HomeMy WebLinkAboutIT11-288 - Original - Allied Telesis, Inc. - Purchase of Network Equipment - 12/20/2011 Records Mi jnagernen
KENO W ASHINGTON Document
CONTRACT COVER SHEET
This is to be completed by the Contract Manager prior to submission
to City Clerks Office. All portions are to be completed.
If you have questions, please contact City Clerk's Office.
Vendor Name:
Vendor Number: 3a8[o-1 O
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Contract Number: Z / / �� e O
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Contract Renewal Notice (Days): n Iq
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Contract Manager: l� -' T epartment:
Detail: (i.e. address, location, parcel number, tax id, etc.):
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S:Publlc\RecordsManagement\Forms\ContractCover\adcc7832 1 11/08
KENT
WASHINGTON
GOODS & SERVICES AGREEMENT
between the City of Kent and
Allied Telesis, Inc
THIS AGREEMENT is made by and between the City of Kent, a Washington municipal
corporation (hereinafter the "City"), and Allied Telesis, Inc organized under the laws of the State
of Washington, located and doing business at 3200 North First Street, San Jose, CA 95134, 408-
519-8700, and Mark Thomason] (hereinafter the "Vendor").
AGREEMENT
I. DESCRIPTION OF WORK.
Vendor shall provide the following goods and materials and/or perform the following
services for the City:
Please Reference Attached Quote # OPP-000034777
Vendor acknowledges and understands that it is not the City's exclusive provider of these
goods, materials, or services and that the City maintains its unqualified right to obtain these
goods, materials, and services through other sources.
II. TIME OF COMPLETION. Upon the effective date of this Agreement, Vendor shall
complete the work and provide all goods, materials, and services January 15`h, 2012
III. COMPENSATION. The City shall pay the Vendor an amount not to exceed (Please
Refernce Attached Quote # OPP-000034777 with a product and services total of $134,318.89),
including applicable Washington State Sales Tax, for the goods, materials, and services
contemplated in this Agreement. The City shall pay the Vendor the following amounts according
to the following schedule:
I
GOODS & SERVICES AGREEMENT - 1
(Over$10,000.00, including WSST)
Please refernce payment terms on Quote # OPP-000034777.
If the City objects to all or any portion of an invoice, it shall notify Vendor and reserves
the option to only pay that portion of the invoice not in dispute. In that event, the parties will
immediately make every effort to settle the disputed portion.
A. Defective or Unauthorized Work. The City reserves its right to withhold payment
from Vendor for any defective or unauthorized goods, materials or services. If
Vendor is unable, for any reason, to complete any part of this Agreement, the City
may obtain the goods, materials or services from other sources, and Vendor shall
be liable to the City for any additional costs incurred by the City. "Additional costs"
shall mean all reasonable costs, including legal costs and attorney fees, incurred by
the City beyond the maximum Agreement price specified above. The City further
reserves its right to deduct these additional costs incurred to complete this
Agreement with other sources, from any and all amounts due or to become due the
Vendor.
B. Final Payment: Waiver of Claims. VENDOR'S ACCEPTANCE OF FINAL PAYMENT
SHALL CONSTITUTE A WAIVER OF CLAIMS, EXCEPT THOSE PREVIOUSLY AND
PROPERLY MADE AND IDENTIFIED BY VENDOR AS UNSETTLED AT THE TIME
REQUEST FOR FINAL PAYMENT IS MADE.
IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent
Contractor-Employer Relationship will be created by this Agreement. By their execution of this
Agreement, and in accordance with Ch. 51.08 RCW, the parties make the following
representations:
A. The Vendor has the ability to control and direct the performance and details
of its work, the City being interested only in the results obtained under this
Agreement.
B. The Vendor maintains and pays for its own place of business from which
Vendor's services under this Agreement will be performed.
C. The Vendor has an established and independent business that is eligible for a
business deduction for federal income tax purposes that existed before the
City retained Vendor's services, or the Vendor is engaged in an
independently established trade, occupation, profession, or business of the
same nature as that involved under this Agreement.
