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PK11-293 - Original - Cedar River Group, LLC - CPPW Outreach Plan - 09/21/2011
WY IKl ecords Man ge' mi KENT WA9HINGTON 1"q_ Document CONTRACT COVER SHEET This is to be completed by the Contract Manager prior to submission to City Clerks Office. All portions are to be completed. If you have questions, please contact City Clerk's Office. Vendor Name: cedar P,`ver Group LLG Vendor Number: 32 1 34 b JD Edwards Number q Contract Number: ��— 0 l This is assigned by City Clerk's Office Project Name: C - o v}rf ac y\ p k Q v,, Description: ❑ Interlocal Agreement ❑ Change Order ❑ Amendment )ZContract ❑ Other: Contract Effective Date: Termination Date: 3 " k 2- Contract Renewal Notice (Days): •� Number of days required notice for termination or renewal or amendment Contract Manager.Tt3�\ybov\a1�L Department: Po,,rIlr- S Detail: (i.e. address, location, parcel number, tax id, etc.): 4 S Public\RecordsManagement\Forms\ContractCover\adcc7832 1 11/08 z . f K E N T WASHINGTON CONSULTANT SERVICES AGREEMENT between the City of Kent and Cedar River Group, LLC THIS AGREEMENT is made between the City of Kent, a Washington municipal corporation (hereinafter the "City"), and Cedar River Group, LLC organized under the laws of the State of Washington, located and doing business at 93 Pike Street *315, Seattle, WA 98101 P: 206-223-7660 F: 206-223-7665 (hereinafter the "Consultant"). I. DESCRIPTION OF WORK. Consultant shall perform the following services for the City in accordance with the following described plans and/or specifications: Develop an outreach plan to obtain feedback from select underserved and low- income communities in the city of Kent to determine: 1) if they are aware of the existing system of trails, corridors and parks; 2) how are they using the existing system to access the places they need to go - particularly their ability to access locations that help foster healthy lifestyles, such as parks, recreation centers and farmers' markets ; 3) if the current system works for them - both as pathways to access services and for recreation and exercise opportunities; 4) if other barriers exist, such as inability to afford bicycles or safety concerns; and 5) could there be additions to the current system to make it more usable as described in the consultant's proposal dated August 11, 2011 attached and incorporated as Exhibit A. Consultant further represents that the services furnished under this Agreement will be performed in accordance with generally accepted professional practices within the Puget Sound region in effect at the time those services are performed. II. TIME OF COMPLETION. The parties agree that work will begin on the tasks described in Section I above immediately upon the effective date of this Agreement. Upon the effective date of this Agreement, Consultant shall complete the work described in Section I by March 1, 2012. III. COMPENSATION. A. The City shall pay the Consultant, based on time and materials, an amount not to exceed Seventeen Thousand Dollars ($17,000.00) for the services described in this Agreement. This is the maximum amount to be paid under this Agreement for the work described in Section I above, and shall not be exceeded without the prior written authorization of the City in the form of a negotiated and executed amendment to this agreement. The Consultant agrees that the hourly or flat rate charged by it for its services contracted for herein shall remain locked at the CONSULTANT SERVICES AGREEMENT - 1 (Over$10,000) ` negotiated rate(s) for a period of one (1) year from the effective date of this Agreement. The Consultant's billing rates shall be as delineated in Exhibit A. B. The Consultant shall submit monthly payment invoices to the City for work performed, and a final bill upon completion of all services described in this Agreement. The City shall provide payment within forty-five (45) days of receipt of an invoice. If the City objects to all or any portion of an invoice, it shall notify the Consultant and reserves the option to only pay that portion of the invoice not in dispute. In that event, the parties will immediately make every effort to settle the disputed portion. IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent Contractor-Employer Relationship will be created by this Agreement. By their execution of this Agreement, and in accordance with Ch. 51.08 RCW, the parties make the following representations: A. The Consultant has the ability to control and direct the performance and details of its work, the City being interested only in the results obtained under this Agreement. B. The Consultant maintains and pays for its own place of business from which Consultant's services under this Agreement will be performed. C. The Consultant has an established and independent business that is eligible for a business deduction for federal income tax purposes that existed before the City retained Consultant's services, or the Consultant is engaged in an independently established trade, occupation, profession, or business of the same nature as that involved under this Agreement. D. The Consultant is responsible for filing as they become due all necessary tax documents with appropriate federal and state agencies, including the Internal Revenue Service and the state Department of Revenue. E. The Consultant has registered its business and established an account with the state Department of Revenue and other state agencies as may be required by Consultant's business, and has obtained a Unified Business Identifier (UBI) number from the State of Washington. F. The Consultant maintains a set of books dedicated to the expenses and earnings of its business. V. TERMINATION. Either party may terminate this Agreement, with or without cause, upon providing the other party thirty (30) days written notice at its address set forth on the signature block of this Agreement. After termination, the City may take possession of all records and data within the Consultant's possession pertaining to this project, which may be used by the City without restriction. If the City's use of Consultant's records or data is not related to this project, it shall be without liability or legal exposure to the Consultant. VI. DISCRIMINATION. In the hiring of employees for the performance of work under this Agreement or any subcontract, the Consultant, its subcontractors, or any person acting on behalf of the Consultant or subcontractor shall not, by reason of race, religion, color, sex, age, sexual orientation, national origin, or the presence of any sensory, mental, or physical disability, CONSULTANT SERVICES AGREEMENT - 2 (Over$10,000) discriminate against any person who is qualified and available to perform the work to which the employment relates. Consultant shall execute the attached City of Kent Equal Employment Opportunity Policy Declaration, Comply with City Administrative Policy 1.2, and upon completion of the contract work, file the attached Compliance Statement. VII. INDEMNIFICATION. Consultant shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the Consultant's performance of this Agreement, except for that portion of the injuries and damages caused by the City's negligence. The City's inspection or acceptance of any of Consultant's work when completed shall not be grounds to avoid any of these covenants of indemnification. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, agents and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER. In the event Consultant refuses tender of defense in any suit or any claim, if that tender was made pursuant to this indemnification clause, and if that refusal is subsequently determined by a court having jurisdiction (or other agreed tribunal) to have been a wrongful refusal on the Consultant's part, then Consultant shall pay all the City's costs for defense, including all reasonable expert witness fees and reasonable attorneys' fees, plus the City's legal costs and fees incurred because there was a wrongful refusal on the Consultant's part. The provisions of this section shall survive the expiration or termination of this Agreement. VIII. INSURANCE. The Consultant shall procure and maintain for the duration of the Agreement, insurance of the types and in the amounts described in Exhibit B attached and incorporated by this reference. IX. EXCHANGE OF INFORMATION. The City will provide its best efforts to provide reasonable accuracy of any information supplied by it to Consultant for the purpose of completion of the work under this Agreement. X. OWNERSHIP AND USE OF RECORDS AND DOCUMENTS. Original documents, drawings, designs, reports, or any other records developed or created under this Agreement shall belong to and become the property of the City. All records submitted by the City to the Consultant will be safeguarded by the Consultant. Consultant shall make such data, documents, and files available to the City upon the City's request. The City's use or reuse of any of the documents, data and files created by Consultant for this project by anyone other than Consultant on any other project shall be without liability or legal exposure to Consultant. CONSULTANT SERVICES AGREEMENT - 3 (Over$10,000) XI. CITY'S RIGHT OF INSPECTION. Even though Consultant is an independent contractor with the authority to control and direct the performance and details of the work authorized under this Agreement, the work must meet the approval of the City and shall be subject to the City's general right of inspection to secure satisfactory completion. XII. WORK PERFORMED AT CONSULTANT'S RISK. Consultant shall take all necessary precautions and shall be responsible for the safety of its employees, agents, and subcontractors in the performance of the contract work and shall utilize all protection necessary for that purpose. All work shall be done at Consultant's own risk, and Consultant shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. XIII. MISCELLANEOUS PROVISIONS. A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City requires its contractors and consultants to use recycled and recyclable products whenever practicable. A price preference may be available for any designated recycled product. B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of any of the covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in full force and effect. C. Resolution of Disputes and Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. If the parties are unable to settle any dispute, difference or claim arising from the parties' performance of this Agreement, the exclusive means of resolving that dispute, difference or claim, shall only be by filing suit exclusively under the venue, rules and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in writing to an alternative dispute resolution process. In any claim or lawsuit for damages arising from the parties' performance of this Agreement, each party shall pay all its legal costs and attorney's fees incurred in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award provided by law; provided, however, nothing in this paragraph shall be construed to limit the City's right to indemnification under Section VII of this Agreement. D. Written Notice. All communications regarding this Agreement shall be sent to the parties at the addresses listed on the signature page of the Agreement, unless notified to the contrary. Any written notice hereunder shall become effective three (3) business days after the date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. E. Assignment. Any assignment of this Agreement by either party without the written consent of the non-assigning party shall be void. If the non-assigning party gives its consent to any assignment, the terms of this Agreement shall continue in full force and effect and no further assignment shall be made without additional written consent. F. Modification. No waiver, alteration, or modification of any of the provisions of this Agreement shall be binding unless in writing and signed by a duly authorized representative of the City and Consultant. CONSULTANT SERVICES AGREEMENT - 4 (Over$10,000) G. Entire Agreement. The written provisions and terms of this Agreement, together with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or other representative of the City, and such statements shall not be effective or be construed as entering into or forming a part of or altering in any manner this Agreement. All of the above documents are hereby made a part of this Agreement. However, should any language in any of the Exhibits to this Agreement conflict with any language contained in this Agreement, the terms of this Agreement shall prevail. H. Compliance with Laws. The Consultant agrees to comply with all federal, state, and municipal laws, rules, and regulations that are now effective or in the future become applicable to Consultant's business, equipment, and personnel engaged in operations covered by this Agreement or accruing out of the performance of those operations. I. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. IN WITNESS, the parties below execute this Agreement, which shall become effective on the last date entered below. CONSULTANT: W CITY OF KENT: 14 By; By: s gnature (signature) Print Nam -���h �• w�! 1 p nt Na e: zette Cooke Its g �nc� I Ma or (title) DATE: f/' z a DATE: NOTICES TO BE SENT TO: NOTICES TO BE SENT TO: CONSULTANT: CITY OF KENT: Cedar River Group Hope Gibson 93 Pike Street #315 City of Kent Seattle, WA 98101 220 Fourth Avenue South Kent, WA 98032 206-223-7660 (telephone) 206-223-7665 (facsimile) (253) 856-5112 (telephone) (253) 856-6050 (facsimile) APP VED IS TO QRM: Kent Law Depart en CPPW Cedar River Group CONSULTANT SERVICES AGREEMENT - 5 (Over$10,000) DECLARATION CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY The City of Kent is committed to conform to Federal and State laws regarding equal opportunity. As such all contractors, subcontractors and suppliers who perform work with relation to this Agreement shall comply with the regulations of the City's equal employment opportunity policies. The following questions specifically identify the requirements the City deems necessary for any contractor, subcontractor or supplier on this specific Agreement to adhere to. An affirmative response is required on all of the following questions for this Agreement to be valid and binding. If any contractor, subcontractor or supplier willfully misrepresents themselves with regard to the directives outlines, it will be considered a breach of contract and it will be at the City's sole determination regarding suspension or termination for all or part of the Agreement; The questions are as follows: 1. I have read the attached City of Kent administrative policy number 1.2. 2. During the time of this Agreement I will not discriminate in employment on the basis of sex, race, color, national origin, age, or the presence of all sensory, mental or physical disability. 3. During the time of this Agreement the prime contractor will provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 4. During the time of the Agreement I, the prime contractor, will actively consider hiring and promotion of women and minorities. 5. Before acceptance of this Agreement, an adherence statement will be signed by me, the Prime Contractor, that the Prime Contractor complied with the requirements as set forth above. By signing below, I agree to fulfill the five requirements referenced above. Dated this �2~ day of , 2011. By: For: Title: Date: EEO COMPLIANCE DOCUMENTS - 1 CITY OF KENT ADMINISTRATIVE POLICY NUMBER: 1.2 EFFECTIVE DATE: January 1, 1998 SUBJECT: MINORITY AND WOMEN SUPERSEDES: April 1, 1996 CONTRACTORS APPROVED BY Jim White, Mayor POLICY: Equal employment opportunity requirements for the City of Kent will conform to federal and state laws. All contractors, subcontractors, consultants and suppliers of the City must guarantee equal employment opportunity within their organization and, if holding Agreements with the City amounting to $10,000 or more within any given year, must take the following affirmative steps: 1. Provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 2. Activelyconsider for promotion and advancement available minorities and women. Any contractor, subcontractor, consultant or supplier who willfully disregards the City's nondiscrimination and equal opportunity requirements shall be considered in breach of contract and subject to suspension or termination for all or part of the Agreement. Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public Works Departments to assume the following duties for their respective departments. 1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these regulations are familiar with the regulations and the City's equal employment opportunity policy. 2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines. EEO COMPLIANCE DOCUMENTS - 2 CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the Agreement. I, the undersigned, a duly represented agent of Company, hereby acknowledge and declare that the before-mentioned company was the prime contractor for the Agreement known as that was entered into on the (date), between the firm I represent and the City of Kent. I declare that I complied fully with all of the requirements and obligations as outlined in the City of Kent Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity Policy that was part of the before-mentioned Agreement. Dated this day of 12012. By: For: Title: Date: EEO COMPLIANCE DOCUMENTS - 3 9 Xh � bt`-. Revised Scope of Work for City of Kent's Pathways to Health August 11, 2011 Introduction The primary goal of this project is to develop an outreach plan to obtain feedback from select underserved and low-income communities in the City of Kent to determine: 1) if they are aware of the existing system of trails, corridors and parks; 2) how are they using the existing system to access the places they need to go—particularly their ability to access locations that help foster healthy lifestyles, such as parks, recreation centers and farmers' markets ; 3) if the current system works for them—both as pathways to access services and for recreation and exercise opportunities, 4) if other barriers exist, such as inability to afford bicycles or safety concerns; and 5) could there be additions to the current system to make it more usable. The following provides a summary of the tasks that will be completed to accomplish the project. Task 1: Defining the Scope, Schedule and Budget Final scoping meeting between Cedar River and City of Kent Project Manager to clearly define: • On-going General Project Management/Division of Responsibilities • Information/data needs • Messaging • Collateral (printed materials for outreach) • Agenda Items • Meeting Facilitation • Compilation of Information • Summary Documents • Timeline • Budget (attached) Task 2: Background Research and Data Kent staff will assist the consultants in fine tuning the target audiences by providing research and data that would include: GIS data from the City of Kent and/or King County and one or more maps that show: • The existing system of parks, corridors and trails • Locations of low income residents • Locations of ethnic households • Households with the highest number of children below the age of 16 • Locations of parks, recreation centers, schools, food outlets (grocery stores/markets) within Kent city limits • King County Health Department's "Safe Routes to Schools" in the City of Kent • And any other research/materials that are deemed necessary Cedar River will review other related research, as necessary, as well. Task 3:Audience Identification The highest priority ethnic communities have been identified as: • Hispanic • Somali • Ukrainian • Sikh Task 4: Messaging Cedar River Group will help the City of Kent refine its messaging for outreach, noting the need to: • Provide general information about this project • Determine what questions to ask various audiences • Explain why citizens' opinions are important to the City and how their comments will be used Task 5: Methods of Outreach City staff will assist Cedar River to identify community leaders who will help the team determine the most effective way to reach members of each ethnic community. This will entail initial meetings with community and faith-based leaders. Once appropriate methods of communication are agreed upon, Cedar River will develop a promotion plan. Task 6: Promotion Plan and Collateral Once the messaging is determined and the audience defined, Cedar River will develop a promotion plan that will: • outline the best methods to reach various groups • describe the types of written/graphic/printed materials that will be needed City of Kent will provide all necessary maps, graphic design, printing and distribution based on the promotion plan, as well as web support or other means of electronic communication. Task 7: Community Meetings Once the audiences have been identified and informed of the project, a series of meetings will be convened. The meetings will be organized by identified target groups. The plan would include: • Round 1 -four initial meetings to discover the level of awareness for the existing system of trails, parks, and corridors; how the system is currently used; perceived barriers; and improvements that could be made to the existing system; • Round 2 -four follow-up meetings to discuss