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Home My WebLink AboutPK11-277 - Original - US Department of Energy - Energy Efficiency Grant - 11/24/2009 a. Records Management KENT WAS NINGTOM Document I CONTRACT COVER SHEET This is to be completed by the Contract Manager prior to submission to City Clerks Office. All portions are to be completed. If you have questions, please contact City Clerk's Office. Vendor Name: U.S. Department of Energy Vendor Number: JD Edwards Number Contract Number: U K I I- �2 ZZ This Is assigned by City Clerk's Office Project Name: Energy Efficiency Grant Description: ❑ Interlocal Agreement ❑ Change Order ❑ Amendment ® Contract ❑ Other: Contract Effective Date: 11/24/09 Termination Date: 11/23/2012 Contract Renewal Notice (Days): Number of days required notice for termination or renewal or amendment Contract Manager: Teri Petrole Department: Parks Administration Detail: (i.e. address, location, parcel number, tax id, etc.): Federal Block Grant from the Office of Energy Efficiency and Renewable Resources M 1 ,G S:Public\RecordsManagement\Forms\ContractCover\adcc7832 11/08 i Page 57 NOT SPECIFIED /OTHER ASSISTANCE AGREEMENT Award No 2. Modification No. 3 Effective Date 4 CFDA No. DE-SCOOD3041 1 11/24/2009 81 128 5 Awarded To 6. Sponsoring Office 7 Period of Performance KENT, CITY OF PARKS & RECREATION SERE (FORS) 11/24/2009 Attn. Jeff Watling U S Department of Energy through11/23/2012 ' 220 4 AVENUE S Office of Energy Efficiency & Renewable KENT WA 980325895 Forrestal Building 1000 Independence Avenue, SW Washington DC 20585 8 Type of Agreement 9. Authority 10 Purchase Request or Funding Document No. QK Grant Energy Independence and Security Act JOSC000422 Cooperative Agreement (EISA) of 2007 Other 11. Remittance Address 12 Total Amount 13. Funds Obligated KENT, CITY OF PARKS & RECREATION Govt Share $845,400.00 This action $845,400.00 Attn: DEBRA LEROY Cost Share : $589,808.00 Total $845,400.00 220 4 AVENUE S Total : $1,435,208.00 KENT WA 980325895 14 Principal Investigator 15 Program Manager 18 Administrator ,ff Watling, 253-656-5100 Martha J. Kass Oak Ridge Phone: 865-576-0717 U.S. Department of Energy P.O. Box 2001 Oak Ridge TN 37831 17 Submit Payment Requests To 18 Paying Office 19 Submit Reports To OR for Oak Ridge/OSTI See Reporting U.S Department of Energy Requirements Checklist Oak Ridge Office Oak Ridge Financial Service Center P.O. Box 6017 Oak Ridge TN 37831 20 Accounting and Appropriation Data Block Grants 21 Research Title and/or Description of Project EECBG - CITY OF KENT PARKS, REC. & COMMUNITY SERVICES For the Recipient For the United States of Amenca 22 Signature of Peen Authorized to Sign 25 Signature of Grants/Agreements Officer 23 am and Tit 24 Date Signed 26 Name of Officer 27 Date Signed BEVERLY HARNESS 11/24/2009 NOT SPECIFIED /OTHER ASSISTANCE AGREEMENT 1. Award No. 2. Modification No. 3, Effective Date 4, CFDA No. DE-SC0003041 0002 04/07/2014 81.128 5. Awarded To 5. Sponsoring Office 7. Period of Performance KENT, CITY OF PARKS & RECREATION Energy Effcy & Renewable Energy 11/24/2009 Attn: Jeff Watling through 220 4 AVENUE S 11/23/2012 KENT WA 980325895 I I 8. Type of Agreement 9. Authority 10. Purchase Request or Funding Document No. ❑X Grant Energy Independence and Security Act ❑ Cooperative Agreement (EISA) of 2007 ❑ Other 11. Remittance Address 12. Total Amount 13, Funds Obligated KENT, CITY OF PARKS & RECREATION Govt. Share: $845,400.00 This action: $0.00 Attn: Jeff Watling 220 4 AVENUE S Cost Share $520,538.05 Total $845,400.00 KENT WA 980325895 Total $1,365, 938.05 14, Principal Investigator 15, Program Manager 16. Administrator Jeff Watling Oak Ridge Phone: 253-856-5100 U.S. Department of Energy P.O. Box 2001 Oak Ridge TN 37831 17. Submit Payment Requests To 18. Paying Office 19. Submit Reports To OR for Oak Ridge/OSTI OR for Oak Ridge/OSTI Refer to Attachment 3 U.S. Department of Energy U.S. Department of Energy Federal Reporting Oak Ridge Office Oak Ridge Financial Service Center Requirements Checklist Oak Ridge Financial Service Center P.O. Box 6017 in Amendment 001 P.O. Box 6017 Oak Ridge TN 37831 Oak Ridge TN 37831 20. Accounting and Appropriation Data Block Grants 21. Research Title and/or Description of Project EECBG - CITY OF KENT PARKS, REC. & COMMUNITY SERVICES For the Recipient For the United States of America 22. Signature ofrPvr-;son Authorized tofy4igh; f 25. Signature of Grants/Agreements Officer 1 r Signature on File 3r'-Na_a and f le �dy f 24. Dale Signed 26. Name of Officer 27, Date Signed ,,; 1 - gam 1r' G,rry�y Keturah L. Moore 04/07/2014 REFERENCE