D. The Vendor is responsible for filing as they become due all necessary tax
documents with appropriate federal and state agencies, including the Internal
Revenue Service and the state Department of Revenue.
GOODS & SERVICES AGREEMENT - 2
(Over$10,000.00, including WSST)
E. The Vendor has registered its business and established an account with the
state Department of Revenue and other state agencies as may be required
by Vendor's business, and has obtained a Unified Business Identifier (UBI)
number from the State of Washington.
F. The Vendor maintains a set of books dedicated to the expenses and earnings
of its business.
V. TERMINATION. Either party may terminate this Agreement, with or without
cause, upon providing the other party thirty (30) days written notice at its address set forth on
the signature block of this Agreement.
VI. CHANGES. The City may issue a written amendment for any change in the goods,
materials or services to be provided during the performance of this Agreement. If the Vendor
determines, for any reason, that an amendment is necessary, Vendor must submit a written
amendment request to the person listed in the notice provision section of this Agreement,
section XIV(D), within fourteen (14) calendar days of the date Vendor knew or should have
known of the facts and events giving rise to the requested change. If the City determines that
the change increases or decreases the Vendor's costs or time for performance, the City will
make an equitable adjustment. The City will attempt, in good faith, to reach agreement with the
Vendor on all equitable adjustments. However, if the parties are unable to agree, the City will
determine the equitable adjustment as it deems appropriate. The Vendor shall proceed with the
amended work upon receiving either a written amendment from the City or an oral order from
the City before actually receiving the written amendment. If the Vendor fails to require an
amendment within the time allowed, the Vendor waives its right to make any claim or submit
subsequent amendment requests for that portion of the contract work. If the Vendor disagrees
with the equitable adjustment, the Vendor must complete the amended work; however, the
Vendor may elect to protest the adjustment as provided in subsections A through E of Section
VII, Claims, below.
The Vendor accepts all requirements of an amendment by: (1) endorsing it, (2) writing a
separate acceptance, or (3) not protesting in the way this section provides. An amendment that
is accepted by Vendor as provided in this section shall constitute full payment and final
settlement of all claims for contract time and for direct, indirect and consequential costs,
including costs of delays related to any work, either covered or affected by the change.
VII. CLAIMS. If the Vendor disagrees with anything required by an amendment,
another written order, or an oral order from the City, including any direction, instruction,
interpretation, or determination by the City, the Vendor may file a claim as provided in this
section. The Vendor shall give written notice to the City of all claims within fourteen (14)
calendar days of the occurrence of the events giving rise to the claims, or within fourteen (14)
calendar days of the date the Vendor knew or should have known of the facts or events giving
rise to the claim, whichever occurs first . Any claim for damages, additional payment for any
reason, or extension of time, whether under this Agreement or otherwise, shall be conclusively
deemed to have been waived by the Vendor unless a timely written claim is made in strict
accordance with the applicable provisions of this Agreement.
At a minimum, a Vendor's written claim shall include the information set forth in
subsections A, items 1 through 5 below.
FAILURE TO PROVIDE A COMPLETE, WRITTEN NOTIFICATION OF CLAIM
WITHIN THE TIME ALLOWED SHALL BE AN ABSOLUTE WAIVER OF ANY
GOODS & SERVICES AGREEMENT - 3
(Over$10,000.00, including WSST)
CLAIMS ARISING IN ANY WAY FROM THE FACTS OR EVENTS
SURROUNDING THAT CLAIM OR CAUSED BY THAT DELAY.
A. Notice of Claim. Provide a signed written notice of claim that provides the following a
information:
1. The date of the Vendor's claim; i
2. The nature and circumstances that caused the claim;
3. The provisions in this Agreement that support the claim;
4. The estimated dollar cost, if any, of the claimed work and how that
estimate was determined; and
5. An analysis of the progress schedule showing the schedule change or
disruption if the Vendor is asserting a schedule change or disruption.
B. Records. The Vendor shall keep complete records of extra costs and time incurred
as a result of the asserted events giving rise to the claim. The City shall have
access to any of the Vendor's records needed for evaluating the protest.
The City will evaluate all claims, provided the procedures in this section are
followed. If the City determines that a claim is valid, the City will adjust payment
for work or time by an equitable adjustment. No adjustment will be made for an
invalid protest.
C. Vendor's Duty to Complete Protested Work. In spite of any claim, the Vendor shall
proceed promptly to provide the goods, materials and services required by the City
under this Agreement.
D. Failure to Protest Constitutes Waiver. By not protesting as this section provides,
the Vendor also waives any additional entitlement and accepts from the City any
written or oral order (including directions, instructions, interpretations, and
determination).
E. Failure to Follow Procedures Constitutes Waiver. By failing to follow the procedures
of this section, the Vendor completely waives any claims for protested work and
accepts from the City any written or oral order (including directions, instructions,
interpretations, and determination).
VIII. LIMITATION OF ACTIONS. VENDOR MUST, IN ANY EVENT, FILE ANY LAWSUIT
ARISING FROM OR CONNECTED WITH THIS AGREEMENT WITHIN 120 CALENDAR DAYS FROM
THE DATE THE CONTRACT WORK IS COMPLETE OR VENDOR'S ABILITY TO FILE THAT SUIT
SHALL BE FOREVER BARRED. THIS SECTION FURTHER LIMITS ANY APPLICABLE STATUTORY
LIMITATIONS PERIOD.
IX. WARRANTY. This Agreement is subject to all warranty provisions established
under the Uniform Commercial Code, Title 62A, Revised Code of Washington. Vendor warrants
goods are merchantable, are fit for the particular purpose for which they were obtained, and will
perform in accordance with their specifications and Vendor's representations to City. The Vendor
shall correct all defects in workmanship and materials within one (1) year from the date of the
City's acceptance of the Contract work. In the event any part of the goods are repaired, only
original replacement parts shall be used—rebuilt or used parts will not be acceptable. When
defects are corrected, the warranty for that portion of the work shall extend for one (1) year
from the date such correction is completed and accepted by the City. The Vendor shall begin to
GOODS & SERVICES AGREEMENT - 4
(Over$10,000.00, including WSST)
correct any defects within seven (7) calendar days of its receipt of notice from the City of the
defect. If the Vendor does not accomplish the corrections within a reasonable time as
determined by the City, the City may complete the corrections and the Vendor shall pay all costs
incurred by the City in order to accomplish the correction.
X. DISCRIMINATION. In the hiring of employees for the performance of work under
this Agreement or any sub-contract, the Vendor, its sub-contractors, or any person acting on
behalf of the Vendor or sub-contractor shall not, by reason of race, religion, color, sex, age,
sexual orientation, national origin, or the presence of any sensory, mental, or physical disability,
discriminate against any person who is qualified and available to perform the work to which the
employment relates.
Vendor shall execute the attached City of Kent Equal Employment Opportunity Policy
Declaration, Comply with City Administrative Policy 1.2, and upon completion of the contract
work, file the attached Compliance Statement.
XI. INDEMNIFICATION. Vendor shall defend, Indemnify and hold the City, its
officers, officials, employees, agents and volunteers harmless from any and all claims, injuries,
damages, losses or suits, including all legal costs and attorney fees, arising out of or in
connection with the Vendor's performance of this Agreement, except for that portion of the
injuries and damages caused by the City's negligence.
The City's inspection or acceptance of any of Vendor's work when completed shall not be
grounds to avoid any of these covenants of indemnification.
IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE
INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE VENDOR'S WAIVER OF IMMUNITY
UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS
INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY
NEGOTIATED THIS WAIVER.
In the event Vendor refuses tender of defense in any suit or any claim, if that tender was
made pursuant to this indemnification clause, and if that refusal is subsequently determined by a
court having jurisdiction (or other agreed tribunal) to have been a wrongful refusal on the
Vendor's part, then Vendor shall pay all the City's costs for defense, including all reasonable
expert witness fees and reasonable attorneys' fees, plus the City's legal costs and fees incurred
because there was a wrongful refusal on the Vendor's part.
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The provisions of this section shall survive the expiration or termination of this
Agreement.
XII. INSURANCE. The Vendor shall procure and maintain for the duration of the
Agreement, insurance of the types and in the amounts described in Exhibit Not Applicable
attached and incorporated by this reference.
XIII. WORK PERFORMED AT VENDOR'S RISK. Vendor shall take all necessary
precautions and shall be responsible for the safety of its employees, agents, and subcontractors
in the performance of the contract work and shall utilize all protection necessary for that
purpose. All work shall be done at Vendor's own risk, and Vendor shall be responsible for any
loss of or damage to materials, tools, or other articles used or held for use in connection with the
work.
GOODS & SERVICES AGREEMENT - 5
(Over$10,000,00, including WEST)
XIV. MISCELLANEOUS PROVISIONS.
A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City
requires its contractors and consultants to use recycled and recyclable products whenever
practicable. A price preference may be available for any designated recycled product.
B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of
any of the covenants and agreements contained in this Agreement, or to exercise any option
conferred by this Agreement in one or more instances shall not be construed to be a waiver or
relinquishment of those covenants, agreements or options, and the same shall be and remain in
full force and effect.
C. Resolution of Disputes and Governing Law. This Agreement shall be governed by
and construed in accordance with the laws of the State of Washington. If the parties are unable
to settle any dispute, difference or claim arising from the parties' performance of this
Agreement, the exclusive means of resolving that dispute, difference or claim, shall only be by
filing suit exclusively under the venue, rules and jurisdiction of the King County Superior Court,
King County, Washington, unless the parties agree in writing to an alternative dispute resolution
process. In any claim or lawsuit for damages arising from the parties' performance of this
Agreement, each party shall pay all its legal costs and attorney's fees incurred in defending or
bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award
provided by law; provided, however, nothing in this paragraph shall be construed to limit the
City's right to indemnification under Section XI of this Agreement.
D. Written Notice. All communications regarding this Agreement shall be sent to the
parties at the addresses listed on the signature page of the Agreement, unless notified to the
contrary. Any written notice hereunder shall become effective three (3) business days after the
date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to
the addressee at the address stated in this Agreement or such other address as may be
hereafter specified in writing.
E. Assignment. Any assignment of this Agreement by either party without the written
consent of the non-assigning party shall be void. If the non-assigning party gives its consent to
any assignment, the terms of this Agreement shall continue in full force and effect and no
further assignment shall be made without additional written consent.
F. Modification. No waiver, alteration, or modification of any of the provisions of this
Agreement shall be binding unless in writing and signed by a duly authorized representative of
the City and Vendor.
G. Entire Agreement. The written provisions and terms of this Agreement, together
with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or
other representative of the City, and such statements shall not be effective or be construed as
entering into or forming a part of or altering in any manner this Agreement. All of the above
documents are hereby made a part of this Agreement. However, should any language in any of
the Exhibits to this Agreement conflict with any language contained in this Agreement, the terms
of this Agreement shall prevail.
H. Compliance with Laws. The Vendor agrees to comply with all federal, state, and
municipal laws, rules, and regulations that are now effective or in the future become applicable
to Vendor's business, equipment, and personnel engaged in operations covered by this
Agreement or accruing out of the performance of those operations.
GOODS & SERVICES AGREEMENT - 6
(Over$10,000.00, including WSST)
I. Counterparts. This Agreement may be executed in any number of counterparts,
each of which shall constitute an original, and all of which will together constitute this one
Agreement.
IN WITNESS, the parties below execute this Agreement, which shall become
effective on the last date entered below.
VENDOR: CITY OF KENT:
By By:
(signature) Z (signature)
Print Name: JrPri N uzette Cooke
Its op it It Mayor
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DATE: DATE: lZ G
NOTICES TO BE SENT TO: NOTICES TO BE SENT TO:
VENDOR: CITY OF KENT:
Mark Thomason
Allied Telesis City of Kent
3200 N First St. San Jose, CA 95134 220 Fourth Avenue South
Kent, WA 98032
408-221-8788 (telephone) (253) (telephone)
408-519-8653 (facsimile) (253) (facsimile)
APPROVED AS TO FORM:
Ke t Law Department
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GOODS & SERVICES AGREEMENT - 7
(Over$10,000.00, including WSST)
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DECLARATION
CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY
The City of Kent is committed to conform to Federal and State laws regarding equal opportunity.