findings from Round 1 of the outreach and ask for reactions to the plan for improving the trail system, as well as ask if proposed changes would enhance their use of Kent's trails and corridors. z Develop Agendas and List of Materials for Meetings Cedar River will develop agendas/topics of discussions and suggestions for materials and maps that will be used for the meetings (to be prepared by the City of Kent). City of Kent will provide site planning and coordination. Meeting Facilitation Cedar River will facilitate the meetings and record feedback for all eight meetings. Translation Services Cedar River Group recognizes the importance of gathering input from non-English speaking audiences. However, translation services are not included in the proposed budget. The consultant team will work with the City of Kent and ethnic community leaders to identify individuals who may be able to assist with translation services. Task 8: Compilation of Information &Summary Reports Cedar River will provide a basic outline identifying key themes and issues that emerge after Round 1 and Round 2 of the community meetings. Cedar River will also provide summary notes and action items following the initial scoping meeting with City of Kent Project Manager. City of Kent staff will be responsible for translating Cedar River's findings into final reports and/or policy statements for the Kent City Council. Task 9: On-going project management and communications Cedar River will provide project management services, ensuring: • Communication and updates as necessary • Deliverables and action items will be in keeping with the agreed upon timeline • Cedar River group will work within the agreed upon budget Timeline Cedar River will work with City of Kent Project Manager to refine a timeline of deliverables and meeting schedules in accord with the general schedule, below: • Final Scope development August • Preparation for outreach effort & research August • Outreach August—September • Round 1 of meetings September- October • Development of Vision or Plan November • Round 2 of meetings December -January • Summary documents and wrap-up January • Council Consideration of report March Project Budget Estimate Task Total Hours 1. Define Scope 6 2. Background Research 4 3. Audience Identification 8 r 4. Messaging 9 5. Methods of Outreach 11 6. Promotion Plan and Collateral 12 7. Community Meetings 38 8. Summary Reports 10 m 9. Project Management 13 Total Hours 114 Labor Costs Howell - $195/hr x 5 hrs $975 Byers- $195/hr x 24 hrs $4,680 Linville -$120/hr x 85 hrs $10,200 $15,855 Direct Costs Administrative $845 Parking, mileage, copying, postage 300 TOTAL BUDGET $17,000 EXHIBIT B INSURANCE REQUIREMENTS FOR CONSULTANT SERVICES AGREEMENTS Insurance The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, their agents, representatives, employees or subcontractors. A. Minimum Scope of Insurance Consultant shall obtain insurance of the types described below: 1. Automobile Liability insurance covering all owned, non- owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01. The City shall be named as an Additional Insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City using ISO additional insured endorsement CG 20 10 11 85 or a substitute endorsement providing equivalent coverage. 2. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. B. Minimum Amounts of Insurance Consultant shall maintain the following insurance limits: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. 2. Commercial General Liability insurance shall be written with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate. EXHIBIT B (Continued) C. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability and Commercial General Liability insurance: 1. The Consultant's insurance coverage shall be primary insurance as respect the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not contribute with it. 2. The Consultant's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. 3. The City of Kent shall be named as an additional insured on all policies (except Professional Liability) as respects work performed by or on behalf of the Consultant and a copy of the endorsement naming the City as additional insured shall be attached to the Certificate of Insurance. The City reserves the right to receive a certified copy of all required insurance policies. The Consultant's Commercial General Liability insurance shall also contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer's liability. D. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. E. Verification of Coverage Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Consultant before commencement of the work. F. Subcontractors Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the same insurance requirements as stated herein for the Consultant. 