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HomeMy WebLinkAboutPK2010-0280 - Original - John Jorgenson Quintet - Summer Concert Series - 04/23/2010 40 Records M rA�` eme zo 0 ,* KENT Document WASNINOTON � CONTRACT COVER SHEET This is to be completed by the Contract Manager prior to submission to City Clerks Office. All portions are to be completed. If you have questions, please contact City Clerk's Office. c Vendor Name: ' 4W ytW-, 0-16 Tns-N LPQLP,--, Vendor Number: �� I ID Edwards Number Contract Number: This is assigned by nC�iitty Clerk's Offices Project Name: �Pj t Description: ❑ Interlocal Agreement ❑ Change Order ❑ Amendment ® Contract ❑ Other: / Contract Effective Date: 2 Termination Date: Contract Renewal Notice (Days): Number of days required notice for termination or renewal or amendment Contract Manager:r i Department:YIZJP Detail: (i.e. address, location, parcel number, tax id, etc.): s Public\RecordsManagement\Forms\ContractCover\adcc7832 1 11/08 • r. . APR 11CCEI2 201� D KENT w�swix¢Tou - \ CONTRACTOR SERVICES AGREEMENT BY _ - \� between the City of Kent and �( John Jorgenson Quintet c/o Trish Galfano TG2 Artists \THIS AGREEMENT is made between the City of Kent, a Washington municipal corporation (hereinafter the "City"), and John Jorgenson Quintet, c/o Trish Galfano, TG2 Artists located and doing business at 201 Rainbow Drive, Carrboro, NC 27510, 919-967-8655 (hereinafter the"Contractor") I. DESCRIPTION OF WORK. Contractor shall perform the following services for the City' Description: The John Jorgenson Quintet will present one performance as part of the Kent Arts Commission's Summer Concert Series. Start Time/Duration/Stop Time: 7 p m/90 minutes, one set straight through or two sets with a short break/8 30 p m Day, Date,Year: Thursday, August 12, 2010 Event Location: "Thursdays at the Lake' at Lake Meridian Park, 14800 SE 272nd St, Kent,WA. Merchandising: Contractor shall have the sole and exclusive right, but not obligation,to sell souvenir posters, programs, CDs, DVDs and other merchandise directly pertaining to and/or bearing the likeness of the Artist at the "-performance. City will retain 10%of the receipts when Contractor provides sales staff and 15% of the receipts when City provides sales staff Contractor further represents that the services furnished under this Agreement will be performed in accordance with generally accepted professional practices in effect at the time those services are performed II. COMPENSATION. The City shall pay Contractor the total sum of$3,000 for the work to be performed under this Agreement, upon satisfactory completion of all services and requirements specified in this Agreement A 50% deposit of$1,500 00 will be paid, by City of Kent check, to TG2 Artists, LLC(tax ID 27-1526156) upon complete execution of contract The balance of$1,500 00 will be paid, by City of Kent check,to John Jorgenson (tax ID 561-04-9943) on the day of the performance Ill. PRESS MATERIALS. Contractor agrees to provide to the City where appropriate, at his or her own expense, complete press materials, including hard copy or high resolution electronic photographs, biographic descriptions, and program materials, not less than six (6) weeks prior to the initial event date for the City's use in promoting the event All publicity and promotional materials regarding the event released to the media or public by the Contractor shall credit the City of Kent for its support of the event or project IV. PERFORMANCE SPACE. The City agrees to furnish, at its sole cost and expense, a place of performance on the dates) and at the time(s) contained in Section I The City shall also provide ushers, a house manager, and box office staff and any additional services and personnel as required by the City, for the efficient operation of the engagement Other arrangements will be the responsibility of the City and Contractor as follows below Venue: City will provide covered outdoor stage Sound: City will provide; Contractor will provide technical requirements no later than 30 days prior to performance date Lights: City will provide general lighting as needed Dressing Rooms: None available Technical Staff: City will provide sound technician. V. INDEPENDENT CONTRACTOR. The parties intend that an Independent Contractor-Employer Relationship will be created by this Agreement By their execution of this Agreement, and in accordance with Ch 51 08 RCW, the parties make the following representations* A. The Contractor has the ability to control and direct the performance and details of Its work, the City being interested only in the results obtained under this Agreement B. The Contractor maintains and pays for its own place of business from which Contractor's services under this Agreement will be performed CONTRACTOR SERVICES AGREEMENT- 1 (Under$10,000-Sole Performer) C The Contractor has an established and independent business that is eligible for a business deduction for federal income tax purposes that existed before the City retained Contractor's services, or the Contractor is engaged in an independently established trade, occupation, profession, or business of the same nature as that involved under this Agreement D. The Contractor is responsible for filing as they become due all necessary tax documents with appropriate federal and state agencies, including the Internal Revenue Service and the state Department of Revenue. E The Contractor has