As such all contractors, subcontractors and suppliers who perform work with relation to this
Agreement shall comply with the regulations of the City's equal employment opportunity
policies.
The following questions specifically identify the requirements the City deems necessary for any
contractor, subcontractor or supplier on this specific Agreement to adhere to. An affirmative
response is required on all of the following questions for this Agreement to be valid and binding.
If any contractor, subcontractor or supplier willfully misrepresents themselves with regard to the
directives outlines, it will be considered a breach of contract and it will be at the City's sole
determination regarding suspension or termination for all or part of the Agreement;
The questions are as follows:
1. I have read the attached City of Kent administrative policy number 1.2.
2. During the time of this Agreement I will not discriminate in employment on the basis of
sex, race, color, national origin, age, or the presence of all sensory, mental or physical
disability.
3. During the time of this Agreement the prime contractor will provide a written statement to
all new employees and subcontractors indicating commitment as an equal opportunity
employer.
4. During the time of the Agreement I, the prime contractor, will actively consider hiring and
promotion of women and minorities.
5. Before acceptance of this Agreement, an adherence statement will be signed by me, the
Prime Contractor, that the Prime Contractor complied with the requirements as set forth
above.
By signing below, I agree to fulfill the five requirements referenced above.
Dated this _ ..z — da f �� �� _ , 20//
By:
G% %C 1
For:
Title: 0'®�
Date:
EEO COMPLIANCE DOCUMENTS - 1 of 3
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CITY OF KENT
ADMINISTRATIVE POLICY
NUMBER: 1.2 EFFECTIVE DATE: January 1, 1998
SUBJECT: MINORITY AND WOMEN SUPERSEDES: April 1, 1996
CONTRACTORS APPROVED BY Jim White, Mayor
POLICY:
Equal employment opportunity requirements for the City of Kent will conform to federal and
state laws. All contractors, subcontractors, consultants and suppliers of the City must guarantee
equal employment opportunity within their organization and, if holding Agreements with the City
amounting to $10,000 or more within any given year, must take the following affirmative steps:
1. Provide a written statement to all new employees and subcontractors indicating
commitment as an equal opportunity employer.
2. Actively consider for promotion and advancement available minorities and women.
Any contractor, subcontractor, consultant or supplier who willfully disregards the City's
nondiscrimination and equal opportunity requirements shall be considered in breach of contract
and subject to suspension or termination for all or part of the Agreement.
Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public
Works Departments to assume the following duties for their respective departments.
1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these
regulations are familiar with the regulations and the City's equal employment opportunity
policy.
2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines.
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EEO COMPLIANCE DOCUMENTS - 2 of 3
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CITY OF KENT
EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT
This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the
Agreement.
I, the undersigned, a duly represented agent of
Company, hereby acknowledge and declare that the before-mentioned company was the prime
contractor for the Agreement known as that was entered into on
the (date), between the firm I represent and the City of
Kent.
I declare that I complied fully with all of the requirements and obligations as outlined in the City
of Kent Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity
Policy that was part of the before-mentioned Agreement.