1 ® DATE(MMIDD1YYYY) Ro CERTIFICATE OF LIABILITY INSURANCE OP ID TJ 08/29/11 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER IMPORTANT If the certificate holder Is an ADDITIONAL INSURED,the pollcy(les)must be endorsed If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsements) LUNIAUI PRODUCER NAME PHONE Liberty Northwest Insurance AIC,No,Ext (A/c, No) PO BOX 188065 ADDRESS Fairfield OH 45018 CUSTOMERID# CEDARI9 Phone:888-451-8277 Fax 800-845-3666 INSURER(S)AFFORDING COVERAGE NAIC# INSURED INSURERA American States Insurance 19704 CEDAR RIVER GROUP INSURER 93 PIKE ST STE 315 SEATTLE WA 98101 INSURER INSURER D INSURER E INSURER F COVERAGES CERTIFICATE NUMBER REVISION NUMBER- THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE=OR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT'JJITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS IN ADD BUbM LTR TYPE OF INSURANCE INSR WVDI POLICY NUMBER (MM/DDlYYYY) (MM SEXP SIRY1 YY) LIMITS 1, GENERAL LIABILITY EACH OCCURRENCE $ 1000000 A TGEWL X IMMERCIAL GENERAL LIABILITY 01CG55492880 04/27/11 04/27/12 PREMISES(Eaoccurrence)CLAIMS-MADE J OCCUR MEDEXP(Anycneperson) S 10000 X X PERSONAL&AGEN ERL AGGREGATE $2000000 GGREGATE LIMITAPPLIES PER PRODUCTS-COMP/OP AGG 1 $ 1000000 X POLICY PRO LOC $ ECT 1 AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1000000 Fa accident) ANY AUTO BODILY INJURY(Per person) �$ ALL OWNED AUTOS BODILY INJURY(Per accident)1$ SCHEDULED AUTOS PROPERTY DAMAGE A X HIRED AUTOS 01CG55492880 04/27/11 04/27/12 (Per accident $ A X NON-OWNED AUTOS 01CG55492880 04/27/11 04/27/12 $ UMBRELLA LAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE' AGGREGATE $ DEDUCTIBLE $ RETENTION $ $ A 1 WORKERS COMPENSATION 01-CG55492880 04/27/11 D4/27/12 WATU- �( OTH- AND EMPLOYERS'LIABILITY YIN! TORCV LISTMITS ER ANY PROPRIETOR/PARTNER/EXECUTIVE[::]1 EMPLY STOP GAP EL EACH ACCIDENT $ 1 OFFICER/MEMBER EXCLUDED? uNIA (Mandatory in NH) EL DISEASE-EA EMPLOYEE $ If yes,cescnbe under 1 DESCRIPTION OF OPERATIONS below EL C13EASE-POLICY LIMIT $ l DESCRIPTION OF OPERATIONS/LOCATIONS I VEHICLES (Attach ACORD 101,Additional Remarks Schedule,if more space is required) CRG Pro3ect #1111 The City of Kent and The City of Kent Parks Recreation & Community Services are named as Additional Insured per written contract agreement, permit or schedule per form CIS 76 35 02 07 This Insurance is {primary per CIS 00 01 12 07 Waiver of Subrogation applies CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE CITYKEN THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS City of Kent Parks, Recreation & Community AUTHORIZED REPRESENTATIVE Services 220 4th Ave rent WA 98032-5892 ©1988.2009 ACORD COhrORAT10N. All rights reserved. ACORD 25(2009/09) The ACORD name and logo are registered marks of ACORD REPRINTED F ROM THE FORMS 1.16RARY"' p,d.>,�.I CI COMMERCIAL GENERAL LIABILITY f I H.S I l i s"—, CG 76 35 02 07 THIS ENDORSEMENT CHANGES THE POLICY PLEASE READ IT CAREFULLY. LIABILITY PLUS ENDORSEMENT This endorsement modifies insurance provided under the following. COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Narne of Person or Organization. The City of Kent, and the City of Kent Parks Recreation & Community Services CRIS Project #1111 ADDITIONAL INSURED — BY WRITTEN lease or occupy, subject to the following CONTRACT, AGREEMENT OR PERMIT, OR additional provisions SCHEDULE (a) This Insurance does not apply to any "occurrence" which takes place TThe following paragraph is added to WHO IS AN The following (Section il) after you cease to be a tenant in INSany premises leas c to or rented to 4 Any person or organization shown in the Sched- yo'i, ule or for whom you are required by written coin- (b) This insurance does not apply to tract, agreemert or permit to provide insurance any structural alterations, new con- is an insured, subject to the following additional struction or demolition operations provisions performed by or on behal- of the a. The con-,,act, agreement or permit must be person o- organization ached as an in effect during the oollcy pe,iod shown in insured, the Declarations, and mLSt have peen exe- (2) Your ongoing operations for that In- cutec prior to the "bodily Injury", "property sured, whether the work is performed damage', or "personal and advertising by you or for you, Injury' (3) The maintenance, operation or use by b The person or organization added as an in- you of egUiment leased-o you by such sured by this endorsement is an insured only person or organization, subject to the to the extent you are held liable due to following acclitional provisions (1) The ownership, maintenance or use of (a) This insurance does not apply to that part o` premises you own, rent, any "occurrence" which takes place after the equipment lease expires, Includes Copyrighted Material of Insurance Services Office, Inc , with its permission Copyright Insurance Services, 2001 Saier'o a^d the Sateco Ii ere red iSlere7 riadamarka r Se eon Ccrpo ailon CG 76 35 02 07 Page t of 4 EP REPRIN TEU F•OP 1 THE-ORMS LIBRARY-' (b) This insurance does not apply to This exclusion applies even if the claims "bodily injury" or "property dam- against any insured allege negligence or age" arising out of the sole negli- otner wrongdoing in the supervision, hiring, Bence of such person or employment, raining or monitoring of others organization, by that insured, if the 'occurrence ' which caused the `bodily injury" or "property (4) Permits issued by any state or political damage" involved the ownership, mainte- subdivision with respect to operations nance use or entrustment to ethers of any performed by you or on your behalf, an craft, auto" or watercraft that is owned suoject to the following addticnaf pic- or operated by or rented or loaned to any en- vision sured This insurance does not apply to 'bodily This exclusion does not apply to injury", "property damage", or (1) A watercraft while ashore on premises "personal and advertising injury" arising you own or rent, out of operations performed for the state or municipality (2) A watercraft you do not own that is c The insurance with respect to any architect, (a) Less than 52 feet long, and eng veer, of surveyor added as an insured (b) Not being used to carry persons or by this endorsement does not apply to property for a charge, "bodily injury", "p oDerty damage", or 'per- sonal and advertising injury" arising out of (3) Parking an 'auto" on, or cn the ways the rendering of or the failure to render any next to, premises you Own or rent pro- professional seivices by or for you, includ- vided the "alto" is not owned by or Ing rented or loaned to you or the Insured, (1) The preparing, approving, or fading to (4) Liability assumed under any "insured prepare or approve maps, drawings, contract" for the ownership, mainte- opinions, reports, surveys change or- trance or use of aircraft or watercraft, or ders, designs or specifications, and (5) "Bodily injury" or "property damage" (2) Supervisory, inspection or engineering arising out of services (a) the operation of machinery or equipment that is attached to, or d This insurance does not apply to "bodily part of a land vehicle that would Injury" or "property damage" included within quality under the oefinition of the "prod uc:s-completed op�ratrons haz- "mobile equipment" if it were riot ard" subject to a compulsory or financial responsibility law or other motor ve- A person's or organization's status as an insured un- hicle Insurance law in the state der this endorsement ends wher your operations for where It is licensed or principally that insured are completed garaged, or No coverage well be provided it, in the absence of this (b) the operation of any of tie machin- ery Dr equipment listed in Paragraph endorsement no liability would be imposed by law on f(2) or f(3) of the definition of You Coverage shall be limited to the extent of your "mobile equipment" negligence or fault according to the applicable princi- ples of comparative fault (6) An aircraft you do not own provided it is not operated by any Insured NON-OWNED WATERCRAFT AND NON-OWNED AIRCRAFT LIABILITY TENANTS'PROPERTY DAMAGE LIABILITY Exclusion g of COVERAGE A (Section 1) is replaced When a Damage To Premises Rented To You Land is by the following shown in the Declarations, Exc lus of j of Coverage A, Section I is replaced by the following g. "Bodily injury" or "property damage" arising out of the ownership, maintenance, use or j• Damage To Property entrustment to others of any airc•aft, "auto" "Prope-ty damage" to or wa`ercraft owned or operated by or rented or loaned to any insured Use includes oper- (1) Property you own, rent, or occupy, including ation and 'loading or unloading" any costs or expenses incurred by you, or Page 2 of 4 j B a d e ` REPRIN TEE)FROM THE FOW,S IIoPA2Y` any other person, organization or entrtv, for WHO IS AN INSURED — MANAGERS repa,r, replacement, enhancement, restora- tion or maintenance of such property for any The following is added to Paragraph 2 a. of WHO IS reason including prevention of Injury to a AN INSURED (Section II) person or damage to another's property, (2) Premises you sell give away or abandon, if Paragraph (1) does not apply to executive officers, or the "property damage" arises out of any part to managers at the supervisory level or above of those premises, SUPPLEMENTARY PAYMENTS — COVERAGES A (3) Property loaned to you, AND B — BAIL BONDS — TIME OFF FROM (4) Personal property in the care, custody or WORK control of the Insured Paragraph 1 b of SUPPLEMENTARY PAYMENTS — (5) That panicular part of real property on which COVERAGES A AND B Is replaced by the following you or any contractors or subcontractors working directly or indirectly on your behalf b. Up to S3,000 for cost of bail bonds required are performing operations, f the 'oropetly because of accidents or traffic law violations damage" arises out of these operations, or arising out of the use of anv vehicle to which the Bodily Injury Liability Coverage applies (6) That particular part of any property that must We do not have to furnish these boncs be restored, repaired or replaced because ycui %voik" was incoirectly performed on it Paragraph 1 d of SUPPLEMENTARY PAYMENTS — Paragraphs (1), (3) and (4) of this exclusion do COVERAGES A AND B is replaced by the following not &pply to "property damage" (other than d All reasonable expenses incurred by the in- damage by fire) to premises, including the con- sured at our request to assist us in the in- tents of such premises, rented to you A separate vestigation or cefense of the claim or "suit', limit Of insurance applies to Damage To Prem- Including actual loss of earnings up to S500 ises Rented Fo You as describes in Section III a day because of tune off from work — Chills Of Insurance Paragraph (2) of this exclusion does not apply if EMPLOYEES AS INSUREDS — HEALTH CARE the premises ate "your work" and were never SERVICES occupied rented or held for rental by you Ptovtsron 2.a(1)(d) of WHO IS AN INSURED (Section Paragraphs (3), (4), (5) and (6) of this exclusion 11) is deleted unless excluded by separate endorse- do not apply to liability assumee ender a side- ment track agreement Paragraph (6) of this exclusion does not apply to EXTENDED COVERAGE FOR NEWLY ACQUIRED "property