registered its business and established an account with the state Department of Revenue and other state agencies as may be required by Contractor's business, and has obtained a Unified Business Identifier(UBI) number from the State of Washington F The Contractor maintains a set of books dedicated to the expenses and earnings of its business The parties intend that an Independent Contractor-Employer Relationship will be created by this Agreement and that the Contractor has the ability to control and direct the performance and details of its work, the City being interested primarily only in the results obtained under this Agreement and compliance with its terms and conditions VI. WORK PERFORMED AT CONTRACTOR'S RISK. Contractor shall be responsible for the safety of its employees, agents, and subcontractors in the performance of the contract work and shall utilize all protection necessary for that purpose VII. INDEMNIFICATION. Contractor shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the Contractor's performance of this Agreement, except for that portion of the injuries and damages caused by the City's negligence, including assertions that the use or transfer of any software, book, document, report, film, tape or sound reproduction delivered in accordance with this Agreement constitutes an infringement of any copyright, patent trademark, trade name, or otherwise results in unfair trade practices The City's inspection or acceptance of any of Contractor's work when completed shall not be grounds to avoid any of these covenants of indemnification The provisions of this section shall survive the expiration or termination of this Agreement Vill. INSURANCE. The Contractor shall procure and maintain for the duration of the Agreement, insurance of the types and in the amounts described in Exhibit A attached and incorporated by this reference IX. TERMINATION AND BREACH. Either party may terminate this Agreement, with or without cause, upon providing the other party ninety (90) days written notice at its address set forth on the signature block of this Agreement. All costs incurred by the City due to Contractor's failure to comply with the terms and conditions of this Agreement shall be the responsibility of the Contractor The City may deduct its costs from any payments due to the Contractor or pro-rate the Agreement amount based upon the actual time of Contractor's performance compared to the contracted performance schedule X. IMPOSSIBILITY OF PERFORMANCE. Outdoor performances are considered "rain or shine" in the event that extreme inclement weather renders an outdoor performance impossible, the City will attempt to arrange an alternate performance space and Contractor will employ its best efforts to provide the contract work in that alternate performance space Neither party shall be under liability for failure to perform in the event that such failure is caused by or due to acts or regulations of public authorities, civil tumult, strike, epidemic or any other cause beyond the control of either party In the event of a failure to perform as provided in this section, neither party shall be liable for the balance of the Agreement XI. MISCELLANEOUS PROVISIONS. A. Discrimination In the performance of work under this Agreement or any sub-contract, the Contractor shall not, by reason of race, religion, color, sex, age, sexual orientation, national origin, or the presence of any sensory, mental, or physical disability, discriminate against any person. B Recyclable Materials Pursuant to Chapter 3 80 of the Kent City Code, the City requires its Contractors to use recycled and recyclable products whenever practicable A price preference may be available for any designated recycled product C Non-Waiver of Breach. The failure of the City to insist upon strict performance of any of the covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in full force and effect D. Resolution of Disoutes and Governing Law This Agreement shall be governed by and construed in accordance with the laws of the State of Washington If the parties are unable to settle any dispute, difference or claim CONTRACTOR SERVICES AGREEMENT-2 (Under$10,000—Sole Performer) arising from the parties' performance of this Agreement, the exclusive means of resolving that dispute, difference or claim, shall only be by filing suit exclusively under the venue, rules and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in writing to an alternative dispute resolution process In any claim or lawsuit for damages arising from the parties' performance of this Agreement, each party shall pay all its legal costs and attorney's fees incurred in defending or bringing such claim or lawsuit, in addition to any other recovery or award provided by law, provided, however, nothing in this paragraph shall be construed to limit the City's right to indemnification under Section Vlt of this Agreement E Written Notice. All communications regarding this Agreement shall be sent to the parties at the addresses listed on the signature page of the Agreement, unless notified to the contrary. Any written notice hereunder shall become effective three (3) business days after the date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing F Assignment Any assignment of this Agreement by either party without the written consent of the non- assigning party shall be void If the non-assigning party gives its consent to any assignment, the