NO.OF DOCUMENT BEING CONTINUED PAGE OF CONTINUATION SHEET DE-Sc0003041/0002 2 2 NAME OF OFFEROR OR CONTRACTOR - KENT, CITY OF PARKS & RECREATION ITEM NO. SUPPLIESISERVICES UANTITY UNIT UNIT PRICE AMOUNT (A) (B) (C) (D) (E) (F) DUNS Number: 020253613 TAS: :89 0331: :TAS Recovery Act Block Grant for RA funding. Amendment 0002 for the City Of Kent, WA. Contract Specialist: John Phelps Phone: 865-576-1147 Email: phelpsje@oro.doe.gov SAP: Yes Extent Competed: NOT AVAIL FOR COMP Davis-Bacon Act: YES The purpose of Amendment 0002 is to prepare the grant for closeout and: 1) Decrease cost share from $589,808 to $520,538.05 2) Replace EECBG Special Terms & Conditions, Attachment 2 Activity Worksheets and Attachment SF-424A to reflect updated project cost 3) Add Attachment 8 Completion Notice 4) Add Attachment 9 Property Certificate All other Terms and Conditions remain unchanged. Fund: 05796 Appr Year: 2009 Allottee: 30 Report Entity: 471999 Object Class: 41000 Program: 1005115 Project: 2004350 WFO: 0000000 Local Use: 0000000 I I II JULY 2004 Grantee Completion Certification Grantee Name: (Ty or / 1 EECBG Grant Number: ��- All work defined in the subject grant and in all subcontracts was completed on /- This work complied with all terms and conditions of the grant including but not limited to: • Payment of Davis Bacon wages • Submittal of all reports • Buy American Provisions. • Subcontractors paid and work completed, and costs reviewed by grantee for allocability, allowability, and reasonableness • Records have been and will be retained in accordance with the terms and conditions • Historic Preservation requirements met EJ Exceptions and explanations or comments if applicable (otherwise state "None"): I certify that all obligations have been fulfilled to DOE under the subject award, except as may be explained above, Si ed p Date A A o161 acesk6�� u��,Qa� Printed Name "Email Address Telephone Number TANGIBLE PERSONAL PROPERTY REPORT SF-428 Page of Pages 1.Federal Agency and Organization Element to 2. Federal Grant or Other Identifying 3a. DUNS 3b. EIN Which Report is Submitted Number Assigned by Federal Agency f 4. Recipient Organization(Name and complete address Including zip code) 5. Recipient Account or Identifying Number jaho—�tCheck— �� applicable) 7. Supplemental Sheet Annual Report(SF.428-A) Ro es ful Final(Award Closeout) Report(SF-428-B) Disposition Report/Request(SF-428-C) 8. Comments r r 1 9c.Telephone(area code,number, extension) 9a.Typed or Printed Name and Title of Authorized Certifying I Official /( �✓ �fo`51 06 r f'fu--K Aa— Ed, Emall address rno-11,(v's &cu_klr_� 9b 01tWth d ertlfying Official 9e. Date report submitted (Mont , Day, Year) 10.Agency use only SF•428 Tangible Personal Property Report OMB Approval Number:3090-0289 EXPIRATION DATE:04/30/2013 i TANGIBLE PERSONAL PROPERTY REPORT Final Report SF-428- B Federal Grant or Other Identifying Number Assigned by Federal Agency(Block 2 on SF-428). 1. Report(Select all that apply) a.[aederally-owned Property (List on Supplemental Sheet SF-428S or recipient equivalent and complete Section 2a below) b. cquired Equipment with acquisition cost of$5,000 or more for which the awarding agency has reserved the right to transfer title (List on Supplemental Sheet SF-428S or recipient equivalent and complete Section 2b below) c.Desidual Unused Supplies with total aggregate fair market value exceeding$5,000 not needed for any other Federally sponsored programs or projects. (Complete Section 2c below) d.L .Hone of the above 2. Complete relevant section(s) For Agency Use Only 2a, Federally-owned Property Agency response to requested disposition of Federally owned property: (Select one or more.) (i) Request transfer to Award (I) Recipient request approve denied (li) Request Federal Agency disposition instructions (lit) Other(Provide detail in Block 3 or attach request) (li) Dispose in accordance with attached instructions 2b.Acquired Equipment(Select one or more,) Agency response to requested disposition of acquired equipment:: (1)�equest unconditional transfer of title with no 0) Recipient request approved,❑denled Jl further obligation to the Federal Government. (ii) Dispose in accordance with attached Instructions❑ (ii)❑Request Federal Agency disposition instructions Authorized Awarding Agency Official Note: If the awarding agency does not provide disposition Signature: Date: instructions within 120 days the recipient may continue to Name: Phone: use the equipment for Federally supported projects or dispose in accordance with the applicable property standards, Title - -- Email 2c, Reportable Residual Unused Supplies (1) _ Sale proceeds or_ Estimate of current fair market value........................ $ (it) Percentage of Federal participation.................................................... % (ill) Federal share......................................................................... $ (iv) Selling and handling allowance ........................................................ $ (v) Amount remitted to the Federal Government.......................................... $ e r 3. Comments i Agency use only FINAL REPORT ATTACHMENT TO SF-428 OM8 Approval Number:3090-028D Expiration Date: 030/2013 d mn v� 0 U Ot m a C o O \ A O UU ix o y NE O wa O 7 W m 9 o g 4 F CO 00 jL p a s Y Jy � U a19 � r z ° N wo a ? `Y w a m � ku m d sc�J z mfa7 `0Q ° ct a m � s b o m v d o ° E a � fl Q �J a `o G .0 a l(J �v JJ n I ` day J;D w E w o 0 7 N m n co W r Kent City Council Meeting Date: February 2, 2010 Category: Consent Calendar 1. SUBJECT: ENERGY EFFICIENCY AND CONSERVATION BLOCK GRANT AGREEMENT - AUTHORIZE 2. SUMMARY STATEMENT: Move to ratify the Mayor's signature on the Energy Efficiency and Conservation Block Grant Agreement with the US Department of Energy for $845,400.00 and approve the expenditure of funds in the Facilities Budget. In June, 2009, Jeff reported to the Committee that the Department of Energy announced stimulus funds available through The American Recovery and Reinvestment Act of 2009. These formula-based grants under the Energy Efficiency and Conservation Block Grant (EECBG) Program are provided through the DOE. Staff proceeded to evaluate two large city projects for funding eligibility and the Centennial Building HVAC Upgrade Project was chosen. Staff applied for the grant in July and received notice of award on November 25, in the amount of $845,400.00. The agreement arrived electronically from the DOE in mid December, We were asked to sign and return that agreement within five days. After confirming with the City Attorney's office, the Mayor signed the agreement with the understanding that ratification would be sought by the Parks Committee and Council in 2010. Expenditure of these funds will not occur until late first quarter, if the City Council chooses not to ratify we have time to nullify this signed agreement with DOE. 3. EXHIBITS: Assistance Agreement from DOE 4. RECOMMENDED BY: Parks and Human Services Committee (Committee, Staff, Examiner, Commission, etc.) i S. FISCAL IMPACT: Expenditure? X Revenue? X Currently in the Budget? X Yes No 6. CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: KENT Agenda Item: Consent TO: City Council DATE: October 18, 2011 SUBJECT: Energy Savings Performance Contract for Centennial Center HVAC Systems Project - Accept as Complete MOTION: Accept as complete, the Energy Savings Performance Project for the Centennial Center HVAC Systems. SUMMARY: On March 2, 2010, Council awarded the contract to McKinstry Essention, Inc, to complete the Energy Savings Performance Project for the Centennial Center HVAC Systems. The project is complete and was approved by the Project Manager on October 6, 2011 The warranty will be effect until August 1, 2012. i EXHIBITS: Accept as complete letter RECOMMENDED BY: Parks staff BUDGET IMPACTS: None I I l I REQUEST FOR MAYOR'S SIGNATURE T Please Fill in All Applicable Boxes Reviewed by Director originator's Name: Jeff Watling x5007 Dept/Div, Parks Administration Date Sent: 4/4 /2014 Date Required: April lb/,'2014 Return to: Jeff CONTRACT TERMINATION DATE:�a i VENDOR: DOE EECBG Grant Close Out DATE OF COUNCIL APPROVAL ATTACH THE COUNCIL MOTION SHEET FOR THE MAYOR - if applicable_ -- Brief Explanation of Document: In June, 2009, the Department of Energy announced stimulus funds available through The American Recovery and Reinvestment Act of 2009. These formula-based grants under the Energy Efficiency and Conservation Block Grant (EECBG) Program were provided through the Dept. of Energy (DOE). On February 2, 2010, the EECBG agreement, awarding $845,400 to complete the HVAC Upgrade at the Centennial Center, was approved by Council and the Mayor was authorized to sign the agreement. By signature of the Mayor on the attached Assistance Agreement, the city is officially closing out the project. All Contracts Must Be Routed Through The Law Department (This area to be completed by the Law Department) Received: Approval of Law Dept.: Law Dept. Comments: � e t 1 Date Forwarded to Mayor: J r W Shaded Areas To Be Completed By Administration Staff Received: Recommendations and Comments: t I Disposition -' CITY OF KFNT Date Returned: CITY CLERK