5
Dated this day of , 20
By:
For:
Title:
Date:
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EEO COMPLIANCE DOCUMENTS - 3 of 3
s►Ti Allied Telesis'"
ALLIED TELESIS PRICE QUOTE
Allied Telesis
3200 North First Street
EIN/IRS Tax ID 77.0165055
San Jose,CA 95134 USA
Main Office Number 408-519-8700
OPP-ID OPP-000034777 Created Date 11130/2011
Expiration Date 12/30I2011
Prepared By Sean Murphy
Phone +1 408 5198719
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E-mail sean_murphy@alliedtelesis com
Fax +1 408 5198653
Bill To Name City of Kent Ship To Name City of Kent
Bill To 220 Fourth Avenue South
WA 98032
United States
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Additional Information
Approval Notes Quote approved
Payment terms Net 30 days(upon credit approval)unless defined differently in a separate contract
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Allied Telesis-www alhedtelesis com
IJ �� Allied Telesis` T
AT-9000/28-10 I PRODUCT 28port 10/100/1000Base-T plus 4 active SFP slots(unpopulated) I 8 00 300 USD
� 1 75 00 2,274 00
AT-9000152-10 PRODUCT
48port 10/100/10008ase-T plus 4 active 10/100110001 /SFP combo USD 1 8.00, USD
(slots(unpopulated)EcoSwitch 1,333.001 10,664.00
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AT-NSP-PCover-POI SERVICE i 1 Year Product Support Port Based Pricing 11,13324 1.00 11,13324
USD I USD
AT-PWR05-10 PRODUCT AC Power Supply Unit for SwitchBlade 56700 2.00 1,13400
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AT-PWRB00-10 PRODUCT 800W POWER SUPPLY,US,LF 594 D 11.00 6,534 D
8 Slot Advanced Layer 3+Modular IPv4/IPv6 Switch,Power supplies USD
AT-SBx908-00 PRODUCT ordered separately,pre loaded with Alliedware+,fan modules are USDI 1.00
14,939 00 i 4,939 00
included I
AT-SP10LR PRODUCT 10GIG SFP+LR,LF USD 12 00 USD
1,24470 14,936 40
AT-STACKXG-00 (PRODUCT Stack Module for AT-9448Ts/XP include one AT-STACKXG/0 5-00 USD 1 3.00 USD
cable I 297.00 89100
AT-XEM-2XP PRODUCT 2 x 10 Gigabit XFP D USD
2,716001 6 001 16,296 00
USD' USD
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AT-XPLR :PRODUCT 10km 1310nm 10G Base-LR XFP 1,196 00 9A01 10,764 00
AT-x610-4BTs/X-POE+j PRODUCT 48P,GE,POE+,L3 SW,LF 3,90000 11.00 42,90000
Grand Total USD 122,465.64
Standard Terms&Conditions
Definitions of Terms
1. FOB origin via Allied Telesis'specified camer,prepay and add
2 This quotation is provided for information purposes only and shall not be construed as an offer to sell and is subject to change without
notice All orders are subject to acceptance by Allied Telesis All prices are subject to all applicable state and/or local taxes Terms are
subject to credit department approval
3 Customer agrees to follow,all export regulations of USA Nuclear,biological or chemical weapon use is prohibited,diversion of Allied
Telesis product contrary to the U S law, is prohibited
4 Allied Telesis offers a flexible set of services and support programs that can be tailored to meet the needs of a wide range of
customers who wish to take additional precautions to safeguard the integrity of networked data,ensure network up time,and maximize
end-user productivity while protecting their original investment well into the future These Service Programs provide comprehensive
coverage for your purchase,including advanced hardware replacement and access to no charge telephone support
Net Cover@ Program
•Available in ONE and THREE year options
•Toll Free Phone Support(8x5 and 24x7 options)
•Advance Product Replacement RMA(m the contiguous US)
•No Charge Software Upgrades with Proactive Change Notification
•No Charge Basic Configuration Assessment
•Advanced Knowledgebase Access
Please visit http i/www alliedtelesis com/support/netoover for more information
Professional Services Program(pricing based upon scope of work)
Network Engineering and Design Services
Allied Telesis-www alliedtelesis com
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.AArAd Allied Telesis
•Consulting
•Technical Specifications and Documentation
•Protect Planning
Implementation Services
•Physical Installation and Logical Configuration
•Testing and Documentation
Assessment Services
• Infrastructure Design Review
•Recommendations for Performance and Optimization
a Quality of Service Concepts and Implementation
Remote Monitoring
•24x7 Monitoring of your network
• Proactive Network Support
• Health Checks and Performance Reporting on Network
Please visit http 11www alliedtelesis comiservices for more information
Training Program
•Technical Certification(Enterprise and Samoa Provider options)
°Sales Certification
Fundamental Solution Training
• Provided in Multiple Locations Around the Country
Please visit http 11www alliedtelesis comisupportltrammg for more information
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Allied Telesis-www alliedtelesis com
Information Technology
Mike Carrington
Information Technology Director
T Phone: 253-856-4607
KEN Fax: 253-856-4700
W A 5 H I N G T O N
Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895
Memorandum
DATE: 11/30/2011
TO: Suzette Cooke, Mayor
FROM: Mike Carrington, IT Director
CC: John Hodgson, CAO
Tom Brubaker, City Attorney
RE: Exception Selection — Allied Telesis Network Equipment
SUMMARY
The Information Technology Department is requesting the Mayor's
authorization to sole source supply network switching and 'other closely
integrated network equipment through the duration of the network end-of-
life replacement project.
RATIONALE
The IT Department has secured aggressive and deep pricing discounts from
Allied Telesis in support of replacing end-of-life network equipment. In
many instances those discounts equate to 40% - 69% off of list price. IT
estimates the city will save several hundred thousand dollars because of this
sole source approach that is in the city's best interest.
DETAIL
I am petitioning you for a vendor exception selection of Allied Telesis Inc.
Memorandum Page 1 of 2 Exception Selection - Allied
Telesis Network Equipment
Memorandum:
December 6,2011
Page 2
under the city's Goods & Services procurement policy. My rationale is as
follows:
1) It's in the City's Best Interest and will save several hundred thousand
dollars: We've negotiated Network Service Provider (NSP) direct pricing with
ATI, Inc. that will enable a 40% - 69% discount off MSRP of ATI network
equipment if we do not involve a VAR (Value Added Reseller). ATI does not,
and would have no incentive to, offer this deep discount pricing if we were to
engage in anything but direct negotiations.
2) This situation represents a Sole Source scenario: I contend that sole
sourcing is the prudent approach to supporting our cost saving network life
cycle strategy. As such, we've been undergoing proof of concept testing on
two of ATI's leading technologies - 10G1g EPSR (Ethernet Protection
Switching Rings) with POE (Power of Ethernet) integration. None of the
other vendors in this space provide this particular solution set at a remotely
comparable price point. You move into a completely different level of carrier
grade alternatives if you look to other solutions/vendors. In leveraging an
ATI deployment we estimate we will save hundreds of thousands dollars over
a traditional "Cisco" and "dedicated power" solution. All while establishing
equipment that is more flexible, easier to configure, and sets the table for
future demands and expansion.
This approach has been vetted by Tom Brubaker, City Attorney and I'm
proud to say that with your support we will have created an enormous
financial windfall for the city. If you are in agreement with our rational, your
permission to proceed and support is requested by signature below.
R1?5 ctfully SO- ed,
-\ hike Carrington
Suzette Cooke /Da e
Mayor, City of Kent
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�'�� REQUEST FOR MAYOR'S SIGNATURE
KENT Please FIII In All Applicable Boxes C M H
WASHINGTON I
Routing Information (ALL REQUESTS MUST FIRST BE ROUTED THROUGH THE LAW DEPARTMENT)
Originator: e lr,C Phone (Originator): y(pl p
Date Sent k Z I 1`I ( % � Date Required: % Z/ 2 1 ) 1(
Return Signed Document to* CONTRACT TERMINATION DATE:
VENDOR NAME: DATE OF COUNCIL APPROVAL: ( Z/ 13 /it
Brief Explanation of Document:
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All Contracts Must Be Routed Through the Law Department
This Atea to he completed Gy the Law Department)
Received: RFC,' - �f �
Approval of Law Dept.. DEC 19 Z011
Law Dept Comments: P F i
b` gT L.RN ��r
Date Forwarded to Mayor-
Shaded Areas to Be Completed by Administration Staff F
Received: PR
,
Recommendations & Comments: u
CITY Y K NT
Disposition
Date Returned:
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