terms of this Agreement shall continue in full force and effect and no further assignment shall be made without additional written consent G Modification No waiver, alteration, or modification of any of the provisions of this Agreement shall be binding unless in writing and signed by a duly authorized representative of the City and Contractor H Entire Agreement. The written provisions and terms of this Agreement, together with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or other representative of the City, and such statements shall not be effective or be construed as entering into or forming a part of or altering in any manner this Agreement All of the above documents are hereby made a part of this Agreement However, should any language in any of the Exhibits to this Agreement conflict with any language contained in this Agreement, the terms of this Agreement shall prevail I Compliance with Laws The Contractor agrees to comply with all federal, state, and municipal laws, rules, and regulations that are now effective or in the future become applicable to Contractor's business, equipment, and personnel engaged in operations covered by this Agreement or arising out of the performance of this Agreement IN WITNESS,the parties below execute this Agreement,which shall become effective on the last date entered below. CONTRACTOR: CITY OF KENT: By V t/2S v\ / 12 By. ( gn fur a re) Print Name Print Name Lori Ho an (s n Its Its Superintendent Recrefan &Cultural Services DATE ��I'�Il/o) (/DATE -��' O NOTICES TO BE SENT TO: NOTICES TO BE SENT TO: CONTRACTOR: CITY OF KENT: T&Z AAJOS. Ronda Billerbeck, Cultural Programs Manager :7Z0( „[Lam '� (� City of Kent N<, 27b It) 220 Fourth Avenue South Kent,WA 98032 (telephone) (facsimile) (253) 856-5050 (telephone) (253) 856-5050 (facsimile) P'1CFK W AtlCM1TRACTIXNMNCu4s W F1FlblCa,wOaNLnMFpFeMFV NeCwYtl IaIsti2YIA CONTRACTOR SERVICES AGREEMENT-3 (Under$10,000—Sole Performer) EXHIBIT A INSURANCE & INDEMNITY REQUIREMENTS No Insurance is required for this Contract. John Jorgenson Quintet Contract Rider Hospitality: to the venue as possible. The hotel address and directions must be seat er-emtt 4ed3-weektspriur-to`the event. Me*ls--r-ifst choice w-6u1d-lie to be able to wa to a tg -qua t res au -vaded but healthy menu, eating bowvee►}-smndciteck an sow TfTo—odis ca� ter—e ,1 m'f -n-be fresir«gGYables, chicken or fish andfresh ]ad m ,chr�nms,.bee -porko pasta. ll_f i organic is preferable. �yjC<Cks al'o vxm�2ol Backstage catering - Organic coffee and organic half and half, bottled water, organic lemons, fresh squeezed grapefruit juice, a nice bottle of organic merlot wine, Garden of Eden organic corn chips and salsa. Merchandising - 10 st. Should the venue charge a fee for merchandise sales this will not exceed 1�%. A table with tablecloth is to be provided in an advantageous area for selling the merchandise Venue will also provide a per on to man the merch table an��1 sell product for artist. (brio l� Ulf-is� �IsS� �S°7o i-F VeVtUT Sew, Dr , m , mirrors and coin iUwe and aFlar up c o es. 6 tkl d(Lizy V21r1 l� -J uSt vie �-V-y tS d Audio/video recording-No recording shall be done without the artist's specific consent, and if any recording is done the masters will be given to the artist immediately following the performance. Payment/settlement - Balance of performance fee should be calculated either during intermission or immediately after the performance, and is payable by check or cash to artist or artist rep within 15 minutes of the ending of the performance. Opening acts-Must be approved by the artist, and preference is not to have an opening act. Travel expenses - If artist has paid out for airfare or other expenses covered by the promoter, reimbursement must be made by check payable to artist and sent by mail within a week of receiving the cost itemization. Cancellation policy - If the venue needs to cancel the show after a contract is in place, half of the performance fee will be owed to artist. If a show is cancelled with less than 2 weeks time, '/a of the performance fee will be owed to the artist. If the artist needs to cancel due to health related problems or other reasons, all deposits will be returned. Technical Rider Tech needs- 4 monitor wedges, 3 mixes,4 lines(no DIs needed)and 3 mics with boom stands. The 2 wedges center stage must have attenuation control for the tweeters or horns. Soundcheck times -We need one hour for soundcheck with the stage and sound cables to be preset. Time will be 4 hours before show-time. If showtime is 8pm, soundcheck would be from 4-5 PM and dinner would be between 5-7 PM. Staging needs -One small podium (4x4xl) centerstage, 2 armless chairs with padded seats. Lighting-A professional grade lighting system will be provided by the venue, with an experienced lighting technician to run the lights during the performance. Any questions? Please contact the appropriate representative: Publicity John Jorgenson 615-545-9020 JJorgen106@aol.com Technical John Jorgenson 615-545-9020 JJorgen]06@aol.com Advance John Jorgenson 615-545-9020 JJorgenl06@aol.com Bookings Trish Galfano TG2 Artists 919-967-8655 trish@tg2artists.com C7 m J x Ir d = 0 U Z F- J z AU a ..� J ui >° Um m ¢ } 0 o D m J O LL a 0 (AIR: x w � z z J Z J >C J Q 0 IL J d' > J4 + ui 2� o W � 0 In i m Z L_ w UI w CY 00 Z is z U) M O � _U Z z 0 0) 0 a0) w0 5 a `� � � 0 0 u ° ZU) Zz axJJ m w O O m O N m p a f F p x > Q HZ I " j..