damage" Included in the "products- ORGANIZATIONS complered operations hazard" Provision 3 a of WHO IS AN INSURED (Section II) Is Paragraph 6 of LIMITS OF INSURANCE (Section III) replaced by the following is replaced by the following a. Coverage under this provision is afforded 6 Subject to 5 above, the Damage To Premises only until the end of the policy period Reined 10 You Limit is the most we will pay un- EXTENDED "PROPERTY DAMAGE" der Coverage A for damages because of "propely damage" to any one premises, while Exclusion a of COVERAGE A (Section 1) is replaced rented to you, or to tl-e case of damage by fire by the following while rented to you or temporarily occupied by you -ith permission of the owner a. `Bodily Injury" or "property damage" expected or intended from the standpoint of the insured Tne Damage To Premises Rented To You limit is the This exclusion does not appiv to "bodily injury' higher of the Each Occurrence Lirnit shown to the or "properly damage" resulting from the use of Declarations or the amount shown in the Declarations reasonable force to protect persons or propery as Damage to Premises Rented To You Limit ce -6 rs 02 n; Page 3 of 4 EP ""REPRINTEDFROM THE FORMS LIBRARY' ' EXTENDED DEFINITION OF BODILY INJURY interrupted only by a street, oadway, waterway, or right-of-way of a railroad Paragraph 3 of DEFINITIONS (Secton V) is replaced by the following INCREASED MEDICAL EXPENSE LIMIT 3 °Bode y injury" means bodily injury, SIUKnesS or The Medical Expense Limit is amended to $10,000 disease sustained by a person, including mental anguish or death resulting from any of these at KNOWLEDGE OF OCCURRENCE any time The following is added to Paragraph 2. Duties In The TRANSFER OF RIGHTS OF RECOVERY Event Of Occurrence Offense, Claim Or Sut of COMMERCAL GENERAL LIABILITY CONDITIONS The following is added to Paragraph 6 Transfer Of (Section IV) Rights Of Recovery Against Others To Us of COM- MERCIAL GENERAL LIABILITY CONDITIONS (Sec- Knowledge of an `occurrence", claim or "suit" by tion IV) your agent servant or employee shall not in itself constitute knowledge of the named insured unless an We waive any rights of recovery we may have against officer of the rained insured has received such notice any person or orgamzat on because of payments we from the agent, servant or employee make for r]l or damage arising out or your ongoing operations or 4jour work" done under a contract with UNINTENTIONAL FAILURE TO DISCLOSE ALL that person or organization and included in 'he HAZARDS °p,oducts-completed operations hazaro" Tiis waiver applies only to a person or organization for whom you The following is added to Paragraph 6 Representa- are required by written contract, agreement or pe rrit tions of COMMERCIAL GENERAL LIABILITY CONDI- to waive these rights of recovery TIONS (Section IV) AGGREGATE LIMITS OF INSURANCE — PER If you unintentionally fail to disclose any hazards ex- LOCATION isting at the inception date of your policy, we will not deny coverage under this Coverage Form because of For all SUMS which the insured becomes legally obli- such tarlure However this provision does not affect gated to pay as damages caused by "occurrences" cur right to collect add tronal premium or exercise our under CCVERAGE A (Section ,), and for a I medical right of cancellation or non-renewal expenses caused by accidents under COVERAGE C (Section 1), which can be attributed only to operations LIBERALIZATION CLAUSE at a srrgle "locaton" The following paragraph is added to COMMERCIAL 'araoraphs 2 a and 2 b of Limits of Insurance (Sec- GENERAL LIABILITY CONDITIONS (Section IV) tion III) apply separately to each of your 'locations" owned by or rented to you 10. If a revision `o this Coverage Part, which would provide more coverage with no additional nre- "Location" rneans premises involving the same or mium, becomes effective during the policy period # connecting lots, or premises whose connection is in the state shown in the Declarations, your pol- icy will automatically provide this add Tonal cov- erage on the effective date of the revision t Page 4 of 4 REQUEST FOR MAYOR'S SIGNATURE �•� KENT Please Fill in All Applicable Boxes µ 5rvi Routing Information (ALL REQUESTS MUST FIRST BE ROUTED THROUGH THE LAW DEPARTMENT) Reviewed by Parks Director Originator: Hope Gibson - Parks Planning Phone (Originator): x5112 Date Sent: 9/13/11 Date Required: Return Signed Document to: Hoe CONTRACT TERMINATION DATE: 3/1/2012 VENDOR NAME: Cedar River Group, LLC DATE OF COUNCIL APPROVAL: n/a Brief Explanation of Document: This contract is for professional services related to the Communities Putting Prevention to Work Grant (CPPW) bicycle and pedestrian planning project This public policy and outreach consultant, Cedar River Group, will provide the city with outreach strategies and facilitation services to increase our success in obtaining meaningful public input from a variety of hard-to-reach communities within Kent All Contracts Must Be Routed Through The Law Department I (This area to be completed by the Law De art ent Received: RECEIVED Approval of Law Dept.: SEP 13 2011 Law Dept. Comments: P . KENT LAW DEPT. Date Forwarded to Mayor. A Shaded Areas To Be Completed By Adminis on Staff Received: 1 � 4CP Recommendations and Comments: 20jj ��Z/�� lit l�Gt d��� ��✓ ��'' Cirv�r��rhT Disposition: Date Returned: