).
16) Pricing structure is based upon the award of the entire project, if the entire project is not awarded tt
Evergreen Technologies as stated above, pricing will require re-negotiation.
17) Customer agrees to not directly or indirectly solicit for employment, or employ any person who is ai
employee of Evergreen Technologies for a period of 1 year after termination of all contracts,
Evergreen Technologies certifies that it is licensed and regularly engaged in the I
business of Installing Data/Voice and Low Voltage cable systems, State of Washington
Limited Energy Contractors#EVERGT1929K9
Evergreen Technologies is an [SEW Local 46 Union contractor.
I
We look forward to working with you on this project, if you have any questions regarding this
quote please contact me at(206)774.1344
Sincerely,
Jay Emerson
Project Manager
Please complete this information to begin project:
Purchase Order# Date
Accepted by:
Printed name:
Company name:
I
BILL TO:
REQUEST FOR MAYOR'S SIGNATURE
Please Fill in All Applicable Boxes
Routing Information (ALL REQUESTS MUSE FIRST BE ROUTED THROUGH THE LAW DEPARTMENT)
Reviewed by Parks Director
Originator: Rosalie Givens
Phone Ori ir
Date Sent-4/12/2012 �
2
Date Required: 4t16/2012---14 1
-4 '--
Return Signed Document to: Rosalie CONTRACT TERMINATION DATE: 90 Days
VMNDOR—NAME: Evergreen Written notice
ireen Technologies DATE OF COUNCIL APPROVAL. 3/20/2012
Brief Explanation of Document: Change Order�Iis for changingthe sizeof the—cabling—that-w-a—s
-
necessary in some locations and also necessary to change size of the cabling for the panic
buttons. $664.20 plus tax.
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All Contracts Must Be Routed Through The Law Department
area to be COMIDIeted by the Law Department)
Received:
Approval of Law Dept.:
Law Dept. Comments:
V
Z,
Date Forwarded to Mayor:
L
Shaded Areas To Be Completed By Administration Staff
Received: l'-,
Recommendations and Comments: PV,
Disposition: JX"-,f j L 1 ,
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Date Returned: